- Kind
- division
- Status
- Advertised
- Let Date
- 10-14-2026
- Pdf Text
- DE00380 HL-0008G Wake County
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
HIGHWAY DIVISION 5
PROPOSAL
DATE AND TIME OF BID OPENING: October 14, 2026 AT 2:00 PM
CONTRACT ID: DE00380
WBS ELEMENT NO.: 49367.3.3
FEDERAL AID NO.: 1375007
COUNTY: Wake County
TIP NO.: HL-0008G
MILES: 0.254
ROUTE NO.: SR 1375 (Lake Wheeler Road)
LOCATION: SR 1375 (Lake Wheeler Road) at SR 1393 (Hilltop Needmore Road)
TYPE OF WORK: GRADING, DRAINAGE, PAVING, WIDENING AND SIGNALS
NOTICE:
ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF
GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF
NORTH CAROLINA WHICH REQUIRES THE BIDDER TO BE LICENSED BY THE N.C. LICENSING
BOARD FOR CONTRACTORS WHEN BIDDING ON ANY NON-FEDERAL AID PROJECT WHERE THE
BID IS $40,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS DETERMINED BY THE
LICENSING BOARD. BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS
REGULATING THE PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR
CONDITIONING AND REFRIGERATION CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE
GENERAL STATUTES OF NORTH CAROLINA. NOTWITHSTANDING THESE LIMITATIONS ON
BIDDING, THE BIDDER WHO IS AWARDED ANY FEDERAL - AID FUNDED PROJECT SHALL
COMPLY WITH CHAPTER 87 OF THE GENERAL STATUTES OF NORTH CAROLINA FOR
LICENSING REQUIREMENTS WITHIN 60 CALENDAR DAYS OF BID OPENING.
THIS IS A ROADWAY PROJECT. BID BOND IS REQUIRED.
NAME OF BIDDER
ADDRESS OF BIDDER
DE00380 HL-0008G Wake County
PROPOSAL FOR THE CONSTRUCTION OF
CONTRACT No. DE00380 IN WAKE COUNTY, NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION,
RALEIGH, NORTH CAROLINA
The Bidder has carefully examined the location of the proposed work to be known as Contract No. DE00380; has carefully
examined the plans and specifications, which are acknowledged to be part of the proposal, the special provisions, the
proposal, the form of contract, and the forms of contract payment bond and contract performance bond; and thoroughly
understands the stipulations, requirements and provisions. The undersigned bidder agrees to bound upon his execution of
the bid and subsequent award to him by the Department of Transportation in accordance with this proposal to provide the
necessary contract payment bond and contract performance bond within fourteen days after the written notice of award is
received by him. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor, and other means
of construction; and to do all the work and to furnish all materials, except as otherwise noted, necessary to perform and
complete the said contract in accordance with the 2024 Standard Specifications for Roads and Structures by the dates(s)
specified in the Project Special Provisions and in accordance with the requirements of the Engineer, and at the unit or lump
sum prices, as the case may be, for the various items given on the sheets contained herein.
The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the work
and required labor to construct and complete Contract No. DE00380 in Wake County, for the unit or lump sum prices, as
the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications prepared by said
Department, which proposal, plans, and specifications show the details covering this project, and hereby become a part of
this contract.
The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for Roads
and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into and made
a part of this contract; that, except as herein modified, all the construction and work included in this contract is to be done
in accordance with the specifications contained in said volume, and amendments and supplements thereto, under the
direction of the Engineer.
If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer or
such other person as may be designated by the Secretary to sign for the Department of Transportation. The conditions and
provisions herein cannot be changed except over the signature of the said Contract Officer or Division Engineer.
The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as the
basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item or portion
of the work as may be deemed necessary or expedient.
An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease in the
unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.
Accompanying this bid is a bid bond secured by a corporate surety, or certified check payable to the order of the Department
of Transportation, for five percent of the total bid price, which deposit is to be forfeited as liquidated damages in case this
bid is accepted and the Bidder shall fail to provide the required payment and performance bonds with the Department of
Transportation, under the condition of this proposal, within 14 calendar days after the written notice of award is received by
him, as provided in the Standard Specifications; otherwise said deposit will be returned to the Bidder.
DE00380 HL-0008G Wake County
TABLE OF CONTENTS
COVER SHEET
PROPOSAL SHEET
PROJECT SPECIAL PROVISIONS
DIVISION LET PREQUALIFICATION: .................................................................................. G-1
BOND REQUIREMENTS: ........................................................................................................ G-1
HAUL ROADS: .......................................................................................................................... G-1
BUILD AMERICA, BUY AMERICA (BABA): ....................................................................... G-1
CONTRACT TIME AND LIQUIDATED DAMAGES: ........................................................... G-2
INTERMEDIATE CONTRACT TIME NUMBER (1) AND LIQUIDATED DAMAGES: ..... G-2
INTERMEDIATE CONTRACT TIME NUMBER (2) AND LIQUIDATED DAMAGES: ..... G-3
INTERMEDIATE CONTRACT TIME NUMBER (3) AND LIQUIDATED DAMAGES: ..... G-4
INTERMEDIATE CONTRACT TIME NUMBER (4) AND LIQUIDATED DAMAGES: ..... G-4
PERMANENT VEGETATION ESTABLISHMENT:............................................................... G-5
MAJOR CONTRACT ITEMS: .................................................................................................. G-5
SPECIALTY ITEMS: ................................................................................................................. G-6
FUEL PRICE ADJUSTMENT: .................................................................................................. G-6
STEEL PRICE ADJUSTMENT: ................................................................................................ G-7
SCHEDULE OF ESTIMATED COMPLETION PROGRESS: ............................................... G-19
DISADVANTAGED BUSINESS ENTERPRISE (DIVISIONS): ........................................... G-19
CERTIFICATION FOR FEDERAL-AID CONTRACTS: ...................................................... G-33
RESTRICTIONS ON ITS EQUIPMENT AND SERVICES: .................................................. G-34
USE OF UNMANNED AIRCRAFT SYSTEM (UAS): .......................................................... G-34
EQUIPMENT IDLING GUIDELINES: ................................................................................... G-34
U.S. DEPARTMENT OF TRANSPORTATION HOTLINE: ................................................. G-35
SUBSURFACE INFORMATION: ........................................................................................... G-35
ELECTRONIC BIDDING: ....................................................................................................... G-35
TWELVE MONTH GUARANTEE: ........................................................................................ G-36
OUTSOURCING OUTSIDE THE USA: ................................................................................. G-36
EROSION AND SEDIMENT CONTROL/STORMWATER CERTIFICATION: ................. G-37
PROCEDURE FOR MONITORING BORROW PIT DISCHARGE: ..................................... G-42
NOTE TO CONTRACTOR: .................................................................................................... G-43
ROADWAY .................................................................................................................................R-1
STANDARD SPECIAL PROVISIONS
AVAILABILITY OF FUNDS – TERMINATION OF CONTRACTS ..................................SSP-1
NCDOT GENERAL SEED SPECIFICATION FOR SEED QUALITY ................................SSP-2
ERRATA..................................................................................................................................SSP-5
PLANT AND PEST QUARANTINES ...................................................................................SSP-8
MINIMUM WAGES ...............................................................................................................SSP-9
TITLE VI AND NONDISCRIMINATION: .........................................................................SSP-10
CONTRACT PROVISIONS FOR FEDERAL-AID CONSTRUCTION CONTRACTS ....SSP-18
ON-THE-JOB TRAINING ....................................................................................................SSP-31
MINIMUM WAGES (GENERAL DECISION for WAKE County) ....................................SSP-34
DE00380 HL-0008G Wake County
UNIT PROJECT SPECIAL PROVISIONS
UTILITY CONSTRUCTION ................................................................................................... UC-1
UTILITY BY OTHERS ......................................................................................................... UBO-1
EROSION CONTROL ............................................................................................................. EC-1
TRAFFIC SIGNALS .................................................................................................................TS-1
FUEL USAGE FACTOR ADJUSTMENT FORM
BID BOND
BID FORM
DE00380 HL-0008G Wake County
INSTRUCTIONS TO BIDDERS
PLEASE READ ALL INSTRUCTIONS CAREFULLY
BEFORE PREPARING AND SUBMITTING YOUR BID.
All bids shall be prepared and submitted in accordance with the following requirements.
Failure to comply with any requirement may cause the bid to be considered irregular and
may be grounds for rejection of the bid.
For preparing and submitting the bid electronically, refer to Subarticle 102-8(B) of the Standard
Specifications.
Bidders that bid electronically on Raleigh Central-Let projects will need a separate request to bid
from the approved electronic bidding website for Division Contracts.
ELECTRONIC ON-LINE BID:
1. Plans and the proposal can be found on the Connect NCDOT website.
2. In accordance with Subarticle 102-8(B)(1) of the Standard Specifications, obtain an account
and valid Digital Signature to bid with Bid Express (bidx.com)
3. In accordance with Subarticle 102-8(B)(3) of the Standard Specifications, if bid bond is
required and bid deposit is not chosen register bond with Surety2000 or Tinubu and submit
with the online bid.
4. In accordance with Article 102-3 of the Standard Specifications, registration on the Interested
Parties List is required unless SP1 G02 Interested Parties List Not Required provision is
included in the proposal.
5. Prepare and submit a bid electronically using the approved electronic bidding provider website.
6. Electronic bidding website necessary for electronic bidding can be found on the Bid Express
website following the directions at: https://connect.ncdot.gov/letting/Pages/Electronic-
Bidding.aspx.
7. Questions should be emailed 7 calendar days prior to the bid opening to Division 5 Contracts
at D05Contracts@ncdot.gov. Contact with any other NCDOT personnel concerning this
project is strictly prohibited, unless otherwise noted, and may result in bids being considered
non-responsive.
DE00380 HL-0008G G-1 Wake County
PROJECT SPECIAL PROVISIONS
GENERAL
DIVISION LET CONTRACT PREQUALIFICATION:
(07-01-14)(12-1-16) SPD 01-410
Any firm that wishes to bid as a prime contractor shall be prequalified as a Bidder or PO Prime
Contractor prior to submitting a bid. Information regarding prequalification can be found at:
https://connect.ncdot.gov/business/Prequal/Pages/default.aspx.
Prior to performing the work, the prime contractor and/or subcontractor(s) shall be prequalified in
the work code(s) which are identified as work items in the prime contractor’s construction progress
schedule that they will complete themselves. Any contractor identified as working outside their
expertise may be considered in default of contract.
BOND REQUIREMENTS:
(6-1-16)(Rev.1-16-24) 102-8, 102-10 SPD 01-420A
A Bid Bond is required in accordance with Article 102-10 of the Standard Specifications for Roads
and Structures.
Contract Payment and Performance Bonds are required in accordance with Article 103-7 of the
Standard Specifications.
HAUL ROADS:
(7-16-24) 105 SP1 G04
Revise the Standard Specifications as follows:
Page 1-45, Article 105-15 RESTRICTION OF LOAD LIMITS, line 31, add the following after
second sentence of the second paragraph:
At least 30 days prior to use, the Contractor shall notify the Engineer of any public road proposed
for use as a haul road for the project.
BUILD AMERICA, BUY AMERICA (BABA):
(11-15-22)(Rev. 7-16-24) 106 SP1 G05 A
Revise the Standard Specifications as follows:
Page 1-48, Article 106-1 GENERAL REQUIREMENTS, add the following after line 49:
(C) Build America, Buy America (BABA)
All manufactured products and construction materials permanently incorporated into any project
must meet requirements of the Build America, Buy America (BABA) Act of the Infrastructure
Investment and Jobs Act (IIJA). Before any material or product shown on the Department’s Build
America, Buy America (BABA) List is included for payment on a monthly estimate, the
DE00380 HL-0008G G-2 Wake County
Contractor shall furnish the Engineer with a notarized certification certifying that the items
conform to the BABA Act. The Department’s Build America Buy America (BABA) List can be
found on the Department’s website below.
https://connect.ncdot.gov/letting/LetCentral/NCDOT%20BABA%20Materials%20List.pdf
Each purchase order issued by the Contractor or a subcontractor for items on the BABA List to be
permanently incorporated into any project shall contain in bold print a statement advising the
supplier that the manufactured products and construction materials must be produced in the United
States of America. The Contractor and all affected subcontractors shall maintain a separate file
for BABA List items so that verification of the Contractor’s efforts to purchase items produced in
the United States can readily be verified by an authorized representative of the Department or the
Federal Highway Administration (FHWA).
CONTRACT TIME AND LIQUIDATED DAMAGES:
(4-17-12)(Rev. 5-16-23) 108 SP1 G08 C
The date of availability for this contract is November 12, 2026.
The completion date for this contract is April 11, 2028.
Except where otherwise provided by the contract, observation periods required by the contract will
not be a part of the work to be completed by the completion date and/or intermediate contract times
stated in the contract. The acceptable completion of the observation periods that extend beyond
the final completion date shall be a part of the work covered by the performance and payment
bonds.
The liquidated damages for this contract are Two Hundred Dollars ($ 200.00) per calendar day.
These liquidated damages will not be cumulative with any liquidated damages which may become
chargeable under Intermediate Contract Time Number 1.
INTERMEDIATE CONTRACT TIME NUMBER (1) AND LIQUIDATED DAMAGES:
(7-1-95) (Rev. 2-21-12) 108 SP1 G13 A
Except for that work required under the Project Special Provisions entitled Planting, Reforestation
and/or Permanent Vegetation Establishment, included elsewhere in this proposal, the Contractor
will be required to complete all work included in this contract and shall place and maintain traffic
on same.
The date of availability for this intermediate contract time is November 12, 2026.
The completion date for this intermediate contract time is October 11, 2027.
The liquidated damages for this intermediate contract time are One Thousand Six Hundred
Dollars ($ 1,600.00) per calendar day.
Upon apparent completion of all the work required to be completed by this intermediate date, a
final inspection will be held in accordance with Article 105-17 and upon acceptance, the
Department will assume responsibility for the maintenance of all work except Planting,
DE00380 HL-0008G G-3 Wake County
Reforestation and/or Permanent Vegetation Establishment. The Contractor will be responsible for
and shall make corrections of all damages to the completed roadway caused by his planting
operations, whether occurring prior to or after placing traffic through the project.
INTERMEDIATE CONTRACT TIME NUMBER (2) AND LIQUIDATED DAMAGES:
(2-20-07) 108 SP1 G14 A
The Contractor shall complete the required work of installing, maintaining, and removing the
traffic control devices for lane closures and restoring traffic to the existing traffic pattern. The
Contractor shall not close or narrow a lane of traffic on SR 1375 (Lake Wheeler Road) or SR
1393 (Hilltop Needmore Road) during the following time restrictions:
DAY AND TIME RESTRICTIONS
MONDAY THRU FRIDAY 6:00 A.M. TO 9:00 A.M.
MONDAY THRU FRIDAY 3:00 P.M. TO 7:00 P.M.
SUNDAY 6:00 A.M. TO 2:00 P.M.
In addition, the Contractor shall not close or narrow a lane of traffic on SR 1375 (Lake Wheeler
Road) or SR 1393 (Hilltop Needmore Road), detain and/or alter the traffic flow on or during
holidays, holiday weekends, special events, or any other time when traffic is unusually heavy,
including the following schedules:
HOLIDAY AND HOLIDAY WEEKEND LANE CLOSURE RESTRICTIONS
1. For unexpected occurrence that creates unusually high traffic volumes, as directed by the
Engineer.
2. For New Year's Day, between the hours of 6:00 A.M. December 31st and 7:00 P.M.
January 2nd. If New Year's Day is on a Friday, Saturday, Sunday or Monday, then until
7:00 P.M. the following Tuesday.
3. For Easter, between the hours of 6:00 A.M. Thursday and 7:00 P.M. Monday.
4. For Memorial Day, between the hours of 6:00 A.M. Friday and 7:00 P.M. Tuesday.
5. For Independence Day, between the hours of 6:00 A.M. the day before Independence Day
and 7:00 P.M. the day after Independence Day.
If Independence Day is on a Friday, Saturday, Sunday or Monday, then between the hours
of 6:00 A.M. the Thursday before Independence Day and 7:00 P.M. the Tuesday after
Independence Day.
6. For Labor Day, between the hours of 6:00 A.M. Friday and 7:00 P.M. Tuesday.
7. For Thanksgiving Day, between the hours of 6:00 A.M. Tuesday and 7:00 P.M. Monday.
DE00380 HL-0008G G-4 Wake County
8. For Christmas, between the hours of 6:00 A.M. the Friday before the week of Christmas
Day and 7:00 P.M. the following Tuesday after the week of Christmas Day.
9. For events that are significant traffic generators from one (1) hour before the event to one
(1) hour after the event, as directed by the Engineer.
Holidays and holiday weekends shall include New Year's, Easter, Memorial Day, Independence
Day, Labor Day, Thanksgiving, and Christmas. The Contractor shall schedule his work so that
lane closures will not be required during these periods, unless otherwise directed by the Engineer.
The time of availability for this intermediate contract work shall be the time the Contractor begins
to install all traffic control devices for lane closures according to the time restrictions listed herein.
The completion time for this intermediate contract work shall be the time the Contractor is required
to complete the removal of all traffic control devices for lane closures according to the time
restrictions stated above and place traffic in the existing traffic pattern.
The liquidated damages are Two Hundred Fifty Dollars ($250.00) per fifteen minutes or portion
thereof.
INTERMEDIATE CONTRACT TIME NUMBER (3) AND LIQUIDATED DAMAGES:
(2-20-07) (Rev. 6-18-13) 108 SP1 G14 H
The Contractor shall complete the work required of Phase I as shown on Sheet(s) TMP-6 &
TMP-7 and shall place and maintain traffic on same.
The date of availability for this intermediate contract time is the date the Contractor elects to begin
the work.
The completion date for this intermediate contract time is the date which is Thirty (30) consecutive
calendar days after and including the date the Contractor begins this work.
The liquidated damages are One Thousand Dollars ($ 1,000.00) per calendar day.
INTERMEDIATE CONTRACT TIME NUMBER (4) AND LIQUIDATED DAMAGES:
(5-21-13) 108 SP1 G14 I
The Contractor shall complete the work required of installing each new inductive loop after the
removal of each existing loop by the milling, patching or resurfacing operations and shall place
and maintain traffic on same.
The date of availability for this intermediate contract time for each inductive loop installation will
be the date when the Contractor elects to disturb the existing inductive loop.
The completion date for this intermediate contract time for each inductive loop installation will be
the date which is seven (7) consecutive calendar days after the date of availability.
The liquidated damages are Five Hundred Dollars ($ 500.00) per calendar day.
DE00380 HL-0008G G-5 Wake County
PERMANENT VEGETATION ESTABLISHMENT:
(2-16-12)(Rev. 1-16-24) 104 SP1 G16
Establish a permanent stand of the vegetation mixture shown in the contract. During the period
between initial vegetation planting and final project acceptance, perform all work necessary
to establish permanent vegetation on all erodible areas within the project limits, as well as,
in borrow and waste pits. This work shall include erosion control device maintenance and
installation, repair seeding and mulching, supplemental seeding and mulching, mowing,
and fertilizer topdressing, as directed. All work shall be performed in accordance with the
applicable section of the Standard Specifications. All work required for initial vegetation planting
shall be performed as a part of the work necessary for the completion and acceptance of the
Intermediate Contract Time (ICT). Between the time of ICT and Final Project acceptance,
or otherwise referred to as the vegetation establishment period, the Department will be responsible
for preparing the required National Pollutant Discharge Elimination System (NPDES) inspection
records.
Once the Engineer has determined that the permanent vegetation establishment requirement has
been achieved at an 80% vegetation density (the amount of established vegetation per given area
to stabilize the soil) and no erodible areas exist within the project limits, the Contractor will be
notified to remove the remaining erosion control devices that are no longer needed. The Contractor
will be responsible for, and shall correct any areas disturbed by operations performed in permanent
vegetation establishment and the removal of temporary erosion control measures, whether
occurring prior to or after placing traffic on the project.
Payment for Response for Erosion Control, Seeding and Mulching, Repair Seeding, Supplemental
Seeding, Mowing, Fertilizer Topdressing, Silt Excavation, and Stone for Erosion Control will be
made at contract unit prices for the affected items. Work required that is not represented by
contract line items will be paid in accordance with Articles 104-7 or 104-3 of the Standard
Specifications. No additional compensation will be made for maintenance and removal of
temporary erosion control items.
MAJOR CONTRACT ITEMS:
(2-19-02)(Rev. 1-16-24) 104 SP1 G28
The following listed items are the major contract items for this contract (see Article 104-5 of the
Standard Specifications):
Line # Description
Asphalt 16-18
DE00380 HL-0008G G-6 Wake County
SPECIALTY ITEMS:
(7-1-95)(Rev. 1-16-24) 108-6 SP1 G37
Items listed below will be the specialty items for this contract (see Article 108-6 of the
Standard Specifications).
Line # Description
28-33 Masonry Drainage Structures
51-57 Long-Life Pavement Markings
67-90 Erosion Control
FUEL PRICE ADJUSTMENT:
(11-15-05)(Rev. 1-16-24) 109-8 SP1 G43
Page 1-82, Article 109-8, FUEL PRICE ADJUSTMENTS, add the following:
The base index price for DIESEL #2 FUEL is $ 4.3487 per gallon. Where any of the following
are included as pay items in the contract, they will be eligible for fuel price adjustment.
The pay items and the fuel factor used in calculating adjustments to be made will be as follows:
Description Units Fuel Usage
Factor Diesel
Unclassified Excavation Gal/CY 0.29
Borrow Excavation Gal/CY 0.29
Class IV Subgrade Stabilization Gal/Ton 0.55
Aggregate Base Course Gal/Ton 0.55
Sub-Ballast Gal/Ton 0.55
Erosion Control Stone Gal/Ton 0.55
Rip Rap, Class _____ Gal/Ton 0.55
Asphalt Concrete Base Course, Type ____ Gal/Ton 0.90 or 2.90
Asphalt Concrete Intermediate Course, Type ____ Gal/Ton 0.90 or 2.90
Asphalt Concrete Surface Course, Type ____ Gal/Ton 0.90 or 2.90
Open-Graded Asphalt Friction Course Gal/Ton 0.90 or 2.90
Permeable Asphalt Drainage Course, Type ____ Gal/Ton 0.90 or 2.90
Sand Asphalt Surface Course, Type ____ Gal/Ton 0.90 or 2.90
Ultra-thin Bonded Wearing Course Gal/Ton 0.90 or 2.90
Aggregate for Cement Treated Base Course Gal/Ton 0.55
Portland Cement for Cement Treated Base Course Gal/Ton 0.55
> 11" Portland Cement Concrete Pavement Gal/SY 0.327
Concrete Shoulders Adjacent to > 11” Pavement Gal/SY 0.327
9” to 11" Portland Cement Concrete Pavement Gal/SY 0.272
Concrete Shoulders Adjacent to 9” to 11” Pavement Gal/SY 0.272
< 9” Portland Cement Concrete Pavement Gal/SY 0.245
Concrete Shoulders Adjacent to < 9” Pavement Gal/SY 0.245
DE00380 HL-0008G G-7 Wake County
For the asphalt items noted in the chart as eligible for fuel adjustments, the bidder may include
the Fuel Usage Factor Adjustment Form with their bid submission if they elect to use the fuel
usage factor. The Fuel Usage Factor Adjustment Form is found at the following link:
https://connect.ncdot.gov/letting/LetCentral/Fuel%20Usage%20Factor%20Adjustment%20Form
%20-%20%20Starting%20Nov%202022%20Lettings.pdf
Select either 2.90 Gal/Ton fuel factor or 0.90 Gal/Ton fuel factor for each asphalt line item on
the Fuel Usage Factor Adjustment Form. The selected fuel factor for each asphalt item will
remain in effect for the duration of the contract.
Failure to complete the Fuel Usage Factor Adjustment Form will result in using 2.90 gallons per
ton as the Fuel Usage Factor for Diesel for the asphalt items noted above. The contractor will
not be permitted to change the Fuel Usage Factor after the bids are submitted.
STEEL PRICE ADJUSTMENT:
(4-19-22)(Rev. 12-20-22) SP1 G47
Description and Purpose
Steel price adjustments will be made to the payments due the Contractor for items as defined
herein that are permanently incorporated into the work, when the price of raw steel mill products
utilized on the contract have fluctuated. The Department will adjust monthly progress payments
up or down as appropriate for cost changes in steel according to this provision.
Eligible Items
The list of eligible bid items for steel price adjustment can be found on the Departments website
at the following address:
https://connect.ncdot.gov/letting/LetCentral/Eligible%20Bid%20Items%20for%20Steel%20Price
%20Adjustment.xlsx
Nuts, bolts, anchor bolts, rebar chairs, connecting bands and other miscellaneous hardware
associated with these items shall not be included in the price adjustment.
Adjustments will only be made for fluctuations in the material cost of the steel used in the above
products as specified in the Product Relationship Table below. The producing mill is defined as
the source of steel product before any fabrication has occurred (e.g., coil, plate, rebar, hot rolled
shapes, etc.). No adjustment will be made for changes in the cost of fabrication, coating,
shipping, storage, etc.
No steel price adjustments will be made for any products manufactured from steel having an
adjustment date, as defined by the Product Relationship Table below, prior to the letting date.
DE00380 HL-0008G G-8 Wake County
Bid Submittal Requirements
The successful bidder, within 14 calendar days after the notice of award is received by him, shall
provide the completed Form SPA-1 to the Department (State Contract Officer or Division
Contract Engineer) along with the payment bonds, performance bonds and contract execution
signature sheets in a single submittal. If Form SPA-1 is not included in the same submittal as the
payment bonds, performance bonds and contract execution signature sheets, the Contractor will
not be eligible for any steel price adjustment for any item in the contract for the life of the
contract. Form SPA-1 can be found on the Department’s website at the following address:
https://connect.ncdot.gov/letting/LetCentral/Form%20SPA-1.xlsm
The Contractor shall provide Form SPA-1 listing the Contract Line Number, (with corresponding
Item Number, Item Description, and Category) for the steel products they wish to have an
adjustment calculated. Only the contract items corresponding to the list of eligible item numbers
for steel price adjustment may be entered on Form SPA-1. The Contractor may choose to have
steel price adjustment applied to any, all, or none of the eligible items. However, the
Contractor’s selection of items for steel price adjustment or non-selection (non-participation)
may not be changed once Form SPA-1 has been received by the Department. Items the Bidder
chooses for steel price adjustment must be designated by writing the word “Yes” in the column
titled “Option” by each Pay Item chosen for adjustment. Should the bidder elect an eligible steel
price item, the entire quantity of the line item will be subject to the price adjustment for the
duration of the Contract. The Bidder’s designations on Form SPA-1 must be written in ink or
typed and signed by the Bidder (Prime Contractor) to be considered complete. Items not
properly designated, designated with “No”, or left blank on the Bidder’s Form SPA-1 will
automatically be removed from consideration for adjustment. No steel items will be eligible for
steel price adjustment on this Project if the Bidder fails to return Form SPA-1 in accordance with
this provision.
Establishing the Base Price
The Department will use a blend of monthly average prices as reported from the Fastmarkets
platform to calculate the monthly adjustment indices (BI and MI). This data is typically
available on the first day of the month for the preceding month. The indices will be calculated by
the Department for the different categories found on the Product Relationship Table below. For
item numbers that include multiple types of steel products, the category listed for that item
number will be used for adjusting each steel component.
The bidding index for Category 1 Steel items is $ 47.50 per hundredweight.
The bidding index for Category 2 Steel items is $ 72.05 per hundredweight.
The bidding index for Category 3 Steel items is $ 81.25 per hundredweight.
The bidding index for Category 4 Steel items is $ 60.53 per hundredweight.
The bidding index for Category 5 Steel items is $ 63.19 per hundredweight.
The bidding index for Category 6 Steel items is $ 83.80 per hundredweight.
The bidding index for Category 7 Steel items is $ 50.35 per hundredweight.
The bidding index represents a selling price of steel based on Fastmarkets data for the month of
August 2026.
DE00380 HL-0008G G-9 Wake County
MI = Monthly Index. – in Dollars ($) per hundredweight (CWT). Use the
adjustment indices from the month the steel was shipped from the
producing mill, received on the project, or member cast as defined in the
Product Relationship Table.
BI = Bidding Index. - in Dollars ($) per hundredweight (CWT). Use the
adjustment indices as listed in the proposal.
Product Relationship Table
Steel Product (Title) BI, MI* Adjustment Date for MI Category
Reinforcing Steel, Bridge
Deck, and SIP Forms
Based on one or more
Fastmarkets indices
Delivery Date from
Producing Mill
1
Structural Steel and
Encasement Pipe
Based on one or more
Fastmarkets indices
Delivery Date from
Producing Mill
2
Steel H-Piles, Soldier Pile
Walls
Based on one or more
Fastmarkets indices
Delivery Date from
Producing Mill
3
Guardrail Items and Pipe
Piles
Based on one or more
Fastmarkets indices
Material Received Date** 4
Fence Items Based on one or more
Fastmarkets indices
Material Received Date** 5
Overhead Sign Assembly,
Signal Poles, High Mount
Standards
Based on one or more
Fastmarkets indices
Material Received Date** 6
Prestressed Concrete
Members
Based on one or more
Fastmarkets indices
Cast Date of Member 7
* BI and MI are in converted units of Dollars per Hundredweight ($/CWT)
** Material Received Date is defined as the date the materials are received on the project site. If
a material prepayment is made for a Category 4-6 item, the Adjustment Date to be used will be
the date of the prepayment request instead of the Materials Received Date.
Submit documentation to the Engineer for all items listed in the Contract for which the
Contractor is requesting a steel price adjustment.
Submittal Requirements
The items in categories 1,2, and 3, shall be specifically stored, labeled, or tagged, recognizable
by color marking, and identifiable by Project for inspection and audit verification immediately
upon arrival at the fabricator.
Furnish the following documentation for all steel products to be incorporated into the work and
documented on Form SPA-2, found on the Departments website at the following address:
https://connect.ncdot.gov/projects/construction/Construction%20Forms/Form%20SPA-2.xlsx
Submit all documentation to the Engineer prior to incorporation of the steel into the completed
work. The Department will withhold progress payments for the affected contract line item if the
documentation is not provided and at the discretion of the Engineer the work is allowed to
proceed. Progress payments will be made upon receipt of the delinquent documentation.
DE00380 HL-0008G G-10 Wake County
Step 1 (Form SPA -2)
Utilizing Form SPA-2, submit separate documentation packages for each line item from Form
SPA-1 for which the Contractor opted for a steel price adjustment. For line items with multiple
components of steel, each component should be listed separately. Label each SPA-2
documentation package with a unique number as described below.
a. Documentation package number: (Insert the contract line-item) - (Insert
sequential package number beginning with “1”).
Example: 412 - 1,
412 - 2,
424 – 1,
424 – 2,
424 – 3, etc.
b. The steel product quantity in pounds
i. The following sources should be used, in declining order of
precedence, to determine the weight of steel/iron, based on the
Engineers decision:
1. Department established weights of steel/iron by contract pay
item per pay unit;
2. Approved Shop Drawings;
3. Verified Shipping Documents;
4. Contract Plans;
5. Standard Drawing Sheets;
6. Industry Standards (i.e., AISC Manual of Steel Construction,
AWWA Standards, etc.); and
7. Manufacture’s data.
ii. Any item requiring approved shop drawings shall have the weights of
steel calculated and shown on the shop drawings or submitted and
certified separately by the fabricator.
c. The date the steel product, subject to adjustment, was shipped from the
producing mill (Categories 1-3), received on the project (Categories 4-6), or
casting date (Category 7).
Step 2 (Monthly Calculator Spreadsheet)
For each month, upon the incorporation of the steel product into the work, provide the Engineer
the following:
1) Completed NCDOT Steel Price Adjustment Calculator Spreadsheet, summarizing all
the steel submittal packages (Form SPA-2) actually incorporated into the completed
work in the given month.
a. Contract Number
b. Bidding Index Reference Month
c. Contract Completion Date or Revised Completion Date
d. County, Route, and Project TIP information
DE00380 HL-0008G G-11 Wake County
e. Item Number
f. Line-Item Description
g. Submittal Number from Form SPA-2
h. Adjustment date
i. Pounds of Steel
2) An affidavit signed by the Contractor stating the documentation provided in the
NCDOT Steel Price Adjustment Calculator Spreadsheet is true and accurate.
Price Adjustment Conditions
Download the Monthly Steel Adjustment Spreadsheet with the most current reference data from
the Department’s website each month at the following address:
https://connect.ncdot.gov/projects/construction/Construction%20Forms/Form%20SPA-
3%20NCDOT%20Steel%20Price%20Adjustment%20Calculator.xlsx
If the monthly Fastmarkets data is not available, the data for the most recent immediately
preceding month will be used as the basis for adjustment.
Price Adjustment Calculations
The price adjustment will be determined by comparing the percentage of change in index value
listed in the proposal (BI) to the monthly index value (MI). (See included sample examples).
Weights and date of shipment must be documented as required herein. The final price
adjustment dollar value will be determined by multiplying this percentage increase or decrease in
the index by the represented quantity of steel incorporated into the work, and the established
bidding index (BI) subject to the limitations herein.
Price increase/decrease will be computed as follows:
SPA = ((MI/ BI) -1) * BI *(Q/100)
Where;
SPA = Steel price adjustment in dollars
MI = Monthly Shipping Index. – in Dollars ($) per hundredweight (CWT). Use
the adjustment indices from the month the steel was shipped from the
producing mill, received on the project, or member cast as defined in the
Product Relationship Table.
BI = Bidding Index. - in Dollars ($) per hundredweight (CWT). Use the
adjustment indices as listed in the proposal.
Q = Quantity of steel, product, pounds actually incorporated into the work as
documented by the Contractor, or Design Build Team and verified by the
Engineer.
Calculations for price adjustment shall be shown separate from the monthly progress estimate
and will not be included in the total cost of work for determination of progress or for extension
of Contract time in accordance with Subarticle 108-10(B)(1).
DE00380 HL-0008G G-12 Wake County
Any apparent attempt to unbalance bids in favor of items subject to price adjustment may result
in rejection of the bid proposal.
Adjustments will be paid or charged to the Contractor only. Any Contractor receiving an
adjustment under this provision shall distribute the proper proportional part of such
adjustments to the subcontractor who performed the applicable work.
Delays to the work caused by steel shortages may be justification for a Contract time extension
but will not constitute grounds for claims for standby equipment, extended office overhead, or
other costs associated with such delays.
If an increase in the steel material price is anticipated to exceed 50% of the original quoted price,
the contractor must notify the Department within 7 days prior to purchasing the material. Upon
receipt of such notification, the Department will direct the Contractor to either (1) proceed with
the work or (2) suspend the work and explore the use of alternate options.
If the decrease in the steel material exceeds 50% of the original quoted price, the contractor may
submit to the Department additional market index information specific to the item in question to
dispute the decrease. The Department will review this information and determine if the decrease
is warranted.
When the steel product adjustment date, as defined in the Product Relationship Table, is after th
- Division
- 5
- Pdf Pages
- 198
- Contracts
- Docs
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/10-14-2026 Advertisement Letter.pdf"- Doc Type
"Invitation to Bid"- File Name
"10-14-2026 Advertisement Letter.pdf"
- Contract Id
- (Blank)
- Docs
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/DE00380 - Combined Plan Set.pdf"- Doc Type
"Plans"- File Name
"DE00380 - Combined Plan Set.pdf"- Description
"HL-0008G"
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/DE00380 - Proposal.pdf"- Doc Type
"Proposals"- File Name
"DE00380 - Proposal.pdf"- Description
"HL-0008G"
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/DE00380 - Subsurface Plans.pdf"- Doc Type
"Plans"- File Name
"DE00380 - Subsurface Plans.pdf"- Description
"HL-0008G"
- Contract Id
- DE00380
- Description
- HL-0008G
- Contract Type
- POC
- Docs
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/DE00435 - Combined Plan Set.pdf"- Doc Type
"Plans"- File Name
"DE00435 - Combined Plan Set.pdf"- Description
"Resurfacing - RR Crossings"
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/DE00435 - Proposal.pdf"- Doc Type
"Proposals"- File Name
"DE00435 - Proposal.pdf"- Description
"Resurfacing - RR Crossings"
- Contract Id
- DE00435
- Description
- Resurfacing - RR Crossings
- Contract Type
- POC
- Docs
- Url
"https://connect.ncdot.gov/letting/Division 5 Letting/10-14-2026/ME00124 - Proposal.pdf"- Doc Type
"Proposals"- File Name
"ME00124 - Proposal.pdf"- Description
"Bridge Deck Cleaning - Divisionwide"
- Contract Id
- ME00124
- Description
- Bridge Deck Cleaning - Divisionwide
- Contract Type
- SBE
- Contract Id
- DE00380
- Pdf Enriched
- Yes
- Contract Type
- POC
- Categorized By
- llm
- Detail Fetched
- Yes
North Carolina Department of TransportationIssuing agency·North Carolina·via a public procurement portal