- Org
- ASU
- Type
- RFP
- Title
- International Security Services 232702
- Number
- RFP-Buyer02387
- Source
- ASU
- Status
- Open
- Event Id
- 1459381
- Open Str
- 10/15/2026, 4:00 PM MST
- Pdf Text
- 15 October 2026
International Security Services 232702
Arizona State University seeks to engage suppliers capable of delivering comprehensive International Security
Services.
15 October 2026
Open 10/15/2026, 4:00 PM MST Type Request for Proposal
Close 12/14/2026, 12:00 AM MST Number RFP-Buyer02387
Currency US Dollar
Sealed Until 12/14/2026, 12:00 AM MST
15 October 2026
Contacts
Lusadriana Ibarra
libarra4@asu.edu
Jaydi Ramirez
jmrami26@asu.edu
15 October 2026
Commodity Codes
Commodity Code Description
46-01 Public Safety Equipment and Services
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Description
Due to a high demand and the lack of authorized international vendors, with this RFP we are trying to increase the
number of Security Services that offer services abroad.
For the purposes of the RFP, the buyer is Lusadriana Ibarra libarra4@asu.edu.
Required to View Event
Prerequisites Required to Enter Bid
15 October 2026
1. Proposers must download the attached "Single Point of Contact" document, complete the information, and
upload the completed document in this section.
2. Review the Instructions to Proposers
3. Review the Intent, Background and Term of the RFP
4. Evaluation Criteria
5. Review the Subcontractor Supplier Business Inclusion Information.
6. Review the Cooperative Agreements Information
7. Review Sustainability Requirements
8. Complete the attached Mandatory Certifications and upload in this section
9. Review the Proprietary/Confidential Statement instructions.
10. Review the Pre-Proposal Conference information
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Buyer Attachments
There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1.1: Scope of Work
Instructions:
1.1.1 Proposer will review the Specifications/Scope of Work and certify that they have read,
understand, acknowledge, and agree that they can meet the requirements in the
attached Specifications/Scope of Work document
Group 1.2: INTERNATIONAL SECURITY SERVICES
Instructions:
1.2.1
Suppliers must provide a country-by-country and region-by-region capability
declaration. The response must state where each proposed service is available,
whether the service is delivered directly or through subcontractors or affiliates, the
supplier's years of operation in that country or region, local entity status, licensing or
registration status, staffing footprint, language capability, response resources, and any
limits or conditions.
1.2.2
Services may be requested for any ASU-sponsored or ASU-related international
activity, including individual travel, group travel, student programs, study abroad, faculty
and staff travel, research, grants, fieldwork, executive travel, athletics, conferences,
meetings, events, and other institutional operations.
1.2.3
Suppliers must maintain clear escalation paths for routine, urgent, and emergency
matters and must provide support 24 hours a day, seven days a week, 365 days a year
for emergency and crisis services when those services are included in the supplier's
award.
1.2.4 The supplier is responsible for understanding, following, and maintaining compliance
with all applicable laws, regulations, licenses, permits, and professional requirements in
every country where services are provided.
1.2.5
If the supplier uses subcontractors, affiliates, local partners, consultants, guards,
drivers, transportation providers, medical coordination partners, intelligence partners, or
other third parties, the supplier must disclose the arrangement and obtain ASU
approval when required.
1.2.6
Suppliers must maintain accurate, complete, and secure records supporting all services
provided to ASU. Records must be sufficient to demonstrate performance, support
invoices, document compliance, reconstruct security decisions, and support
post-incident review.
1.2.7
Each proposal must be specific enough for ASU to determine which suppliers are
qualified for each service category and geography. Suppliers should avoid general
statements of global capability unless supported by country, regional, staffing,
licensing, and service delivery details.
1.2.8 Upon contract award, suppliers must provide an implementation plan before services
begin and a transition-out plan to support continuity at contract end or upon termination.
1.2.9 Suppliers must maintain the insurance coverage required by ASU for the services
proposed. Final insurance requirements and minimum limits should be confirmed by
Risk Management and Procurement before the RFP is released.
Group 2.1: Value-Added Services
Instructions:
2.1.1
Proposer should provide a brief summary of any other value-added services or
programs which may contribute to the overall value of your proposal, including but not
limited to: Training, Industry Partnerships, Support of ASU’s Charter and Goals,
Support of sustainable development, veterans’ affairs, initiatives in support of women,
wellness, and our changing regional demographics, Support and enhancement of
ASU’s reputation as an innovative foundational model for the New American University,
Comment to provide significant financial and non-financial support for the University
and its signature program. If providing Value Add, please choose "yes". Otherwise
choose "No".
2.1.2 Please upload your response for Value Add in this section.
Group 3.1: PROPOSER QUALIFICATIONS
Instructions:
3.1.1
The University is soliciting proposals from firms and organizations that provide the
services described in this Request for Proposal. Each proposal must include, at a
minimum, the following information. Failure to provide the requested information may
be grounds for rejection or may limit consideration for an affected service category or
geography.
Group 4.1: Pricing Schedule
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Instructions:
4.1.1
Proposer shall submit a detailed itemized cost proposal to include all aspects of
providing the scope of work associated with this Request for Proposal. NOTE: All costs
must be identified in your response as the University will not pay for any hidden costs.
(reference the attached form if applicable).
4.1.2
The Pricing Schedule must identify all costs associated with the proposed international
security and risk
management services. Pricing must be sufficiently detailed for ASU to evaluate costs
by service
category, geography, delivery model, and anticipated type of engagement.
Group 5.1: Sustainability Questionnaire Acknowledgement
Instructions:
5.1.1 Arizona State University integrates sustainability into procurement practices to advance
our commitment to sustainability. Please review the attached practices and
acknowledge you have reviewed the options.
Group 5.2: Supplier Sustainability Questions
Instructions:
5.2.1 Sustainability is embedded in our organization's overall purpose, vision, mission and
strategic goals.
5.2.2 Our organization uses annual metrics to determine sustainability goals and projects.
5.2.3 Annually measures: Water Usage
5.2.4 Annually measures: Energy
5.2.5 Annually measures: Greenhouse gas emissions (GHG)
5.2.6 Annually measures: Waste
5.2.7 Annually measures: Sustainable Purchasing
5.2.8 Based on metrics, we have a staged plan to expand upon sustainability programs
within our operations.
5.2.9 We can show how we have publicly advocated for sustainability as a market force for
progress in our industry, in the past year.
5.2.10 Provide a summary of programs related to inclusion.
5.2.11
Please provide a summary of any value added sustainability programs, including but
not limited to: (A) Support of ASU’s Sustainability Goals
(https://cfo.asu.edu/sustainability-goals-and-vision); (B) Sustainability focused
position(s); (C) Sustainability product and service reporting capabilities
Group 5.3: Sourcing Sustainability
Instructions: Current sustainability scope for products and services: We actively address these product and
service sustainability issues in the sourcing and supplying of our services/products. (Check all that
apply.)
5.3.1 Environmental impact issues
5.3.2 Employee impact issues
5.3.3 Community/ethical issues
Group 5.4: Leadership in Sustainability
Instructions:
5.4.1 An executive is responsible for sponsoring and overseeing the integration of
sustainability into all organization processes.
5.4.2 Sustainability goals are championed by roles dedicated to sustainability.
5.4.3 Sustainability goals are championed and supported by staff through sustainability
engagement teams, training, courses, and organization events.
5.4.4 We share our best practices, guidance, tools, etc. with others in the sustainability
focused community.
Group 6.1: ASU's Terms and Conditions
Instructions:
6.1.1
I have read and agree to ASU's Terms and Conditions located at
https://www.asu.edu/purchasing/pdf/Stand_TsCs_Provisions.pdf. If "NO", you will be
required to submit exceptions with justification and alternate language. Proposals that
are contingent upon any changes to these mandatory terms and conditions may be
deemed non-responsive and may be rejected.
6.1.2 All exceptions must be submitted with justification and alternate language, and MUST
be submitted with the submittal. In no event is a proposer to submit its own standard
contract terms and conditions as a response to this Request for Proposal. 15 October 202615 October 202615 October 202615 October 202615 October 2026
Group 7.1: Insurance Requirements
Instructions:
7.1.1 I have read the attached ASU insurance requirements and all requirements will be met.
***BUYER INSTRUCTIONS: ATTACHED INSURANCE REQUIREMENTS***
7.1.2 All exceptions to insurance must be submitted with justification and alternate language,
and MUST be submitted with the proposal.
Group 8.1: Proprietary/Confidential Statement
Instructions:
8.1.1
Per pre-requisite instructions, If you are submitting any information you consider to be
proprietary or confidential, you must create a password protected zip file and upload
the document along with a justification in the appropriate area within this RFP. In an
email outside of the RFP, send the password directly to the Buyer referencing the RFP
number (**ENTER BUYER EMAIL HERE**). If the Deputy CPO concurs, this
information will not be considered public information. The Deputy CPO of Procurement
is the final authority as to the extent of material, which is considered proprietary or
confidential. Pricing information cannot be considered proprietary or confidential.
Proprietary or confidential information must be submitted per the Instructions to
Proposers, item 7. Any watermarks, footnotes, copyright or reference to proprietary or
confidential throughout the submitted proposal will be disregarded as boilerplate
markings. I have read and understand.
8.1.2
If you have proprietary or confidential information, upload the password protected zip file here and
email the Buyer with the password.
For each individual document you've included in your zip file, with the exception of Financial
Statements properly submitted via the instructions provided (if applicable), you MUST provide a
justification explaining for why this is considered proprietary and confidential to your business.
Please provide this information via the file attached. If no justification supporting your submitted
Proprietary and Confidential information is enclosed, the request will be disregarded.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
There are no Items added to this event.
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- Close Str
- 11/12/2026, 4:00 PM MST
- Contact Name
- Lusadriana Ibarra
- Description
- Arizona State University seeks to engage suppliers capable of delivering comprehensive International Security Services.
- Contact Email
- libarra4@asu.edu
- Sci Docs Fetched
- Yes
Arizona State UniversityIssuing agency·Tempe, AZ·via a public procurement portal