Texas · Texas

Sole Source Perkin Elmer Maintenance Contracts for DSHS Lab

Dept Of State Health ServicesIssuing agency·Texas·via the Texas Comptroller Electronic State Business Daily

13days left

Due Sep 25, 2026·Posted Sep 3, 2026

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AI takeaways

The Texas Health and Human Services Commission (HHSC) is seeking bids for a service contract for maintenance and repairs of Perkin Elmer lab instruments at the DSHS Lab in Austin, TX.
The estimated value of the contract is $999,999.99, with a historical spend of $671,500.00 for similar services.
Bids are due September 25, 2026, at 10:30 AM Central Time, and questions must be submitted by September 10, 2026, at 5:00 PM Central Time.
The initial contract term runs from January 1, 2027, to August 31, 2027, with up to four one-year renewal options.
The awarded contractor must provide unlimited on-demand on-site repair visits, unlimited technical support, and all labor, tools, parts, and supplies, using only OEM parts.
Service engineers must be qualified and factory trained, and the bidder must have at least three years of relevant experience.
Responses must be submitted via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery of a USB drive.
Requirement: The bidder must have at least three (3) years of relevant experience, and assigned personnel must have at least two (2) years of relevant experience.
Requirement: Service engineers must be qualified and factory trained, and training certificates must be provided with the bid.
Requirement: No aspect of the statement of work may be subcontracted.
Requirement: The contractor must carry Workers' Compensation and Employer's Liability insurance with limits of $1,000,000 per accident, Commercial General Liability with a $1,000,000 per occurrence limit, Commercial Automobile Liability with a $1,000,000 combined single limit, Professional Liability Insurance of $1,000,000, and Umbrella Liability Insurance of $1,000,000.

Est. value: $999,999.99
Term: Initial Contract Term:…
Documents: 9 files

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

Contact the buyer

Jeramy Keil

Jeramy.Keil@hhs.texas.govEmail (512) 776-2992Phone

Location:

Texas

Open in Maps ↗

Solicitation

HHS0017278V3

Duration

Initial Contract Term: January 1, 2027, to August 31, 2027; up to four (4) one-year renewal terms

Posted

Sep 3, 2026

Source

Texas SmartBuy (ESBD)

What this bid is asking for

AI-generated

Provide unlimited on-demand, on-site repair services for Perkin Elmer lab instruments at the DSHS Lab in Austin, TX.
Perform one preventative maintenance visit per year on each listed instrument, scheduled at least 10 business days in advance.
Respond to service calls within 4 hours and arrive on-site for malfunctioning equipment within 3 business days.
Use only OEM parts for all repairs and replacements, and provide detailed service reports within 2 business days after each repair.
Submit a completed pricing sheet (Exhibit C) and signed solicitation affirmations (Exhibit A) with the bid response.

Requirements

From the documents

Estimated value: $999,999.99

Posted Scope of Work

Estimated value: $999,999.99.

HHSC PCS is seeking competitive bids to establish contract(s) for a service Contract for maintenance and repairs for lab instruments for multiple areas of the lab that perform lead screening, biothreat testing, chemical threat testing, inorganic and radio chemistry testing.

For an overview of how to read and respond to a solicitation please see video here: https://www.youtube.com/watch?v=p_lBYvPygFw

Procurement Schedule - All Times are Central Time

Reference Section 2 for further information

IFB Date Posted to ESBD

September 3, 2026

Questions or Clarifications Submission Deadline

September 10, 2026, 5:00 PM

Responses to Questions or Clarifications - Addendum posted on the ESBD

September 17, 2026

Response Deadline: Responses to this IFB must be received

September 25, 2026, 10:30 AM

Anticipated Contract Start Date

January 1, 2027

Scope, read from the documentsAI-generated

The contractor shall provide unlimited on-demand, on-site service visits for repairs, unlimited online/email and phone technical support, and furnish all labor, tools, transportation, equipment, materials, parts (OEM only), and supplies. All instruments must receive one preventative maintenance per year. On-site response time for malfunctioning equipment must be within 3 business days. The contractor must respond to all service calls within 4 hours of request. Services are performed Monday through Friday, 8 a.m. to 5 p.m. Central Time, at the DSHS Lab located at 1100 W 49th St, Austin, TX 78756.

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Documents

Download zip

ESBD_555667_1788456375697_Solicitation HHS0017278V3.pdfNL

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ESBD_555667_1788456390268_Exhibit_A_HHS_Solicitation_Affirmations.pdfNL

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ESBD_555667_1788456399766_Exhibit_B_PCS_111_HHS_UTCs_and_HHS_Affirmations.pdfNL

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ESBD_555667_1788456419789_Exhibit_C_Pricing Sheet.xlsNL

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ESBD_555667_1788456471152_Exhibit_D_Bidder_Reference_Qualifications_Form.docxNL

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ESBD_555667_1788456493200_Exhibit_E_Online_Bid_Room_Information.docxNL

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ESBD_555667_1788456516003_Exhibit_E-1_PCS_Map_Directions.pdfNL

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ESBD_555667_1788456527403_Exhibit_F_Form_4109_Application_for_TIN.pdfNL

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ESBD_555667_1788456537641_Exhibit_G_Equipment List.pdfNL

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Questions & answers

AI-generated

What is the place of performance for this contract?

The work is performed at the DSHS Lab, 1100 W 49th St, Austin, TX 78756.

What is the deadline for submitting questions or clarifications?

Questions or clarifications must be submitted by September 10, 2026, 5:00 PM Central Time.

What are the insurance requirements for the awarded contractor?

The contractor must carry Workers' Compensation and Employer's Liability insurance ($1,000,000 per accident), Commercial General Liability ($1,000,000 per occurrence), Commercial Automobile Liability ($1,000,000 combined single limit), Professional Liability Insurance ($1,000,000), and Umbrella Liability Insurance ($1,000,000).

Can the work be subcontracted?

No, the solicitation states that 'no aspect of this statement of work may be subcontracted.'

Full source recordEvery field Texas SmartBuy (ESBD) published, untouched

Title

Sole Source Perkin Elmer Maintenance Contracts for DSHS Lab

Detail

User

445187

Title

Sole Source Perkin Elmer Maintenance Contracts for DSHS Lab

Value

999999.99

Zones

1, 2, 3, 4, 5

Opt Out

Status

Created

9/2/2026 11:21 am

Approved

Yes

Nigp Codes

93863-Laboratory Equipment And Accessories: Specialized, Biochemistry, Biology, Chemistry, Etc., Maintenance And Repair;

Zones List

Zone: 1
Selected: Yes
Internalid: 1

Zone: 2
Selected: Yes
Internalid: 2

Zone: 3
Selected: Yes
Internalid: 3

Zone: 4
Selected: Yes
Internalid: 4

Zone: 5
Selected: Yes
Internalid: 5

Agency Name

Dept Of State Health Services - 537

Internalid

555667

Opt Out Flag

Plan Repost

Status Name

Posted

Attachments

Id: 555667
File Id: 33693729
File URL: /core/media/media.nl?id=33693729&c=852252&h=Od3QoU-kyqP5ypyv_KQr5ZvSuEHRBPxfIPK5FClSuZPTR1LX&_xt=.pdf
File Name: ESBD_555667_1788456375697_Solicitation HHS0017278V3.pdf
File Description: Solicitation HHS0017278V3

Id: 555667
File Id: 33693730
File URL: /core/media/media.nl?id=33693730&c=852252&h=_zUqAWLYjf6kLU-CpqdYadnrg6bz7egrCm6t4qlWS8r_rT5_&_xt=.pdf
File Name: ESBD_555667_1788456390268_Exhibit_A_HHS_Solicitation_Affirmations.pdf
File Description: Exhibit_A_HHS_Solicitation_Affirmations

Id: 555667
File Id: 33693731
File URL: /core/media/media.nl?id=33693731&c=852252&h=nedZJmsAoH2NxhIbwi9sI6ZzvaSqpef6HUu6HY3IHdjzofB_&_xt=.pdf
File Name: ESBD_555667_1788456399766_Exhibit_B_PCS_111_HHS_UTCs_and_HHS_Affirmations.pdf
File Description: Exhibit_B_PCS_111_HHS_UTCs_and_HHS_Affirmations

Id: 555667
File Id: 33693732
File URL: /core/media/media.nl?id=33693732&c=852252&h=D3W84ShkyeZnA8-RMewiftrX6jaBX_4flr6daRsx3yXV3KnE&_xt=.xls
File Name: ESBD_555667_1788456419789_Exhibit_C_Pricing Sheet.xls
File Description: Exhibit_C_Pricing Sheet

Id: 555667
File Id: 33693733
File URL: /core/media/media.nl?id=33693733&c=852252&h=-HY6WyjS6sc6hK8RYzz_KnXwztNC6Jy1TnHg346ZajGixptt&_xt=.doc
File Name: ESBD_555667_1788456471152_Exhibit_D_Bidder_Reference_Qualifications_Form.docx
File Description: Exhibit_D_Bidder_Reference_Qualifications_Form

Id: 555667
File Id: 33693734
File URL: /core/media/media.nl?id=33693734&c=852252&h=LZSogZGRmxv4A1WavuwkwVp5421KaOWWOPpJ1zwDfzOz1dPr&_xt=.doc
File Name: ESBD_555667_1788456493200_Exhibit_E_Online_Bid_Room_Information.docx
File Description: Exhibit_E_Online_Bid_Room_Information

Id: 555667
File Id: 33693735
File URL: /core/media/media.nl?id=33693735&c=852252&h=ryOQk2cZC4BuEx32zHEPEHhpC3irvScPpNYSqZIzSMufHymL&_xt=.pdf
File Name: ESBD_555667_1788456516003_Exhibit_E-1_PCS_Map_Directions.pdf
File Description: Exhibit_E-1_PCS_Map_Directions

Id: 555667
File Id: 33693736
File URL: /core/media/media.nl?id=33693736&c=852252&h=lar2osP9huhY8Ke_s_h1YovUEXvdll36Bu8oyWdX_pKamv2U&_xt=.pdf
File Name: ESBD_555667_1788456527403_Exhibit_F_Form_4109_Application_for_TIN.pdf
File Description: Exhibit_F_Form_4109_Application_for_TIN

Id: 555667
File Id: 33693737
File URL: /core/media/media.nl?id=33693737&c=852252&h=GbhZ-SCK3FXfmJc05zg-i5PYLK4TGuGAMGQwLpl6P4pOyFoJ&_xt=.pdf
File Name: ESBD_555667_1788456537641_Exhibit_G_Equipment List.pdf
File Description: Exhibit_G_Equipment List

Contact Name

Jeramy Keil

Ctcd Cert Num

1900050003

Description

HHSC PCS is seeking competitive bids to establish contract(s) for a service Contract for maintenance and repairs for lab instruments for multiple areas of the lab that perform lead screening, biothreat testing, chemical threat testing, inorganic and radio chemistry testing. For an overview of how to read and respond to a solicitation please see video here: https://www.youtube.com/watch?v=p_lBYvPygFw  <table class="MsoTable15Grid4" border="1" cellspacing="0" cellpadding="0" title="Procurement Schedule" width="626" style="width:469.45pt;border-collapse: collapse;border:none;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor: text1;mso-border-themetint:102;mso-yfti-tbllook:1184;mso-padding-alt:0in 5.4pt 0in 5.4pt"> <tbody><tr style="mso-yfti-irow:-1;mso-yfti-firstrow:yes;mso-yfti-lastfirstrow:yes; height:32.6pt"> <td width="626" colspan="2" style="width:469.45pt;border:solid #022167 1.0pt; mso-border-themecolor:text1;mso-border-alt:solid #022167 .5pt;mso-border-themecolor: text1;background:#022167;mso-background-themecolor:text1;padding:0in 5.4pt 0in 5.4pt; height:32.6pt"> Procurement Schedule - All Times are Central Time<o:p></o:p> Reference Section 2 for further information<o:p></o:p> </td> </tr> <tr style="mso-yfti-irow:0;height:26.65pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:26.65pt"> IFB Date Posted to ESBD        <o:p></o:p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:26.65pt"> September 3, 2026<o:p></o:p> </td> </tr> <tr style="mso-yfti-irow:1;height:27.1pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; padding:0in 5.4pt 0in 5.4pt;height:27.1pt"> Questions or Clarifications Submission Deadline<o:p></o:p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;padding:0in 5.4pt 0in 5.4pt;height:27.1pt"> September 10, 2026, 5:00 PM<o:p></o:p> </td> </tr> <tr style="mso-yfti-irow:2;height:39.35pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:39.35pt"> <a name="OLE_LINK5"></a><a name="OLE_LINK6">Responses to Questions or Clarifications </a>- Addendum posted on the ESBD<o:p></o:p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:39.35pt"> September 17, 2026<o:p></o:p> </td> </tr> <tr style="mso-yfti-irow:3;height:26.65pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; padding:0in 5.4pt 0in 5.4pt;height:26.65pt"> Response Deadline: Responses to this IFB must be received<o:p></o:p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;padding:0in 5.4pt 0in 5.4pt;height:26.65pt"> September 25, 2026, 10:30 AM<o:p></o:p> </td> </tr> <tr style="mso-yfti-irow:4;mso-yfti-lastrow:yes;height:27.1pt"> <td width="420" style="width:314.75pt;border:solid #608FFC 1.0pt;mso-border-themecolor: text1;mso-border-themetint:102;border-top:none;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-alt: solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint:102; background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:27.1pt"> Anticipated Contract Start Date<o:p></o:p> </td> <td width="206" style="width:154.7pt;border-top:none;border-left:none; border-bottom:solid #608FFC 1.0pt;mso-border-bottom-themecolor:text1; mso-border-bottom-themetint:102;border-right:solid #608FFC 1.0pt;mso-border-right-themecolor: text1;mso-border-right-themetint:102;mso-border-top-alt:solid #608FFC .5pt; mso-border-top-themecolor:text1;mso-border-top-themetint:102;mso-border-left-alt: solid #608FFC .5pt;mso-border-left-themecolor:text1;mso-border-left-themetint: 102;mso-border-alt:solid #608FFC .5pt;mso-border-themecolor:text1;mso-border-themetint: 102;background:#AFC7FD;mso-background-themecolor:text1;mso-background-themetint: 51;padding:0in 5.4pt 0in 5.4pt;height:27.1pt"> January 1, 2027<o:p></o:p> </td> </tr></tbody></table>

Posting Date

9/3/2026

Response Due

9/25/2026

User Follows

Agency Number

537

Contact Email

Jeramy.Keil@hhs.texas.gov

Last Modified

9/3/2026 12:32 pm

Response Time

10:30 AM

Contact Number

(512) 776-2992

Created From POD

Yes

Solicitation Id

HHS0017278V3

State Agency Cert

Bid Response Email

pcsbids@hhs.texas.gov

Highway Districts

1, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 2, 20, 21, 22, 23, 24, 25, 3, 4, 5, 6, 7, 8, 9

Posting Requirement

Highway District List

District: 1
Selected: Yes
Internalid: 1
District Name: Paris

District: 2
Selected: Yes
Internalid: 2
District Name: Fort Worth

District: 3
Selected: Yes
Internalid: 3
District Name: Wichita Falls

District: 4
Selected: Yes
Internalid: 4
District Name: Amarillo

District: 5
Selected: Yes
Internalid: 5
District Name: Lubbock

District: 6
Selected: Yes
Internalid: 6
District Name: Odessa

District: 7
Selected: Yes
Internalid: 7
District Name: San Angelo

District: 8
Selected: Yes
Internalid: 8
District Name: Abilene

District: 9
Selected: Yes
Internalid: 9
District Name: Waco

District: 10
Selected: Yes
Internalid: 10
District Name: Tyler

District: 11
Selected: Yes
Internalid: 11
District Name: Lufkin

District: 12
Selected: Yes
Internalid: 12
District Name: Houston

District: 13
Selected: Yes
Internalid: 13
District Name: Yoakum

District: 14
Selected: Yes
Internalid: 14
District Name: Austin

District: 15
Selected: Yes
Internalid: 15
District Name: San Antonio

District: 16
Selected: Yes
Internalid: 16
District Name: Corpus Christi

District: 17
Selected: Yes
Internalid: 17
District Name: Bryan

District: 18
Selected: Yes
Internalid: 18
District Name: Dallas

District: 19
Selected: Yes
Internalid: 19
District Name: Atlanta

District: 20
Selected: Yes
Internalid: 20
District Name: Beaumont

District: 21
Selected: Yes
Internalid: 21
District Name: Pharr

District: 22
Selected: Yes
Internalid: 22
District Name: Laredo

District: 23
Selected: Yes
Internalid: 23
District Name: Brownwood

District: 24
Selected: Yes
Internalid: 24
District Name: El Paso

District: 25
Selected: Yes
Internalid: 25
District Name: Childress

State Agency Cert Text

Dual CTCD/CTCM certification

Posting Requirement Text

14+ Days for Entire Solicitation Package

Listing

Title: Sole Source Perkin Elmer Maintenance Contracts for DSHS Lab
Status: 1
Created: 9/2/2026 11:21 am
Nigp Codes: 93863-Laboratory Equipment And Accessories: Specialized, Biochemistry, Biology, Chemistry, Etc., Maintenance And Repair;
Agency Name: Dept Of State Health Services - 537
Internalid: 555667
Status Name: Posted
Posting Date: 9/3/2026
Response Due: 9/25/2026
Agency Number: 537
Last Modified: 9/3/2026 12:32 pm
Response Time: 10:30 AM
Solicitation Id: HHS0017278V3

Enriched

Yes

Nigp Codes

93863-Laboratory Equipment And Accessories: Specialized, Biochemistry, Biology, Chemistry, Etc., Maintenance And Repair;

Agency Name

Dept Of State Health Services - 537

Status Name

Posted

Posting Date

9/3/2026

Response Due

9/25/2026

Response Time

10:30 AM

Solicitation Id

HHS0017278V3

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Source: Texas SmartBuy (ESBD) (solicitation HHS0017278V3), retrieved via the Texas Comptroller Electronic State Business Daily. View the official posting, and always confirm requirements and deadlines with the issuing agency.

Texas · Texas

Sole Source Perkin Elmer Maintenance Contracts for DSHS Lab

Dept Of State Health ServicesIssuing agency·Texas·via the Texas Comptroller Electronic State Business Daily

13days left

Due Sep 25, 2026·Posted Sep 3, 2026

Buy bond

AI takeaways

The Texas Health and Human Services Commission (HHSC) is seeking bids for a service contract for maintenance and repairs of Perkin Elmer lab instruments at the DSHS Lab in Austin, TX.
The estimated value of the contract is $999,999.99, with a historical spend of $671,500.00 for similar services.
Bids are due September 25, 2026, at 10:30 AM Central Time, and questions must be submitted by September 10, 2026, at 5:00 PM Central Time.
The initial contract term runs from January 1, 2027, to August 31, 2027, with up to four one-year renewal options.
The awarded contractor must provide unlimited on-demand on-site repair visits, unlimited technical support, and all labor, tools, parts, and supplies, using only OEM parts.
Service engineers must be qualified and factory trained, and the bidder must have at least three years of relevant experience.
Responses must be submitted via email to pcsbids@hhs.texas.gov, through the HHS Online Bid Room, or by hand delivery of a USB drive.
Requirement: The bidder must have at least three (3) years of relevant experience, and assigned personnel must have at least two (2) years of relevant experience.
Requirement: Service engineers must be qualified and factory trained, and training certificates must be provided with the bid.
Requirement: No aspect of the statement of work may be subcontracted.
Requirement: The contractor must carry Workers' Compensation and Employer's Liability insurance with limits of $1,000,000 per accident, Commercial General Liability with a $1,000,000 per occurrence limit, Commercial Automobile Liability with a $1,000,000 combined single limit, Professional Liability Insurance of $1,000,000, and Umbrella Liability Insurance of $1,000,000.

Est. value: $999,999.99
Term: Initial Contract Term:…
Documents: 9 files

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

Contact the buyer

Jeramy Keil

Jeramy.Keil@hhs.texas.govEmail (512) 776-2992Phone

Location:

Texas

Open in Maps ↗

Solicitation

HHS0017278V3

Duration

Initial Contract Term: January 1, 2027, to August 31, 2027; up to four (4) one-year renewal terms

Posted

Sep 3, 2026

Source

Texas SmartBuy (ESBD)

What this bid is asking for

AI-generated

Provide unlimited on-demand, on-site repair services for Perkin Elmer lab instruments at the DSHS Lab in Austin, TX.
Perform one preventative maintenance visit per year on each listed instrument, scheduled at least 10 business days in advance.
Respond to service calls within 4 hours and arrive on-site for malfunctioning equipment within 3 business days.
Use only OEM parts for all repairs and replacements, and provide detailed service reports within 2 business days after each repair.
Submit a completed pricing sheet (Exhibit C) and signed solicitation affirmations (Exhibit A) with the bid response.

Requirements

From the documents

Estimated value: $999,999.99

Posted Scope of Work

Estimated value: $999,999.99.

For an overview of how to read and respond to a solicitation please see video here: https://www.youtube.com/watch?v=p_lBYvPygFw

Procurement Schedule - All Times are Central Time

Reference Section 2 for further information

IFB Date Posted to ESBD

September 3, 2026

Questions or Clarifications Submission Deadline

September 10, 2026, 5:00 PM

Responses to Questions or Clarifications - Addendum posted on the ESBD

September 17, 2026

Response Deadline: Responses to this IFB must be received

September 25, 2026, 10:30 AM

Anticipated Contract Start Date

January 1, 2027

Scope, read from the documentsAI-generated

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Documents

Download zip

ESBD_555667_1788456375697_Solicitation HHS0017278V3.pdfNL

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ESBD_555667_1788456390268_Exhibit_A_HHS_Solicitation_Affirmations.pdfNL

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ESBD_555667_1788456399766_Exhibit_B_PCS_111_HHS_UTCs_and_HHS_Affirmations.pdfNL

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ESBD_555667_1788456419789_Exhibit_C_Pricing Sheet.xlsNL

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ESBD_555667_1788456471152_Exhibit_D_Bidder_Reference_Qualifications_Form.docxNL

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ESBD_555667_1788456493200_Exhibit_E_Online_Bid_Room_Information.docxNL

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ESBD_555667_1788456516003_Exhibit_E-1_PCS_Map_Directions.pdfNL

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ESBD_555667_1788456527403_Exhibit_F_Form_4109_Application_for_TIN.pdfNL

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ESBD_555667_1788456537641_Exhibit_G_Equipment List.pdfNL

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Questions & answers

AI-generated

What is the place of performance for this contract?

The work is performed at the DSHS Lab, 1100 W 49th St, Austin, TX 78756.

What is the deadline for submitting questions or clarifications?

Questions or clarifications must be submitted by September 10, 2026, 5:00 PM Central Time.

What are the insurance requirements for the awarded contractor?

Can the work be subcontracted?

No, the solicitation states that 'no aspect of this statement of work may be subcontracted.'

Full source recordEvery field Texas SmartBuy (ESBD) published, untouched

Title

Sole Source Perkin Elmer Maintenance Contracts for DSHS Lab

Detail

User

445187

Title

Sole Source Perkin Elmer Maintenance Contracts for DSHS Lab

Value

999999.99

Zones

1, 2, 3, 4, 5

Opt Out

Status

Created

9/2/2026 11:21 am

Approved

Yes

Nigp Codes

93863-Laboratory Equipment And Accessories: Specialized, Biochemistry, Biology, Chemistry, Etc., Maintenance And Repair;

Zones List

Zone: 1
Selected: Yes
Internalid: 1

Zone: 2
Selected: Yes
Internalid: 2

Zone: 3
Selected: Yes
Internalid: 3

Zone: 4
Selected: Yes
Internalid: 4

Zone: 5
Selected: Yes
Internalid: 5

Agency Name

Dept Of State Health Services - 537

Internalid

555667

Opt Out Flag

Plan Repost

Status Name

Posted

Attachments

Id: 555667
File Id: 33693729
File URL: /core/media/media.nl?id=33693729&c=852252&h=Od3QoU-kyqP5ypyv_KQr5ZvSuEHRBPxfIPK5FClSuZPTR1LX&_xt=.pdf
File Name: ESBD_555667_1788456375697_Solicitation HHS0017278V3.pdf
File Description: Solicitation HHS0017278V3

Id: 555667
File Id: 33693730
File URL: /core/media/media.nl?id=33693730&c=852252&h=_zUqAWLYjf6kLU-CpqdYadnrg6bz7egrCm6t4qlWS8r_rT5_&_xt=.pdf
File Name: ESBD_555667_1788456390268_Exhibit_A_HHS_Solicitation_Affirmations.pdf
File Description: Exhibit_A_HHS_Solicitation_Affirmations

Id: 555667
File Id: 33693731
File URL: /core/media/media.nl?id=33693731&c=852252&h=nedZJmsAoH2NxhIbwi9sI6ZzvaSqpef6HUu6HY3IHdjzofB_&_xt=.pdf
File Name: ESBD_555667_1788456399766_Exhibit_B_PCS_111_HHS_UTCs_and_HHS_Affirmations.pdf
File Description: Exhibit_B_PCS_111_HHS_UTCs_and_HHS_Affirmations

Id: 555667
File Id: 33693732
File URL: /core/media/media.nl?id=33693732&c=852252&h=D3W84ShkyeZnA8-RMewiftrX6jaBX_4flr6daRsx3yXV3KnE&_xt=.xls
File Name: ESBD_555667_1788456419789_Exhibit_C_Pricing Sheet.xls
File Description: Exhibit_C_Pricing Sheet

Id: 555667
File Id: 33693733
File URL: /core/media/media.nl?id=33693733&c=852252&h=-HY6WyjS6sc6hK8RYzz_KnXwztNC6Jy1TnHg346ZajGixptt&_xt=.doc
File Name: ESBD_555667_1788456471152_Exhibit_D_Bidder_Reference_Qualifications_Form.docx
File Description: Exhibit_D_Bidder_Reference_Qualifications_Form

Id: 555667
File Id: 33693734
File URL: /core/media/media.nl?id=33693734&c=852252&h=LZSogZGRmxv4A1WavuwkwVp5421KaOWWOPpJ1zwDfzOz1dPr&_xt=.doc
File Name: ESBD_555667_1788456493200_Exhibit_E_Online_Bid_Room_Information.docx
File Description: Exhibit_E_Online_Bid_Room_Information

Id: 555667
File Id: 33693735
File URL: /core/media/media.nl?id=33693735&c=852252&h=ryOQk2cZC4BuEx32zHEPEHhpC3irvScPpNYSqZIzSMufHymL&_xt=.pdf
File Name: ESBD_555667_1788456516003_Exhibit_E-1_PCS_Map_Directions.pdf
File Description: Exhibit_E-1_PCS_Map_Directions

Id: 555667
File Id: 33693736
File URL: /core/media/media.nl?id=33693736&c=852252&h=lar2osP9huhY8Ke_s_h1YovUEXvdll36Bu8oyWdX_pKamv2U&_xt=.pdf
File Name: ESBD_555667_1788456527403_Exhibit_F_Form_4109_Application_for_TIN.pdf
File Description: Exhibit_F_Form_4109_Application_for_TIN

Id: 555667
File Id: 33693737
File URL: /core/media/media.nl?id=33693737&c=852252&h=GbhZ-SCK3FXfmJc05zg-i5PYLK4TGuGAMGQwLpl6P4pOyFoJ&_xt=.pdf
File Name: ESBD_555667_1788456537641_Exhibit_G_Equipment List.pdf
File Description: Exhibit_G_Equipment List

Contact Name

Jeramy Keil

Ctcd Cert Num

1900050003

Description

Posting Date

9/3/2026

Response Due

9/25/2026

User Follows

Agency Number

537

Contact Email

Jeramy.Keil@hhs.texas.gov

Last Modified

9/3/2026 12:32 pm

Response Time

10:30 AM

Contact Number

(512) 776-2992

Created From POD

Yes

Solicitation Id

HHS0017278V3

State Agency Cert

Bid Response Email

pcsbids@hhs.texas.gov

Highway Districts

1, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 2, 20, 21, 22, 23, 24, 25, 3, 4, 5, 6, 7, 8, 9

Posting Requirement

Highway District List

District: 1
Selected: Yes
Internalid: 1
District Name: Paris

District: 2
Selected: Yes
Internalid: 2
District Name: Fort Worth

District: 3
Selected: Yes
Internalid: 3
District Name: Wichita Falls

District: 4
Selected: Yes
Internalid: 4
District Name: Amarillo

District: 5
Selected: Yes
Internalid: 5
District Name: Lubbock

District: 6
Selected: Yes
Internalid: 6
District Name: Odessa

District: 7
Selected: Yes
Internalid: 7
District Name: San Angelo

District: 8
Selected: Yes
Internalid: 8
District Name: Abilene

District: 9
Selected: Yes
Internalid: 9
District Name: Waco

District: 10
Selected: Yes
Internalid: 10
District Name: Tyler

District: 11
Selected: Yes
Internalid: 11
District Name: Lufkin

District: 12
Selected: Yes
Internalid: 12
District Name: Houston

District: 13
Selected: Yes
Internalid: 13
District Name: Yoakum

District: 14
Selected: Yes
Internalid: 14
District Name: Austin

District: 15
Selected: Yes
Internalid: 15
District Name: San Antonio

District: 16
Selected: Yes
Internalid: 16
District Name: Corpus Christi

District: 17
Selected: Yes
Internalid: 17
District Name: Bryan

District: 18
Selected: Yes
Internalid: 18
District Name: Dallas

District: 19
Selected: Yes
Internalid: 19
District Name: Atlanta

District: 20
Selected: Yes
Internalid: 20
District Name: Beaumont

District: 21
Selected: Yes
Internalid: 21
District Name: Pharr

District: 22
Selected: Yes
Internalid: 22
District Name: Laredo

District: 23
Selected: Yes
Internalid: 23
District Name: Brownwood

District: 24
Selected: Yes
Internalid: 24
District Name: El Paso

District: 25
Selected: Yes
Internalid: 25
District Name: Childress

State Agency Cert Text

Dual CTCD/CTCM certification

Posting Requirement Text

14+ Days for Entire Solicitation Package

Listing

Title: Sole Source Perkin Elmer Maintenance Contracts for DSHS Lab
Status: 1
Created: 9/2/2026 11:21 am
Nigp Codes: 93863-Laboratory Equipment And Accessories: Specialized, Biochemistry, Biology, Chemistry, Etc., Maintenance And Repair;
Agency Name: Dept Of State Health Services - 537
Internalid: 555667
Status Name: Posted
Posting Date: 9/3/2026
Response Due: 9/25/2026
Agency Number: 537
Last Modified: 9/3/2026 12:32 pm
Response Time: 10:30 AM
Solicitation Id: HHS0017278V3

Enriched

Yes

Nigp Codes

93863-Laboratory Equipment And Accessories: Specialized, Biochemistry, Biology, Chemistry, Etc., Maintenance And Repair;

Agency Name

Dept Of State Health Services - 537

Status Name

Posted

Posting Date

9/3/2026

Response Due

9/25/2026

Response Time

10:30 AM

Solicitation Id

HHS0017278V3

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Sole Source Perkin Elmer Maintenance Contracts for DSHS Lab

What this bid is asking for

Requirements

Posted Scope of Work

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Sole Source Perkin Elmer Maintenance Contracts for DSHS Lab

What this bid is asking for

Requirements

Posted Scope of Work

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