STREET TRANSPORTATION DEPARTMENT FRACTURED AGGREGATE SURFACE TREATMENT (FAST) PROGRAM 2-STEP JOB ORDER CONTRACT

1. REQUEST FOR QUALIFICATIONS
   1.1. Job Order Contract

STREET TRANSPORTATION DEPARTMENT FRACTURED AGGREGATE SURFACE TREATMENT (FAST) PROGRAM 2-STEP JOB ORDER CONTRACT

OPENGOV ID NO. JOC260

The City of Phoenix is seeking qualified contractors to do business on an on-call basis to provide Fractured Aggregate Surface Treatments within the right-of-way Job Order Contracting (JOC) Services as described below. Up to two contractors may be selected for this JOC.     

A Small Business Enterprise goal of 10% has been established for this project.

2. Project Description

At a minimum, the Contractor will be expected to successfully perform the following construction services, including, but not limited to: 

Fractured Aggregate Surface Treatment (FAST) and Scrub Sealing
Crack Seal
Seal Coat
Microsurface
Slurry seal
Other services may be required, incidental to this JOC

This will be for a 36-month duration or $12,000,000 per JOC, whichever occurs first. The JOC will include an option to renew, based on the Contractor’s satisfactory performance, the City’s need for additional services, and funding availability. The option to renew will be for an additional 24-month term or the balance of the maximum contract amount for a total contract amount not to exceed $20,000,000, including all JOC amendments. The City intends that each Job Order Agreement (JOA) issued under this JOC will not exceed $4,000,000 in construction costs, but in no event will any JOA exceed $4,000,000 subsequent to Council approval of the change in limits.

The Contractor is required to provide performance and payment bonds in the amount of each Job Order proposal prior to executing the Agreement.

During the term of the JOC, work is performed as a series of individual Job Orders. Each Job Order Agreement, initiated by the City, is defined cooperatively by the City and the Contractor. A scope, schedule, and price are agreed upon, and the Contractor is directed to proceed with the work. JOAs may include pre-construction services, construction work, project management and contract administration as comprised within the Contractor’s construction management plan.

3. Scope of Work
   3.1. Job Order Contract

The scope of work will vary with each JOA. Minor design services may be required for some JOAs, however, most will be designed through consultants under a separate contract with the City. City staff may design some projects.

For JOAs that may require design services, the Contractor shall seek the services of an Arizona registered professional architect and/or engineer to prepare plans for permitting. It is the responsibility of the Contractor to provide cost estimating, project scheduling for design, construction and/or maintenance, and obtain permits if needed from the appropriate City departments. The Contractor is also responsible for:

Knowledge of and compliance with current City of Phoenix adopted codes
All other work as it relates to this JOC, and 
All work incidental to this JOC

Prior to preparing each Job Order Agreement, a scope of work conference may be scheduled to define design and construction services required of the Contractor.  

The City of Phoenix will provide construction administration, inspection, and acceptance material testing for the JOAs.

Assumptions about JOAs:

All sites will be in the State of Arizona.
The Contractor will furnish all necessary tools and test equipment required for the performance of its work in accordance with the scope of work.
All customer-provided documentation is obtained within a reasonable time at project start.
All customer-required approvals are provided within a reasonable and mutually agreed upon time frame.
Any work required at each site outside of this scope of work will be performed in accordance with the adjustment process.
Each JOA Schedule of Values must be submitted in MAG or CSI format or it will not be accepted. 

Use of UNIFIER, an Application Service Provider (ASP) web-based project management database, may be required during this JOC. The following information provides a guideline for utilization. Any questions related to the requirements of UNIFIER should be directed to the Project Manager.

The Contractor will be required to maintain all project records in electronic format. 
The City provides an ASP web-based project management database which the Contractor will be required to utilize in the fulfillment of the JOC requirements. 
The Contractor shall provide a computerized networked office platform with broadband internet connectivity.
UNIFIER training will be provided through the City of Phoenix to firms under this JOC.

4. Small Business Enterprise (SBE) Requirements
   4.1. JOC

This JOC will be subject to the City of Phoenix Code, Chapter 18, Article VI, pertaining to participation of Small Business Enterprise (SBE) firms in subcontracting opportunities on the Project. Firms that have been certified by the City of Phoenix Equal Opportunity Department are eligible to meet the SBE subcontracting goals.

A SBE utilization goal for this JOC has been established. The goal is based on the City’s evaluation of the availability of certified SBE firms in all subcontracting trade areas where work will be performed. Firms should strongly consider how entering into project team or subcontract arrangements will impact their ability to meet the utilization goal.

The JOC Contractor is required to make good faith efforts to utilize certified SBE firms to achieve this goal on each Job Order Agreement and shall provide good faith effort to meet the annual goal during each year of the contract and overall over the term of the contract.

SBE goals must be met or a waiver requested in order to perform a job order under the JOC. For further information, contact the Equal Opportunity Department at 602-534-1279.

Failure to meet the required annual goal without sufficient demonstration of good faith efforts shall be deemed as a breach of the SBE provisions of this Job Order Contract.

The Contractor agrees that if the Equal Opportunity Department determines that the contractor will fail, or has failed, to meet the SBE subcontracting goals, and / or has failed to act in good faith to ensure compliance with the SBE Program Requirements, it will deem the contractor “non-compliant” and not in good standing with this City contract.

SEE VENDOR QUESTIONNAIRE SBE CLAUSE AND FORMS FOR MORE INFORMATION

5. Pre-Submittal Meeting

A pre-submittal meeting will be held at 10:00 am, Phoenix time on Wednesday, October 14, 2026, at 200 W. Washington Street, City Hall, Floor 6, West Conference Room AND via Teams. At this meeting, City staff will discuss the scope of work, general project requirements, and respond to questions from the attendees. It is strongly recommended that interested firms attend the pre-submittal meeting. Inquiries regarding the project scope outside of this pre-submittal meeting must be directed to the Contracts Specialist.

Pre-Submittal Meeting Teams Information: 

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/296464324254997?p=dvjjwkjlVVCKo15Fdr

Meeting ID: 296 464 324 254 997

Passcode: Yq6oe94b

6. Statement of Qualifications Evaluation Criteria

Firms will be selected through a qualifications-based selection process based on the criteria below. Subcriteria are listed in order of importance in relation to project services. City of Phoenix project experience is not required.

1. General Information
   Provide a general description of the firm that is proposing to provide the requested services under this Job Order Contract. Explain the legal organization of the proposed firm or team.  
   Provide the following information:
   List the Arizona contractor licenses held by the firm and the key personnel who will be assigned to this Project. Provide the contractor license number. Reference the appropriate licenses held, if needed. In order to be considered for this Project, the contractor must hold the correct license as deemed appropriate by the Arizona Registrar of Contractors prior to submitting a Statement of Qualifications (SOQ) for this project in accordance with Arizona Revised Statute §32-1151. 
   Identify the location of the firm’s principal office and the home office location of key staff on this project. 
   Identify any contract or subcontract held by the firm or officers of the firm, which has been terminated within the last five years. Identify any claims arising from a contract which resulted in litigation or arbitration within the last three years. Briefly describe the circumstances and the outcomes. 
   Provide an organization chart showing the qualifying contractor, and the contractor’s key personnel down to the superintendent level. If a specific subcontractor will be utilized for all work of a certain type include information on this subcontractor.  (The organizational chart is included in the page limitation.)
   Scoring Method:
   Points Based
   Weight (Points):
   150  (14.7% of Total)
2. Experience and Qualifications of the Firm
   Identify at least three comparable projects in which the firm played a major role in the last three  years. The projects listed should show the breadth of the firm's experience and demonstrated capabilities and show the experience in managing multiple trade subcontractors, vendors, and suppliers. For each comparable project identified, provide:
   Description of project
   Role of the firm either as prime or subcontractor
   Project’s construction cost
   Construction dates (identify if this included phased construction)
   Project Owner
   Scoring Method:
   Points Based
   Weight (Points):
   250  (24.5% of Total)
3. Experience of Key Personnel to be Assigned
   For each key person identified, list their length of time with the firm and at least two comparable projects in which they have played a primary role in the last three years. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. For other projects provide the following:

Description of project
Role of the person
Project’s construction cost
Construction dates
Project Owner 
List any proposed subcontractors, including key staff names and the experience and qualifications of these individuals.
Scoring Method:
Points Based
Weight (Points):
250  (24.5% of Total)
4. Approach to Performing the Required Services
Describe the firm’s project management approach including its perspective and experience on partnering, quality control, project scheduling, claims, dispute resolution, changes in the scope of work, and construction safety.
Describe software systems and processes used for planning, project engineering and scheduling, estimating, and managing construction.
Provide a proposed subcontractor selection plan. The selection plan must select subcontractors based on qualifications alone or on a combination of qualifications and price and shall not select subcontractors based on price alone. Describe how you intend to implement this subcontractor selection plan. Discuss the benefit that your subcontractor selection plan provides to the project.
Scoring Method:
Points Based
Weight (Points):
350  (34.3% of Total)
5. Reference Checks

Use the form provided in the Attachments section to obtain at least three references. It is preferred no more than one be a City of Phoenix project. If your firm has not completed prior projects with other agencies, you will not be penalized. It is recommended there be references outside the City of Phoenix.

*These points are in addition to the 1,000 points for the SOQ.

Scoring Method:
Points Based
Weight (Points):
21  (2.1% of Total)
7. Submittal Requirements
7.1. JOC

Electronic Submittal Process: Firms interested in this project must submit a Statement of Qualifications (SOQ) electronically through the City's Procurement Portal at https://procurement.opengov.com/portal/phoenix. 

Submittal requirements are as follows:

Vendor Information: All firms must be registered in the City’s Vendor Management System prior to submitting a proposal. The vendor number should be included on the cover of the SOQ. Information on how to register with the City is available at:

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

If your firm is already registered with the City of Phoenix’s Procurement system, visit https://procurement.opengov.com/portal/phoenix to login and access the electronic solicitation.

Submittals: 

Experience Modification Rate (EMR) – provide current rating; the awarded company will be asked to provide verification upon contract execution.
Submit only one SOQ electronically, in .PDF format only, addressing all evaluation criteria. No hard copies will be accepted.
Clearly display the firm legal name, vendor number, project title, and project number on the cover of the SOQ.
A maximum of 10 pages is permitted to address all content in the SOQ submittal. (Maximum page limit includes evaluation criteria and all additional content. It does not include information sheet.)
Submit electronically the Statement of Qualifications by 12:00 pm, Phoenix time, on Friday, October 23, 2026.
Page size must meet requirements of 8½” x 11”.
Font size must not be less than 10 point.
Content count:
Each side of a page containing evaluation criteria and additional content will be counted toward the maximum page limit noted above.
Pages that have project photos, charts and/or graphs will be counted towards the maximum page limit noted above.
Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.

Information Sheet: Provide an information sheet that includes project title, OpenGov ID number, legal firm name (not a trade name), address, phone number, vendor number, and the name, title, email address and signature of your contact person for the project. Do not include any additional information.

Evaluation Criteria: Address the SOQ evaluation criteria.

Bonding Statement: As a separate PDF attachment, include a statement of the firm’s bonding capacity from a Surety Company (A- or better for the prior four quarters). This bond statement will not be counted towards the maximum number of pages.

Additional Content: Resumes and other information may be included (content shall be included within the permitted maximum page limit).

Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in evaluating a submitted SOQ. 

8. Grounds for Disqualification
   8.1. JOC

Please be advised that the following will be grounds for disqualification, and will be strictly enforced:

Submitting a Statement of Qualifications for a different project.
Violating the “Contact with City Employees” policy contained in this RFQ.
Failure to provide additional documents due at time of submittal. 
Failure to provide bonding statement.
9. Selection Process and Schedule
9.1. JOC

The successful Contractor will be selected through a two-step process which is a qualifications-based selection that includes a cost value element.

During the first step, interested firms will submit their SOQ. The selection panel will evaluate the SOQs according to the criteria in Statement of Qualifications Evaluation Criteria above and may select up to five firms as finalists to proceed to the second step of the procurement, which is the Request for Proposal (RFP) process.

During the second step, the RFP will be issued to the five finalists. The five finalists will submit technical and price

Attached documents:
• STREET_TRANSPORTATION_DEPARTMENT_FRACTURED_AGGREGATE_SURFACE_TREATMENT_(FAST)PROGRAM_2-STEP_JOB_ORDER_CONTRACT.pdf
• A - CONTRACTOR_REFERENCE_CHECK
• B - SBE-Letter of Intent Form and Instructions
• C - SBE JOC-Contractor's Statement of Utilization Form
• D - SBE JOC Clause Language