- Kind
- division
- Status
- Advertised
- Let Date
- 10-14-2026
- Pdf Text
- DE00435 Franklin and Vance Counties
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
HIGHWAY DIVISION 5
PROPOSAL
DATE AND TIME OF BID OPENING: October 14, 2026 AT 2:00 PM
CONTRACT ID: DE00435
WBS ELEMENT NO.: 2027CPT.05.04.20351, 2027CPT.05.04.20911,
2027CPT.05.04.10911
FEDERAL AID NO.: STATE FUNDED
COUNTY: Franklin and Vance Counties
TIP NO.: N/A
MILES: 3.9
ROUTE NO.: VARIOUS
LOCATION: RR CROSSING LOCATIONS WITHIN VANCE AND FRANKLIN
COUNTY
TYPE OF WORK: PAVING, PAVEMENT MARKINGS, SIGNS
NOTICE:
ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE
OF GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF
NORTH CAROLINA WHICH REQUIRES THE BIDDER TO BE LICENSED BY THE N.C. LICENSING
BOARD FOR CONTRACTORS WHEN BIDDING ON ANY NON-FEDERAL AID PROJECT WHERE
THE BID IS $40,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS DETERMINED BY
THE LICENSING BOARD. BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE
LAWS REGULATING THE PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR
CONDITIONING AND REFRIGERATION CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE
GENERAL STATUTES OF NORTH CAROLINA. NOTWITHSTANDING THESE LIMITATIONS ON
BIDDING, THE BIDDER WHO IS AWARDED ANY FEDERAL - AID FUNDED PROJECT SHALL
COMPLY WITH CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA FOR
LICENSING REQUIREMENTS WITHIN 60 CALENDAR DAYS OF BID OPENING.
THIS IS A ROADWAY PROJECT. BID BOND IS REQUIRED.
NAME OF BIDDER
ADDRESS OF BIDDER
DE00435 Franklin and Vance Counties
PROPOSAL FOR THE CONSTRUCTION OF
CONTRACT No. DE00435 IN FRANKLIN AND VANCE COUNTIES, NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION,
RALEIGH, NORTH CAROLINA
The Bidder has carefully examined the location of the proposed work to be known as Contract No. DE00435; has
carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special provisions,
the proposal, the form of contract, and the forms of contract payment bond and contract performance bond; and thoroughly
understands the stipulations, requirements and provisions. The undersigned bidder agrees to bound upon his execution of
the bid and subsequent award to him by the Department of Transportation in accordance with this proposal to provide the
necessary contract payment bond and contract performance bond within fourteen days after the written notice of award is
received by him. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor, and other means
of construction; and to do all the work and to furnish all materials, except as otherwise noted, necessary to perform and
complete the said contract in accordance with the 2024 Standard Specifications for Roads and Structures by the dates(s)
specified in the Project Special Provisions and in accordance with the requirements of the Engineer, and at the unit or
lump sum prices, as the case may be, for the various items given on the sheets contained herein.
The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the work
and required labor to construct and complete Contract No. DE00435 in Franklin and Vance Counties, for the unit or
lump sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications
prepared by said Department, which proposal, plans, and specifications show the details covering this project, and hereby
become a part of this contract.
The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for Roads
and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into and made
a part of this contract; that, except as herein modified, all the construction and work included in this contract is to be done
in accordance with the specifications contained in said volume, and amendments and supplements thereto, under the
direction of the Engineer.
If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer or
such other person as may be designated by the Secretary to sign for the Department of Transportation. The conditions and
provisions herein cannot be changed except over the signature of the said Contract Officer or Division Engineer.
The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as the
basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item or
portion of the work as may be deemed necessary or expedient.
An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease in
the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.
Accompanying this bid is a bid bond secured by a corporate surety, or certified check payable to the order of the
Department of Transportation, for five percent of the total bid price, which deposit is to be forfeited as liquidated damages
in case this bid is accepted and the Bidder shall fail to provide the required payment and performance bonds with the
Department of Transportation, under the condition of this proposal, within 14 calendar days after the written notice of
award is received by him, as provided in the Standard Specifications; otherwise said deposit will be returned to the Bidder.
DE00435 Franklin and Vance Counties
TABLE OF CONTENTS
COVER SHEET
PROPOSAL SHEET
PROJECT SPECIAL PROVISIONS
BOND REQUIREMENTS: ........................................................................................................ G-1
MANDATORY PRE-BID CONFERENCE (Prequalifying To Bid): ........................................ G-1
CONTRACT TIME AND LIQUIDATED DAMAGES: ........................................................... G-2
INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES: ....... G-2
INTERMEDIATE CONTRACT TIME NUMBER 2 AND LIQUIDATED DAMAGES: ....... G-4
INTERMEDIATE CONTRACT TIME NUMBER 3 AND LIQUIDATED DAMAGES: ....... G-5
INTERMEDIATE CONTRACT TIME NUMBER 4 AND LIQUIDATED DAMAGES: ....... G-5
PROSECUTION OF WORK:..................................................................................................... G-5
RAILROAD GRADE CROSSING: ........................................................................................... G-6
MAJOR CONTRACT ITEMS: .................................................................................................. G-6
SPECIALTY ITEMS: ................................................................................................................. G-6
FUEL PRICE ADJUSTMENT: .................................................................................................. G-6
STEEL PRICE ADJUSTMENT: ................................................................................................ G-8
SCHEDULE OF ESTIMATED COMPLETION PROGRESS: ............................................... G-20
MINORITY BUSINESS ENTERPRISE AND WOMEN BUSINESS ENTERPRISE
(DIVISIONS): ........................................................................................................................... G-20
RESTRICTIONS ON ITS EQUIPMENT AND SERVICES: .................................................. G-35
USE OF UNMANNED AIRCRAFT SYSTEM (UAS): .......................................................... G-36
EQUIPMENT IDLING GUIDELINES: ................................................................................... G-36
ELECTRONIC BIDDING: ....................................................................................................... G-37
OUTSOURCING OUTSIDE THE USA: ................................................................................. G-37
NOTES TO CONTRACTOR: .................................................................................................. G-37
ROADWAY .................................................................................................................................R-1
STANDARD SPECIAL PROVISIONS
AVAILABILITY OF FUNDS – TERMINATION OF CONTRACTS ..................................SSP-1
ERRATA..................................................................................................................................SSP-2
PLANT AND PEST QUARANTINES ...................................................................................SSP-5
MINIMUM WAGES ...............................................................................................................SSP-6
TITLE VI AND NONDISCRIMINATION: ...........................................................................SSP-7
ON-THE-JOB TRAINING ....................................................................................................SSP-16
UNIT PROJECT SPECIAL PROVISIONS
TRAFFIC CONTROL .............................................................................................................. TC-1
RAILROAD INSURANCE ....................................................................................................... RI-1
PROPOSAL ITEM SHEET
DE00435 Franklin and Vance Counties
ITEM SHEET(S)
DE00435 Franklin and Vance Counties
INSTRUCTIONS TO BIDDERS
PLEASE READ ALL INSTRUCTIONS CAREFULLY
BEFORE PREPARING AND SUBMITTING YOUR BID.
All bids shall be prepared and submitted in accordance with the following requirements.
Failure to comply with any requirement may cause the bid to be considered irregular and
may be grounds for rejection of the bid.
For preparing and submitting the bid electronically, refer to Subarticle 102-8(B) of the Standard
Specifications.
Bidders that bid electronically on Raleigh Central-Let projects will need a separate request to bid
from the approved electronic bidding website for Division Contracts.
ELECTRONIC ON-LINE BID:
1. Plans and the proposal can be found on the Connect NCDOT website.
2. In accordance with Subarticle 102-8(B)(1) of the Standard Specifications, obtain an account
and valid Digital Signature to bid with Bid Express (bidx.com)
3. In accordance with Subarticle 102-8(B)(3) of the Standard Specifications, if bid bond is
required and bid deposit is not chosen register bond with Surety2000 or Tinubu and submit
with the online bid.
4. In accordance with Article 102-3 of the Standard Specifications, registration on the
Interested Parties List is required unless SP1 G02 Interested Parties List Not Required
provision is included in the proposal.
5. Prepare and submit a bid electronically using the approved electronic bidding provider
website.
6. Electronic bidding website necessary for electronic bidding can be found on the Bid Express
website following the directions at: https://connect.ncdot.gov/letting/Pages/Electronic-
Bidding.aspx.
7. Questions should be emailed 7 calendar days prior to the bid opening to Division 5
Contracts at D05Contracts@ncdot.gov. Contact with any other NCDOT personnel
concerning this project is strictly prohibited, unless otherwise noted, and may result in bids
being considered non-responsive.
DE00435 G-1 Franklin and Vance Counties
PROJECT SPECIAL PROVISIONS
GENERAL
BOND REQUIREMENTS:
(6-1-16)(Rev.1-16-24) 102-8, 102-10 SPD 01-420A
A Bid Bond is required in accordance with Article 102-10 of the Standard Specifications for
Roads and Structures.
Contract Payment and Performance Bonds are required in accordance with Article 103-7 of the
Standard Specifications.
MANDATORY PRE-BID CONFERENCE (Prequalifying To Bid):
(7-18-06) (Rev. 3-25-13) SPD 01-300
In order for all prospective bidders to have an extensive knowledge of the project, all prospective
bidders shall attend a mandatory Pre-Bid Conference. We will discuss the scope of the project
and give bidders the opportunity to ask any questions they may have.
Attendance at the Pre-Bid Conference is required for your bid to be considered.
The Pre-Bid Conference will be held at the NCDOT Century Center Building B, Boiling
Springs Conference Room at 2:00 PM on Tuesday, September 29, 2026. Please note the
location information below:
NCDOT Century Center Building B
Temporary Construction Entrance to Building B – Door B-2
Boiling Springs Conference Room
1020 Birch Ridge Drive
Raleigh, NC 27610
(919)707-7160
The pre-bid conference will include a thorough discussion of the plans, contract pay items,
special provisions, etc.
Only bidders who have attended and properly registered at the above scheduled pre-bid
conference and who have met all other prequalification requirements will be considered
prequalified to bid on this project. A bid received from a bidder who has not attended and
properly registered at the above scheduled pre-bid conference will not be accepted and
considered for award.
Attendance at the pre-bid conference will not meet the requirements of proper registration unless
the individual attending has registered at the pre-bid conference in accordance with the
following:
(A) The individual has signed his name on the official roster no later than thirty (30) minutes
after the above noted time for the beginning of the conference.
DE00435 G-2 Franklin and Vance Counties
(B) The individual has written in the name and address of the company he or she represents.
(C) Only one company has been shown as being represented by the individual attending.
(D) The individual attending is an officer or permanent employee of the company they are
representing.
Attendance at any prior pre-bid conference will not meet the requirement of this provision.
CONTRACT TIME AND LIQUIDATED DAMAGES:
(7-1-95) (Rev. 12-18-07) 108 SP1 G10 A
The date of availability for this contract is November 12, 2026.
The completion date for this contract is November 30, 2027.
Except where otherwise provided by the contract, observation periods required by the contract
will not be a part of the work to be completed by the completion date and/or intermediate
contract times stated in the contract. The acceptable completion of the observation periods that
extend beyond the final completion date shall be a part of the work covered by the performance
and payment bonds.
The liquidated damages for this contract are One Thousand Dollars ($ 1,000.00) per calendar
day.
INTERMEDIATE CONTRACT TIME NUMBER 1 AND LIQUIDATED DAMAGES:
(2-20-07) 108 SP1 G14 A
The Contractor shall complete the required work of installing, maintaining, and removing the
traffic control devices for lane closures and restoring traffic to the existing traffic pattern. The
Contractor shall not close or narrow a lane of traffic on MAPS 2, 3, 9, 14, AND 15 during the
following time restrictions:
DAY AND TIME RESTRICTIONS
SCHOOL DAY OPERATIONS
In addition, the Contractor shall not close or narrow a lane of traffic on MAPS 2, 3, 9, 14, AND
15, detain and/or alter the traffic flow on or during holidays, holiday weekends, special events, or
any other time when traffic is unusually heavy, including the following schedules:
HOLIDAY AND HOLIDAY WEEKEND LANE CLOSURE RESTRICTIONS
1. For unexpected occurrence that creates unusually high traffic volumes, as directed by
the Engineer.
DE00435 G-3 Franklin and Vance Counties
2. For New Year's Day, between the hours of 6:00 AM December 31st and 7:00 PM
January 2nd. If New Year's Day is on a Friday, Saturday, Sunday or Monday, then until
7:00 PM the following Tuesday.
3. For Easter, between the hours of 6:00 AM Thursday and 7:00 PM Monday.
4. For Memorial Day, between the hours of 6:00 AM Friday and 7:00 PM Tuesday.
5. For Independence Day, between the hours of 6:00 AM the day before Independence
Day and 7:00 PM the day after Independence Day.
If Independence Day is on a Friday, Saturday, Sunday or Monday, then between the
hours of 6:00 AM the Thursday before Independence Day and 7:00 PM the Tuesday
after Independence Day.
6. For Labor Day, between the hours of 6:00 AM Friday and 7:00 PM Tuesday.
7. For Thanksgiving Day, between the hours of 6:00 AM Tuesday and 7:00 PM Monday.
8. For Christmas, between the hours of 6:00 AM the Friday before the week of Christmas
Day and 7:00 PM the following Tuesday after the week of Christmas Day.
Holidays and holiday weekends shall include New Year's, Easter, Memorial Day, Independence
Day, Labor Day, Thanksgiving, and Christmas. The Contractor shall schedule his work so that
lane closures will not be required during these periods, unless otherwise directed by the
Engineer.
The time of availability for this intermediate contract work shall be the time the Contractor
begins to install all traffic control devices for lane closures according to the time restrictions
listed herein.
The completion time for this intermediate contract work shall be the time the Contractor is
required to complete the removal of all traffic control devices for lane closures according to the
time restrictions stated above and place traffic in the existing traffic pattern.
The liquidated damages are Five Hundred Dollars ($ 500.00) per hour. LANE CLOSURES
OR NARROWING OF THE MAPS INDICATED IN THIS PROVISION ARE NOT
PERMITTED DURING THE DAYS IN WHICH SCHOOL IS IN SESSION FOR
STUDENTS. THE PURPOSE OF THIS PROVISION IS TO ELIMINATE POTENTIAL
DISTURBANCE OF SCHOOL RELATED TRAFFIC DURING THE SCHOOL YEAR.
WORK ASSOCIATED WITH THIS CONTRACT MAY COMMENCE DURING ANY
SCHOOL BREAKS THROUGHOUT THE ACADEMIC YEAR.
DE00435 G-4 Franklin and Vance Counties
INTERMEDIATE CONTRACT TIME NUMBER 2 AND LIQUIDATED DAMAGES:
(2-20-07) 108 SP1 G14 B
The Contractor shall not narrow or close a lane of traffic on ALL MAPS, detain and /or alter the
traffic flow on or during holiday weekends, special events, or any other time when traffic is
unusually heavy, including the following schedules:
HOLIDAY AND HOLIDAY WEEKEND LANE CLOSURE RESTRICTIONS
1. For unexpected occurrence that creates unusually high traffic volumes, as directed by
the Engineer.
2. For New Year's Day, between the hours of 6:00AM December 31st and 7:00PM
January 2nd. If New Year's Day is on a Friday, Saturday, Sunday or Monday, then until
7:00PM the following Tuesday.
3. For Easter, between the hours of 6:00AM Thursday and 7:00PM Monday.
4. For Memorial Day, between the hours of 6:00AM Friday and 7:00PM Tuesday.
5. For Independence Day, between the hours of 6:00AM the day before Independence Day
and 7:00PM the day after Independence Day.
If Independence Day is on a Friday, Saturday, Sunday or Monday, then between the
hours of 6:00AM the Thursday before Independence Day and 7:00PM the Tuesday after
Independence Day.
6. For Labor Day, between the hours of 6:00AM Friday and 7:00PM Tuesday.
7. For Thanksgiving Day, between the hours of 6:00AM Tuesday and 7:00PM Monday.
8. For Christmas, between the hours of 6:00AM the Friday before the week of Christmas
Day and 7:00PM the following Tuesday after the week of Christmas Day.
Holidays and holiday weekends shall include New Year's, Easter, Memorial Day, Independence
Day, Labor Day, Thanksgiving, and Christmas. The Contractor shall schedule his work so that
lane closures are not required during these periods, unless otherwise directed by the Engineer.
The time of availability for this intermediate contract work shall be the time the Contractor
begins to install all traffic control devices for lane closures according to the time restrictions
listed herein.
The completion time for this intermediate contract work shall be the time the Contractor is
required to complete the removal of all traffic control devices for lane closures according to the
time restrictions stated herein and place traffic in the existing traffic pattern.
The liquidated damages are One Thousand Dollars ($ 1,000.00) per hour.
DE00435 G-5 Franklin and Vance Counties
INTERMEDIATE CONTRACT TIME NUMBER 3 AND LIQUIDATED DAMAGES:
(2-20-07) (Rev. 6-18-13) 108 SP1 G14 H
The Contractor shall complete the work required of ALL MAPS as shown on Sheet(s) and
shall place and maintain traffic on same.
The date of availability for this intermediate contract time is the date the Contractor elects to
begin the work. The date of availability for the Contractor to begin work on any map
associated with this contract is any date of their choice between April 1, 2027 to May 1,
2027
The completion date for this intermediate contract time is the date which is Two Hundred Ten
(210) consecutive calendar days after and including the date the Contractor begins this work.
The liquidated damages are Nine Hundred Dollars ($ 900.00) per calendar day.
INTERMEDIATE CONTRACT TIME NUMBER 4 AND LIQUIDATED DAMAGES:
(5-21-13) 108 SP1 G14 I
The Contractor shall complete the work required of installing each new inductive loop after the
removal of each existing loop by the milling, patching or resurfacing operations and shall place
and maintain traffic on same.
The date of availability for this intermediate contract time for each inductive loop installation
will be the date when the Contractor elects to disturb the existing inductive loop.
The completion date for this intermediate contract time for each inductive loop installation will
be the date which is seven (7) consecutive calendar days after the date of availability.
The liquidated damages are Five Hundred Dollars ($ 500.00) per calendar day.
PROSECUTION OF WORK:
(7-1-95) (Rev. 8-21-12) 108 SP1 G15R
The Contractor will be required to prosecute the work in a continuous and uninterrupted manner
from the time he begins the work until completion and final acceptance of the project. The
Contractor will not be permitted to suspend his operations except for reasons beyond his control
or except where the Engineer has authorized a suspension of the Contractor's operations in
writing.
In the event that the Contractor's operations are suspended in violation of the above provisions,
the sum of $ 500.00 will be charged the Contractor for each and every calendar day that such
suspension takes place. The said amount is hereby agreed upon as liquidated damages due to
extra engineering and maintenance costs and due to increased public hazard resulting from a
suspension of the work. Liquidated damages chargeable due to suspension of the work will be
additional to any liquidated damages that may become chargeable due to failure to complete the
work on time.
DE00435 G-6 Franklin and Vance Counties
RAILROAD GRADE CROSSING:
(7-1-95)(Rev. 1-16-24) 107-9 SP1 G17R
When the use of slow moving or stopped equipment is required over at-grade railroad crossings,
the contractor shall contact the appropriate track owner to gain Right of Entry. The contractor
shall be responsible for ascertaining and contacting the railroad track owner.
No separate payment will be made for conforming with the requirements of this Special
Provision. Please contact the Resident Engineer or the NCDOT Rail Division - Engineering
Coordination & Safety Branch - Surfaces & Encroachment Manager with any questions
pertaining to the Right of Entry.
MAJOR CONTRACT ITEMS:
(2-19-02)(Rev. 1-16-24) 104 SP1 G28
The following listed items are the major contract items for this contract (see Article 104-5 of the
Standard Specifications):
Line # Description
3 INCIDENTAL MILLING
4 ASPHALT CONCRETE SURFACE COURSE, TYPE S9.5B
14 THERMOPLASTIC PAVEMENT MARKING LINES (4", 90 MILS)
21 INDUCTIVE LOOP SAWCUT
SPECIALTY ITEMS:
(7-1-95)(Rev. 1-16-24) 108-6 SP1 G37
Items listed below will be the specialty items for this contract (see Article 108-6 of the
Standard Specifications).
Line # Description
7-10 Signing
14-19 Long-Life Pavement Markings
20 Permanent Pavement Markers
21 Signals/ITS System
FUEL PRICE ADJUSTMENT:
(11-15-05)(Rev. 1-16-24) 109-8 SP1 G43
Page 1-82, Article 109-8, FUEL PRICE ADJUSTMENTS, add the following:
The base index price for DIESEL #2 FUEL is $ 4.4428 per gallon. Where any of the following
are included as pay items in the contract, they will be eligible for fuel price adjustment.
DE00435 G-7 Franklin and Vance Counties
The pay items and the fuel factor used in calculating adjustments to be made will be as follows:
Description Units Fuel Usage
Factor Diesel
Unclassified Excavation Gal/CY 0.29
Borrow Excavation Gal/CY 0.29
Class IV Subgrade Stabilization Gal/Ton 0.55
Aggregate Base Course Gal/Ton 0.55
Sub-Ballast Gal/Ton 0.55
Erosion Control Stone Gal/Ton 0.55
Rip Rap, Class _____ Gal/Ton 0.55
Asphalt Concrete Base Course, Type ____ Gal/Ton 0.90 or 2.90
Asphalt Concrete Intermediate Course, Type ____ Gal/Ton 0.90 or 2.90
Asphalt Concrete Surface Course, Type ____ Gal/Ton 0.90 or 2.90
Open-Graded Asphalt Friction Course Gal/Ton 0.90 or 2.90
Permeable Asphalt Drainage Course, Type ____ Gal/Ton 0.90 or 2.90
Sand Asphalt Surface Course, Type ____ Gal/Ton 0.90 or 2.90
Ultra-thin Bonded Wearing Course Gal/Ton 0.90 or 2.90
Aggregate for Cement Treated Base Course Gal/Ton 0.55
Portland Cement for Cement Treated Base Course Gal/Ton 0.55
> 11" Portland Cement Concrete Pavement Gal/SY 0.327
Concrete Shoulders Adjacent to > 11” Pavement Gal/SY 0.327
9” to 11" Portland Cement Concrete Pavement Gal/SY 0.272
Concrete Shoulders Adjacent to 9” to 11” Pavement Gal/SY 0.272
< 9” Portland Cement Concrete Pavement Gal/SY 0.245
Concrete Shoulders Adjacent to < 9” Pavement Gal/SY 0.245
For the asphalt items noted in the chart as eligible for fuel adjustments, the bidder may include
the Fuel Usage Factor Adjustment Form with their bid submission if they elect to use the fuel
usage factor. The Fuel Usage Factor Adjustment Form is found at the following link:
https://connect.ncdot.gov/letting/LetCentral/Fuel%20Usage%20Factor%20Adjustment%20Form
%20-%20%20Starting%20Nov%202022%20Lettings.pdf
Select either 2.90 Gal/Ton fuel factor or 0.90 Gal/Ton fuel factor for each asphalt line item on
the Fuel Usage Factor Adjustment Form. The selected fuel factor for each asphalt item will
remain in effect for the duration of the contract.
Failure to complete the Fuel Usage Factor Adjustment Form will result in using 2.90 gallons per
ton as the Fuel Usage Factor for Diesel for the asphalt items noted above. The contractor will
not be permitted to change the Fuel Usage Factor after the bids are submitted.
DE00435 G-8 Franklin and Vance Counties
STEEL PRICE ADJUSTMENT:
(4-19-22)(Rev. 12-20-22) SP1 G47
Description and Purpose
Steel price adjustments will be made to the payments due the Contractor for items as defined
herein that are permanently incorporated into the work, when the price of raw steel mill products
utilized on the contract have fluctuated. The Department will adjust monthly progress payments
up or down as appropriate for cost changes in steel according to this provision.
Eligible Items
The list of eligible bid items for steel price adjustment can be found on the Departments website
at the following address:
https://connect.ncdot.gov/letting/LetCentral/Eligible%20Bid%20Items%20for%20Steel%20Price
%20Adjustment.xlsx
Nuts, bolts, anchor bolts, rebar chairs, connecting bands and other miscellaneous hardware
associated with these items shall not be included in the price adjustment.
Adjustments will only be made for fluctuations in the material cost of the steel used in the above
products as specified in the Product Relationship Table below. The producing mill is defined as
the source of steel product before any fabrication has occurred (e.g., coil, plate, rebar, hot rolled
shapes, etc.). No adjustment will be made for changes in the cost of fabrication, coating,
shipping, storage, etc.
No steel price adjustments will be made for any products manufactured from steel having an
adjustment date, as defined by the Product Relationship Table below, prior to the letting date.
Bid Submittal Requirements
The successful bidder, within 14 calendar days after the notice of award is received by him, shall
provide the completed Form SPA-1 to the Department (State Contract Officer or Division
Contract Engineer) along with the payment bonds, performance bonds and contract execution
signature sheets in a single submittal. If Form SPA-1 is not included in the same submittal as the
payment bonds, performance bonds and contract execution signature sheets, the Contractor will
not be eligible for any steel price adjustment for any item in the contract for the life of the
contract. Form SPA-1 can be found on the Department’s website at the following address:
https://connect.ncdot.gov/letting/LetCentral/Form%20SPA-1.xlsm
The Contractor shall provide Form SPA-1 listing the Contract Line Number, (with corresponding
Item Number, Item Description, and Category) for the steel products they wish to have an
adjustment calculated. Only the contract items corresponding to the list of eligible item numbers
for steel price adjustment may be entered on Form SPA-1. The Contractor may choose to have
steel price adjustment applied to any, all, or none of the eligible items. However, the
Contractor’s selection of items for steel price adjustment or non-selection (non-participation)
may not be changed once Form SPA-1 has been received by the Department. Items the Bidder
DE00435 G-9 Franklin and Vance Counties
chooses for steel price adjustment must be designated by writing the word “Yes” in the column
titled “Option” by each Pay Item chosen for adjustment. Should the bidder elect an eligible steel
price item, the entire quantity of the line item will be subject to the price adjustment for the
duration of the Contract. The Bidder’s designations on Form SPA-1 must be written in ink or
typed and signed by the Bidder (Prime Contractor) to be considered complete. Items not
properly designated, designated with “No”, or left blank on the Bidder’s Form SPA-1 will
automatically be removed from consideration for adjustment. No steel items will be eligible for
steel price adjustment on this Project if the Bidder fails to return Form SPA-1 in accordance with
this provision.
Establishing the Base Price
The Department will use a blend of monthly average prices as reported from the Fastmarkets
platform to calculate the monthly adjustment indices (BI and MI). This data is typically
available on the first day of the month for the preceding month. The indices will be calculated by
the Department for the different categories found on the Product Relationship Table below. For
item numbers that include multiple types of steel products, the category listed for that item
number will be used for adjusting each steel component.
The bidding index for Category 1 Steel items is $ 47.50 per hundredweight.
The bidding index for Category 2 Steel items is $ 72.05 per hundredweight.
The bidding index for Category 3 Steel items is $ 81.25 per hundredweight.
The bidding index for Category 4 Steel items is $ 60.53 per hundredweight.
The bidding index for Category 5 Steel items is $ 63.19 per hundredweight.
The bidding index for Category 6 Steel items is $ 83.80 per hundredweight.
The bidding index for Category 7 Steel items is $ 50.35 per hundredweight.
The bidding index represents a selling price of steel based on Fastmarkets data for the month of
August 2026.
MI = Monthly Index. – in Dollars ($) per hundredweight (CWT). Use the
adjustment indices from the month the steel was shipped from the
producing mill, received on the project, or member cast as defined in the
Product Relationship Table.
BI = Bidding Index. - in Dollars ($) per hundredweight (CWT). Use the
adjustment indices as listed in the proposal.
DE00435 G-10 Franklin and Vance Counties
Product Relationship Table
Steel Product (Title) BI, MI* Adjustment Date for MI Category
Reinforcing Steel, Bridge
Deck, and SIP Forms
Based on one or more
Fastmarkets indices
Delivery Date from
Producing Mill
1
Structural Steel and
Encasement Pipe
Based on one or more
Fastmarkets indices
Delivery Date from
Producing Mill
2
Steel H-Piles, Soldier Pile
Walls
Based on one or more
Fastmarkets indices
Delivery Date from
Producing Mill
3
Guardrail Items and Pipe
Piles
Based on one or more
Fastmarkets indices
Material Received
Date**
4
Fence Items Based on one or more
Fastmarkets indices
Material Received
Date**
5
Overhead Sign Assembly,
Signal Poles, High Mount
Standards
Based on one or more
Fastmarkets indices
Material Received
Date**
6
Prestressed Concrete
Members
Based on one or more
Fastmarkets indices
Cast Date of Member 7
* BI and MI are in converted units of Dollars per Hundredweight ($/CWT)
** Material Received Date is defined as the date the materials are received on the project site. If
a material prepayment is made for a Category 4-6 item, the Adjustment Date to be used will be
the date of the prepayment request instead of the Materials Received Date.
Submit documentation to the Engineer for all items listed in the Contract for which the
Contractor is requesting a steel price adjustment.
Submittal Requirements
The items in categories 1,2, and 3, shall be specifically stored, labeled, or tagged, recognizable
by color marking, and identifiable by Project for inspection and audit verification immediately
upon arrival at the fabricator.
Furnish the following documentation for all steel products to be incorporated into the work and
documented on Form SPA-2, found on the Departments website at the following address:
https://connect.ncdot.gov/projects/construction/Construction%20Forms/Form%20SPA-2.xlsx
Submit all documentation to the Engineer prior to incorporation of the steel into the completed
work. The Department will withhold progress payments for the affected contract line item if the
documentation is not provided and at the discretion of the Engineer the work is allowed to
proceed. Progress payments will be made upon receipt of the delinquent documentation.
Step 1 (Form SPA -2)
Utilizing Form SPA-2, submit separate documentation packages for each line item from Form
SPA-1 for which the Contractor opted for a steel price adjustment. For line items with multiple
components of steel, each component should be listed separately. Label each SPA-2
documentation package with a unique number as described below.
DE00435 G-11 Franklin and Vance Counties
a. Documentation package number: (Insert the contract line-item) - (Insert
sequential package number beginning with “1”).
Example: 412 - 1,
412 - 2,
424 – 1,
424 – 2,
424 – 3, etc.
b. The steel product quantity in pounds
i. The following sources should be used, in declining order of
precedence, to determine the weight of steel/iron, based on the
Engineers decision:
1. Department established weights of steel/iron by contract pay
item per pay unit;
2. Approved Shop Drawings;
3. Verified Shipping Documents;
4. Contract Plans;
5. Standard Drawing Sheets;
6. Industry Standards (i.e., AISC Manual of Steel Construction,
AWWA Standards, etc.); and
7. Manufacture’s data.
ii. Any item requiring approved shop drawings shall have the weights of
steel calculated and shown on the shop drawings or submitted and
certified separately by the fabricator.
c. The date the steel product, subject to adjustment, was shipped from the
producing mill (Categories 1-3), received on the project (Categories 4-6), or
casting date (Category 7).
Step 2 (Monthly Calculator Spreadsheet)
For each month, upon the incorporation of the steel product into the work, provide the Engineer
the following:
1) Completed NCDOT Steel Price Adjustment Calculator Spreadsheet, summarizing all
the steel submittal packages (Form SPA-2) actually incorporated into the completed
work in the given month.
a. Contract Number
b. Bidding Index Reference Month
c. Contract Completion Date or Revised Completion Date
d. County, Route, and Project TIP information
e. Item Number
f. Line-Item Description
g. Submittal Number from Form SPA-2
h. Adjustment date
i. Pounds of Steel
DE00435 G-12 Franklin and Vance Counties
2) An affidavit signed by the Contractor stating the documentation provided in the
NCDOT Steel Price Adjustment Calculator Spreadsheet is true and accurate.
Price Adjustment Conditions
Download the Monthly Steel Adjustment Spreadsheet with the most current reference data from
the Department’s website each month at the following address:
https://connect.ncdot.gov/projects/construction/Construction%20Forms/Form%20SPA-
3%20NCDOT%20Steel%20Price%20Adjustment%20Calculator.xlsx
If the monthly Fastmarkets data is not available, the data for the most recent immediately
preceding month will be used as the basis for adjustment.
Price Adjustment Calculations
The price adjustment will be determined by comparing the percentage of change in index value
listed in the proposal (BI) to the monthly index value (MI). (See included sample examples).
Weights and date of shipment must be documented as required herein. The final price
adjustment dollar value will be determined by multiplying this percentage increase or decrease in
the index by the represented quantity of steel incorporated into the work, and the established
bidding index (BI) subject to the limitations herein.
Price increase/decrease will be computed as follows:
SPA = ((MI/ BI) -1) * BI *(Q/100)
Where;
SPA = Steel price adjustment in dollars
MI = Monthly Shipping Index. – in Dollars ($) per hundredweight (CWT). Use
the adjustment indices from the month the steel was shipped from the
producing mill, received on the project, or member cast as defined in the
Product Relationship Table.
BI = Bidding Index. - in Dollars ($) per hundredweight (CWT). Use the
adjustment indices as listed in the proposal.
Q = Quantity of steel, product, pounds actually incorporated into the work as
documented by the Contractor, or Design Build Team and verified by the
Engineer.
Calculations for price adjustment shall be shown separate from the monthly progress estimate
and will not be included in the total cost of work for determination of progress or for extension
of Contract time in accordance with Subarticle 108-10(B)(1).
Any apparent attempt to unbalance bids in favor of items subject to price adjustment may result
in rejection of the bid proposal.
Adjustments will be paid or charged to the Contractor only. Any Contractor receiving an
adjustment under this provision shall distribute the proper proportional part of such adjustments
to the subcontractor who performed the applicable work.
DE00435 G-13 Franklin and Vance Counties
Delays to the work caused by steel shortages may be justification for a Contract time extension
but will not constitute grounds for claims for standby equipment, extended office overhead, or
other costs associated with such delays.
If an increase in the steel material price is anticipated to exceed 50% of the original quoted price,
the contractor must notify the Department within 7 days prior to purchasing the material. Upon
receipt of such notification, the Department will direct the Contractor to either (1) proceed with
the work or (2) suspend the work and explore the use of alternate options.
If the decrease in the steel material exceeds 50% of the original quoted price, the contractor may
submit to the Department additional market index information specific to the item in question to
dispute the decrease. The Department will review this information and determine if the decrease
is warranted.
When the steel product adjustment date, as defined in the Product Relationship Table, is after the
approved contract completion date, the steel price adjustments will be based on the lesser value
of either the MI for the month of the approved contract completion date or the MI for the actual
adjustment date.
If the price adjustment is based on estimated material quantities for that time, and a revision to
the total material quantity is made in a subsequent or final estimate, an appropriate adjustment
will be made to the price adjustment previously calculated. The adjustment will be based on the
same indices used to calculate the price adjustment which is being revised. If the adjustment date
of the revised material quantity cannot be determined, the adjustment for the quantity in
question, will be based on the indices utilized to calculate the steel price adjustment for the last
initial documentation package submission, for the steel product subject to adjustment, that was
inc
- Division
- 5
- Pdf Pages
- 105
- Contracts
- Docs
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/10-14-2026 Advertisement Letter.pdf"- Doc Type
"Invitation to Bid"- File Name
"10-14-2026 Advertisement Letter.pdf"
- Contract Id
- (Blank)
- Docs
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/DE00380 - Combined Plan Set.pdf"- Doc Type
"Plans"- File Name
"DE00380 - Combined Plan Set.pdf"- Description
"HL-0008G"
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/DE00380 - Proposal.pdf"- Doc Type
"Proposals"- File Name
"DE00380 - Proposal.pdf"- Description
"HL-0008G"
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/DE00380 - Subsurface Plans.pdf"- Doc Type
"Plans"- File Name
"DE00380 - Subsurface Plans.pdf"- Description
"HL-0008G"
- Contract Id
- DE00380
- Description
- HL-0008G
- Contract Type
- POC
- Docs
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/DE00435 - Combined Plan Set.pdf"- Doc Type
"Plans"- File Name
"DE00435 - Combined Plan Set.pdf"- Description
"Resurfacing - RR Crossings"
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/DE00435 - Proposal.pdf"- Doc Type
"Proposals"- File Name
"DE00435 - Proposal.pdf"- Description
"Resurfacing - RR Crossings"
- Contract Id
- DE00435
- Description
- Resurfacing - RR Crossings
- Contract Type
- POC
- Docs
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/ME00124 - Proposal.pdf"- Doc Type
"Proposals"- File Name
"ME00124 - Proposal.pdf"- Description
"Bridge Deck Cleaning - Divisionwide"
- Contract Id
- ME00124
- Description
- Bridge Deck Cleaning - Divisionwide
- Contract Type
- SBE
- Contract Id
- DE00435
- Pdf Enriched
- Yes
- Contract Type
- POC
- Categorized By
- llm
- Detail Fetched
- Yes
North Carolina Department of TransportationIssuing agency·North Carolina·via a public procurement portal