NC eVP · North Carolina

Audio/Visual Services for Main Library Opening Events

CHARLOTTE MECKLENBURG LIBRARYIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

29days left

Due Oct 23, 2026·Posted Sep 23, 2026

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AI takeaways

Charlotte Mecklenburg Library is seeking an Audio/Visual company to serve as the technical team for the new Main Library opening events in spring 2027.
The work is performed in Charlotte, North Carolina, at the new Main Library on the 300 block of North Tryon Street.
Proposals are due by 2:00 PM EST on October 23, 2026, and the contract term runs from November 17, 2026, to May 6, 2027.
The selected firm will provide comprehensive audio-visual production for five grand opening events during the week of April 26, 2027.
The procurement method is RFP, and proposals will be evaluated using a best-value approach with criteria including Relevant AV Experience and Qualifications (40%), Technical Approach and Project Team (30%), Cost Effectiveness (20%), and Proposal Quality and Responsiveness (10%).
An optional site visit is scheduled for September 30, 2026, at 3:00 PM, and written questions are due by 2:00 PM EST on October 7, 2026.
Requirement: The successful Proposer shall maintain insurance coverage in the types and amounts required by the Library throughout the term of the contract, including commercial general liability, automobile liability, and workers’ compensation.

Pre-bid: Sep 30
Term: November 17, 2026-May 6,…
Method: RFP
Documents: 1 file

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

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Contact the buyer

Walter Freeman

vendor@nc.govEmail

Location:

North Carolina

Open in Maps ↗

Solicitation

043fc46f-4eb7-f111-aaac-001dd80bcb64

940RFP092326

Method

RFP

Duration

November 17, 2026-May 6, 2027

What this bid is asking for

AI-generated

Provide comprehensive audio-visual production for five grand opening events of the new Main Library.
Participate in planning meetings, develop production plans, and manage installation, testing, and on-site support.
Deliver, install, program, test, operate, and remove all vendor-provided equipment, integrating Library-owned equipment where practical.
Provide qualified production leads and technicians for rehearsals and events, and provide real-time troubleshooting.
Submit a not-to-exceed total amount for each event and a combined not-to-exceed amount, with separate pricing for ancillary lighting options.

Posted Scope of Work

The New Main Library Grand Opening will include five events during the week of April 26, 2027. Dates, times, attendance estimates, program elements, and technical requirements are preliminary and may change as planning continues. 1. Staff Celebration & Preview - April 26, 2027, 10:00 a.m.-3:00 p.m. 2. Press Preview & Media Event - April 27, 2027, 10:00 a.m. 3. Donor Recognition & Celebration Event - April 29, 2027, 5:00-9:00 p.m. 4. Ribbon Cutting - May 1, 2027, 9:00 a.m.-10:00 a.m. 5. Public Opening Day - May 1, 2027, 10:00-3:00 p.m. The selected firm will serve as the library's audio-visual production partner for all five events. The final scope will be developed collaboratively after award, following site access, confirmation of event programs, and review of the library's in-house technical systems. Library-owned equipment should be used when practical, compatible, and cost-effective. List attached.

Special instructions: https://www.cmlibrary.org/rfp

Scope, read from the documentsAI-generated

The selected firm will serve as the Library's audio-visual production partner for all five events: Staff Celebration & Preview (April 26, 2027), Press Preview & Media Event (April 27, 2027), Donor Recognition & Celebration Event (April 29, 2027), Ribbon Cutting (May 1, 2027), and Public Opening Day (May 1, 2027). The firm will participate in planning meetings, develop an event-by-event production plan, provide and manage audio, video/presentation, lighting, staging, power distribution, cabling, and related production equipment not supplied by the Library, evaluate and integrate Library systems, deliver and operate all vendor-provided equipment, provide qualified production leads and technicians, and provide backup for critical systems.

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Documents

Download zip

Charlotte Mecklenburg Library AV RFP_MB (003).pdfPDF

Preview Download

Questions & answers

AI-generated

When is the proposal due?

Proposals are due by 2:00 PM EST October 23, 2026.

Is there a site visit?

Yes, an optional site visit is scheduled for September 30, 2026, at 3:00 pm. You must email foundation@cmlibrary.org to register.

Who is the contact for questions?

Walter Freeman, Library Procurement Analyst, at wfreeman@cmlibrary.org.

What is the contract term?

The initial term is November 17, 2026-May 6, 2027.

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Audio/Visual Services for Main Library Opening Events

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Ownerid: 6ee8cb61-2fb4-f011-bbd3-001dd803d351
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Evp Opendate: Oct 23, 2026
Ownerid Name: Walter Freeman
Evp Specinstr: https://www.cmlibrary.org/rfp
Evp Posteddate: Sep 23, 2026
Evp Commcode Name: Audio and visual equipment
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Evp Name: Audio/Visual Services for Main Library Opening Events
Statecode: Active
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Evp Opendate: 10/23/2026 2:00 PM
Evp Posteddate: 9/23/2026
Evp Description: The New Main Library Grand Opening will include five events during the week of April 26, 2027. Dates, times, attendance estimates, program elements, and technical requirements are preliminary and may change as planning continues. 1. Staff Celebration & Preview - April 26, 2027, 10:00 a.m.-3:00 p.m. 2. Press Preview & Media Event - April 27, 2027, 10:00 a.m. 3. Donor Recognition & Celebration Event - April 29, 2027, 5:00-9:00 p.m. 4. Ribbon Cutting - May 1, 2027, 9:00 a.m.-10:00 a.m. 5. Public Opening Day - May 1, 2027, 10:00-3:00 p.m. The selected firm will serve as the library's audio-visual production partner for all five events. The final scope will be developed collaboratively after award, following site access, confirmation of event programs, and review of the library's in-house technical systems. Library-owned equipment should be used when practical, compatible, and cost-effective. List attached.
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Evp Solicitationnbr: 940RFP092326

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https://evp.nc.gov/_entity/annotation/ecf8a787-4eb7-f111-aaac-001dd80bcb64/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=Charlotte%20Mecklenburg%20Library%20AV%20RFP_MB%20(003).pdf

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Source: North Carolina eVP (solicitation 043fc46f-4eb7-f111-aaac-001dd80bcb64), retrieved via the North Carolina Electronic Vendor Portal. View the official posting, and always confirm requirements and deadlines with the issuing agency.

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NC eVP · North Carolina

Audio/Visual Services for Main Library Opening Events

CHARLOTTE MECKLENBURG LIBRARYIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

29days left

Due Oct 23, 2026·Posted Sep 23, 2026

Prequalify For BondingBonding Prequal

AI takeaways

Charlotte Mecklenburg Library is seeking an Audio/Visual company to serve as the technical team for the new Main Library opening events in spring 2027.
The work is performed in Charlotte, North Carolina, at the new Main Library on the 300 block of North Tryon Street.
Proposals are due by 2:00 PM EST on October 23, 2026, and the contract term runs from November 17, 2026, to May 6, 2027.
The selected firm will provide comprehensive audio-visual production for five grand opening events during the week of April 26, 2027.
The procurement method is RFP, and proposals will be evaluated using a best-value approach with criteria including Relevant AV Experience and Qualifications (40%), Technical Approach and Project Team (30%), Cost Effectiveness (20%), and Proposal Quality and Responsiveness (10%).
An optional site visit is scheduled for September 30, 2026, at 3:00 PM, and written questions are due by 2:00 PM EST on October 7, 2026.
Requirement: The successful Proposer shall maintain insurance coverage in the types and amounts required by the Library throughout the term of the contract, including commercial general liability, automobile liability, and workers’ compensation.

Pre-bid: Sep 30
Term: November 17, 2026-May 6,…
Method: RFP
Documents: 1 file

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

Want to know if you can be bonded for this project? Get prequalified.One free application, soft pull — sized to your work.

Know you can be bonded before you spend a week on the bid
No scramble for a bond at the deadline — it becomes a request form
A good guy letter to show an agency

Prequalify For Bonding →

Contact the buyer

Walter Freeman

vendor@nc.govEmail

Location:

North Carolina

Open in Maps ↗

Solicitation

043fc46f-4eb7-f111-aaac-001dd80bcb64

940RFP092326

Method

RFP

Duration

November 17, 2026-May 6, 2027

What this bid is asking for

AI-generated

Provide comprehensive audio-visual production for five grand opening events of the new Main Library.
Participate in planning meetings, develop production plans, and manage installation, testing, and on-site support.
Deliver, install, program, test, operate, and remove all vendor-provided equipment, integrating Library-owned equipment where practical.
Provide qualified production leads and technicians for rehearsals and events, and provide real-time troubleshooting.
Submit a not-to-exceed total amount for each event and a combined not-to-exceed amount, with separate pricing for ancillary lighting options.

Posted Scope of Work

Special instructions: https://www.cmlibrary.org/rfp

Scope, read from the documentsAI-generated

More events & conference services bids in North Carolina, weekly.

We post new events & conference services opportunities in North Carolina as agencies publish them. Get them in one email — free, and unsubscribe whenever.

Documents

Download zip

Charlotte Mecklenburg Library AV RFP_MB (003).pdfPDF

Preview Download

Questions & answers

AI-generated

When is the proposal due?

Proposals are due by 2:00 PM EST October 23, 2026.

Is there a site visit?

Yes, an optional site visit is scheduled for September 30, 2026, at 3:00 pm. You must email foundation@cmlibrary.org to register.

Who is the contact for questions?

Walter Freeman, Library Procurement Analyst, at wfreeman@cmlibrary.org.

What is the contract term?

The initial term is November 17, 2026-May 6, 2027.

Full source recordEvery field North Carolina eVP published, untouched

043fc46f-4eb7-f111-aaac-001dd80bcb64

Nbr

940RFP092326

Dept

CHARLOTTE MECKLENBURG LIBRARY

Name

Audio/Visual Services for Main Library Opening Events

Notes

ecf8a787-4eb7-f111-aaac-001dd80bcb64

Can Read

Yes

Subject

Solicitation File Attachment

Can Write

Can Append

Yes

Can Delete

Created On

/Date(1790168341000)/

Is Private

State Code

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Walter Freeman

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Created On Display

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Charlotte Mecklenburg Library AV RFP_MB (003).pdf

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Detail

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Ownerid: 6ee8cb61-2fb4-f011-bbd3-001dd803d351
Evp Commcode: 663338fb-fb86-ed11-81ad-001dd807270d
Evp Opendate: Oct 23, 2026
Ownerid Name: Walter Freeman
Evp Specinstr: https://www.cmlibrary.org/rfp
Evp Posteddate: Sep 23, 2026
Evp Commcode Name: Audio and visual equipment
Ownerid Entityname: systemuser
Owningbusinessunit: e4a43100-10bf-4f87-b38b-2dfbe2a6a9cf
Evp Solicitationnbr: 940RFP092326
Evp Commcode Entityname: evp_commcodeclass
Owningbusinessunit Name: CHARLOTTE MECKLENBURG LIBRARY
Statuscode Entity Status: 790550000
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Entity Form Control Entity Form View Entity ID: 043fc46f-4eb7-f111-aaac-001dd80bcb64
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Sol Type

RFP

Commodity

Audio and visual equipment

Spec Instr

https://www.cmlibrary.org/rfp

Contact Name

Walter Freeman

Description

Contact Email

vendor@nc.gov

Status

Open

Desc List

Enriched

Yes

Opendate

10/23/2026 2:00 PM

Attributes

Evp Name: Audio/Visual Services for Main Library Opening Events
Statecode: Active
Statuscode: Open
Evp Opendate: 10/23/2026 2:00 PM
Evp Posteddate: 9/23/2026
Evp Description: The New Main Library Grand Opening will include five events during the week of April 26, 2027. Dates, times, attendance estimates, program elements, and technical requirements are preliminary and may change as planning continues. 1. Staff Celebration & Preview - April 26, 2027, 10:00 a.m.-3:00 p.m. 2. Press Preview & Media Event - April 27, 2027, 10:00 a.m. 3. Donor Recognition & Celebration Event - April 29, 2027, 5:00-9:00 p.m. 4. Ribbon Cutting - May 1, 2027, 9:00 a.m.-10:00 a.m. 5. Public Opening Day - May 1, 2027, 10:00-3:00 p.m. The selected firm will serve as the library's audio-visual production partner for all five events. The final scope will be developed collaboratively after award, following site access, confirmation of event programs, and review of the library's in-house technical systems. Library-owned equipment should be used when practical, compatible, and cost-effective. List attached.
Evp Solicitationid: 043fc46f-4eb7-f111-aaac-001dd80bcb64
Owningbusinessunit: CHARLOTTE MECKLENBURG LIBRARY
Evp Solicitationnbr: 940RFP092326

Posteddate

9/23/2026

Categorized By

llm-nc

Document Links

https://evp.nc.gov/_entity/annotation/ecf8a787-4eb7-f111-aaac-001dd80bcb64/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=Charlotte%20Mecklenburg%20Library%20AV%20RFP_MB%20(003).pdf

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Audio/Visual Services for Main Library Opening Events

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Audio/Visual Services for Main Library Opening Events

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