NC eVP · North Carolina

Founders Building Hot Water system rennovation

SOUTHWESTERN COMMUNITY COLLEGEIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

9days left

Due Nov 12, 2026·Posted Oct 21, 2026

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AI takeaways

The project replaces the electric tanked water heater system in Founders Hall at Southwestern Community College in Sylva, NC with four Navien NPE-240A2 tankless water heaters and an upgraded recirculation system.
Bids are due November 12, 2026 at 2:00 PM EST, and a mandatory site visit is scheduled for October 28, 2026 at 11:00 AM EST.
Written questions must be submitted by November 4, 2026 by 5:00 PM EST, with State responses due November 6, 2026 by 12:00 PM EST.
The solicitation was issued October 21, 2026 by Southwestern Community College as Invitation for Bid #2026-10-3.
The work is a turnkey project that includes removal of the existing electric tanked water heater and isolation of the commercial kitchen to maintain uninterrupted service during construction.
The recirculation system upgrade includes removing the external recirculation pump in the kitchen, using internal recirculation pumps, and integrating an external recirculation loop for the rest of the building.
All hot water piping and cold water piping in conditioned spaces must be insulated, and a scissor lift with partitioned work areas must be used to maintain hallway access.
Hot water service will be interrupted for 1-2 days, and the project must work around class schedules to minimize disruption.
The vendor is responsible for obtaining all permits and coordinating inspections, and the Navien units carry manufacturer warranties of 8 years on heat exchangers, 5 years on parts, and 1 year on labor.
The contract begins on the Effective Date or November 12, 2026, whichever is later, and work must begin within 30 business days of the Effective Date.
Bids must be submitted as sealed, mailed paper copies only; fax, telephone, or email submissions will not be accepted.
Requirement: Vendor representatives must attend the mandatory site visit on October 28, 2026 or the bid will be deemed non-responsive.
Requirement: The awarded vendor must register with the NC Secretary of State and furnish evidence of filing within 10 business days of award.
Requirement: Vendor must complete ATTACHMENT F: Certification of Financial Condition to certify financial stability.
Requirement: Vendor must provide at least three (3) references of similar size and scope using Attachment D.

Pre-bid: Oct 28
Term: Vendor shall begin work…
Method: IFB
Documents: 1 file

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Contact the buyer

Joseph Waldrum

vendor@nc.govEmail

Location:

North Carolina

Open in Maps ↗

Solicitation

9eb53ebe-65cd-f111-a05c-001dd80bcb64

125-2026-10-3

Method

IFB

Duration

Vendor shall begin work within 30 business days of the Effective Date

What this bid is asking for

AI-generated

Remove the existing electric tanked water heater and install four Navien NPE-240A2 tankless units in the boiler room.
Upgrade the recirculation system including removal of the kitchen's external pump and integration of a building-wide external recirculation loop.
Insulate all hot water piping and cold water piping located in conditioned spaces.
Obtain all necessary permits and coordinate inspections, completing the work with minimal disruption to class schedules and only 1-2 days of hot water interruption.
Attend the mandatory pre-bid site visit and submit a sealed paper bid by the deadline.

Posted Scope of Work

Scope of Work Includes a turnkey project: • Removal of the existing electric tanked water heater • Installation of four (4) Navien NPE-240A2 tankless water heaters in the boiler room • Isolation of the commercial kitchen to continue operating on existing tankless units, ensuring uninterrupted service • Upgraded recirculation system: Removal of the external recirculation pump in the commercial kitchen • Use of internal recirculation pumps on both existing and new units • Integration of an external recirculation loop for the rest of the building • Insulation of all hot water piping, and insulation of cold water piping located in conditioned spaces • Use of a scissor lift and safe partitioning of work areas to maintain hallway access during construction Timeline & Impact: • Total project to work around class schedules with the least disruption • Hot water service will be temporarily interrupted for 1–2 days, minimized by assembling the new system in advance • All changes or updates to this timeline will be communicated promptly with facility staff and maintenance Permits & Warranty: Vendor will handle and provide for: • All permits • Coordination of inspections • Manufacturer warranty on the Navien tankless units includes: • 8 years on heat exchangers • 5 years on parts • 1 year on labor (with recirculation) System Redundancy & Reliability: The new system should offer built-in redundancy. If one unit goes offline for maintenance or service, the remaining three will automatically continue to provide hot water without noticeable interruption. This significantly reduces the risk of total system failure compared to a single tanked unit.

Special instructions: Paper copies of bids

Scope, read from the documentsAI-generated

The project is a turnkey replacement of the Founders Hall hot water system, including removal of the existing electric tanked water heater and installation of four Navien NPE-240A2 tankless water heaters in the boiler room. The commercial kitchen will be isolated to continue operating on existing tankless units during construction. The recirculation system will be upgraded by removing the external recirculation pump in the kitchen, using internal recirculation pumps on both existing and new units, and integrating an external recirculation loop for the rest of the building. All hot water piping, and cold water piping in conditioned spaces, will be insulated, and a scissor lift with safe partitioning will be used to maintain hallway access during construction. The vendor is responsible for all permits, inspection coordination, and providing manufacturer warranties on the new units.

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Documents

Download zip

Hot Water Heater IFB 16oct26.docxDOCX

Preview Download

Questions & answers

AI-generated

Is attendance at the site visit required?

Yes, the site visit is mandatory on October 28, 2026 at 11:00 AM EST, and failure to attend results in the bid being deemed non-responsive.

How must bids be submitted?

Bids must be submitted as sealed, mailed paper copies only; fax, telephone, or email submissions are not accepted.

When must the work begin after award?

The Vendor shall begin work within 30 business days of the Contract's Effective Date.

What warranty is required on the new water heaters?

The Navien tankless units include an 8-year warranty on heat exchangers, 5 years on parts, and 1 year on labor (with recirculation).

Who handles permits and inspections?

The Vendor will handle and provide for all permits and coordination of inspections.

Full source recordEvery field North Carolina eVP published, untouched

9eb53ebe-65cd-f111-a05c-001dd80bcb64

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125-2026-10-3

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SOUTHWESTERN COMMUNITY COLLEGE

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Founders Building Hot Water system rennovation

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Ownerid: 77af6eb8-3b1b-ee11-8f6d-001dd806fe23
Evp Commcode: b829ffff-fb86-ed11-81ad-001dd807270d
Evp Opendate: Nov 12, 2026
Ownerid Name: Joseph Waldrum
Evp Specinstr: Paper copies of bids
Evp Posteddate: Oct 21, 2026
Evp Commcode Name: Facility maintenance and repair services
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Evp Name: Founders Building Hot Water system rennovation
Statecode: Active
Statuscode: Open
Evp Opendate: 11/12/2026 2:00 PM
Evp Posteddate: 10/21/2026
Evp Description: Scope of Work Includes a turnkey project: • Removal of the existing electric tanked water heater • Installation of four (4) Navien NPE-240A2 tankless water heaters in the boiler room • Isolation of the commercial kitchen to continue operating on existing tankless units, ensuring uninterrupted service • Upgraded recirculation system: Removal of the external recirculation pump in the commercial kitchen • Use of internal recirculation pumps on both existing and new units • Integration of an external recirculation loop for the rest of the building • Insulation of all hot water piping, and insulation of cold water piping located in conditioned spaces • Use of a scissor lift and safe partitioning of work areas to maintain hallway access during construction Timeline & Impact: • Total project to work around class schedules with the least disruption • Hot water service will be temporarily interrupted for 1–2 days, minimized by assembling the new system in advance • All changes or updates to this timeline will be communicated promptly with facility staff and maintenance Permits & Warranty: Vendor will handle and provide for: • All permits • Coordination of inspections • Manufacturer warranty on the Navien tankless units includes: • 8 years on heat exchangers • 5 years on parts • 1 year on labor (with recirculation) System Redundancy & Reliability: The new system should offer built-in redundancy. If one unit goes offline for maintenance or service, the remaining three will automatically continue to provide hot water without noticeable interruption. This significantly reduces the risk of total system failure compared to a single tanked unit.
Evp Solicitationid: 9eb53ebe-65cd-f111-a05c-001dd80bcb64
Owningbusinessunit: SOUTHWESTERN COMMUNITY COLLEGE
Evp Solicitationnbr: 125-2026-10-3

Posteddate

10/21/2026

Categorized By

llm

Document Links

https://evp.nc.gov/_entity/annotation/03a65ef4-65cd-f111-a05c-001dd80bcb64/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=Hot%20Water%20Heater%20IFB%2016oct26.docx

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NC eVP · North Carolina

Founders Building Hot Water system rennovation

SOUTHWESTERN COMMUNITY COLLEGEIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

9days left

Due Nov 12, 2026·Posted Oct 21, 2026

Get a bid bondBid bond

AI takeaways

The project replaces the electric tanked water heater system in Founders Hall at Southwestern Community College in Sylva, NC with four Navien NPE-240A2 tankless water heaters and an upgraded recirculation system.
Bids are due November 12, 2026 at 2:00 PM EST, and a mandatory site visit is scheduled for October 28, 2026 at 11:00 AM EST.
Written questions must be submitted by November 4, 2026 by 5:00 PM EST, with State responses due November 6, 2026 by 12:00 PM EST.
The solicitation was issued October 21, 2026 by Southwestern Community College as Invitation for Bid #2026-10-3.
The work is a turnkey project that includes removal of the existing electric tanked water heater and isolation of the commercial kitchen to maintain uninterrupted service during construction.
The recirculation system upgrade includes removing the external recirculation pump in the kitchen, using internal recirculation pumps, and integrating an external recirculation loop for the rest of the building.
All hot water piping and cold water piping in conditioned spaces must be insulated, and a scissor lift with partitioned work areas must be used to maintain hallway access.
Hot water service will be interrupted for 1-2 days, and the project must work around class schedules to minimize disruption.
The vendor is responsible for obtaining all permits and coordinating inspections, and the Navien units carry manufacturer warranties of 8 years on heat exchangers, 5 years on parts, and 1 year on labor.
The contract begins on the Effective Date or November 12, 2026, whichever is later, and work must begin within 30 business days of the Effective Date.
Bids must be submitted as sealed, mailed paper copies only; fax, telephone, or email submissions will not be accepted.
Requirement: Vendor representatives must attend the mandatory site visit on October 28, 2026 or the bid will be deemed non-responsive.
Requirement: The awarded vendor must register with the NC Secretary of State and furnish evidence of filing within 10 business days of award.
Requirement: Vendor must complete ATTACHMENT F: Certification of Financial Condition to certify financial stability.
Requirement: Vendor must provide at least three (3) references of similar size and scope using Attachment D.

Pre-bid: Oct 28
Term: Vendor shall begin work…
Method: IFB
Documents: 1 file

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

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Contact the buyer

Joseph Waldrum

vendor@nc.govEmail

Location:

North Carolina

Open in Maps ↗

Solicitation

9eb53ebe-65cd-f111-a05c-001dd80bcb64

125-2026-10-3

Method

IFB

Duration

Vendor shall begin work within 30 business days of the Effective Date

What this bid is asking for

AI-generated

Remove the existing electric tanked water heater and install four Navien NPE-240A2 tankless units in the boiler room.
Upgrade the recirculation system including removal of the kitchen's external pump and integration of a building-wide external recirculation loop.
Insulate all hot water piping and cold water piping located in conditioned spaces.
Obtain all necessary permits and coordinate inspections, completing the work with minimal disruption to class schedules and only 1-2 days of hot water interruption.
Attend the mandatory pre-bid site visit and submit a sealed paper bid by the deadline.

Posted Scope of Work

Special instructions: Paper copies of bids

Scope, read from the documentsAI-generated

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Documents

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Hot Water Heater IFB 16oct26.docxDOCX

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Questions & answers

AI-generated

Is attendance at the site visit required?

Yes, the site visit is mandatory on October 28, 2026 at 11:00 AM EST, and failure to attend results in the bid being deemed non-responsive.

How must bids be submitted?

Bids must be submitted as sealed, mailed paper copies only; fax, telephone, or email submissions are not accepted.

When must the work begin after award?

The Vendor shall begin work within 30 business days of the Contract's Effective Date.

What warranty is required on the new water heaters?

The Navien tankless units include an 8-year warranty on heat exchangers, 5 years on parts, and 1 year on labor (with recirculation).

Who handles permits and inspections?

The Vendor will handle and provide for all permits and coordination of inspections.

Full source recordEvery field North Carolina eVP published, untouched

9eb53ebe-65cd-f111-a05c-001dd80bcb64

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Ownerid: 77af6eb8-3b1b-ee11-8f6d-001dd806fe23
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Evp Opendate: Nov 12, 2026
Ownerid Name: Joseph Waldrum
Evp Specinstr: Paper copies of bids
Evp Posteddate: Oct 21, 2026
Evp Commcode Name: Facility maintenance and repair services
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Facility maintenance and repair services

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Paper copies of bids

Contact Name

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Description

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vendor@nc.gov

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Opendate

11/12/2026 2:00 PM

Attributes

Evp Name: Founders Building Hot Water system rennovation
Statecode: Active
Statuscode: Open
Evp Opendate: 11/12/2026 2:00 PM
Evp Posteddate: 10/21/2026
Evp Description: Scope of Work Includes a turnkey project: • Removal of the existing electric tanked water heater • Installation of four (4) Navien NPE-240A2 tankless water heaters in the boiler room • Isolation of the commercial kitchen to continue operating on existing tankless units, ensuring uninterrupted service • Upgraded recirculation system: Removal of the external recirculation pump in the commercial kitchen • Use of internal recirculation pumps on both existing and new units • Integration of an external recirculation loop for the rest of the building • Insulation of all hot water piping, and insulation of cold water piping located in conditioned spaces • Use of a scissor lift and safe partitioning of work areas to maintain hallway access during construction Timeline & Impact: • Total project to work around class schedules with the least disruption • Hot water service will be temporarily interrupted for 1–2 days, minimized by assembling the new system in advance • All changes or updates to this timeline will be communicated promptly with facility staff and maintenance Permits & Warranty: Vendor will handle and provide for: • All permits • Coordination of inspections • Manufacturer warranty on the Navien tankless units includes: • 8 years on heat exchangers • 5 years on parts • 1 year on labor (with recirculation) System Redundancy & Reliability: The new system should offer built-in redundancy. If one unit goes offline for maintenance or service, the remaining three will automatically continue to provide hot water without noticeable interruption. This significantly reduces the risk of total system failure compared to a single tanked unit.
Evp Solicitationid: 9eb53ebe-65cd-f111-a05c-001dd80bcb64
Owningbusinessunit: SOUTHWESTERN COMMUNITY COLLEGE
Evp Solicitationnbr: 125-2026-10-3

Posteddate

10/21/2026

Categorized By

llm

Document Links

https://evp.nc.gov/_entity/annotation/03a65ef4-65cd-f111-a05c-001dd80bcb64/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=Hot%20Water%20Heater%20IFB%2016oct26.docx

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Founders Building Hot Water system rennovation

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Founders Building Hot Water system rennovation

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