- Org
- TAMU
- Type
- ITB
- Title
- Pool of Vendors, Printing and Copying Services
- Number
- TAMUSA-ITB-27-4012
- Source
- TAMU
- Status
- Open
- Event Id
- 1466524
- Open Str
- 10/29/2026, 2:00 PM CDT
- Pdf Text
- 29 October 2026
Pool of Vendors, Printing and Copying Services
Texas A&M University San Antonio is seeking to establish agreements with a pool of Vendors for the provision of
printing and copying services.
29 October 2026
Open 10/29/2026, 2:00 PM CDT Type Invitation to Bid
Close 11/19/2026, 2:00 PM CST Number TAMUSA-ITB-27-4012
Currency US Dollar
Sealed Until 11/19/2026, 2:00 PM CST
Payment
Terms 0% 0, Net 30
29 October 2026
Contacts
Rebecca Cella
RCELLA@TAMU.EDU
Phone +1 979-845-5888
29 October 2026
Commodity Codes
None Added
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Description
Contact for Inquiries
For questions regarding this Invitation for Bid (IFB), contact purchasing@tamu.edu
Bid Opportunity
Texas A&M University – San Antonio, subsequently referred to as “Texas A&M”, is seeking to establish
agreements (“Master Orders”) with a pool of Vendors for the provision of printing and copying services, to
be delivered and/or performed on the Texas A&M campus in San Antonio, TX, as detailed in this Invitation
to Bid (ITB). All details and specifications are included as an attachment in the AggieBid portal. Vendors can access these
documents by logging info the portal as described below ("Submitting a Bid/RFP Response").
Terms and Conditions
As a bidder responding to this invitation upon submission of your response, regardless of the format of your submission, you and
the entity you represent are agreeing to the terms and conditions presented and included in the AggieBid portal, as well as the
Texas A&M University terms and conditions located at:
https://purchasing.tamu.edu/_media/tamu-bid-terms2.pdf
Submitting a Bid Response
Texas A&M, Procurement Services utilizes an E-commerce system, AggieBid, for all competitive solicitations and purchase
orders. If you are not currently registered as a vendor within AggieBid, you may register on the following website:
https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TAMU
Registering as a vendor will allow you to respond to Texas A&M solicitations electronically as well as view other bid
opportunities.
If you have any questions about registrations, please contact us at purchasing@tamu.edu
Texas A&M prefers that all responses to posted solicitations are submitted electronically via the AggieBid system.
Alternate Response Methods
Responses not submitted electronically via the AggieBid system will only be accepted via the following methods:
• Email tamuaggiebid@tamu.edu
• Express Mail (FedEx, UPS, etc.)
• US Postal Service
• Hand Delivered
All invitation for bid documents not submitted electronically via the AggieBid system must be returned on Texas A&M’s form.
Address:
Texas A&M University
Procurement Services
330 Agronomy Road
College Station, TX 77843-1477
NOTE: If responding manually, please submit with your bid response a W9. This will allow us to enter your company into our
bid system and include your response on the electronic tabulation.
Required to View Event
Prerequisites Required to Enter Bid
29 October 2026
1. Acknowledge that additional terms and conditions have been reviewed
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Buyer Attachments
1. Detailed+Specifications Printing TAMUSA.docx
2. Appendix_A_Printing_Copying TAMUSA.xlsx
3. TAMU Terms and Conditions.pdf
4. TAMUSA-ITB-27-4012 State of Texas Subcontracting Plan.pdf
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Questions Required Questions
Group 1: Contact Information
Instructions:
1.1 ADDRESS: Provide Company information to include: Legal Company Name Company
Address (Street, City, State, Zip) Company website
1.2 CONTACT INFORMATION: Vendor to indicate Contact Person, Telephone Number
and Email Address.
1.3 WEBSITE: Add website URL:
1.4 CAPABILITIES: Summarize vendor's capabilities, including turnaround times, additional
services, and any other relevant experience.
Group 2: HSP Requirements
Instructions:
2.1
SUBCONTRACTING PLAN REVIEW OPTION: SP Cursory Review All respondents are
required to return a Subcontracting Plan (SP) with their proposal. Failure to submit an
SP that meets the minimum requirements for acceptance will result in the
disqualification of the proposal. To assist with the successful completion of an SP, the
Texas A&M University HUB Office offers optional cursory reviews to ensure an SP
meets the minimum requirements for acceptance. These cursory reviews are by
appointment only and must be scheduled no later than 48 hours prior to the submission
deadline. To request a cursory review, contact purchasing@tamu.edu
2.2 SP UPLOAD: Attach completed SP here. Note, an incomplete or incorrectly completed
SP will result in automatic rejection of your bid.
Group 3: Terms
Instructions:
3.1 PAYMENT TERMS:
Payment terms shall be 100% Net 30 upon receipt, installation and acceptance of the
goods and/or services and an uncontested invoice. Agreed?
3.2
RENEWAL ESCALATION:
If the renewal option is exercised, the Vendor may increase their contract price to
reflect increases in the cost of providing the service. Vendor must quote a maximum
percentage increase for each extension period. Texas A&M reserves the right to reject
and/or further negotiate the percentage.
9-1-26 – 8-31-27:%
9-1-27 – 8-31-28:%
9-1-28 – 8-31-29:%
9-1-29 – 8-31-30:%
If Vendor fails to indicate a maximum percentage increase, it will be assumed the
percentage is zero (0%). At the end of the initial term or any renewal term, any
allowable price increases shall be submitted to Texas A&M, Procurement Services in
writing at least thirty (30) days prior to the beginning of the next renewal period.
Group 4: Product Specific
Instructions:
4.1 SPECIFICATIONS: Please upload completed Appendix A. Note: Return the pricing file
in EXCEL format. Do not make any changes to the pricing worksheet. Only the blue
highlighted cells should be edited.
4.2 CONFIRMATION: Additional costs have been added to Appendix A as per item 17, if
applicable. Please explain any additional relevant charges.
Group 5: Additional Information and Requirements
Instructions:
5.1 ORDERING - Texas A&M request that orders be placed either by phone, email or website. If a
website option is available, please indicate the website URL and provide ordering instructions.
5.2 REFERENCES: Provide a listing of your references and instructed in the Detailed
Specifications document
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Copying and Printing Services 1 EA - Each
82121500 - Printing | 5616
Seeking master order for copy and print services needed by
Texas A&M University San Antonio. Pricing included on
Appendix A.
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Service Line Items Service Line Items
There are no Items added to this event.
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- Close Str
- 11/19/2026, 2:00 PM CST
- Contact Name
- Rebecca Cella
- Description
- Texas A&M University San Antonio is seeking to establish agreements with a pool of Vendors for the provision of printing and copying services.
- Contact Email
- rcella@tamu.edu
- Sci Docs Fetched
- Yes
Texas A&M UniversityIssuing agency·Texas·via a public procurement portal