NC eVP · North Carolina

Sourcing Event - RFP 30-2025-037-DHB Contract Lifecycle Management System

DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHSIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

43days left

Due Oct 23, 2026·Posted Aug 19, 2026

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AI takeaways

The North Carolina Department of Health and Human Services, Division of Health Benefits, is procuring a cloud-based Contract Lifecycle Management System (CLMS) to manage the full lifecycle of Medicaid-related contracts.
The place of performance is North Carolina (NC).
Proposals are due October 23, 2026, at 2:00 p.m. EST, and the RFP was posted on August 19, 2026.
The initial contract term is five years, with two optional one-year extensions.
The procurement method is a Request for Proposal (RFP).
The solution must integrate with MS Office 365, SharePoint, Adobe, and DocuSign, with optional integrations for ServiceNow and the North Carolina Financial System (NCFS).
A pre-proposal conference will be held on August 24, 2026, at 2:00 p.m. ET.
Written questions are due by August 31, 2026, at 2:00 p.m. ET.
The issuing agency is the DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHS.
The solution must be a cloud-based Software-as-a-Service (SaaS) solution.
The contract type is a Definite Quantity Contract.
The estimated number of users is 410, including administrators, content editors, approvers, and subscribers.
The system must maintain 99.9% uptime and support recovery within one hour.
The solution must handle data classified as High Risk and comply with NIST 800-53 controls.
The vendor must provide a completed Vendor Readiness Assessment Report and a current independent 3rd party assessment report (FedRAMP, SOC 2 Type 2, ISO 27001, or HITRUST) at offer submission.
The vendor must provide a Cost Proposal using the Microsoft Excel Cost Proposal Workbook.
The evaluation will use a trade-off/ranking method for Best Value.
The vendor must provide a retainage of 10% of each invoice.
Requirement: The vendor must provide a completed Vendor Readiness Assessment Report Non-State Hosted Solutions at offer submission.
Requirement: The vendor must provide a current independent 3rd party assessment report (FedRAMP, SOC 2 Type 2, ISO 27001, or HITRUST) at the time of offer submission.
Requirement: The vendor must comply with the North Carolina Statewide Data Classification and Handling policy for High Risk data.
Requirement: The vendor must provide encryption for data in transit and data at rest using FIPS 140-2 or FIPS 140-3 compliant crypto material.
Requirement: The vendor must perform annual independent third-party penetration testing and submit the results to the Department.
Requirement: The vendor must provide an annual SOC 2 – Type 2 report conducted by an external auditor.
Requirement: The vendor must maintain a retainage of 10% of each invoice.

Pre-bid: Aug 24
Term: five (5) years
Method: RFP
Documents: 2 files

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

Contact the buyer

Michael Brown

vendor@nc.govEmail

Location:

North Carolina

Open in Maps ↗

Solicitation

5d9802e7-e99b-f111-8077-001dd80bcb64

Doc2361640228

Method

RFP

Duration

five (5) years

What this bid is asking for

AI-generated

Provide a cloud-based Software-as-a-Service (SaaS) Contract Lifecycle Management System (CLMS) that supports the full lifecycle of Medicaid-related contracts.
Integrate the CLMS with existing State systems including MS Office 365, SharePoint, Adobe, and DocuSign, and optionally with ServiceNow and the North Carolina Financial System (NCFS).
Deliver implementation services including configuration, data migration, integration, training, documentation, and ongoing support and maintenance.
Comply with stringent security and compliance requirements, including NIST 800-53 controls, data encryption, and annual third-party assessments.
Provide a cost proposal using the Microsoft Excel Cost Proposal Workbook, including implementation costs and operations and maintenance costs for each year of the contract term.

Posted Scope of Work

Optional integrations with ServiceNow and the North Carolina Financial System (NCFS) may also be included. This procurement covers implementation, data migration, training, documentation, ongoing support, maintenance, and adherence to State privacy, security, and enterprise architecture standards.

Scope, read from the documentsAI-generated

The Contractor shall provide a software solution, along with support and maintenance, to implement a comprehensive Contract Lifecycle Management System (CLMS) to support the full lifecycle of contracts managed by CMPU. The solution must include contract development, a centralized contract repository, and contract monitoring with analytics and reporting. It must integrate with existing State technologies such as MS Office 365, SharePoint, Adobe, and DocuSign, and optionally with ServiceNow and the North Carolina Financial System (NCFS). The scope covers implementation, data migration, training, documentation, ongoing support, maintenance, and adherence to State privacy, security, and enterprise architecture standards.

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Documents

Download zip

RFP 30-2025-037-DHB _ Contract Lifecycle Management System.pdfPDF

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Attachment H - Past Performance Questionnaire 30-2025-037-DHB.pdfPDF

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Questions & answers

AI-generated

What is the due date for proposals?

Proposals are due on October 23, 2026, at 2:00 p.m. EST.

When is the pre-proposal conference?

The pre-proposal conference will be held on August 24, 2026, at 2:00 p.m. ET.

What is the contract term?

The initial term shall be five (5) years, with the option to extend for two (2) additional one-year periods.

What systems must the CLMS integrate with?

The solution must integrate with MS Office 365, SharePoint, Adobe, and DocuSign, with optional integrations for ServiceNow and the North Carolina Financial System (NCFS).

What security certifications are required at offer submission?

Vendors shall provide a current independent 3rd party assessment report such as FedRAMP, SOC 2 Type 2, ISO 27001, or HITRUST.

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Ownerid: 3e856f86-ff0d-ef11-9f89-001dd8053ad2
Evp Commcode: b9193425-fc86-ed11-81ad-001dd807270d
Evp Opendate: Oct 23, 2026
Ownerid Name: Michael Brown
Evp Posteddate: Aug 19, 2026
Evp Commcode Name: Cloud-based software as a service
Ownerid Entityname: systemuser
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Evp Solicitationnbr: Doc2361640228
Evp Commcode Entityname: evp_commcodeclass
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Sol Type

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Cloud-based software as a service

Contact Name

Michael Brown

Description

The North Carolina Department of Health and Human Services, Division of Health Benefits, is seeking a comprehensive Contract Lifecycle Management System (CLMS) solution. The selected vendor will provide a secure, cloud-based platform that supports the full lifecycle of Medicaid-related contracts from intake and development through execution, monitoring, amendments, renewals, and closeout. The solution must integrate with existing State technologies, offer advanced workflow automation, support robust vendor performance monitoring, meet stringent security and compliance requirements, and provide interoperability with key systems such as MS Office 365, SharePoint, Adobe, and DocuSign. Optional integrations with ServiceNow and the North Carolina Financial System (NCFS) may also be included. This procurement covers implementation, data migration, training, documentation, ongoing support, maintenance, and adherence to State privacy, security, and enterprise architecture standards.

Contact Email

vendor@nc.gov

Status

Open

Desc List

Enriched

Yes

Opendate

10/23/2026 3:00 PM

Cat Review

At: Aug 20, 2026
Method: openrouter
Taxonomy: construction

Attributes

Evp Name: Sourcing Event - RFP 30-2025-037-DHB Contract Lifecycle Management System
Statecode: Active
Statuscode: Open
Evp Opendate: 10/23/2026 3:00 PM
Evp Posteddate: 8/19/2026
Evp Description: The North Carolina Department of Health and Human Services, Division of Health Benefits, is seeking a comprehensive Contract Lifecycle Management System (CLMS) solution. The selected vendor will provide a secure, cloud-based platform that supports the full lifecycle of Medicaid-related contracts from intake and development through execution, monitoring, amendments, renewals, and closeout. The solution must integrate with existing State technologies, offer advanced workflow automation, support robust vendor performance monitoring, meet stringent security and compliance requirements, and provide interoperability with key systems such as MS Office 365, SharePoint, Adobe, and DocuSign. Optional integrations with ServiceNow and the North Carolina Financial System (NCFS) may also be included. This procurement covers implementation, data migration, training, documentation, ongoing support, maintenance, and adherence to State privacy, security, and enterprise architecture standards.
Evp Solicitationid: 5d9802e7-e99b-f111-8077-001dd80bcb64
Owningbusinessunit: DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHS
Evp Solicitationnbr: Doc2361640228

Posteddate

8/19/2026

Categorized By

llm

Document Links

https://evp.nc.gov/_entity/annotation/32c949ed-e99b-f111-8077-001dd80bcb64/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=RFP%2030-2025-037-DHB%20_%20Contract%20Lifecycle%20Management%20System.pdf, https://evp.nc.gov/_entity/annotation/2d8044f3-e99b-f111-8077-001dd80bcb64/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=Attachment%20H%20-%20Past%20Performance%20Questionnaire%20%2030-2025-037-DHB.pdf

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Source: North Carolina eVP (solicitation 5d9802e7-e99b-f111-8077-001dd80bcb64), retrieved via the North Carolina Electronic Vendor Portal. View the official posting, and always confirm requirements and deadlines with the issuing agency.

NC eVP · North Carolina

Sourcing Event - RFP 30-2025-037-DHB Contract Lifecycle Management System

DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHSIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

43days left

Due Oct 23, 2026·Posted Aug 19, 2026

Buy bond

AI takeaways

The North Carolina Department of Health and Human Services, Division of Health Benefits, is procuring a cloud-based Contract Lifecycle Management System (CLMS) to manage the full lifecycle of Medicaid-related contracts.
The place of performance is North Carolina (NC).
Proposals are due October 23, 2026, at 2:00 p.m. EST, and the RFP was posted on August 19, 2026.
The initial contract term is five years, with two optional one-year extensions.
The procurement method is a Request for Proposal (RFP).
The solution must integrate with MS Office 365, SharePoint, Adobe, and DocuSign, with optional integrations for ServiceNow and the North Carolina Financial System (NCFS).
A pre-proposal conference will be held on August 24, 2026, at 2:00 p.m. ET.
Written questions are due by August 31, 2026, at 2:00 p.m. ET.
The issuing agency is the DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHS.
The solution must be a cloud-based Software-as-a-Service (SaaS) solution.
The contract type is a Definite Quantity Contract.
The estimated number of users is 410, including administrators, content editors, approvers, and subscribers.
The system must maintain 99.9% uptime and support recovery within one hour.
The solution must handle data classified as High Risk and comply with NIST 800-53 controls.
The vendor must provide a completed Vendor Readiness Assessment Report and a current independent 3rd party assessment report (FedRAMP, SOC 2 Type 2, ISO 27001, or HITRUST) at offer submission.
The vendor must provide a Cost Proposal using the Microsoft Excel Cost Proposal Workbook.
The evaluation will use a trade-off/ranking method for Best Value.
The vendor must provide a retainage of 10% of each invoice.
Requirement: The vendor must provide a completed Vendor Readiness Assessment Report Non-State Hosted Solutions at offer submission.
Requirement: The vendor must provide a current independent 3rd party assessment report (FedRAMP, SOC 2 Type 2, ISO 27001, or HITRUST) at the time of offer submission.
Requirement: The vendor must comply with the North Carolina Statewide Data Classification and Handling policy for High Risk data.
Requirement: The vendor must provide encryption for data in transit and data at rest using FIPS 140-2 or FIPS 140-3 compliant crypto material.
Requirement: The vendor must perform annual independent third-party penetration testing and submit the results to the Department.
Requirement: The vendor must provide an annual SOC 2 – Type 2 report conducted by an external auditor.
Requirement: The vendor must maintain a retainage of 10% of each invoice.

Pre-bid: Aug 24
Term: five (5) years
Method: RFP
Documents: 2 files

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

Contact the buyer

Michael Brown

vendor@nc.govEmail

Location:

North Carolina

Open in Maps ↗

Solicitation

5d9802e7-e99b-f111-8077-001dd80bcb64

Doc2361640228

Method

RFP

Duration

five (5) years

What this bid is asking for

AI-generated

Provide a cloud-based Software-as-a-Service (SaaS) Contract Lifecycle Management System (CLMS) that supports the full lifecycle of Medicaid-related contracts.
Integrate the CLMS with existing State systems including MS Office 365, SharePoint, Adobe, and DocuSign, and optionally with ServiceNow and the North Carolina Financial System (NCFS).
Deliver implementation services including configuration, data migration, integration, training, documentation, and ongoing support and maintenance.
Comply with stringent security and compliance requirements, including NIST 800-53 controls, data encryption, and annual third-party assessments.
Provide a cost proposal using the Microsoft Excel Cost Proposal Workbook, including implementation costs and operations and maintenance costs for each year of the contract term.

Posted Scope of Work

Scope, read from the documentsAI-generated

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Documents

Download zip

RFP 30-2025-037-DHB _ Contract Lifecycle Management System.pdfPDF

Preview Download

Attachment H - Past Performance Questionnaire 30-2025-037-DHB.pdfPDF

Preview Download

Questions & answers

AI-generated

What is the due date for proposals?

Proposals are due on October 23, 2026, at 2:00 p.m. EST.

When is the pre-proposal conference?

The pre-proposal conference will be held on August 24, 2026, at 2:00 p.m. ET.

What is the contract term?

The initial term shall be five (5) years, with the option to extend for two (2) additional one-year periods.

What systems must the CLMS integrate with?

The solution must integrate with MS Office 365, SharePoint, Adobe, and DocuSign, with optional integrations for ServiceNow and the North Carolina Financial System (NCFS).

What security certifications are required at offer submission?

Vendors shall provide a current independent 3rd party assessment report such as FedRAMP, SOC 2 Type 2, ISO 27001, or HITRUST.

Full source recordEvery field North Carolina eVP published, untouched

5d9802e7-e99b-f111-8077-001dd80bcb64

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Attachment File Name

Attachment H - Past Performance Questionnaire 30-2025-037-DHB.pdf

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application/octet-stream

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Is Posted By Current User

Detail

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Ownerid: 3e856f86-ff0d-ef11-9f89-001dd8053ad2
Evp Commcode: b9193425-fc86-ed11-81ad-001dd807270d
Evp Opendate: Oct 23, 2026
Ownerid Name: Michael Brown
Evp Posteddate: Aug 19, 2026
Evp Commcode Name: Cloud-based software as a service
Ownerid Entityname: systemuser
Owningbusinessunit: eefba4a6-8fbc-4bec-8de6-37083dd8ea60
Evp Solicitationnbr: Doc2361640228
Evp Commcode Entityname: evp_commcodeclass
Owningbusinessunit Name: DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHS
Statuscode Entity Status: 790550000
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Cloud-based software as a service

Contact Name

Michael Brown

Description

Contact Email

vendor@nc.gov

Status

Open

Desc List

Enriched

Yes

Opendate

10/23/2026 3:00 PM

Cat Review

At: Aug 20, 2026
Method: openrouter
Taxonomy: construction

Attributes

Evp Name: Sourcing Event - RFP 30-2025-037-DHB Contract Lifecycle Management System
Statecode: Active
Statuscode: Open
Evp Opendate: 10/23/2026 3:00 PM
Evp Posteddate: 8/19/2026
Evp Description: The North Carolina Department of Health and Human Services, Division of Health Benefits, is seeking a comprehensive Contract Lifecycle Management System (CLMS) solution. The selected vendor will provide a secure, cloud-based platform that supports the full lifecycle of Medicaid-related contracts from intake and development through execution, monitoring, amendments, renewals, and closeout. The solution must integrate with existing State technologies, offer advanced workflow automation, support robust vendor performance monitoring, meet stringent security and compliance requirements, and provide interoperability with key systems such as MS Office 365, SharePoint, Adobe, and DocuSign. Optional integrations with ServiceNow and the North Carolina Financial System (NCFS) may also be included. This procurement covers implementation, data migration, training, documentation, ongoing support, maintenance, and adherence to State privacy, security, and enterprise architecture standards.
Evp Solicitationid: 5d9802e7-e99b-f111-8077-001dd80bcb64
Owningbusinessunit: DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHS
Evp Solicitationnbr: Doc2361640228

Posteddate

8/19/2026

Categorized By

llm

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