Participant Form Management Solution

The awarded proposer shall provide, implement, and support a Participant Form Management Solution that interfaces with RecTrac. The Solution shall provide a centralized, secure, accessible, and mobile-friendly platform for the end-to-end management of participant forms, including form creation, assignment, distribution, completion, electronic signatures, review and confirmation or approval, status tracking, retention, and reporting. It shall interface with RecTrac to receive registration and participant data, allow automatic identification of participants who require forms, trigger form assignment automatically upon registration, enable authorized staff to create and configure forms, support assignment of forms based on user defined criteria within RecTrac, prompt participants and/or parent/guardian via electronic methods to complete required forms, allow for establishment of deadlines for form completion, enable mobile-friendly electronic form completion, capture electronic signatures, present forms in multiple languages, track and display real-time completion status, automatically identify incomplete or outstanding forms and issue reminders and alerts, support reuse or carry-forward of valid forms across seasons and programs, manage form retention in accordance with applicable requirements, provide reporting and dashboards on completion rates, and provide implementation services, configuration, data integration setup, staff training, documentation, and ongoing technical support, maintenance, and hosting for the term of the agreement.