- Kind
- division
- County
- Stokes
- Status
- Advertised
- Let Date
- 11-18-2026
- Pdf Text
- DI00391 BR-0102 Stokes County
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
HIGHWAY DIVISION 9
PROPOSAL
DATE AND TIME OF BID OPENING: November 18, 2026 AT 2:00 PM
CONTRACT ID: DI00391
WBS ELEMENT NO.: 67102.3.1
FEDERAL AID NO.: STATE FUNDED
COUNTY: Stokes County
TIP NO.: BR-0102
MILES: 0.140
ROUTE NO.: NC 268
LOCATION: NC 268 OVER BIG CREEK
TYPE OF WORK: GRADING, DRAINAGE, PAVING, STRUCTURE
NOTICE:
ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF
GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF
NORTH CAROLINA WHICH REQUIRES THE BIDDER TO BE LICENSED BY THE N.C. LICENSING
BOARD FOR CONTRACTORS WHEN BIDDING ON ANY NON-FEDERAL AID PROJECT WHERE THE
BID IS $40,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS DETERMINED BY THE
LICENSING BOARD. BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS
REGULATING THE PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR
CONDITIONING AND REFRIGERATION CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE
GENERAL STATUTES OF NORTH CAROLINA. NOTWITHSTANDING THESE LIMITATIONS ON
BIDDING, THE BIDDER WHO IS AWARDED ANY FEDERAL - AID FUNDED PROJECT SHALL
COMPLY WITH CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA FOR
LICENSING REQUIREMENTS WITHIN 60 CALENDAR DAYS OF BID OPENING.
THIS IS A STRUCTURE PROJECT. BID BOND IS REQUIRED.
NAME OF BIDDER
ADDRESS OF BIDDER
DI00391 BR-0102 Stokes County
PROPOSAL FOR THE CONSTRUCTION OF
CONTRACT No. DI00391 IN STOKES COUNTY, NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION,
RALEIGH, NORTH CAROLINA
The Bidder has carefully examined the location of the proposed work to be known as Contract No. DI00391; has carefully
examined the plans and specifications, which are acknowledged to be part of the proposal, the special provisions, the
proposal, the form of contract, and the forms of contract payment bond and contract performance bond; and thoroughly
understands the stipulations, requirements and provisions. The undersigned bidder agrees to bound upon his execution of
the bid and subsequent award to him by the Department of Transportation in accordance with this proposal to provide the
necessary contract payment bond and contract performance bond within fourteen days after the written notice of award is
received by him. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor, and other means
of construction; and to do all the work and to furnish all materials, except as otherwise noted, necessary to perform and
complete the said contract in accordance with the 2024 Standard Specifications for Roads and Structures by the dates(s)
specified in the Project Special Provisions and in accordance with the requirements of the Engineer, and at the unit or lump
sum prices, as the case may be, for the various items given on the sheets contained herein.
The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the work
and required labor to construct and complete Contract No. DI00391 in Stokes County, for the unit or lump sum prices, as
the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications prepared by said
Department, which proposal, plans, and specifications show the details covering this project, and hereby become a part of
this contract.
The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for Roads
and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into and made
a part of this contract; that, except as herein modified, all the construction and work included in this contract is to be done
in accordance with the specifications contained in said volume, and amendments and supplements thereto, under the
direction of the Engineer.
If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer or
such other person as may be designated by the Secretary to sign for the Department of Transportation. The conditions and
provisions herein cannot be changed except over the signature of the said Contract Officer or Division Engineer.
The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as the
basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item or portion
of the work as may be deemed necessary or expedient.
An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease in the
unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.
Accompanying this bid is a bid bond secured by a corporate surety, or certified check payable to the order of the Department
of Transportation, for five percent of the total bid price, which deposit is to be forfeited as liquidated damages in case this
bid is accepted and the Bidder shall fail to provide the required payment and performance bonds with the Department of
Transportation, under the condition of this proposal, within 14 calendar days after the written notice of award is received by
him, as provided in the Standard Specifications; otherwise said deposit will be returned to the Bidder.
DI00391 BR-0102 Stokes County
TABLE OF CONTENTS
PROPOSAL SHEET
PROJECT SPECIAL PROVISIONS
BIDS OVER LIMIT: .................................................................................................................. G-1
DIVISION LET CONTRACT PREQUALIFICATION: ........................................................... G-1
BOND REQUIREMENTS: ........................................................................................................ G-1
CONTRACT PAYMENT AND PERFORMANCE BOND: ..................................................... G-2
HAUL ROADS: .......................................................................................................................... G-2
CONTRACT TIME AND LIQUIDATED DAMAGES: ........................................................... G-2
INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES: ....... G-2
PERMANENT VEGETATION ESTABLISHMENT:............................................................... G-3
CONSTRUCTION MORATORIUM: ........................................................................................ G-3
MAJOR CONTRACT ITEMS: .................................................................................................. G-3
SPECIALTY ITEMS: ................................................................................................................. G-4
FUEL PRICE ADJUSTMENT: .................................................................................................. G-4
SCHEDULE OF ESTIMATED COMPLETION PROGRESS: ................................................. G-6
MINORITY BUSINESS ENTERPRISE AND WOMEN BUSINESS ENTERPRISE
(DIVISIONS): ............................................................................................................................. G-6
RESTRICTIONS ON ITS EQUIPMENT AND SERVICES: .................................................. G-21
USE OF UNMANNED AIRCRAFT SYSTEM (UAS): .......................................................... G-22
EQUIPMENT IDLING GUIDELINES: ................................................................................... G-22
SUBSURFACE INFORMATION: ........................................................................................... G-23
ELECTRONIC BIDDING: ....................................................................................................... G-23
TWELVE MONTH GUARANTEE: ........................................................................................ G-23
OUTSOURCING OUTSIDE THE USA: ................................................................................. G-24
EROSION AND SEDIMENT CONTROL/STORMWATER CERTIFICATION: ................. G-24
PROCEDURE FOR MONITORING BORROW PIT DISCHARGE: ..................................... G-29
ROADWAY .................................................................................................................................R-1
STANDARD SPECIAL PROVISIONS
AVAILABILITY OF FUNDS – TERMINATION OF CONTRACTS ..................................SSP-1
NCDOT GENERAL SEED SPECIFICATION FOR SEED QUALITY ................................SSP-2
ERRATA..................................................................................................................................SSP-5
PLANT AND PEST QUARANTINES ...................................................................................SSP-8
MINIMUM WAGES ...............................................................................................................SSP-9
TITLE VI AND NONDISCRIMINATION: .........................................................................SSP-10
ON-THE-JOB TRAINING ....................................................................................................SSP-19
UNIT PROJECT SPECIAL PROVISIONS
EROSION CONTROL ............................................................................................................. EC-1
STRUCTURE/CULVERTS ......................................................................................................ST-1
COVER SHEET
PAVEMENT MARKINGS ......................................................................................................PM-1
DI00391 BR-0102 Stokes County
PERMITS ................................................................................................................................... P-1
PROPOSAL ITEM SHEET
ITEM SHEET(S)
DI00391 BR-0102 Stokes County
INSTRUCTIONS TO BIDDERS
PLEASE READ ALL INSTRUCTIONS CAREFULLY
BEFORE PREPARING AND SUBMITTING YOUR BID.
All bids shall be prepared and submitted in accordance with the following requirements.
Failure to comply with any requirement may cause the bid to be considered irregular and
may be grounds for rejection of the bid.
For preparing and submitting the bid electronically, refer to Subarticle 102-8(B) of the Standard
Specifications.
Bidders that bid electronically on Raleigh Central-Let projects will need a separate request to bid
from the approved electronic bidding website for Division Contracts.
ELECTRONIC ON-LINE BID:
1. Plans and the proposal can be found on the Connect NCDOT website.
2. In accordance with Subarticle 102-8(B)(1) of the Standard Specifications, obtain an account
and valid Digital Signature to bid with Bid Express (bidx.com)
3. In accordance with Subarticle 102-8(B)(3) of the Standard Specifications, if bid bond is
required and bid deposit is not chosen register bond with Surety2000 or Tinubu and submit
with the online bid.
4. In accordance with Article 102-3 of the Standard Specifications, registration on the Interested
Parties List is required unless SP1 G02 Interested Parties List Not Required provision is
included in the proposal.
5. Prepare and submit a bid electronically using the approved electronic bidding provider website.
6. Electronic bidding website necessary for electronic bidding can be found on the Bid Express
website following the directions at: https://connect.ncdot.gov/letting/Pages/Electronic-
Bidding.aspx.
7. Questions should be emailed 7 calendar days prior to the bid opening to Charles R. White at
crwhite@ncdot.gov. Contact with any other NCDOT personnel concerning this project is
strictly prohibited, unless otherwise noted, and may result in bids being considered non-
responsive.
DI00391 BR-0102 G-1 Stokes County
PROJECT SPECIAL PROVISIONS
GENERAL
BIDS OVER LIMIT:
(08-01-16) SPD 01-400
In accordance with GS 136-28.1(b), if the total bid amount of the contract exceeds $5.0 million,
the bid will not be considered for award.
DIVISION LET CONTRACT PREQUALIFICATION:
(07-01-14)(12-1-16) SPD 01-410
Any firm that wishes to bid as a prime contractor shall be prequalified as a Bidder or PO Prime
Contractor prior to submitting a bid. Information regarding prequalification can be found at:
https://connect.ncdot.gov/business/Prequal/Pages/default.aspx.
Prior to performing the work, the prime contractor and/or subcontractor(s) shall be prequalified
in the work code(s) which are identified as work items in the prime contractor’s construction
progress schedule that they will complete themselves. Any contractor identified as working
outside their expertise may be considered in default of contract.
BOND REQUIREMENTS:
(6-1-16)(Rev.1-16-24) 102-8, 102-10 SPD 01-420A
A Bid Bond is required in accordance with Article 102-10 of the Standard Specifications for Roads
and Structures.
Contract Payment and Performance Bonds are required in accordance with Article 103-7 of the
Standard Specifications.
CONTRACT PAYMENT AND PERFORMANCE BOND:
A performance bond in the amount of one hundred percent (100%) of the contract amount,
conditioned upon the faithful performance of the contract in accordance with specifications and
conditions of the contract is required. Such bond shall be solely for the protection of the North
Carolina Department of Transportation and the State of North Carolina.
A payment bond in the amount of one hundred percent (100%) of the contract amount, conditioned
upon the prompt payment for all labor or materials for which the Contractor, or his subcontractors,
is liable is required. The payment bond shall be solely for the protection of persons or firms
furnishing materials or performing labor for this contract for which the Contractor is liable.
The successful bidder, within fourteen (14) days after notice of award, shall provide the
Department with a contract payment bond and a contract performance bond each in an
amount equal to 100 percent of the amount of the contract.
DI00391 BR-0102 G-2 Stokes County
HAUL ROADS:
(7-16-24) 105 SP1 G04
Revise the Standard Specifications as follows:
Page 1-45, Article 105-15 RESTRICTION OF LOAD LIMITS, line 31, add the following after
second sentence of the second paragraph:
At least 30 days prior to use, the Contractor shall notify the Engineer of any public road proposed
for use as a haul road for the project.
CONTRACT TIME AND LIQUIDATED DAMAGES:
(8-15-00) (Rev. 5-16-23) 108 SP1 G08 A
The date of availability for this contract is January 4, 2027, except that work in jurisdictional
waters and wetlands shall not begin until a meeting between the DOT, Regulatory Agencies, and
the Contractor is held as stipulated in the permits contained elsewhere in this proposal. This delay
in availability has been considered in determining the contract time for this project.
The completion date for this contract is April 28, 2028.
Except where otherwise provided by the contract, observation periods required by the contract will
not be a part of the work to be completed by the completion date and/or intermediate contract times
stated in the contract. The acceptable completion of the observation periods that extend beyond
the final completion date shall be a part of the work covered by the performance and payment
bonds.
The liquidated damages for this contract are Two Hundred Dollars ($200.00) per calendar day.
These liquidated damages will not be cumulative with any liquidated damages which may become
chargeable under Intermediate Contract Time Number 1.
INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES:
(7-1-95) (Rev. 2-21-12) 108 SP1 G13 A
Except for that work required under the Project Special Provisions entitled Planting, Reforestation
and/or Permanent Vegetation Establishment, included elsewhere in this proposal, the Contractor
will be required to complete all work included in this contract and shall place and maintain traffic
on same.
The date of availability for this intermediate contract time is January 4, 2027.
The completion date for this intermediate contract time is October 31, 2027.
The liquidated damages for this intermediate contract time are One Thousand Six Hundred
Dollars ($1,600.00) per calendar day.
Upon apparent completion of all the work required to be completed by this intermediate date, a
final inspection will be held in accordance with Article 105-17 and upon acceptance, the
Department will assume responsibility for the maintenance of all work except Planting,
Reforestation and/or Permanent Vegetation Establishment. The Contractor will be responsible for
DI00391 BR-0102 G-3 Stokes County
and shall make corrections of all damages to the completed roadway caused by his planting
operations, whether occurring prior to or after placing traffic through the project.
PERMANENT VEGETATION ESTABLISHMENT:
(2-16-12)(Rev. 1-16-24) 104 SP1 G16
Establish a permanent stand of the vegetation mixture shown in the contract. During the period
between initial vegetation planting and final project acceptance, perform all work necessary
to establish permanent vegetation on all erodible areas within the project limits, as well as,
in borrow and waste pits. This work shall include erosion control device maintenance and
installation, repair seeding and mulching, supplemental seeding and mulching, mowing,
and fertilizer topdressing, as directed. All work shall be performed in accordance with the
applicable section of the Standard Specifications. All work required for initial vegetation planting
shall be performed as a part of the work necessary for the completion and acceptance of the
Intermediate Contract Time (ICT). Between the time of ICT and Final Project acceptance,
or otherwise referred to as the vegetation establishment period, the Department will be responsible
for preparing the required National Pollutant Discharge Elimination System (NPDES) inspection
records.
Once the Engineer has determined that the permanent vegetation establishment requirement has
been achieved at an 80% vegetation density (the amount of established vegetation per given area
to stabilize the soil) and no erodible areas exist within the project limits, the Contractor will be
notified to remove the remaining erosion control devices that are no longer needed. The Contractor
will be responsible for, and shall correct any areas disturbed by operations performed in permanent
vegetation establishment and the removal of temporary erosion control measures, whether
occurring prior to or after placing traffic on the project.
Payment for Response for Erosion Control, Seeding and Mulching, Repair Seeding, Supplemental
Seeding, Mowing, Fertilizer Topdressing, Silt Excavation, and Stone for Erosion Control will be
made at contract unit prices for the affected items. Work required that is not represented by
contract line items will be paid in accordance with Articles 104-7 or 104-3 of the Standard
Specifications. No additional compensation will be made for maintenance and removal of
temporary erosion control items.
CONSTRUCTION MORATORIUM:
(1-19-16) SP1 G18C
No tree cutting will be allowed from April 1 through September 30 of any year.
MAJOR CONTRACT ITEMS:
(2-19-02)(Rev. 1-16-24) 104 SP1 G28
The following listed items are the major contract items for this contract (see Article 104-5 of the
Standard Specifications):
Line # Description
21 Asphalt Conc Base Course, Type B25.0C
22 Asphalt Conc Intermediate Course, Type I19.0C
23 Asphalt Conc Surface Course, Type S9.5B
94 Reinforced Concrete Deck Slab
DI00391 BR-0102 G-4 Stokes County
100 63" Prestressed Concrete Girders
SPECIALTY ITEMS:
(7-1-95)(Rev. 1-16-24) 108-6 SP1 G37
Items listed below will be the specialty items for this contract (see Article 108-6 of the
Standard Specifications).
Line # Description
29-35 Guardrail
53 Long-Life Pavement Markings
54-55 Permanent Pavement Markers
56-85 Erosion Control
89-93 Drilled Piers
FUEL PRICE ADJUSTMENT:
(11-15-05)(Rev. 1-16-24) 109-8 SP1 G43
Page 1-82, Article 109-8, FUEL PRICE ADJUSTMENTS, add the following:
The base index price for DIESEL #2 FUEL is $5.0299 per gallon. Where any of the following are
included as pay items in the contract, they will be eligible for fuel price adjustment.
DI00391 BR-0102 G-5 Stokes County
The pay items and the fuel factor used in calculating adjustments to be made will be as follows:
Description Units Fuel Usage
Factor Diesel
Unclassified Excavation Gal/CY 0.29
Borrow Excavation Gal/CY 0.29
Class IV Subgrade Stabilization Gal/Ton 0.55
Aggregate Base Course Gal/Ton 0.55
Sub-Ballast Gal/Ton 0.55
Erosion Control Stone Gal/Ton 0.55
Rip Rap, Class _____ Gal/Ton 0.55
Asphalt Concrete Base Course, Type ____ Gal/Ton 0.90 or 2.90
Asphalt Concrete Intermediate Course, Type ____ Gal/Ton 0.90 or 2.90
Asphalt Concrete Surface Course, Type ____ Gal/Ton 0.90 or 2.90
Open-Graded Asphalt Friction Course Gal/Ton 0.90 or 2.90
Permeable Asphalt Drainage Course, Type ____ Gal/Ton 0.90 or 2.90
Sand Asphalt Surface Course, Type ____ Gal/Ton 0.90 or 2.90
Ultra-thin Bonded Wearing Course Gal/Ton 0.90 or 2.90
Aggregate for Cement Treated Base Course Gal/Ton 0.55
Portland Cement for Cement Treated Base Course Gal/Ton 0.55
> 11" Portland Cement Concrete Pavement Gal/SY 0.327
Concrete Shoulders Adjacent to > 11” Pavement Gal/SY 0.327
9” to 11" Portland Cement Concrete Pavement Gal/SY 0.272
Concrete Shoulders Adjacent to 9” to 11” Pavement Gal/SY 0.272
< 9” Portland Cement Concrete Pavement Gal/SY 0.245
Concrete Shoulders Adjacent to < 9” Pavement Gal/SY 0.245
For the asphalt items noted in the chart as eligible for fuel adjustments, the bidder may include
the Fuel Usage Factor Adjustment Form with their bid submission if they elect to use the fuel
usage factor. The Fuel Usage Factor Adjustment Form is found at the following link:
https://connect.ncdot.gov/letting/LetCentral/Fuel%20Usage%20Factor%20Adjustment%20Form
%20-%20%20Starting%20Nov%202022%20Lettings.pdf
Select either 2.90 Gal/Ton fuel factor or 0.90 Gal/Ton fuel factor for each asphalt line item on
the Fuel Usage Factor Adjustment Form. The selected fuel factor for each asphalt item will
remain in effect for the duration of the contract.
Failure to complete the Fuel Usage Factor Adjustment Form will result in using 2.90 gallons per
ton as the Fuel Usage Factor for Diesel for the asphalt items noted above. The contractor will
not be permitted to change the Fuel Usage Factor after the bids are submitted.
DI00391 BR-0102 G-6 Stokes County
SCHEDULE OF ESTIMATED COMPLETION PROGRESS:
(7-15-08)(Rev. 6-16-26) 108-2 SP1 G58
The Contractor's attention is directed to the Standard Special Provision entitled Availability of
Funds Termination of Contracts included elsewhere in this proposal. The Department of
Transportation's schedule of estimated completion progress for this project as required by that
Standard Special Provision is as follows:
The Contractor shall also furnish his own progress schedule in accordance with Article 108-2 of
the Standard Specifications. Any acceleration of the progress as shown by the Contractor's
progress schedule over the progress as shown above shall be subject to the approval of the
Engineer.
MINORITY BUSINESS ENTERPRISE AND WOMEN BUSINESS ENTERPRISE
(DIVISIONS):
(10-16-07)(Rev. 10-21-25) 102-15(J) SP1 G67
Description
The purpose of this Special Provision is to carry out the North Carolina Department of
Transportation’s policy of ensuring nondiscrimination in the award and administration of contracts
financed in whole or in part with State funds.
Definitions
Additional MBE/WBE Subcontractors - Any MBE/WBE submitted at the time of bid that will not
be used to meet the Combined MBE/WBE goal. No submittal of a Letter of Intent is required.
Combined MBE/WBE Goal: A portion of the total contract, expressed as a percentage that is to
be performed by committed MBE/WBE subcontractors.
Committed MBE/WBE Subcontractor - Any MBE/WBE submitted at the time of bid that is being
used to meet the Combined MBE / WBE goal by submission of a Letter of Intent. Or any MBE
or WBE used as a replacement for a previously committed MBE or WBE firm.
Contract Goal Requirement - The approved participation at time of award, but not greater than the
advertised Combined MBE/WBE contract goal.
Goal Confirmation Letter - Written documentation from the Department to the bidder confirming
the Contractor's approved, committed participation along with a listing of the committed MBE and
WBE firms.
Manufacturer - A firm that owns (or leases) and operates or maintains a factory or establishment
that produces on the premises, the materials or supplies obtained by the Contractor. A firm that
makes minor modifications to the materials, supplies, articles, or equipment is not a manufacturer.
Fiscal Year Progress (% of Dollar Value)
2027 (7/01/26 - 6/30/27) 59% of Total Amount Bid
2028 (7/01/27 - 6/30/28) 41% of Total Amount Bid
DI00391 BR-0102 G-7 Stokes County
MBE Participation (Anticipated) - A portion of the total contract, expressed as a percentage that
is anticipated to be performed by committed MBE subcontractor(s).
Minority Business Enterprise (MBE) - A firm certified as a Disadvantaged Minority-Owned
Business Enterprise through the North Carolina Unified Certification Program.
Regular Dealer - A firm that owns (or leases), and operates a store, warehouse, or other
establishment in which the materials or supplies required for the performance of the contract are
bought, kept in sufficient quantities, and regularly sold to the public in the usual course of business.
A regular dealer engages in, as its principal business and in its own name, the purchase and sale
or lease of the products in question. A regular dealer in such bulk items as steel, concrete or
concrete products, gravel, stone, asphalt and petroleum products need not keep such products in
stock, if it owns and operates distribution equipment for the products. Any supplement of regular
dealers’ own distribution equipment shall be by a long-term operating lease and not on an ad hoc
or contract-by-contract basis.
Distributor – A firm that engages in the regular sale or lease of the items specified by the contract.
A distributor assumes responsibility for the items it purchases once they leave the point of origin
(e.g., a manufacturer’s facility), making it liable for any loss or damage not covered by the carrier’s
insurance.
Replacement / Substitution – A full or partial reduction in the amount of work subcontracted to a
committed (or an approved substitute) MBE/WBE firm.
North Carolina Unified Certification Program (NCUCP) - A program that provides
comprehensive services and information to applicants for MBE/WBE certification.
The MBE/WBE program follows the same regulations as the federal Disadvantaged Business
Enterprise (DBE) program in accordance with 49 CFR Part 26.
United States Department of Transportation (USDOT) - Federal agency responsible for issuing
regulations (49 CFR Part 26) and official guidance for the DBE program.
WBE Participation (Anticipated) - A portion of the total contract, expressed as a percentage that
is anticipated to be performed by committed WBE subcontractor(s).
Women Business Enterprise (WBE) - A firm certified as a Disadvantaged Women-Owned Business
Enterprise through the North Carolina Unified Certification Program.
Forms and Websites Referenced in this Provision
Payment Tracking System - On-line system in which the Contractor enters the payments made to
MBE and WBE subcontractors who have performed work on the project.
https://apps.dot.state.nc.us/Vendor/PaymentTracking/
DBE-IS Subcontractor Payment Information - Form for reporting the payments made to all
MBE/WBE firms working on the project. This form is for paper bid projects only.
DI00391 BR-0102 G-8 Stokes County
https://connect.ncdot.gov/business/Turnpike/Documents/Form%20DBE-
IS%20Subcontractor%20Payment%20Information.pdf
RF-1 MBE/WBE Replacement Request Form - Form for replacing a committed MBE or WBE.
https://connect.ncdot.gov/projects/construction/Construction%20Forms/DBE%20MBE%20WBE
%20Replacement%20Form%20and%20Instructions.pdf
SAF Subcontract Approval Form - Form required for approval to sublet the contract.
https://connect.ncdot.gov/projects/construction/Construction%20Forms/SAF%20Form%20-
%20Subcontract%20Approval%20Form%20Revised%2004-19.xlsm
JC-1 Joint Check Notification Form - Form and procedures for joint check notification. The form
acts as a written joint check agreement among the parties providing full and prompt disclosure of
the expected use of joint checks.
http://connect.ncdot.gov/projects/construction/Construction%20Forms/Joint%20Check%20Notif
ication%20Form.pdf
Letter of Intent - Form signed by the Contractor and the MBE/WBE subcontractor, manufacturer
or regular dealer that affirms that a portion of said contract is going to be performed by the signed
MBE/WBE for the estimated amount (based on quantities and unit prices) listed at the time of bid.
http://connect.ncdot.gov/letting/LetCentral/Letter%20of%20Intent%20to%20Perform%20as%20
a%20Subcontractor.pdf
Listing of MBE and WBE Subcontractors Form - Form for entering MBE/WBE subcontractors on
a project that will meet the Combined MBE/WBE goal. This form is for paper bids only.
http://connect.ncdot.gov/municipalities/Bid%20Proposals%20for%20LGA%20Content/09%20M
BE-WBE%20Subcontractors%20(State).docx
Subcontractor Quote Comparison Sheet - Spreadsheet for showing all subcontractor quotes in the
work areas where MBEs and WBEs quoted on the project. This sheet is submitted with good faith
effort packages.
http://connect.ncdot.gov/business/SmallBusiness/Documents/DBE%20Subcontractor%20Quote
%20Comparison%20Example.xls
DBE Regular Dealer/Distributor Affirmation Form – Form is used to make a preliminary counting
determination for each DBE listed as a regular dealer or distributor to assess its eligibility for 60
or 40 percent credit, respectively of the cost of materials or supplies based on its demonstrated
capacity and intent to perform as a regular dealer or distributor, as defined in section 49 CFR 26.55
under the contract at issue. A Contractor will submit the completed form with the Letter of Intent.
https://connect.ncdot.gov/projects/construction/Construction%20Forms/DBE%20Regular%20De
aler-Distributor%20Affirmation%20Form%20-%20USDOT%202024.pdf
Combined MBE/WBE Goal
There is NO MBE/WBE Goal for this project.
DI00391 BR-0102 G-9 Stokes County
Directory of Transportation Firms (Directory)
Real-time information is available about firms doing business with the Department and firms that
are certified through NCUCP in the Directory of Transportation Firms. Only firms identified in the
Directory as MBE and WBE certified shall be used to meet the Combined MBE / WBE goal. The
Directory can be found at the following link.
https://www.ebs.nc.gov/VendorDirectory/default.html
The listing of an individual firm in the directory shall not be construed as an endorsement of the
firm’s capability to perform certain work.
Listing of MBE/WBE Subcontractors
At the time of bid, bidders shall submit all MBE and WBE participation that they anticipate to use
during the life of the contract. Only those identified to meet the Combined MBE/WBE goal will
be considered committed, even though the listing shall include both committed MBE/WBE
subcontractors and additional MBE/WBE subcontractors. Any additional
MBE/WBE subcontractor participation above the goal will follow the banking guidelines found
elsewhere in this provision. All other additional MBE/WBE subcontractor participation submitted
at the time of bid will be used toward the Department’s overall race-neutral goals. Only those firms
with current MBE and WBE certification at the time of bid opening will be acceptable for listing
in the bidder's submittal of MBE and WBE participation. The Contractor shall indicate the
following required information:
(A) Electronic Bids
Bidders shall submit a listing of MBE and WBE participation in the appropriate section of
the electronic submittal file.
(1) Submit the names and addresses of MBE and WBE firms identified to participate
in the contract. If the bidder uses the updated listing of MBE and WBE firms shown
in the electronic submittal file, the bidder may use the dropdown menu to access
the name and address of the firms.
(2) Submit the contract line numbers of work to be performed by each MBE and WBE
firm. When no figures or firms are entered, the bidder will be considered to have
no MBE or WBE participation.
(3) The bidder shall be responsible for ensuring that the MBE and WBE are certified
at the time of bid by checking the Directory of Transportation Firms. If the firm is
not certified at the time of the bid-letting, that MBE’s or WBE's participation will
not count towards achieving the Combined MBE/WBE goal.
DI00391 BR-0102 G-10 Stokes County
(B) Paper Bids
(1) If the Combined MBE/ WBE goal is more than zero,
(a) Bidders, at the time the bid proposal is submitted, shall submit a listing of
MBE/WBE participation, including the names and addresses on Listing of
MBE and WBE Subcontractors contained elsewhere in the contract
documents in order for the bid to be considered responsive. Bidders shall
indicate the total dollar value of the MBE and WBE participation for the
contract.
(b) If bidders have no MBE or WBE participation, they shall indicate this on
the Listing of MBE and WBE Subcontractors by entering the word “None”
or the number “0.” This form shall be completed in its entirety. Blank
forms will not be deemed to represent zero participation. Bids
submitted that do not have MBE and WBE participation indicated on the
appropriate form will not be read publicly during the opening of bids. The
Department will not consider these bids for award and the proposal will be
rejected.
(c) The bidder shall be responsible for ensuring that the MBE/WBE is certified
at the time of bid by checking the Directory of Transportation Firms. If the
firm is not certified at the time of the bid-letting, that MBE’s or WBE’s
participation will not count towards achieving the Combined MBE/WBE
goal.
(2) If the Combined MBE/WBE Goal is zero, entries on the Listing of MBE and WBE
Subcontractors are not required for the zero goal, however any MBE or WBE
participation that is achieved during the project shall be reported in accordance with
requirements contained elsewhere in the special provision.
MBE or WBE Prime Contractor
When a certified MBE or WBE firm bids on a contract that contains a Combined MBE/WBE Goal,
the firm is responsible for meeting the goal or making good faith efforts to meet the goal, just like
any other bidder. In most cases, a MBE or WBE bidder on a contract will meet the Combined
MBE/WBE goal by virtue of the work it performs on the contract with its own forces. However,
all the work that is performed by the MBE or WBE bidder and any other similarly certified
subcontractors will count toward the goal. The MBE or WBE bidder shall list itself along with
any MBE or WBE subcontractors, if any, in order to receive credit toward the goals.
MBE/WBE prime contractors shall also follow Sections A or B listed under Listing of MBE/WBE
Subcontractors just as a non-MBE/WBE bidder would.
DI00391 BR-0102 G-11 Stokes County
Written Documentation – Letter of Intent
The bidder shall submit written documentation for each MBE/WBE that will be used to meet the
Combined MBE/WBE goal of the contract, indicating the bidder’s commitment to use the
MBE/WBE in the contract. This documentation shall be submitted on the Department’s form titled
Letter of Intent.
The documentation shall be received in the office of the Engineer no later than 2:00 p.m. of the
fifth calendar day following opening of bids, unless the fifth day falls on Saturday, Sunday or an
official state holiday. In that situation, it is due in the office of the Engineer no later than 10:00
a.m. on the next official state business day.
If the bidder fails to submit the Letter of Intent from each committed MBE and WBE to be used
toward the Combined MBE/WBE goal, or if the form is incomplete (i.e. both signatures are not
present), the MBE/WBE participation will not count toward meeting the Combined MBE/WBE
goal. If the lack of this participation drops the commitment below the Combined MBE/WBE goal,
the Contractor shall submit evidence of good faith efforts for the goal not met, completed in its
entirety, to the Engineer no later than 2:00 p.m. of the eighth calendar day following opening of
bids, unless the eighth day falls on Saturday, Sunday or an official state holiday. In that situation,
it is due in the office of the Engineer no later than 10:00 a.m. on the next official state business
day.
Banking MBE/WBE Credit
If the committed MBE/WBE participation submitted exceeds the algebraic sum of the Combined
MBE/WBE goal by $1,000 or more, the excess will be placed on deposit by the Department for
future use by the bidder. Separate accounts will be maintained for MBE and WBE participation
and these may accumulate for a period not to exceed 24 months.
When the apparent lowest responsive bidder fails to submit sufficient participation by MBE and
WBE firms to meet the advertised goal, as part of the good faith effort, the Department will
consider allowing the bidder to withdraw funds to meet the Combined MBE/WBE goal as long as
there are adequate funds available from the bidder’s MBE and WBE bank accounts.
Submission of Good Faith Effort
If the bidder fails to meet or exceed the Combined MBE/WBE goal, the apparent lowest responsive
bidder shall submit to the Department documentation of adequate good faith efforts made to reach
that specific goal.
One complete set and copies of this information shall be received in the office of the Engineer no
later than 2:00 p.m. of the fifth calendar day following opening of bids, unless the fifth day falls
on Saturday, Sunday or an official state holiday. In that situation, it is due in the office of the
Engineer no later than 10:00 a.m. on the next official state business day.
Note: Where the information submitted includes repetitious solicitation letters, it will be
acceptable to submit a representative letter along with a distribution list of the firms that were
solicited. Documentation of MBE/WBE quotations shall be a part of the good faith effort
DI00391 BR-0102 G-12 Stokes County
submittal. This documentation may include written subcontractor quotations, telephone log
notations of verbal quotations, or other types of quotation documentation.
Consideration of Good Faith Effort for Projects with a Combined MBE/WBE Goal More
Than Zero
Adequate good faith efforts mean that the bidder took all necessary and reasonable steps to achieve
the goal which, by their scope, intensity, and appropriateness, could reasonably be expected to
obtain sufficient MBE/WBE participation. Adequate good faith efforts also mean that the bidder
actively and aggressively sought MBE/WBE participation. Mere pro forma efforts are not
considered good faith efforts.
The Department will consider the quality, quantity, and intensity of the different kinds of efforts a
bidder has made. Listed below are examples of the types of actions a bidder will take in making
a good faith effort to meet the goals and are not intended to be exclusive or exhaustive, nor is it
intended to be a mandatory checklist.
(A) Soliciting through all reasonable and available means (e.g. attendance at pre-bid meetings,
advertising, written notices, use of verifiable electronic means through the use of the
NCDOT Directory of Transportation Firms) the interest of all certified MBEs/WBEs that
are also prequalified subcontractors. The bidder must solicit this interest within at least
10 days prior to bid opening to allow the MBEs/WBEs to respond to the solicitation.
Solicitation shall provide the opportunity to MBEs/WBEs within the Division and
surrounding Divisions where the project is located. The bidder must determine with
certainty if the MBEs/WBEs are interested by taking appropriate steps to follow up initial
solicitations.
(B) Selecting portions of the work to be performed by MBEs/WBEs in order to increase the
likelihoo
- Division
- 9
- Pdf Pages
- 202
- Contracts
- Docs
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- Url
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"Plans"- File Name
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- Url
"https://connect.ncdot.gov/letting/Division 9 Letting/11-18-2026/DI00391 - Subsurface Roadway Plans.pdf"- Doc Type
"Plans"- File Name
"DI00391 - Subsurface Roadway Plans.pdf"- Description
"GRADING, DRAINAGE, PAVING, STRUCTURE"
- County
- Stokes
- Contract Id
- DI00391
- Header Note
- STOKES
- Description
- GRADING, DRAINAGE, PAVING, STRUCTURE
- Contract Type
- POC
- Contract Id
- DI00391
- Header Note
- STOKES
- Pdf Enriched
- Yes
- Contract Type
- POC
- Categorized By
- llm
- Detail Fetched
- Yes
North Carolina Department of TransportationIssuing agency·North Carolina·via a public procurement portal