- Call No
- 631
- County
- STATEWIDE
- Pdf Text
- Dwight D. Eisenhower State Office Building
700 S.W. Harrison Street
Topeka, KS 66603-3745
Phone: 785-296-3576
Hearing Impaired - 711
publicinfo@ksdot.org
http://www.ksdot.org
Bureau of Construction and Materials
STATE PROJECT NUMBER: U283-106 KA 8111-01
CALL ORDER NUMBER: 631
PROPOSAL NUMBER: 526116313
LETTING DATE 11/18/2026
COUNTY: STATEWIDE
FUND TYPE: STATE
HAYSKDOT CONSTRUCTION OFFICE:
PROJECT DESCRIPTION
PAVEMENT PATCHING. US-283; KA 8112-01- FR BARCLAY AVE IN
WAKEENEY N TO TR/GH CL IN TR CO. KA 8113-01 - FR TR/GH CL N TO
2.7 MI IN GH CO. LGTH 10.352 MI.
RESTRICTED DAYS
(10)
TOTAL CONTRACT DAYS
(20)
***
OCTOBER 18, 2027
Earliest Start Date:
Latest Start Date:
4:34:30PM10/20/2026 @
Letting 11/18/2026 Kansas Department of Transportation Project No. U283-106 KA 8111-01
Contract No. 526116313
U283-106 KA 8111-01 U283-106 KA 8111-01
CONTRACT PROPOSAL
DOT Form No. 202 Rev. 02/19
Contract ID: 526116313
1. The Secretary of Transportation of the State of Kansas [Secretary] will accept only electronic internet proposals
from prequalified contractors for construction, improvement, reconstruction, or maintenance work in the State of Kansas,
said work known as Project No.:
U283-106 KA 8111-01 / U283-106 KA 8111-01
The general scope, location and net length are:
PAVEMENT PATCHING. US-283; KA 8112-01- FR BARCLAY AVE IN
WAKEENEY N TO TR/GH CL IN TR CO. KA 8113-01 - FR TR/GH CL N TO
2.7 MI IN GH CO. LGTH 10.352 MI.
2. This is the Proposal of [Contractor] to complete the Project for the amount set out in the accompanying Unit Prices
List.
3. The Contractor makes the following ties and riders as part of its Proposal in addition to state ties, if any:
4. Contractors and other interested entities may examine the Bidding Proposal Form/Contract Documents (see paragraph 11
below) at the County Clerk's Office in the County in which the Project is located and at the Kansas Department of
Transportation [KODT] Bureau of Construction and Materials, Eisenhower State Office Building, 700 SW Harrison, Topeka,
Kansas 66603. Contractors may examine and print the Bidding Proposal Form/Contract Documents by using KDOT's website at
http://www.ksdot.gov and choosing the following selections: "Doing Business", "Highway Contractors" and "Highway Letting
Information",and using the links provided in the Project information for this project. KDOT will not print and mail
paper copies of Proposal Forms. Contractors shall notify KDOT of their intent to bid as a prime contractor by
identifying themselves as a Bid Holder on the website above. Contractors shall furnish this notice no later than 5:00
P.M. on the Monday preceding the scheduled Letting Date. For a fee, Contractors and other interested entities may order
paper copies of the KDOT Standard Specifications for State Road and Bridge Construction, 2015 Edition, [Standard
Specifications] by using KDOT's website of http://www.ksdot.gov and choosing the following selections: "Doing Business",
"Highway Contractors", "Contractor Resources and "Specifications".
5.Contractors shall use the Bidx.com website to complete and submit the bid form. Project bid forms are available on Bid
Express' website at http://www.bidx.com.
6. Contractors shall only use the Project Bids software to create a proposal and submit an electronic internet proposal
to KDOT using the Bid Express website.
7. The KDOT Bureau of Construction and Materials will only accept electronic internet proposals on-line using Bid
Express until 1:00 P.M. Local Time on the Letting Date. KDOT will open and read these proposals at the Eisenhower State
Office Building, 700 SW Harrison, Topeka, Kansas 66603 at 3:00 P.M. Local Time on the Letting Date. Bids are read on a
conference call at 785-414-8630. The conference ID is 856 616 050#.
8. The Contractor shall execute a contract for the proposed work within ten (10) business days after notice of the award
of the contract.
9. The contractor shall complete work to open the project to unrestricted traffic within _10_ Restricted Days and shall
complete the work within the total Contract Working Days of _20_.
10. The Contractor shall complete the Project according to the plans, Standard Specifications, provisions identified in
the Special Provision List and all other Contract Documents identified in Standard Specifications subsection 101.3
Contractor: Check:Page 1
Letting 11/18/2026 Kansas Department of Transportation Project No. U283-106 KA 8111-01
Contract No. 526116313
11. The undersigned declares that the Contractor has carefully examined the Bidding Proposal Form for the Project. The
Contractor understands the following:
A. The Bidding Proposal Form consists of the following documents: the Bidx bid form on the Bid Express website (which
includes DOT Form 202, required contract provisions, and the Unit Prices List), special provision list, project special
provisions, special provisions, Standard Specifications, plans, exploratory work documents, any additional contract
information, any addenda, all questions and answers posted on the Bid Express website, and any amendments the Secretary
provides for the Project. The Contractor can obtain these documents at KDOT's website (see paragraph 4).
B. The special provision list identifies all required contract provisions, project special provisions and special
provisions that apply to the Project.
C. The Bidding Proposal form becomes the Contractor's Proposal after the Contractor completes the Bidx bid form,
electronically signs the Proposal where required on DOT Form 202, and submits the completed Bidx bid form documents and
bid bond to KDOT using Bid Express. The special provision list, project special provisions, special provisions, Standard
Specifications, plans, exploratory work documents, any additional contract information, all questions and answers posted
on the Bid Express website, and any addenda are incorporated by reference into the Proposal. These documents are part of
the Contractor's Proposal.
D. In electronically signing this Proposal, the Contractor waives the right to claim that the Contractor misunderstood
the contents of the Proposal or the procurement process.
12. The Contractor has inspected the actual location of the work. The Contractor has determined the availability of
materials. The Contractor has evaluated all quantities and conditions. In electronically signing this Proposal, the
Contractor waives the right to claim that the Contractor misunderstood the scope of the work.
13. SPECIAL PROVISIONS REQUIRING INFORMATION. The following Required Contract Provisions (I-XVII) require the Contractor
to furnish information. The current versions of these provisions are contained in the Bidx bid form. Some or all of
these apply to the Project as indicated in the Special Provision List. The Contractor shall complete these provisions
within the Bidx bid form file. When these documents are required, the Secretary will reject proposals that fail to
contain completed Provisions I, II, III, or IV in the EBSX file, and may reject proposals that fail to contain completed
Provisions V, VI, VII, VIII, IX, X, XI, XII, XIII, XIV, XV, XVI, or XVII in the Bidx bid form.
I. 08-10-66 Certification-Noncollusion & History of Debarment
II. 04-30-82 Certification-Financial Prequalification Amount
III. 04-26-90 Declaration-Limitations on Use of Federal Funds for Lobbying
IV. 08-04-92 Certification-Contractual Services with a Current Legislator or a Current Legislator's Firm
V. 10-10-00 Price Adjustment for Fuel
VI. 06-01-06 Price Adjustment for Asphalt
VII. 08-31-09 Price Adjustment for Emulsified Asphalt
VIII. 08-08-01 Furnishing and Planting Plant Materials Unit Cost
IX. 05-18-07 Repair (Structures) Unit Cost
X. 11-15-17 Electric Lighting System Unit Cost
XI. 04-06-09 ITS Unit Cost
XII. 08-17-16 Water System Unit Cost
XIII. 06-19-19 Sanitary Sewer System Unit Cost
XIV. 01-01-18 Smart Work Zone System Unit Cost
XV. 08-12-24 CORS Unit Cost
XVI. 04-06-26 Federal Restrictions on Foreign Drones
XVII. 01-01-11 Kansas Department of Revenue Tax Clearance Certificate
14. The funding source for this Project is STATE. On Projects involving City or County funds, the Secretary acts as the
Agent of the City or County and as the administrator of federal or state funds. Each governmental entity's
responsibilities are described in a contract between the entities which is available on request.
Contractor: Check:Page 2
Letting 11/18/2026 Kansas Department of Transportation Project No. U283-106 KA 8111-01
Contract No. 526116313
15. FEDERAL AID DOCUMENTS INCLUDED IN PROPOSAL. If the Project is supported in whole or in part by Federal funds, the
latest revisions of the following provisions (I - IV) also apply to the Project. These documents are not included in the
Project EBSX file but are accessible on KDOT's website and incorporated by reference into the proposal like other
provisions and the exploratory work documents.
I. 11-03-80 Affirmative Action For EEO
II. 11-15-96 Affirmative Action & EEO Policies
III. 09-06-94 U.S. DOT Fraud Hotline
IV. FHWA-1273 Federal-Aid Required Contract Provisions
16. The Secretary reserves the right to reject any and all proposals and to waive any or all technicalities.
17. SIGNATURE SECTION:
A. Electronic Internet Proposal
The person submitting the electronic internet Proposal, on the Contractor's behalf, shall be the person whose digital
identification is used to submit this Proposal. That person shall complete paragraphs B and C. The person whose digital
identification is used to electronically sign this Proposal binds the Contractor to this Proposal and binds the named
individual to the certification in paragraph B.
B. Certification
I CERTIFY THAT I AM AUTHORIZED TO REPRESENT THE CONTRACTOR IN PREPARING AND PRESENTING THIS PROPOSAL. I CERTIFY UNDER
PENALTY OF PERJURY THAT THE FOREGOING (INCLUDING BUT NOT LIMITED TO THE INFORMATION CONTAINED IN THE SPECICIAL
PROVISIONS REFERENCED IN PARAGRAPH 13) IS TRUE AND CORRECT.
EXECUTED ON
C. Signature
Number of company or joint venture:
Name of company or joint venture:
Name of person signing:
Title of the person signing:
Signature: Electronic Internet Proposal
RELEASED FOR CONSTRUCTION:
Date:____________________________________
_________________________________________
Chief of Construction and Materials
Contractor: Check:Page 3
KANSAS DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISION LIST
PAGE:
DATE:
1
10/17/26
STATE PROJECT NO: U283-106 KA 8111-01 STATE CONTRACT NO: 526116313
FEDERAL PROJ NO.
PRIMARY DISTRICT:
DESCRIPTION:
PRIMARY COUNTY: STATEWIDE3
PAVEMENT PATCHING. US-283; KA 8112-01- FR BARCLAY AVE IN WAKEENEY N
TO TR/GH CL IN TR CO. KA 8113-01 - FR TR/GH CL N TO 2.7 MI IN GH CO. LGTH
10.352 MI.
PROVISION NO. DESCRIPTION
NOTE: THE FOLLOWING LIST OF SPECIAL PROVISIONS ARE FOR THIS PROJECT.
OMISSION OF ALL OR PART OF A SPECIAL PROVISION IN THE ATTACHED
PROPOSAL (CONTRACT) DOES NOT RELIEVE THE CONTRACTOR OF THE
RESPONSIBILITY FOR OBTAINING THE COMPLETE PROVISION AS LISTED.
REQUIRED CONTRACT PROVISION-NONCOLLUSION / HISTORY-DEBARMENT08-10-66-R05
REQUIRED CONTRACT PROVISION-FINANCIAL PREQUALIFICATION04-30-82-R07
REQUIRED CONTRACT PROVISION-CONTRACTUAL SERVICES-LEGISLATOR08-04-92-R03
REQUIRED CONTRACT PROVISION-EEO REQUIREMENT11-15-96-R06
REQUIRED CONTRACT PROVISION - BOYCOTT OF ISRAEL PROHIBITED07-01-17-R1
MINIMUM WAGE RATE (TREGO COUNTY)KS20260125
MINIMUM WAGE RATE (GRAHAM COUNTY)KS20260083
REQUIRED CONTRACT PROVISION-TAX CLEARANCE CERTIFICATE01-01-11-R01
POLICY AGAINST SEXUAL HARASSMENT03-01-18
ERRATA SHEET FOR STD SPEC BOOK FOR RD & BR CONST, 2015 ED15-ER-1-R23
REQUIRED CONTRACT PROVISIONS KS FUNDED CONST CONTRACTS15-01003
ENVIRONMENTAL CONCERNS - MIGRATORY BIRD TREATY ACT15-01011-R06
SEASONAL LIMITATIONS15-01012-R01
PROSECUTION AND PROGRESS15-01016-R04
CONTROL OF WORK15-01019-R02
BIDDING REQUIREMENTS AND CONDITIONS15-01021-R03
SCOPE OF WORK15-01022-R04
BIDDING REQUIREMENTS AND CONDITIONS15-01023
AWARD AND EXECUTION OF CONTRACT15-01024
ASPHALT SURFACING AND ASPHALT RECYCLING EQUIPMENT15-01501
HOT MIX ASPHALT (HMA)-COMMERCIAL GRADE15-06010-R02
WORK ZONE TRAFFIC CONTROL AND SAFETY (FOR 1R'S)15-08001-R04
PAVEMENT PATCHING15-08016
WORK ZONE TRAFFIC CONTROL & SAFETY15-08019-R04
WORK ZONE TRAFFIC CONTROL AND SAFETY (WORKERS PRESENT SIGNS)15-08029-R01
STORMWATER POLLUTION MANAGEMENT15-09002-R05
AGGREGATE FOR HMA15-11002-R01
GENERAL REQUIREMENT DIVISION 120015-12001-R01
PERFORMANCE GRADED ASPHALT BINDER15-12002-R01
STEEL SIGN POSTS15-16002-R03
RELEASE COMPOUND FOR ASPHALT MIXES15-17004-R05
IMAGE SYSTEMS15-22005-R03
RETROREFLECTIVE SHEETING15-22006-R01
ROLL-UP SIGNS15-22011
KANSAS DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISION LIST
PAGE:
DATE:
2
10/17/26
STATE PROJECT NO: U283-106 KA 8111-01 STATE CONTRACT NO: 526116313
FEDERAL PROJ NO.
PRIMARY DISTRICT:
DESCRIPTION:
PRIMARY COUNTY: STATEWIDE3
PAVEMENT PATCHING. US-283; KA 8112-01- FR BARCLAY AVE IN WAKEENEY N
TO TR/GH CL IN TR CO. KA 8113-01 - FR TR/GH CL N TO 2.7 MI IN GH CO. LGTH
10.352 MI.
PROVISION NO. DESCRIPTION
NOTE: THE FOLLOWING LIST OF SPECIAL PROVISIONS ARE FOR THIS PROJECT.
OMISSION OF ALL OR PART OF A SPECIAL PROVISION IN THE ATTACHED
PROPOSAL (CONTRACT) DOES NOT RELIEVE THE CONTRACTOR OF THE
RESPONSIBILITY FOR OBTAINING THE COMPLETE PROVISION AS LISTED.
RAISED PAVEMENT MARKERS15-22015
WOOD POSTS15-23001-R03
FIELD HANDLING AND PRESERVATIVE TREATMENT OF WOOD PRODUCTS15-23003-R02
PART V15-25001-R07
MATERIALS CERTIFICATIONS15-26001-R13
COMBINATION, TIED BIDS ON 1R PROJECTS WITH FEDERAL-AID FUNDS15-PS0018
E-TICKETING SYSTEM(ETS) FOR HOT MIX ASPHALT(HMA)15-PS0020-R2
RAILROAD FLAGGING REQUIREMENTS15-RF0424
END OF SPECIAL PROVISION LIST
Letting 11/18/2026 Kansas Department of Transportation Project No. U283-106 KA 8111-01
Contract No. 526116313
REQUIRED CONTRACT PROVISION - 08-10-66-R05 (Rev. 07/05)
CERTIFICATION - NONCOLLUSION AND HISTORY OF DEBARMENT
K.A.R. 36-30-4, 49 C.F.R. 29.335, 23 U.S.C. 112(c), 49 U.S.C. 322
Complete the exceptions below if applicable. The Contractor's signature on the last page of the Contractor's Proposal
(DOT Form 202) supplies the necessary signature for this Certificate.
NONCOLLUSION
I certify that the Contractor submitting this bid has not, either directly or indirectly, entered into any agreement,
participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection
with the submitted bid.
HISTORY OF DEBARMENT
I certify that, except as noted below, the Contractor submitting this bid and any person associated with this Contractor
in the capacitiy of owner, partner, director, officer, principal, investigator, project director, manager, auditor, or
any position involving the administration of federal funds:
1. Are not currently suspended, debarred, voluntarily excluded or disqualified from bidding by any federal or state
agency;
2. Have not been suspended, debarred, voluntarily excluded or disqualified from bidding by any federal or state agency
within the past three years;
3. Do not have a proposed debarment pending;
4. Within the past three years, have not been convicted or had a civil judgment rendered against them by a court of
competent jurisdiction in any matter involving fraud, antitrust violations, theft, official misconduct, or other
offenses indicating a lack of business integrity or business honesty; and
5. Are not currently indicted or otherwise criminally or civilly charged by a federal, state, or local government with
fraud, anti-trust violations, theft, official misconduct, or other offenses indicating a lack of business integrity or
business honesty; and
6. Have not had one or more federal, state, or local government contracts terminated for cause or default within the
past three years.
Answer 'Yes' if there are exceptions to the above described circumstances. Answer 'No' if
there are no exceptions.
◯ Yes ◯ No
The exceptions, if any, are:
Contractor: Check:Page 4
Letting 11/18/2026 Kansas Department of Transportation Project No. U283-106 KA 8111-01
Contract No. 526116313
REQUIRED CONTRACT PROVISION - 04-30-82-R07 (Rev. 01/11)
CERTIFICATION - FINANCIAL PREQUALIFICATION AMOUNT
Select the appropriate response below to indicate whether this Proposal exceeds the Contractor's financial
prequalification amount. The Contractor's signature on the last page of the Contractor's Proposal (DOT Form 202)
supplies the necessary signature for this Certificate.
I understand that I may be required to identify the outstanding contract and subcontract work of my firm, association or
corporation on DOT Form 284 prior to an award of contract. Unless I obtain approval, I understand that the Secretary may
reject this Proposal if the dollar value of work on this Contract combined with unearned amounts on our unfinished
contract and subcontract work exceeds our prequalification amount.
I certify that the amount of this Proposal plus the total unearned amount of other contracts with the Kansas Department
of Transportation plus the unearned amount of all other contracts in this state or other states ◯ exceeds ◯ does not
exceed the financial prequalification amount of our firm, association or corporation. I also certify that our firm,
association or corporation has the financial ability to do the work.
If this Proposal exceeds the financial prequalification amount, I certify that I obtained approval to submit this bid
from the KDOT representative I have listed below. (Prior approval to exceed the prequalification limit may be made by
telephone or personal contact).
KDOT Approval Granted by:
KDOT Approval Date:
Contractor: Check:Page 5
Letting 11/18/2026 Kansas Department of Transportation Project No. U283-106 KA 8111-01
Contract No. 526116313
REQUIRED CONTRACT PROVISION - 08-04-92-R03 (Rev. 07/05)
CERTIFICATION - CONTRACTUAL SERVICES WITH A CURRENT
LEGISLATOR OR A CURRENT LEGISLATOR'S FIRM
Select the appropriate response below to indicate whether this contract is with a legislator or a firm in which a
legislator is a member. The Contractor's signature on the last page of the Contractor's Proposal (DOT Form 202) supplies
the necessary signature for this Certificate.
Kansas Law, K.S.A. 46-239(c), requires this agency to report all contracts entered into with any legislator or any
member of a firm of which a legislator is a member, under which the legislator or member of the firm is to perform
services for this agency for compensation. The Contractor certifies that:
This Contract ◯ is ◯ is not with a legislator or a firm in which a legislator is a member. That Legislator is:
Name:
Address:
City State Zip:
Business Telephone:
Contractor: Check:Page 6
Letting 11/18/2026 Kansas Department of Transportation Project No. U283-106 KA 8111-01
Contract No. 526116313
REQUIRED CONTRACT PROVISION - 01-01-11-R01 (01-01-11-R01)
TAX CLEARANCE CERTIFICATE
Answer 'Yes' if the Contractor has a current Tax Clearance Certificate. Answer 'No' if the Contractor does not have a
current Tax Clearance Certificate.
◯ Yes ◯ No
Insert the Tax Clearance Confirmation Number if available at the time of bidding:
Contractors shall have a current Tax Clearance Certificate from the Kansas Department of Revenue [KDOR] at the time of
contract award. The Tax Clearance process is a tax account review by KDOR to determine that the Contractor's account is
compliant with Kansas tax laws administered by the Director of Taxation. The Secretary will reject the Contractor's
Proposal as non-responsive if the Contractor does not have a current Tax Clearance Certificate at the time of the
contract award.
To obtain a Tax Clearance Certificate, the Contractor shall complete and submit to KDOR an Application for Tax Clearance
obtained from KDOR's website at http://www.ksrevenue.org/taxclearance.htm. The Application Form can be completed and
submitted on-line, by mail, or by fax. After the Contractor submits the Application, KDOR will provide the Contractor a
Transaction ID number. The Contractor shall use the Transaction ID number to retrieve the Tax Clearance Certificate.
Decisions on on-line applications are generally available the following business day.
After the Contractor obtains the Tax Clearance Certificate, the Contractor shall insert on this Required Contract
Provision the Confirmation Number contained in the Certificate or the Contractor shall submit a copy of the Tax
Clearance Certificate to the KDOT Bureau of Construction and Materials by hand delivery, mail, e-mail or fax. Before
awarding a contract, the Bureau of Construction and Materials will authenticate the Certificate through the Confirmation
Number inserted on this Required Contract Provision or contained on the Certificate submitted.
If the Contractor is unable to retrieve the Tax Clearance Certificate or if KDOR denies the Contractor's Application for
Tax Clearance, the Contractor shall call KDOR's Special Projects Team at 785-296-3199 to determine why KDOR failed to
issue the certificate.
Tax Clearance Certificates are valid for 90 days after issue. To renew a clearance, submit a new Tax Clearance
Application. Information pertaining to a Tax Clearance is subject to change for various reasons, including a state tax
audit, federal tax audit, agent actions, hearings, and other legal actions. The Tax Clearance Certificate is not
"clearance" for all types of taxes the State of Kansas may assess.
Subcontractors also shall have a current Tax Clearance Certificate from KDOR before the Secrtary approves them for
subcontract work. The Contractor shall submit to the KDOT Field Office the Subcontractor's Tax Clearance Certificate
with KDOT Form 259, Request for Approval of Subcontractor.
Contractor: Check:Page 7
Letting 11/18/2026 Kansas Department of Transportation Project No. U283-106 KA 8111-01
Contract No. 526116313
Line Number Item Number Quantity Unit Unit Price Extension Price
Section 01
COMMON ITEMS
1 025323 1.000 LS
MOBILIZATION /
2 025324 1.000 LS
TRAFFIC CONTROL /
3 070580 1.000 HOUR $30.000 $30.00
FLAGGER (SET PRICE) /
Section 01 Total 30.00
Section 02
KA 8112-01 - PAVEMENT PATCHING (ASPHALT)
4 041003 450.000 TON
HMA-COMMERCIAL GRADE (CLASS A) /
5 011764 4130.000 SQYD
MILLING /
6 071992 15.000 STAL
FLEXIBLE RAISED PAVEMENT MARKERS (4" BROKEN (3 FT.)) /
Section 02 Total
Section 03
KA 8113-01 - PAVEMENT PATCHING (ASPHALT)
7 041003 150.000 TON
HMA-COMMERCIAL GRADE (CLASS A) /
8 011764 1377.000 SQYD
MILLING /
9 071992 5.000 STAL
FLEXIBLE RAISED PAVEMENT MARKERS (4" BROKEN (3 FT.)) /
Section 03 Total
Item Total $30.00
Contractor: Check:Page 8
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UNION PACIFIC RAILROAD COMPANY
MAINTENANCE CONSENT LETTER, INSURANCE AND FLAGGING
PROJECT: 283-106 KA-8111-01
PROJECT SCOPE: PAVEMENT PATCHING
USDOT 815122H; SHARON SPRINGS SUBDIVISION; MP 321.600
TREGO COUNTY, KS.
KDOT has not yet received the Maintenance Consent Letter.
I. PURPOSE OF PROJECT SPECIAL PROVISION
A. This Project Special Provision requires the Contractor to execute the attached Maintenance Consent
Letter with Union Pacific Railroad (UPRR) before the Contractor may enter upon any Railroad right-of-
way to perform work on the above Project.
B. This Project Special Provision modifies the insurance requirements of the Kansas Department of
Transportation’s Standard Specifications for State Road and Bridge Construction (2015 Edition) as required
by the Maintenance Consent Letter.
II. MAINTENANCE CONSENT LETTER
A. The Contractor’s Maintenance Consent Letter is attached to this Project Special Provision and
incorporated in the contract for the above Project.
B. The Maintenance Consent Letter, includes without limitation, contract obligations for commercial general
liability insurance, railroad protective liability insurance, flagging, and safety requirements.
C. UPRR may enforce any and all rights given to UPRR in the Maintenance Consent Letter.
III. INSURANCE
A. The Contractor shall obtain all insurances required.
B. For the benefit of the Contractor and the Insurance Companies in the determination of a premium for
the RPL to be carried for and on behalf of the UPRR, the approximate ratio of the estimated contract cost
of construction to be performed on, over or under the insured railroad's property or within fifty (50) feet of
the insured railroad's tracks on which railroad trains run, to the total contract cost is 1%.
C. The Contractor shall directly provide to UPRR copies of all insurance binders, policies, certificates and
endorsements, not just Railroad Protective Liability Insurance, as specified in the Maintenance Consent
Letter.
D. For tracking purposes, the Contractor shall notify the KDOT's Field Engineer by an email of the date
the Railroad Protective Liability Policy is submitted to UPRR.
IV. SAFETY
The Contractor shall comply with all Safety Requirements.15-RF0424
283-106 KA 8111-01
1 of 4
V. FLAGGING REQUIREMENTS
A. The Contractor shall refer to the “UNION PACIFIC RAILROAD COMPANY FLAGGING
REQUIREMENTS” which details information relative to rates of pay, train traffic and speeds in the area of
the project.
B. Current data in the Federal Railroad Administration Crossing Inventory shows there are approximately
2 trains per day average operating at a maximum timetable speed of 49 mph on the Railroad’s Subdivision.
C. The Exhibit B of the Maintenance Consent Letter may have additional flagging requirements.
D. Flagging costs for typical flagging timelines are listed below:
Union Pacific Forces:
$1,500 per day
Third Party Flagging Forces:
Qualified third party flaggers can be found at this link; UP: Third Party Flagging Policy.
The awarded contractor for the project shall contact the Public Project Manager at their earliest
opportunity to begin setting up the Union Pacific pre-con meeting.
10-21-26 C&M (SH)15-RF0424
283-106 KA 8111-01
2 of 4
U. S. DOT CROSSING INVENTORY FORM
DEPARTMENT OF TRANSPORTATION
FEDERAL RAILROAD ADMINISTRATION OMB No. 2130-0017
Instructions for the initial reporting of the following types of new or previously unreported crossings: For public highway-rail grade crossings, complete the entire inventory
Form. For private highway-rail grade crossings, complete the Header, Parts I and II, and the Submission Information section. For public pathway grade crossings (including
pedestrian station grade crossings), complete the Header, Parts I and II, and the Submission Information section. For Private pathway grade crossings, complete the Header,
Parts I and II, and the Submission Information section. For grade-separated highway-rail or pathway crossings (including pedestrian station crossings), complete the Header, Part
I, and the Submission Information section. For changes to existing data, complete the Header, Part I Items 1-3, and the Submission Information section, in addition to the
updated data fields. Note: For private crossings only, Part I Item 20 and Part III Item 2.K. are required unless otherwise noted. An asterisk * denotes an optional field.
A. Revision Date
(MM/DD/YYYY)
_____/_____/_________
B. Reporting Agency C. Reason for Update (Select only one) D. DOT Crossing
Inventory Number Railroad Transit Change in
Data
New
Crossing
Closed No Train
Traffic
Quiet
Zone Update
State Other Re-Open Date
Change Only
Change in Primary
Operating RR
Admin.
Correction
Part I: Location and Classification Information
1. Primary Operating Railroad
_____________________________________________________
2. State
________________________________
3. County
____________________________________
4. City / Municipality
In
Near __________________________
5. Street/Road Name & Block Number
________________________________| __________________
(Street/Road Name) |* (Block Number)
6. Highway Type & No.
_______________________________________
7. Do Other Railroads Operate a Separate Track at Crossing? Yes No
If Yes, Specify RR
____________, ____________, ____________, _____________
8. Do Other Railroads Operate Over Your Track at Crossing? Yes No
If Yes, Specify RR
____________, ____________, ____________, _____________
9. Railroad Division or Region
None _______________________
10. Railroad Subdivision or District
None _______________________
11. Branch or Line Name
None _______________________
12. RR Milepost
_______|____________|____________
(prefix) | (nnnn.nnn) | (suffix)
13. Line Segment
*
_________________________
14. Nearest RR Timetable
Station *
__________________________
15. Parent RR (if applicable)
N/A _____________________________
16. Crossing Owner (if applicable)
N/A _________________________________
17. Crossing Type
Public
Private
18. Crossing Purpose
Highway
Pathway, Ped.
Station, Ped.
19. Crossing Position
At Grade
RR Under
RR Over
20. Public Access
(if Private Crossing)
Yes
No
21. Type of Train
Freight
Intercity Passenger
Commuter
Transit
Shared Use Transit
Tourist/Other
22. Average Passenger
Train Count Per Day
Less Than One Per Day
Number Per Day_____
23. Type of Land Use
Open Space Farm Residential Commercial Industrial Institutional Recreational RR Yard
24. Is there an Adjacent Crossing with a Separate Number?
Yes No If Yes, Provide Crossing Number __________________
25. Quiet Zone (FRA provided)
No 24 Hr Partial Chicago Excused Date Established _________________
26. HSR Corridor ID
__________________ N/A
27. Latitude in decimal degrees
(WGS84 std: nn.nnnnnnn)
28.
- Contract
- 526116313
- Pdf Pages
- 27
- Latest Start
- OCTOBER 18, 2027
- Letting Date
- Nov 18, 2026
- List Url Hint
- kdotapp.ksdot.gov/Proposal/Proposal.aspx
- Pdf Enriched
- Yes
- Working Days
- 10
- Categorized By
- llm
- Project Number
- U283-106 KA 8111-01
- Work Description
- PAVEMENT PATCHING
- Construction Office
- HAYS
Kansas Department of TransportationIssuing agency·Kansas·via a public procurement portal