The intent of this Request for Proposal is to obtain firm percentage discount from list price proposals from firms specializing in providing materials for public libraries including, but not limited to, Adult trade hardcover books, Juvenile trade hardcover books, Reinforced library bindings, Adult trade paperback books, Adult mass market paperback books, Juvenile paperback books, University Press books, Small Press books, DVD/Blu-rays, Audiobooks (digital and on CD), and e-books.
To obtain the largest possible range of materials and services, the County intends to award contract(s) to a pool of providers. The size of the pool will be determined by the number and quality of proposals received. Depending upon the type of material or service required, the County will purchase the needed materials or services from the Contractor(s) who offer the best prices and services to the County.
Cataloging and processing services are optional. Inability to provide these services may not preclude an offeror from being selected as a pool provider. Exact and detailed specifications will be provided if necessary.
Addenda:
Addendum #1 Changes and/or Additions issued on March 29, 2023.
Addendum #2 Initial acceptance date changed to May 8 issued on April 26, 2023.
Addendum #3 Changes and/or Additions issued on April 27, 2023.
Addendum #4 Changes and/or Additions issued on February 10, 2025.
Publication Information: Request for Proposal
Bid Opening Information: See Related Documents
Addendum Date/Time: Addendum #4 issued on February 10, 2025.
Download Available: See Related Documents
Business Hours: 8:30 AM to 5:00 PM
Miscellaneous: Addendum #4 Changes and/or Additions issued on February 10, 2025.
Supply adult and juvenile hardcover and paperback books, reinforced library bindings, university and small press books, DVD/Blu-rays, audiobooks on CD and digital, and e-books with 85% fill in 7 days, first shipment in 3 working days, 100% in 180 days, 99% accuracy, status and cancellation reports, F.O.B. destination packaging with purchase order labeling, EDI/FTP online ordering, selection assistance, and optional cataloging with MARC 21, Dewey, RDA and authority control plus RFID and barcode processing.
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Most Virginia work asks for the two below, and the solicitation documents are where it’s stated. One prequalification covers both — on this bid and the next.
A surety’s written statement that it expects to bond you up to a stated amount, subject to final underwriting. It’s what an agency asks to see before they take your bid seriously.
Source: Town or county website (bid loudoun.gov-861), retrieved via the Bid Postings page on the town or county's own website. View the official posting, and always confirm requirements and deadlines with the issuing agency.
