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State of South Carolina
Request for Quote
Solicitation:
Date Issued:
Procurement Officer:
Phone:
E-Mail Address:
Mailing Address:
5400030314
October 23, 2026
REBECCA O'BRIEN
803-898-7114
Rebecca.Obrien@dss.sc.gov
SC Department of Social Services
Attn: Procurement Office - Room 309
PO Box 1520
Columbia SC 29202-1520
DESCRIPTION: Document Redaction Services
USING GOVERNMENTAL UNIT: SOCIAL SERVICES DEPT
SUBMIT YOUR OFFER ON-LINE or EMAIL: http://www.procurement.sc.gov or email to Rebecca.Obrien@dss.sc.gov
SUBMIT OFFER BY (Opening Date/Time): 11/17/2026 2:00 PM (See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED:
CONFERENCE TYPE: Not Applicable
DATE & TIME:
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)
LOCATION: Not Applicable
AWARD &
AMENDMENTS
Award will be posted on 11/20/2026. The award, this solicitation, any amendments, and any related
notices will be posted at the following web address: http://www.procurement.sc.gov
You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the
Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See
"Signing Your Offer" provision.)
NAME OF OFFEROR
(full legal name of business submitting the offer)
Any award issued will be issued to, and the contract will be formed with,
the entity identified as the Offeror. The entity named as the offeror must be
a single and distinct legal entity. Do not use the name of a branch office or
a division of a larger entity if the branch or division is not a separate legal
entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
- Listing
- Title
- Document Redaction Services
- Agency
- Tech and Comp Ed
- Due Date Raw
- 11/17/2026 02:00:00 PM
- Solicit Number
- 5400030314
- Pdf Text
- SAP
State of South Carolina
Request for Quote
Solicitation:
Date Issued:
Procurement Officer:
Phone:
E-Mail Address:
Mailing Address:
5400030314
October 23, 2026
REBECCA O'BRIEN
803-898-7114
Rebecca.Obrien@dss.sc.gov
SC Department of Social Services
Attn: Procurement Office - Room 309
PO Box 1520
Columbia SC 29202-1520
DESCRIPTION: Document Redaction Services
USING GOVERNMENTAL UNIT: SOCIAL SERVICES DEPT
SUBMIT YOUR OFFER ON-LINE or EMAIL: http://www.procurement.sc.gov or email to Rebecca.Obrien@dss.sc.gov
SUBMIT OFFER BY (Opening Date/Time): 11/17/2026 2:00 PM (See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED:
CONFERENCE TYPE: Not Applicable
DATE & TIME:
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)
LOCATION: Not Applicable
AWARD &
AMENDMENTS
Award will be posted on 11/20/2026. The award, this solicitation, any amendments, and any related
notices will be posted at the following web address: http://www.procurement.sc.gov
You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the
Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See
"Signing Your Offer" provision.)
NAME OF OFFEROR
(full legal name of business submitting the offer)
Any award issued will be issued to, and the contract will be formed with,
the entity identified as the Offeror. The entity named as the offeror must be
a single and distinct legal entity. Do not use the name of a branch office or
a division of a larger entity if the branch or division is not a separate legal
entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE
(Person must be authorized to submit binding offer to contract on behalf of Offeror.)
DATE SIGNED
TITLE
(business title of person signing above)
STATE VENDOR NO.
(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
PRINTED NAME
(printed name of person signing above)
STATE OF INCORPORATION
(If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
___ Sole Proprietorship ___ Partnership ___ Other_____________________________
___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)
COVER PAGE - ON-LINE ONLY (MAR. 2015)
SAP
SAP
PAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for offeror's home office /
principal place of business)
NOTICE ADDRESS (Address to which all procurement and contract
related notices should be sent.) (See "Notice" clause)
_________________________________________________ Area Code -
Number - Extension Facsimile
_________________________________________________ E-mail
Address
PAYMENT ADDRESS (Address to which payments will be sent.)
(See "Payment" clause)
____Payment Address same as Home Office Address
____Payment Address same as Notice Address (check only one)
ORDER ADDRESS (Address to which purchase orders will be sent)
(See "Purchase Orders and "Contract Documents" clauses)
____Order Address same as Home Office Address
____Order Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)
Amendment No. Amendment Issue
Date
Amendment No. Amendment Issue
Date
Amendment No. Amendment Issue
Date
Amendment No. Amendment Issue
Date
DISCOUNT FOR
PROMPT PAYMENT
(See "Discount for Prompt
Payment" clause)
10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly
rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors
selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A
summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES
MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY
ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE
CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU
REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE
PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS
CONSEQUENCES. [11-35-1524(E)(4)&(6)]
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for
your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor
Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you
must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you
are claiming the Resident Subcontractor Preference (11-35-1524(D))
____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)
PAGE TWO (SEP 2009) End of PAGE TWO
Page 1
Table of Contents
1. SCOPE OF SOLICITATION .................................................................................................3
1.1 ACQUIRE SERVICES (JAN 2006) .....................................................................................3
1.2 MAXIMUM CONTRACT PERIOD - ESTIMATED (JAN 2006) .................................................3
2. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS ............................................4
AUTHORIZED AGENT (FEB 2015) ..............................................................................................4
BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004) ................................................................4
BID IN ENGLISH and DOLLARS (JAN 2004) ................................................................................4
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN 2004) ..4
DUTY TO INQUIRE (FEB 2015) ..................................................................................................5
OMIT TAXES FROM PRICE (JAN 2004) ........................................................................................5
PROTESTS (MAY 2019) .............................................................................................................5
REJECTION/CANCELLATION (JAN 2004) ...................................................................................5
VENDOR REGISTRATION MANDATORY (JAN 2006) .....................................................................6
2. INSTRUCTIONS TO OFFERORS -- B. SPECIAL INSTRUCTIONS .............................................7
ON-LINE BIDDING INSTRUCTIONS (MAR 2015) .........................................................................7
EMAIL SUBMISSION OF BIDS/QUOTES .....................................................................................7
UNIT PRICES REQUIRED (JAN 2006) .........................................................................................7
3. SCOPE OF WORK/SPECIFICATIONS ..................................................................................8
3.1 SCOPE OF SERVICES ....................................................................................................8
4. QUALIFICATIONS ........................................................................................................... 10
QUALIFICATIONS OF OFFEROR (MAR 2015)............................................................................ 10
5. TERMS AND CONDITIONS -- A. GENERAL ........................................................................ 11
EFT INFORMATION (FEB 2021) ............................................................................................... 11
FIXED PRICING REQUIRED (JAN 2006) .................................................................................... 11
PURCHASE ORDERS (JAN 2006) ............................................................................................. 11
SURVIVAL OF OBLIGATIONS (JAN 2006) .................................................................................. 11
TAXES (JAN 2006)................................................................................................................... 11
Page 2
5. TERMS AND CONDITIONS -- B. SPECIAL .......................................................................... 12
COMPLIANCE WITH LAWS (JAN 2006) .................................................................................... 12
ESTIMATED QUANTITY -- UNKNOWN (JAN 2006) ..................................................................... 12
LICENSES AND PERMITS (JAN 2006) ....................................................................................... 12
TERM OF CONTRACT -- EFFECTIVE DATE / INITIAL CONTRACT PERIOD (JAN 2006) ................... 12
TERM OF CONTRACT -- OPTION TO RENEW (FEB 2021) ........................................................... 12
TERMINATION FOR CONVENIENCE -- INDEFINITE DELIVERY / INDEFINITE QUANTITY
CONTRACTS (JAN 2006) ......................................................................................................... 12
TERMINATION FOR CONVENIENCE -- SHORT FORM (JAN 2006) .............................................. 12
6. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL ....................................................... 14
SAP
Page 3
SAP
1. SCOPE OF SOLICITATION
1.1 ACQUIRE SERVICES (JAN 2006)
The purpose of this solicitation is to acquire redaction services complying with the enclosed description and/or
specifications and conditions. [01-1010-1]
1.2 MAXIMUM CONTRACT PERIOD - ESTIMATED (JAN 2006)
Start date: 11/25/2026 End date: 11/24/2028. Dates provided are estimates only. Any resulting contract will begin on the
date specified in the notice of award. See clause entitled "Term of Contract - Effective Date/Initial Contract Period". [01-
1040-1]
Page 4
SAP
2. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
AUTHORIZED AGENT (FEB 2015)
All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless specifically
delegated in writing, the Procurement Officer is the only government official authorized to bind the government with regard
to this procurement or the resulting contract. [02-2A007-1]
BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004)
By submitting Your Bid or Proposal, You are offering to enter into a contract with the Using Governmental Unit(s).
Without further action by either party, a binding contract shall result upon final award. Any award issued will be issued to,
and the contract will be formed with the entity identified as the Offeror on the Cover Page. An Offer may be submitted by
only one legal entity; "joint bids" are not allowed. [02-2A015-1]
BID IN ENGLISH and DOLLARS (JAN 2004)
Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless otherwise
permitted by the Solicitation. [02-2A025-1]
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS (JAN
2004)
(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-
(i) Offeror and/or any of its Principals-
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any
state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against
them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a
public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the
submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, tax evasion, or receiving stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of
any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision.
(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any
public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having
primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of
a subsidiary, division, or business segment, and similar positions).
(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award,
Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed
Page 5
circumstances.
(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written explanation
regarding its inability to make the certification. The certification will be considered in connection with a review of the
Offeror's responsibility. Failure of the Offeror to furnish additional information as requested by the Procurement Officer
may render the Offeror nonresponsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render,
in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed
when making award. If it is later determined that the Offeror knowingly or in bad faith rendered an erroneous certification,
in addition to other remedies available to the State, the Procurement Officer may terminate the contract resulting from this
solicitation for default.
[02-2A035-1]
DRUG FREE WORK PLACE CERTIFICATION (JAN 2004)
By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable
provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended. [02-
2A065-1]
DUTY TO INQUIRE (FEB 2015)
Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is made in
compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should request an
explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do
so will be at the Offeror's risk. All ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation
shall be interpreted to require the better quality or greater quantity of work and/or materials, unless otherwise directed by
amendment. Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror does not bring to the
State's attention. See clause entitled "Questions from Offerors." [02-2A070-2]
OMIT TAXES FROM PRICE (JAN 2004)
Do not include any sales or use taxes in Your price that the State may be required to pay. [02-2A080-1]
PROTESTS (MAY 2019)
If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled to protest, but only as
provided in Section 11-35-4210. To protest a solicitation, you must submit a protest within fifteen days of the date the
applicable solicitation document is issued. To protest an award, you must (i) submit notice of your intent to protest within
seven business days of the date the award notice is posted, and (ii) submit your actual protest within fifteen days of the date
the award notice is posted. Days are calculated as provided in Section 11-35-310(13). Both protests and notices of intent to
protest must be in writing and must be received by the appropriate Chief Procurement Officer within the time provided. See
clause entitled "Protest-CPO". The grounds of the protest and the relief requested must be set forth with enough
particularity to give notice of the issues to be decided. [02-2A085-2]
REJECTION/CANCELLATION (JAN 2004)
The State may cancel this solicitation in whole or in part. The State may reject any or all proposals in whole or in part. [SC
Code Section 11-35-1710 & R.19-445.2065] [02-2A100-1]
Page 6
VENDOR REGISTRATION MANDATORY (JAN 2006)
You must have a state vendor number to be eligible to submit an offer. To obtain a state vendor number, visit
www.procurement.sc.gov and select New Vendor Registration. (To determine if your business is already registered, go to
"Vendor Search"). Upon registration, you will be assigned a state vendor number. Vendors must keep their vendor
information current. If you are already registered, you can update your information by selecting Change Vendor
Registration. (Please note that vendor registration does not substitute for any obligation to register with the S.C. Secretary
of State or S.C. Department of Revenue. You can register with the agencies at http://www.scbos.com/default.htm) [02-
2A145-1]
Page 7
SAP
2. INSTRUCTIONS TO OFFERORS -- B. SPECIAL INSTRUCTIONS
ON-LINE BIDDING INSTRUCTIONS (MAR 2015)
(a) Mandatory Registration. You must register before you can submit an offer on line! See clause entitled "VENDOR
REGISTRATION MANDATORY."
(b) Steps for On-Line Bidding
1 The link provided on the solicitation's Cover Page will take you to our web based on-line bidding system, where you will
enter and/or upload your offer.
2 Follow the general user instructions posted at www.procurement.sc.gov under the heading "Submitting Offers."
3 Confirm your offer has a status of "submitted" by refreshing the "RFx and Auctions" screen.
Only offers with a status of "submitted" have been received by the State.
Offers with a status of "saved" have not been received.
4 Save or print a copy of your offer using the "Print Preview" button after your offer has been submitted.
[02-2B105-2]
EMAIL SUBMISSION OF BIDS/QUOTES
Bidder may submit their bid/quote via email to the procurement officer listed on Page One (1).
UNIT PRICES REQUIRED (JAN 2006)
Unit price to be shown for each item. [02-2B170-1]
Page 8
SAP
3. SCOPE OF WORK/SPECIFICATIONS
3.1 SCOPE OF SERVICES
Contractor shall provide redaction services as listed.
• Documents for redaction will be provided in word, pdf, or JPEG format.
• Contractor is responsible for and shall provide the facilities, project materials, and training for Contractor’s
personnel as necessary to complete the required services.
• SCDSS will provide a minimum of 5,000 pages.
• Documents will be submitted to Contractor through a secure electronic submittal.
• Contractor shall complete requested redaction services and deliver redacted documents to SCDSS within 10
business days.
3.1.1 SCDSS REDACTION LIST: The following is a list of items/information requiring redaction that includes,
but is not limited to:
• PROJECT NOTES: See DSS Specific redaction data; Redact All Personal Data of Reporter
• DATA TO REDACT:
PERSONAL INFO:
a. Full Name
o Former Name/ Alias
o Initials
o Signature
b. Home Address
c. Phone #
o Home
o Cell
o Work
d. Personal Email Address
e. Date of Birth
f. SSN
g. Driver’s License #
h. State ID Card #
i. Passport #
j. Vehicle / License Plate #
k. Vehicle Registration #
l. Vehicle Title #
m. Taxpayer Identification Number (TIN)
n. Authentication Information
DSS SPECIFIC PII & PHI: Note: Redact All Personal Data of Reporter
a. Reporter Full Name
b. Reporter Home Address
Page 9
c. Reporter Phone
d. Reporter Email
e. Reporter DOB
f. FBI background check data
g. FBI background search information
h. Unfounded or Un-indicated case file data
i. Medical and Healthcare (PHI) Data
j. Alcohol and Other Drug (AOD) information
FINANCIAL INFO:
a. Bank Account Number
b. Routing Number
c. International Bank Account Number
d. Credit / Debit Card #
e. PIN Codes
f. Investment / Retirement Account Numbers
g. Financial Account Information
h. Mortgage Account#
MEDICAL / HEALTHCARE INFO:
a. Insurance Policy Number
b. Insurance Group/ID Number
c. Hospital Account #
d. Encounter #
e. HAR#
f. Unit#
g. Visit#
h. Med Record Number (MRN)
i. Assisted Living / Retirement Home
o If the patient lives in an Assisted Living or Retirement home, we redact the Name of the facility as well as
the address.
NON-PARTY INFORMATION:
a. Full Name
o Nonparty Person(s)
o Minor’s Name / Minor’s Initials
o Next of Kin/Spouse/Relatives
o Proxy Name
b. DOB
c. SSN
IMAGES:
a. Photo ID
b. Biometric Identifiers
c. Copies of Checks
d. Handwritten PII/PHI
Page 10
SAP
4. QUALIFICATIONS
QUALIFICATIONS OF OFFEROR (MAR 2015)
(1) To be eligible for award, you must have the capability in all respects to perform fully the contract requirements and the
integrity and reliability which will assure good faith performance.
Page 11
SAP
5. TERMS AND CONDITIONS -- A. GENERAL
EFT INFORMATION (FEB 2021)
The Contractor must furnish to the State Treasurer's Office information necessary for making a payment by electronic funds
transfer (EFT). You may do this by completing STO Form 4 and filing it with the STO. Additional information is available
at the STO's website at https://treasurer.sc.gov (.) The Contractor is responsible for the currency, accuracy and
completeness of the EFT information. Updating EFT information may not be used to accomplish an assignment of the right
to payment, does not alter the terms and conditions of this contract, and is not a substitute for a properly executed
contractual document. [07-7A027-1]
FIXED PRICING REQUIRED (JAN 2006)
Any pricing provided by contractor shall include all costs for performing the work associated with that price. Except as
otherwise provided in this solicitation, contractor's price shall be fixed for the duration of this contract, including option
terms. This clause does not prohibit contractor from offering lower pricing after award. [07-7A040-1]
PURCHASE ORDERS (JAN 2006)
Contractor shall not perform any work prior to the receipt of a purchase order from the using governmental unit. The using
governmental unit shall order any supplies or services to be furnished under this contract by issuing a purchase order.
Purchase orders may be used to elect any options available under this contract, e.g., quantity, item, delivery date, payment
method, but are subject to all terms and conditions of this contract. Purchase orders may be electronic. No particular form is
required. An order placed pursuant to the purchasing card provision qualifies as a purchase order. [07-7A065-1]
SURVIVAL OF OBLIGATIONS (JAN 2006)
The Parties' rights and obligations which, by their nature, would continue beyond the termination, cancellation, rejection, or
expiration of this contract shall survive such termination, cancellation, rejection, or expiration, including, but not limited to,
the rights and obligations created by the following clauses: Indemnification - Third Party Claims, Intellectual Property
Indemnification, and any provisions regarding warranty or audit. [07-7A075-1]
TAXES (JAN 2006)
Any tax the contractor may be required to collect or pay upon the sale, use or delivery of the products shall be paid by the
State, and such sums shall be due and payable to the contractor upon acceptance. Any personal property taxes levied after
delivery shall be paid by the State. It shall be solely the State's obligation, after payment to contractor, to challenge the
applicability of any tax by negotiation with, or action against, the taxing authority. Contractor agrees to refund any tax
collected, which is subsequently determined not to be proper and for which a refund has been paid to contractor by the
taxing authority. In the event that the contractor fails to pay, or delays in paying, to any taxing authorities, sums paid by the
State to contractor, contractor shall be liable to the State for any loss (such as the assessment of additional interest) caused
by virtue of this failure or delay. Taxes based on Contractor's net income or assets shall be the sole responsibility of the
contractor. [07-7A080-1]
Page 12
SAP
5. TERMS AND CONDITIONS -- B. SPECIAL
COMPLIANCE WITH LAWS (JAN 2006)
During the term of the contract, contractor shall comply with all applicable provisions of laws, codes, ordinances, rules,
regulations, and tariffs. [07-7B035-1]
ESTIMATED QUANTITY -- UNKNOWN (JAN 2006)
The total quantity of purchases of any individual item on the contract is not known. The State does not guarantee that the
State will buy any specified item or total amount. The omission of an estimated purchase quantity does not indicate a lack
of need but rather a lack of historical information. [07-7B095-1]
LICENSES AND PERMITS (JAN 2006)
During the term of the contract, the Contractor shall be responsible for obtaining, and maintaining in good standing, all
licenses (including professional licenses, if any), permits, inspections and related fees for each or any such licenses, permits
and /or inspections required by the State, county, city or other government entity or unit to accomplish the work specified in
this solicitation and the contract. [07-7B115-1]
TERM OF CONTRACT -- EFFECTIVE DATE / INITIAL CONTRACT PERIOD (JAN 2006)
The effective date of this contract is the first day of the Maximum Contract Period as specified on the final statement of
award. The initial term of this agreement is one (1)year, from the effective date. Regardless, this contract expires no later
than the last date stated on the final statement of award. [07-7B240-1]
TERM OF CONTRACT -- OPTION TO RENEW (FEB 2021)
At the end of the initial term, this contract shall automatically renew for a period of one (1) year, unless contractor receives
notice that the state elects not to renew the contract at least thirty (30) days prior to the date of renewal. Regardless, this
contract expires no later than the last date stated on the final statement of award. [07-7B245-3]
TERMINATION FOR CONVENIENCE -- INDEFINITE DELIVERY / INDEFINITE QUANTITY
CONTRACTS (JAN 2006)
Unless the termination so provides, a termination for convenience shall not operate to terminate any purchase orders issued
prior to the effective date of termination. [07-7B255-1]
TERMINATION FOR CONVENIENCE -- SHORT FORM (JAN 2006)
The Procurement Officer may terminate this contract in whole or in part, for the convenience of the State. In such a
termination, the Procurement Officer may require the contractor to transfer title and deliver to the State in the manner and
Page 13
to the extent directed by the Procurement Officer: (a) any completed supplies; and (b) such partially completed supplies and
materials, parts, tools, dies, jigs, fixtures, plans, drawings, information, and contract rights (hereinafter called
"manufacturing material") as the contractor has specifically produced or specially acquired for the performance of the
terminated part of this contract. Upon such termination, the contractor shall (a) stop work to the extent specified, (b)
terminate any subcontracts as they relate to the terminated work, and (c) be paid the following amounts without duplication,
subject to the other terms of this contract: (i) contract prices for supplies or services accepted under the contract, (ii) costs
incurred in performing the terminated portion of the work, and (iii) any other reasonable costs that the contractor can
demonstrate to the satisfaction of the State, using its standard record keeping system, have resulted from the termination.
The contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided. As a
condition of payment, contractor shall submit within three months of the effective date of the termination a claim specifying
the amounts due because of the termination. The absence of an appropriate termination for convenience clause in any
subcontract shall not increase the obligation of the state beyond what it would have been had the subcontract contained such
a clause. [07-7B260-1]
Page 14
SAP
6. BIDDING SCHEDULE / PRICE-BUSINESS PROPOSAL
Line Number Quantity Unit of Measure Unit Price Extended Price
0001 1 each
Product Catg.: 96149 - Legal Services Attorneys
Item Description: Redaction Services 5,000 to 50,000 Pages
Internal Item Number: 1
Line Number Quantity Unit of Measure Unit Price Extended Price
0002 1 each
Product Catg.: 96149 - Legal Services Attorneys
Item Description: Redaction Services 50,001 to 100,000 Pages
Internal Item Number: 2
Line Number Quantity Unit of Measure Unit Price Extended Price
0003 1 each
Product Catg.: 96149 - Legal Services Attorneys
Item Description: Redaction Services 100,001+ Pages
Internal Item Number: 3
Line Number Quantity Unit of Measure Unit Price Extended Price
0004 1 each
Product Catg.: 96149 - Legal Services Attorneys
Item Description: Expedited (Rush) Order Fee
Internal Item Number: 4
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SAP
IMPORTANT TAX NOTICE - NONRESIDENTS ONLY
Withholding Requirements for Payments to Nonresidents: Section 12-8-550 of the South Carolina Code of Laws requires
persons hiring or contracting with a nonresident conducting a business or performing personal services of a temporary
nature within South Carolina to withhold 2% of each payment made to the nonresident. The withholding requirement does
not apply to (1) payments on purchase orders for tangible personal property when the payments are not accompanied by
services to be performed in South Carolina, (2) nonresidents who are not conducting business in South Carolina, (3)
nonresidents for contracts that do not exceed $10,000 in a calendar year, or (4) payments to a nonresident who (a) registers
with either the S.C. Department of Revenue or the S.C. Secretary of State and (b) submits a Nonresident Taxpayer
Registration Affidavit - Income Tax Withholding, Form I-312 to the person letting the contract.
The withholding requirement applies to every governmental entity that uses a contract ("Using Entity"). Nonresidents
should submit a separate copy of the Nonresident Taxpayer Registration Affidavit - Income Tax Withholding, Form I-312
to every Using Entity that makes payment to the nonresident pursuant to this solicitation. Once submitted, an affidavit is
valid for all contracts between the nonresident and the Using Entity, unless the Using Entity receives notice from the
Department of Revenue that the exemption from withholding has been revoked.
_______________________
Section 12-8-540 requires persons making payment to a nonresident taxpayer of rentals or royalties at a rate of $1,200.00
or more a year for the use of or for the privilege of using property in South Carolina to withhold 7% of the total of each
payment made to a nonresident taxpayer who is not a corporation and 5% if the payment is made to a corporation. Contact
the Department of Revenue for any applicable exceptions.
_______________________
For information about other withholding requirements (e.g., employee withholding), contact the South Carolina
Department of Revenue at 1-844-898-8542 or visit the Department's website at: dor.sc.gov
_______________________
This notice is for informational purposes only. This agency does not administer and has no authority over tax issues. All
registration and withholding tax questions should be directed to the South Carolina Department of Revenue at 1-844-898-
8542. Additional contact information can be found by visiting the Department's website at dor.sc.gov
PLEASE SEE THE "NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT INCOME TAX WITHHOLDING"
FORM (FORM NUMBER I-312) LOCATED AT: dor.sc.gov
[09-9005-5]
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- 32006
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- llm-nc
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