NC eVP · North Carolina

Records Management System

CITY OF RALEIGHIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

43days left

Due Nov 20, 2026·Posted Oct 6, 2026

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AI takeaways

The City of Raleigh is soliciting proposals for a comprehensive Records Management System for the Raleigh Fire Department, with work performed in North Carolina.
Proposals are due November 20, 2026, no later than 5:00 PM EST, and the RFP was issued on October 9, 2026.
The system must include modules for pre-incident planning, fire inspections, incident reporting, scheduling, personnel records, community risk reduction, health and safety, reporting and analytics, CAD integration, training, fire investigation, command operations, and asset and inventory management.
The issuing agency is the City of Raleigh, and the procurement method is RFP.
The contact for inquiries is Daniel Clark, Business Services Manager, at RFDContracts@raleighnc.gov.
A pre-proposal conference is listed as N/A.
Deadline for written questions is October 30, 2026, at 2:00 PM EST.
The contract term will be defined in the awarded contract, with options for renewal.
The scope includes implementation, data migration from FIREHOUSE/ESO, system integrations with CAD, Active Directory, Esri ArcGIS, PeopleSoft, EnGov, TCE, and Power BI, mobile access, and training.
The Raleigh Fire Department serves a metropolitan area with 553 sworn members, 28 fire stations, and over 61,000 incidents annually.

Method: RFP
Documents: 1 file

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

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Contact the buyer

Lanee Edwards

vendor@nc.govEmail

Location:

North Carolina

Open in Maps ↗

274-533

Method

RFP

What this bid is asking for

AI-generated

Provide a comprehensive Records Management System for the Raleigh Fire Department with modules for pre-incident planning, fire inspections, incident reporting, scheduling, personnel records, community risk reduction, health and safety, reporting and analytics, CAD integration, training, fire investi…
Deliver implementation, configuration, data migration from the existing FIREHOUSE/ESO system, and system integrations with CAD, Active Directory, Esri ArcGIS, PeopleSoft, EnGov, TCE, and Power BI.
Provide mobile access for field activities, training for administrators and end users, and ongoing technical support and maintenance.
Submit a signed original proposal, one electronic version on USB, and one copy, following the required format with tabs for cover letter, corporate background, financial information, project understanding, team experience, cost, product requirements matrix, and questionnaire.

Posted Scope of Work

Records Management System: The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to contract for the following services: The Raleigh Fire Department is seeking a comprehensive Records Management System, with modules that should include at a minimum, functionality for pre-incident planning, fire inspections, incident reporting, scheduling, personnel records, community risk reduction, health and safety, reporting and analytics, Computer-Aided Dispatch (CAD) integration, training, fire investigation, command operations, and asset and inventory management

Special instructions: Bid Agent: RFDContracts@raleighnc.gov

Scope, read from the documentsAI-generated

The awarded proposer shall provide an integrated platform supporting incident reporting; pre-incident planning; fire inspections, prevention, and permitting; scheduling and personnel records; training and certification tracking; fire investigations; incident command; community risk reduction and engagement; health and safety; and asset and inventory management. The scope includes implementation and configuration, data migration from the existing FIREHOUSE/ESO environment, system integrations with CAD, Microsoft Active Directory or Entra ID, Esri ArcGIS, PeopleSoft, EnGov, TCE, and Microsoft Power BI, reporting and analytics, mobile access, security and data management, and training and ongoing support.

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Documents

Download zip

RFP - 274-533 Records Management System Final.pdfPDF

Preview Download

Questions & answers

AI-generated

What is the due date for proposals?

November 20th, 2026 no later than 5:00PM EST.

Who is the contact for this solicitation?

Daniel Clark, Business Services Manager, at RFDContracts@raleighnc.gov.

Is there a pre-proposal conference?

The RFP timeline lists the Pre-Proposal Meeting/Site-Visit as N/A.

What is the deadline for written questions?

October 30th, 2026 2:00 PM EST.

Full source recordEvery field North Carolina eVP published, untouched

6098f8ef-bdc1-f111-aaae-001dd80bcb64

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274-533

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CITY OF RALEIGH

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Records Management System

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Ownerid: e66eb0ad-603e-f111-88b4-001dd80bcb64
Evp Commcode: 3d193425-fc86-ed11-81ad-001dd807270d
Evp Opendate: Nov 20, 2026
Ownerid Name: Lanee Edwards
Evp Specinstr: Bid Agent: RFDContracts@raleighnc.gov
Evp Posteddate: Oct 6, 2026
Evp Commcode Name: Management support services
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Management support services

Spec Instr

Bid Agent: RFDContracts@raleighnc.gov

Contact Name

Lanee Edwards

Description

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vendor@nc.gov

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Statecode: Active
Statuscode: Open
Evp Opendate: 11/20/2026 5:00 PM
Evp Posteddate: 10/6/2026
Evp Description: Records Management System: The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to contract for the following services: The Raleigh Fire Department is seeking a comprehensive Records Management System, with modules that should include at a minimum, functionality for pre-incident planning, fire inspections, incident reporting, scheduling, personnel records, community risk reduction, health and safety, reporting and analytics, Computer-Aided Dispatch (CAD) integration, training, fire investigation, command operations, and asset and inventory management
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Posteddate

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https://evp.nc.gov/_entity/annotation/3150e401-bec1-f111-aaae-001dd80bcb64/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=RFP%20-%20274-533%20Records%20Management%20System%20Final.pdf

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Source: North Carolina eVP, retrieved via the North Carolina Electronic Vendor Portal. View the official posting, and always confirm requirements and deadlines with the issuing agency.

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NC eVP · North Carolina

Records Management System

CITY OF RALEIGHIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

43days left

Due Nov 20, 2026·Posted Oct 6, 2026

Prequalify For BondingBonding Prequal

AI takeaways

The City of Raleigh is soliciting proposals for a comprehensive Records Management System for the Raleigh Fire Department, with work performed in North Carolina.
Proposals are due November 20, 2026, no later than 5:00 PM EST, and the RFP was issued on October 9, 2026.
The system must include modules for pre-incident planning, fire inspections, incident reporting, scheduling, personnel records, community risk reduction, health and safety, reporting and analytics, CAD integration, training, fire investigation, command operations, and asset and inventory management.
The issuing agency is the City of Raleigh, and the procurement method is RFP.
The contact for inquiries is Daniel Clark, Business Services Manager, at RFDContracts@raleighnc.gov.
A pre-proposal conference is listed as N/A.
Deadline for written questions is October 30, 2026, at 2:00 PM EST.
The contract term will be defined in the awarded contract, with options for renewal.
The scope includes implementation, data migration from FIREHOUSE/ESO, system integrations with CAD, Active Directory, Esri ArcGIS, PeopleSoft, EnGov, TCE, and Power BI, mobile access, and training.
The Raleigh Fire Department serves a metropolitan area with 553 sworn members, 28 fire stations, and over 61,000 incidents annually.

Method: RFP
Documents: 1 file

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

Want to know if you can be bonded for this project? Get prequalified.One free application, soft pull — sized to your work.

Know you can be bonded before you spend a week on the bid
No scramble for a bond at the deadline — it becomes a request form
A good guy letter to show an agency

Prequalify For Bonding →

Contact the buyer

Lanee Edwards

vendor@nc.govEmail

Location:

North Carolina

Open in Maps ↗

274-533

Method

RFP

What this bid is asking for

AI-generated

Provide a comprehensive Records Management System for the Raleigh Fire Department with modules for pre-incident planning, fire inspections, incident reporting, scheduling, personnel records, community risk reduction, health and safety, reporting and analytics, CAD integration, training, fire investi…
Deliver implementation, configuration, data migration from the existing FIREHOUSE/ESO system, and system integrations with CAD, Active Directory, Esri ArcGIS, PeopleSoft, EnGov, TCE, and Power BI.
Provide mobile access for field activities, training for administrators and end users, and ongoing technical support and maintenance.
Submit a signed original proposal, one electronic version on USB, and one copy, following the required format with tabs for cover letter, corporate background, financial information, project understanding, team experience, cost, product requirements matrix, and questionnaire.

Posted Scope of Work

Special instructions: Bid Agent: RFDContracts@raleighnc.gov

Scope, read from the documentsAI-generated

More records & document management bids in North Carolina, weekly.

We post new records & document management opportunities in North Carolina as agencies publish them. Get them in one email — free, and unsubscribe whenever.

Documents

Download zip

RFP - 274-533 Records Management System Final.pdfPDF

Preview Download

Questions & answers

AI-generated

What is the due date for proposals?

November 20th, 2026 no later than 5:00PM EST.

Who is the contact for this solicitation?

Daniel Clark, Business Services Manager, at RFDContracts@raleighnc.gov.

Is there a pre-proposal conference?

The RFP timeline lists the Pre-Proposal Meeting/Site-Visit as N/A.

What is the deadline for written questions?

October 30th, 2026 2:00 PM EST.

Full source recordEvery field North Carolina eVP published, untouched

6098f8ef-bdc1-f111-aaae-001dd80bcb64

Nbr

274-533

Dept

CITY OF RALEIGH

Name

Records Management System

Notes

3150e401-bec1-f111-aaae-001dd80bcb64

Can Read

Yes

Subject

Solicitation File Attachment

Can Write

Can Append

Yes

Can Delete

Created On

/Date(1791315729000)/

Is Private

State Code

Attributes

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Date Time Format: "DateAndTime"

Name: "modifiedon"
Type: "System.DateTime"
Value: "/Date(1791315729000)/"
Display Value: "2026-10-06T19:42:09Z"
Date Time Format: "DateAndTime"
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Lanee Edwards

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Attachment File Name

RFP - 274-533 Records Management System Final.pdf

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application/pdf

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956.95 KB

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Detail

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Ownerid: e66eb0ad-603e-f111-88b4-001dd80bcb64
Evp Commcode: 3d193425-fc86-ed11-81ad-001dd807270d
Evp Opendate: Nov 20, 2026
Ownerid Name: Lanee Edwards
Evp Specinstr: Bid Agent: RFDContracts@raleighnc.gov
Evp Posteddate: Oct 6, 2026
Evp Commcode Name: Management support services
Ownerid Entityname: systemuser
Owningbusinessunit: f8b271c4-fde8-4c0e-8c65-293ba2e17611
Evp Solicitationnbr: 274-533
Evp Commcode Entityname: evp_commcodeclass
Owningbusinessunit Name: CITY OF RALEIGH
Statuscode Entity Status: 790550000
Owningbusinessunit Entityname: businessunit
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Sol Type

RFP

Commodity

Management support services

Spec Instr

Bid Agent: RFDContracts@raleighnc.gov

Contact Name

Lanee Edwards

Description

Contact Email

vendor@nc.gov

Status

Open

Desc List

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Yes

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11/20/2026 5:00 PM

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Evp Name: Records Management System
Statecode: Active
Statuscode: Open
Evp Opendate: 11/20/2026 5:00 PM
Evp Posteddate: 10/6/2026
Evp Description: Records Management System: The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to contract for the following services: The Raleigh Fire Department is seeking a comprehensive Records Management System, with modules that should include at a minimum, functionality for pre-incident planning, fire inspections, incident reporting, scheduling, personnel records, community risk reduction, health and safety, reporting and analytics, Computer-Aided Dispatch (CAD) integration, training, fire investigation, command operations, and asset and inventory management
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Owningbusinessunit: CITY OF RALEIGH
Evp Solicitationnbr: 274-533

Posteddate

10/6/2026

Document Links

https://evp.nc.gov/_entity/annotation/3150e401-bec1-f111-aaae-001dd80bcb64/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=RFP%20-%20274-533%20Records%20Management%20System%20Final.pdf

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