City of Port WentworthIssuing agency·Port Wentworth, GA·via the Georgia Procurement Registry (DOAS)SCOPE OF WORK
Disaster Debris Monitoring Services
The selected firm will be expected to provide disaster debris monitoring services to include debris generated from the public rights-of-way, private property, drainage areas, waterways, and other public, eligible or designated areas. Services may include but are not limited to:
a. Prepare and submit daily operational reports to the City no later than 10:00am the following day,
including debris quantities, collection areas, contractor activity, staffing, operational issies, and progress to date.
b. Scheduling work for all team members and contractors on a daily basis.
c. Hiring, training, scheduling, and managing field staff.
d. Monitoring recovery contractor operations and making/implementing recommendations to improve efficiency as well as speed up recovery work and assure all debris removal work meets FEMA eligibility guidelines.
e. Certifying contractor vehicles for debris removal using methodology and documentation practices appropriate for contract monitoring.
f. Entering load tickets into a database application.
g. Digitizing of source documentation (such as load tickets).
h. Furnishing and operating an automated/electronic (paperless) debris tracking system.
i. Developing daily operational reports to keep the City informed of work progress.
j. Develop and maintain maps, GIS applications, dashboards, and other visual reporting tools, as necessary, to track debris collection, monitor contractor progress, identify completed and outstanding collection areas, provide the City with current operational information, and ensure compliance with applicable EHP and FEMA guidelines.
k. Comprehensive review, reconciliation, and validation of debris removal contractor(s) invoices prior to submission of the City for processing.
Project Worksheet and other pertinent report preparation required for reimbursement by FEMA, FHW A and any other applicable agency for disaster recovery efforts by City staff and designated debris
REQUEST FOR PROPOSALS
DEBRIS MANAGEMENT MONITORING SERVICES
FOR THE CITY OF PORT WENTWORTH
RFP #3920-012027
Prepared by: Department of Emergency Management
Dated: October 1, 2026
Proposal Due Date: November 16, 2026 @11:00 AM EST
CITY OF PORT WENTWORTH
DEPARTMENT OF EMERGENCY MANAGEMENT
100 Anchor Park Boulevard Port Wentworth, Georgia
31407
PROPOSAL NOTICE NO. RFP 3920012027
CLOSING DATE AND TIME: November 16, 2026 @ 11:00 AM EST
PROPOSAL TITLE: Debris Management Monitoring Services for Port Wentworth
You are invited to submit a proposal, in accordance with the requirements of this solicitation which are
contained herein.
In order for your proposal to be considered, it must be submitted to the Department of Emergency
Management no later than 11:00am on November 16, 2026, at which time respondents to this request
will be recorded in the presence of one or more witnesses. RFP received by the Emergency
Management Department after the time specified will not be considered. Due to the possibility of
negotiation with all respondents, the identity of any respondents or the contents of any proposal shall not
be public information until after the contract award is made; therefore, the public is not invited to the
proposal closing.
The proposal must be signed by an official authorized to bind the Offeror, and it shall contain a
statement to the effect that the proposal is firm for a period of at least 90 days from the closing date for
submission of proposal.
All submittals (see Submission Requirements) received in response to this Request for Proposal will
be rated by a Selection Committee, based upon the Evaluation Form contained within this RFP. If the
best proposal respondent is clearly identified from the point summary, there will not be a
need for oral presentations.
The selected firm will provide disaster debris monitoring services including debris generated from public rights-of-way, private property, drainage areas, waterways, and other public, eligible or designated areas. Services include preparing daily operational reports, scheduling work, hiring and managing field staff, monitoring recovery contractor operations, certifying contractor vehicles, entering load tickets into a database, digitizing source documentation, operating an electronic debris tracking system, developing maps and GIS applications, reviewing and validating debris removal contractor invoices, and preparing Project Worksheets for FEMA and FHWA reimbursement. The firm must also provide emergency management planning, training, staff/equipment augmentation, and grant management consulting services.
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Source: Georgia Procurement Registry (solicitation PE-66275-NONST-2027-000000010), retrieved via the Georgia Procurement Registry (DOAS). View the official posting, and always confirm requirements and deadlines with the issuing agency.
