- Org
- TAMU
- Type
- ITB
- Title
- TAMUG - Annual Maintenance Agreement for Reverse Osmosis Systems
- Number
- TAMUG-ITB-27-0124
- Source
- TAMU
- Status
- Open
- Event Id
- 1453702
- Open Str
- 10/1/2026, 2:00 PM CDT
- Pdf Text
- 01 October 2026
TAMUG - Annual Maintenance Agreement for Reverse Osmosis Systems
TAMUG - Annual Maintenance Agreement for Reverse Osmosis Systems
01 October 2026
Open 10/1/2026, 2:00 PM CDT Type Invitation to Bid
Close 10/21/2026, 2:00 PM CDT Number TAMUG-ITB-27-0124
Currency US Dollar
Sealed Until 10/21/2026, 2:00 PM CDT
Payment
Terms 0% 0, Net 30
01 October 2026
Contacts
Brittany Crawley
BRITTANYFEW@TAMU.EDU
Phone +1 979-845-9010
01 October 2026
Commodity Codes
Commodity Code Description
41104204 Reverse osmosis equipment | 5751 <$10k, 8422
41104906 Reverse osmosis filtration equipment | 5751 <$10k, 8422
72000000 Building and Construction and Maintenance Services | 5530
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Description
Contact for Inquiries
For questions regarding this Invitation for Bid (IFB), contact the Buyer at purchasing@tamu.edu
Bid Opportunity
Texas A&M University, subsequently referred to as "Texas A&M," is seeking bids to establish a Master
Order to provide Annual Maintenance Agreement for Reverse Osmosis Systems for the campus located in
Galveston, TX.
All details and specifications are included as an attachment in the AggieBid portal. Vendors can access these
documents by logging info the portal as described below ("Submitting a Bid/RFP Response").
Terms and Conditions
As a bidder responding to this invitation upon submission of your response, regardless of the format of your
submission, you and the entity you represent are agreeing to the terms and conditions presented and included
in the AggieBid portal, as well as the Texas A&M terms and conditions located at:
• https://purchasing.tamu.edu/_media/tamu-purchase-terms.pdf
Submitting a Bid Response
Texas A&M, Procurement Services utilizes an E-commerce system, AggieBid, for all competitive
solicitations and purchase orders. If you are not currently registered as a vendor within AggieBid, you may
register on the following website:
https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TAMU
Registering as a vendor will allow you to respond to Texas A&M solicitations electronically as well as view
other bid opportunities.
If you have any questions about registrations, please contact us at purchasing@tamu.edu
Texas A&M prefers that all responses to posted solicitations are submitted electronically via the AggieBid
system.
Alternate Response Methods
Responses not submitted electronically via the AggieBid system will only be accepted via the following
methods:
• Email tamuaggiebid@tamu.edu
• Express Mail (FedEx, UPS, etc.)
• US Postal Service
• Hand Delivered
All invitation for bid documents not submitted electronically via the AggieBid system must be returned on
Texas A&M’s form.
Address:
Texas A&M University
Procurement Services
330 Agronomy Road
College Station TX
77843-1477
NOTE: If responding manually, please submit a W9 with your bid response. This will allow us to enter
your company into our bid system and include your response on the electronic tabulation.
Required to View Event
Prerequisites Required to Enter Bid
01 October 2026
1. Acknowledge that additional terms and conditions have been reviewed
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Buyer Attachments
1. Master+Order+-+Discount+From+List+-+General+Items+and+Services+or+Installation+-++6.4.26.docx
2. TAMU BID TERMS WEB_06-09-2026.pdf
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Questions Required Questions
Group 1: Contact Information
Instructions:
1.1 ADDRESS: Provide Company information to include: Legal Company Name Company
Address (Street, City, State, Zip) Company website
1.2 CONTACT INFORMATION: Vendor to indicate Contact Person, Telephone Number
and Email Address.
1.3 WEBSITE: Add website URL:
Group 2: Terms
Instructions:
2.1 PAYMENT TERMS:
Payment terms shall be 100% Net 30 upon receipt, installation and acceptance of the
goods and/or services and an uncontested invoice. Agreed?
2.2 LEAD TIME: Provide delivery lead time upon receipt of each order.
2.3 INSTALLATION: Installation shall be conducted as per the Detailed Specifications and
Installation Terms and Conditions. Agreed?
2.4 INSURANCE UPLOAD: Provide copy of sample COI as per the Detailed Specifications
and insurance requirements:
2.5
SHIPPING TERMS (Domestic): All deliveries must be F.O.B Destination, Freight
Prepaid and Allowed to College Station, TX. The Vendor shall bear all costs and
responsibility for delivering the goods to Texas A&M. No additional charges for
shipping, handling, or fuel surcharges will be accepted. Agreed?
2.6 SHIPPING TERMS (International): Indicate incoterm offered - DAP, DPP, EXW, Etc. If
product is shipping overseas, vendor must complete the attached Internation Shipment
Form. Attach the completed form here.
Group 3: Product Specific
Instructions:
3.1 BRAND: Vendor to indicate product brand and model number(s) quoted:
3.2
EXPORT CONTROLS: Please provide Export classification under United States
Export-Controlled regulations for each applicable product included within your bid
response:
Provide applicable numbers: ECCN _______________ HTS ___________________
USML category for ITAR items ___________________
3.3 WARRANTY: Vendor shall provide a minimum one-year warranty on all parts and
accessories. Vendor is expected to provide prompt service that is due under warranty.
Indicate warranty provided:
3.4 PRODUCT LITERATURE & SPECIFICATIONS: Bidder shall provide descriptive
literature and detailed specifications of product offered.
Group 4: Additional Information and Requirements
Instructions:
4.1 ORDERING - Texas A&M request that orders be placed either by phone, email or website. If a
website option is available, please indicate the website URL and provide ordering instructions.
4.2 REFERENCES: Provide a listing of your references and instructed in the Detailed
Specifications document
4.3
TARIFFS: All bidders must clearly identify any tariff, duty, or customs-related charges
associated with the goods proposed in response to this Invitation to Bid. Such charges
must be itemized separately and not included in the unit price of the goods. The
successful bidder may be required to provide supporting documentation, including but
not limited to proof of shipment, customs declarations, and applicable import/export
documentation, to substantiate these charges. Failure to comply with this requirement
may result in disqualification or non-payment of tariff-related charges.
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Service Agreement - OCSB - As per attached Detailed
Specifications 12 MON - Months
72000000 - Building and Construction and Maintenance Services | 5530
1 year term, monthly rate
P2 2.1 cu.ft. DI exchange tanks – as needed to maintain
water quality 1 EA - Each
72000000 - Building and Construction and Maintenance Services | 5530
NOTE: quantities are not known at this time – vendors shall
provide EACH pricing for replacement tanks.
P3 Salt – per 40 lb bag 1 EA - Each
72000000 - Building and Construction and Maintenance Services | 5530
NOTE: quantities are not known at this time – vendors shall
provide EACH pricing for salt bags.
P4 Salt - per 50 lb bag 1 EA - Each
NOTE: quantities are not known at this time – vendors shall
provide EACH pricing for salt bags.
P5 Charges for additional visit (after 4 additional allotted visits) 1 EA - Each
If applicable
P6 Spare Parts: 1 P1 - Percent
Monthly service charge does not include the cost of any spares.
Spare parts, if required, for the continued
operation/maintenance of the system should be procured and
provided by the vendor and invoiced separately to TAMUG,
referencing this maintenance agreement. TAMUG must approve
the purchase of any spare parts in writing, in advance of the
purchase.
Shipping for spare parts should be arranged by the vendor.
Spares shall be billed at cost + ______% markup.
P7 Service Agreement - MAIN - As per attached Detailed
Specifications 12 MON - Months
Monthly Rate – Total of 12 months for initial term
P8 Charges for additional visit (after 4 additional allotted visits) 1 EA - Each
If applicable
P9 Spare Parts: 1 P1 - Percent
Monthly service charge does not include the cost of any spares.
Spare parts, if required, for the continued
operation/maintenance of the system should be procured and
provided by the vendor and invoiced separately to TAMUG,
referencing this maintenance agreement. TAMUG must approve
the purchase of any spare parts in writing, in advance of the
purchase.
Shipping for spare parts should be arranged by the vendor.
Spares shall be billed at cost + ______% markup.
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Service Line Items Service Line Items
There are no Items added to this event.
01 October 202601 October 202601 October 2026
- Close Str
- 10/21/2026, 2:00 PM CDT
- Contact Name
- Brittany Crawley
- Description
- TAMUG - Annual Maintenance Agreement for Reverse Osmosis Systems
- Contact Email
- brittanyfew@tamu.edu
- Sci Docs Fetched
- Yes
Texas A&M UniversityIssuing agency·Texas·via a public procurement portal