On-Call Designer Services

The Town of Avon, Massachusetts ("Town" or "Owner"), the awarding authority invites qualified design firms to submit Statements of Qualifications ("SOQs") to provide On-Call Designer Services for municipal construction and capital improvement projects.

The Town anticipates an aggregate construction program of approximately $10,000,000 [SV1] during the anticipated contract term[SV2] of three years. This amount represents the estimated total construction value of potential projects and is not a guarantee of work, a minimum contract value, or a commitment by the Town to expend any particular amount.

The procurement will be conducted in accordance with Massachusetts General Laws Chapter 7C, §§ 44-58 applicable provisions of Chapter 149, applicable Massachusetts regulations, and the Town's written designer-selection procedures. The Town intends to use a qualifications-based selection process.

M.G.L. c. 7C, §§ 44-58 establish requirements for the selection of designers for public projects and requires municipalities to use a written, qualifications-based designer-selection procedure. The Town will use the current applicable Massachusetts standard designer-selection application and its adopted procedures in conducting this procurement.

Where applicable to individual projects, construction procurement shall comply with the requirements of M.G.L. c. 149, including applicable provisions governing public building construction, bidding, contractor qualifications, filed sub-bids, bonds, and related requirements.

The selected Designer shall comply with all applicable federal, state, and local laws, regulations, codes, licensing requirements, accessibility requirements, prevailing wage requirements, public procurement requirements, and Town policies.

The Town reserves the right to reject any or all submissions, request clarification or additional information, conduct interviews, amend this RFQ by written addendum, modify the procurement schedule, and take any other action permitted by law.

The Town will not reimburse Respondents for costs incurred in preparing or submitting qualifications or participating in interviews.

Respondents agree to hold their SOQs valid in all respects for a minimum period of ninety (90) days after the submission deadline.

The Town of Avon reserves the right to accept or reject any and all submissions, to waive any informality, and to make any award as may be in the best interest of the Town. Any contract awarded as a result of this RFQ will be subject to the approval of the Select Board for the Town of Avon.

Submission Deadline: November 18, 2026 Time: 2:00pm

Submissions are to be submitted to:

Jonathan Beder, Town Administrator

65 East Main Street, Avon, MA 02322

Questions must be received by November 10, 2026 at 5:00pm. Responses will be issued by written addendum when appropriate. Respondents shall direct all procurement communications through the designated contact.

Questions shall be directed to: Anna McGunigle, P3 at amcgunigle@p-threeinc.com

[SV1]There’s no dollar limit on house doctor (on call) design services contracts, but I would caution you that OIG/DSB guidance generally suggests these should be restricted to maintenance/repair. Using on-call designer for big, complex projects might draw scrutiny, although I haven’t seen any bid protests or enforcements re: on-call designer services.

[SV2]We should specify what that term is. Max should be no more than 6 years based on DCAMM recommendation.

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Submittal Information: Submission Deadline: November 18, 2026 Time: 2:00pm Submissions are to be submitted to: Jonathan