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Vermont Agency of Transportation FC0003-01 On-Ramp
Job Order Contracts Request for Proposal
Vermont Agency of Transportation
219 North Main Street, Barre, VT 05641
https://vtrans.vermont.gov/contact-us
REQUEST FOR PROPOSAL
Job Order Contracts
FC0003-01 On Ramp
RFP Schedule Deadlines
RFP Issue Date 10.21.2026
Deadline to Submit Questions 10.30.2026 by 11:00am
Anticipated VTrans Response to Questions 11.06.2026
Proposals Due 11.20.2026 by 11:00am
Anticipated Award Date ( Subject to Change) 12.18.2026
Contract Effective Date Upon execution of the Contract by all
required parties and completion of all
required State approvals.
This RFP is for the Contractor On-Ramp to the Facilities Job Order Contract (JOC).
PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDA ASSOCIATED
WITH THIS RFP WILL BE POSTED AT: https://vtrans.vermont.gov/contract-admin/bids-requests/job-
order-contracting
Equipment & Rate Sheet: The equipment rate sheet can be found here: Link.
Please be aware that when you click the link, the Excel document might be downloaded directly in your web
browser. If you encounter any issues accessing the document, feel free to contact AOT.JOC@vermont.gov to
request that the document be emailed to you.
The State will make no attempt to contact Proposers with updated information. It is the responsibility of
each Proposer to periodically check the above webpage for any and all notifications, release and
addendums associated with this RFP.
The Point of Contact (POC) for VTrans is the sole individual authorized to discuss this Project and the
Request for Proposal, and will only communicate with the Authorized Representative of the Party. All
communications with VTrans' POC regarding this Project must be in writing via email. To be considered
official, the subject line of any email must begin with FC0003 RFP.
STATE POINT OF CONTACT (POC): Lynn Choquette
E-MAIL: AOT.JOC@vermont.gov
VTrans Mission and Vision Through excellent customer service, provide for the safe and efficient movement of people and goods in a socially,
economically, and environmentally sustainable manner. A safe, reliable, and environmentally sustainable multimodal transportation system that grows
the economy, is affordable to use and operate, and serves vulnerable populations.
Page 2 of 3
Vermont Agency of Transportation FC0003-01
Job Order Contracts Request for Proposal
TABLE OF CONTENTS
I. INTRODUCTION: .........................................................................................................................3
II. GENERAL PROPOSAL PROCEDURES AND REQUIREMENTS ...............................................4
III. PROPOSAL FORMAT REQUIREMENTS ....................................................................................4
IV. CONTENT OF PROPOSAL..........................................................................................................5
V. PROPOSAL EVALUATION CRITERIA ........................................................................................9
VI. RIGHTS AND OBLIGATIONS OF VTRANS ............................................................................... 10
VII. PROTESTS ................................................................................................................................ 11
VIII. CONFLICT OF INTEREST ......................................................................................................... 11
IX. CONFIDENTIALITY.................................................................................................................... 11
XI. CONTRACT AWARD: ................................................................................................................ 12
XII. DRAFT CONTRACT................................................................................................................... 13
Page 3 of 4
Vermont Agency of Transportation FC0003-01
Job Order Contracts Request for Proposal
I. INTRODUCTION:
The Vermont Agency of Transportation (VTrans or AOT) is issuing this Request for Proposals (RFP) to
establish additional qualified contractors for the Facilities Job Order Contract (JOC) program. The JOC
program supports small‑scale, transportation‑related maintenance and repair projects across the Agency.
This solicitation serves as the Contractor On‑Ramp for the existing Facilities JOC, allowing qualified firms
to join the current contractor pool during the ongoing contract period.
The original Facilities JOC contracts, awarded under the FC0003 solicitation issued on April 20, 2026,
established a contract term of July 1, 2026, through June 30, 2031. Contractors selected through this
on‑ramp will be awarded contracts that will not extend beyond June 30, 2031, ensuring a consistent end
date across all JOC contracts. For contractors previously awarded under the original RFP who are now
seeking additional scopes, any new awards resulting from this on‑ramp will be incorporated through an
amendment to their existing contract.
If your organization did not participate in the original FC0003 RFP, or if you submitted a proposal but
did not receive an award, and you would now like to be considered for inclusion in the Facilities JOC
contractor pool, you must submit a proposal in response to this FC0003‑01 On‑Ramp RFP.
These contracts require contractors to provide:
1. Equipment: Each JOC will specify the equipment that the contractor is responsible for
supplying. This ensures that the necessary tools and machinery are available for maintenance
and repair tasks.
2. Hourly Rates: The contracts will establish hourly rates for equipment, operators, and
laborers to ensure consistent and transparent pricing. For labor rates, enter the Job Title in
the “Other Equipment Description / Job Title” column and the corresponding rate in the “Labor
Hourly Rate” column.
3. Geographical Area: Contractors must specify the geographical area where they are willing to
operate. This is defined by VTrans maintenance districts, allowing contractors to focus on
regions where they can efficiently provide services.
These details are crucial for contractors to understand their commitments and for VTrans to ensure
that projects are completed effectively and within budget. If you are considering submitting a proposal,
make sure to review these aspects carefully to align your capabilities with the contract requirements.
Please make sure to review the Draft JOC contract starting on page 13 to fully understand all
the requirements, such as scope of work, payment provisions, etc., that must be met by the
Contractor awarded a JOC contract. Please DO NOT sign the contract, this is for informational
purposes only.
Draft Documents: Any documents included with this Request for Proposals (RFP) that are identified
as “Draft” or “example” are provided for informational purposes only and are intended to
communicate VTrans’ anticipated requirements, approach, and contractual framework for this
procurement. Draft documents are subject to revision, modification, supplementation, or replacement
by VTrans prior to execution of the Contract. VTrans reserves the right to revise Draft documents as
necessary to incorporate procurement requirements, Proposal commitments, clarifications, negotiated
terms, applicable laws and regulations, funding requirements, and other information necessary to
finalize the Contract. Only the final executed Contract Documents shall be binding upon the parties.
Contractors with a JOC can offer their equipment and services to other state agencies, Vermont State
Colleges, and local governmental entities (like towns and schools) under the same terms as their
VTrans JOC. These contracts will be separate from VTrans JOCs, with the governmental entity
handling all contract administration and payments independently of VTrans.
No payments will be made for any Proposer’s time, materials, or other associated costs for preparing
Page 4 of 5
and responding to this RFP.
Multiple Award Anticipated: AOT intends to select more than one (1) Contractor to participate in
the Facilities Job Order Contract (JOC) program. Contracts awarded through this On-Ramp will
become effective upon execution by all required parties and completion of all required State
approvals. The contract term for each On-Ramp award shall end no later than June 30, 2031,
consistent with the term of the existing Facilities JOC program. For existing JOC Contractors
awarded additional scopes through this On-Ramp, the additional scopes will be incorporated into
their existing contracts through an amendment.
Maximum Amount: The maximum amount for all JOC Primary Contracts is set at $1,500,000.00.
Award of a contract does not guarantee payment of any or all the maximum amount. Payment is
based on products or services actually delivered or performed. The maximum amount for this contract
does not guarantee that the Contractor will receive any work under the Contract.
Proposal Assistance: If a Contractor requires assistance in preparing their proposal, registering with
SAM.gov or needs guidance on socioeconomic certifications, the Contractor may contact the Agency
of Commerce & Community Development (ACCD), Department of Economic Development (DED),
APEX Accelerator. The Vermont APEX Accelerator specializes in helping small businesses navigate
the documentation associated with State and Federal procurement. There is no cost to the Contractor
for assistance provided by APEX Accelerator. Their website is: https://accd.vermont.gov/economic-
development/programs/apex
VTBuys: Please be informed that the Agency of Transportation is transitioning to a new procurement
system, VTBuys, accessible at https://vtbuys.suppliers.vermont.gov/. This system will be used for all
contract management, invoicing, and payments going forward. All awarded contractors will be
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Vermont Agency of Transportation FC0003-01
Job Order Contracts Request for Proposal
required to conduct business with the Agency through VTBuys. Registering now will help prevent
delays or complications with future contracts, amendments, or payments.
• If your business is not yet registered in VTBuys, please complete your registration as soon as
possible to ensure you are prepared for future contract activities and payment processing
through the new system. Even if you are a current or former Contractor/Supplier with the State
of Vermont, you will still need to register as a supplier in the VTBuys System.
• Please create an account in the VTBuys System or log in if you already have one. Once
signed in, you will be able to register as a supplier. For step by step instructions for both
creating an account and registering, you can watch a tutorial video on the registration process
and the logging in process. For additional guidance, you can also register to attend a live
webinar or in-person training session at Vermont APEX Accelerator. Their website is:
https://accd.vermont.gov/economic-development/programs/apex
• Here are some additional useful links:
o Full User Guide for Suppliers:
https://vtbuysprocurement.vermont.gov/document/guide-suppliers-vtbuys
https://vtbuysprocurement.vermont.gov/suppliers-bidders
o Suppliers' Frequently Asked Questions (FAQs):
FAQs
II. GENERAL PROPOSAL PROCEDURES AND REQUIREMENTS:
1. Proposers shall submit their proposals via email to the POC by the due date set forth on the first
page of this RFP. Such submission shall use the subject line “JOC submission for (Insert
proposers name).” The POC will respond via email indicating the RFP has been received.
2. Please make sure all information in the submitted proposal is typed unless otherwise
specified (example signature may be handwritten). Handwritten submissions may be
rejected and returned to the proposer for correction. Typed proposals will ensure that
reviewers can assess and evaluate them properly.
3. The quality of proposals and adherence to solicitation response requirements and/or restrictions
are considered reflective of the manner in which the proposer could be expected to conduct
business and will be given due consideration throughout the evaluation process.
4. Failure to provide all required information, or indications that the proposer did not conform to all
terms as set forth in the RFP and attachments may make the offer non-responsive and may result
in the elimination of the proposer from further consideration for award.
5. Proposals or unsolicited revisions submitted after the specified due date and time may not be
accepted and will be securely disposed of.
6. VTrans reserves the right to request additional clarifying information from the Proposer at any
time to aid in selecting a contractor
III. PROPOSAL FORMAT REQUIREMENTS:
Instruction Description of Requirements
Proposal Page Limits 1. The Proposal shall be no more than ten (10)single sided pages with all
pages sequentially numbered.
Proposal Font 1. Font shall be 12-point, with a minimum of single line spacing.
2. Please make sure all information in the submitted proposal is typed unless
otherwise specified (example signature maybe handwritten). Handwritten
submissions may be rejected and returned to the proposer for correction.
Typed proposals will ensure that reviewers can assess and evaluate them
properly.
3. Except for Charts, Schedules, Exhibits, and other illustrative and graphical
information, all information shall be prepared on 8.5” x 11” white paper.
4. Charts, Schedules, Exhibits, and other illustrative and graphical
information may be on 11” x 17” paper. Each 11”x17” sheet counts as two
(2) 8.5”x 11” sheets.
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Vermont Agency of Transportation FC0003-01
Job Order Contracts Request for Proposal
Instruction Description of Requirements
Proposal Checklist 1. Cover Letter
2. Technical Capability and Experience
3. Business and Management Structure
4. Key Personnel
5. Subcontractors
6. Past Performance and Reference
7. Equipment & Rate Sheet:
8. Contractor and Subcontractor Information.
9. Other Required Documents: The fillable required forms can be found
here: Link
a. Attachment K: Certification of Contractor Consultant Form
b. Attachment L: Certification Regarding Lobbying
c. Attachment M: Debarment and Non-Collusion Certification
d. Attachment N: Contractor's EEO Certification Form
e. Attachment O: Worker Classification Compliance Requirement
f. Attachment P: Executive Order 02-22 Vendor Certification
g. Attachment Q: Executive Order 05 – 16: Climate Change
Considerations in State Procurements Certification
IV. CONTENT OF PROPOSAL:
1. Content of Proposal: The Proposal submission shall include the following information, compiled
into a single PDF and in the following order:
Criteria Description of Requirements
Cover Letter 1. Please include a cover letter that contains, but is not limited to, the following
elements:
a. The proposer’s designated single point of contact, including their name,
title, phone number, and address. This contact must remain consistent
throughout the RFP process.
b. A declaration stating that, to the best of the proposer’s knowledge and
belief, all information contained in the proposal is true and accurate.
c. A statement confirming that the proposer is willing and able to perform
the services described in the RFP.
d. The cover letter must be signed by an authorized representative of the
proposer.
2. This section does count towards the (10) page limit.
Technical Capability and
Experience
1. Please provide a written summary explaining the proposer’s experience
capabilities, and plan for delivering the specified services. This should include
your approach to project management, strategies, tools, and safeguards to
ensure the successful completion of all required services, along with any
additional considerations for VTrans. Include information such as:
a. Number of years of experience.
b. Types of work or projects successfully completed.
c. Any special licenses or certifications held.
d. Experience level of your personnel.
e. Company's safety record, certifications, and training programs.
Page 7 of 8
Vermont Agency of Transportation FC0003-01
Job Order Contracts Request for Proposal
Criteria Description of Requirements
2. This Section should clearly demonstrate how the proposer will deliver timely,
high-quality, compliant, and cost-effective services to meet VTrans needs. The
proposal shall specifically demonstrate:
a. Experience with scheduling work, following instructions, working with
multiple districts, municipalities or State Agencies and maintaining
effective communication.
b. Ability to meet projects on time and within budget.
c. Proposer has the appropriate size and number of equipment needed to
successfully complete projects within the allotted time frame.
3. This section does count towards the (10) page limit.
Business and
Management Structure
1. Provide a description of your organization's size, background, and structure,
along with a list of management personnel by name and title. Indicate which
management personnel will be responsible for delivering services under the
contract and explain how your organization's resources will be utilized.
2. This section should clearly demonstrate a sound organizational structure and
management approach, highlighting positive business ethics, clear lines of
communication between your team and VTrans, active and ongoing
participation of senior executives, a focus on quality assurance, and a
commitment to partnering.
3. This section should clearly show that your organization has the resources and
managerial capability to deliver the required services in a timely and cost-
effective manner.
4. This section does count towards the ten (10) page limit
Key Personnel 1. Please list the names and titles of all personnel assigned to provide
professional services under this contract.
2. Indicate any relevant certifications or special licenses each individual holds.
3. Include resumes of up to two pages for each person.
4. This section should clearly demonstrate key personnel are sufficient in
number, experience, and skill level, to provide high-quality professional
services in a timely and cost-effective manner. As well as commitment to
task/assignments.
5. This section DOES NOT count toward the ten (10) page limit.
Subcontractors 1. Please identify all proposed subcontracts and provide the following
information:
a. The company name of each subcontractor, or the individual name if an
independent contractor.
b. The names of each subcontractor’s principals and/or corporate officers.
c. Resumes of each subcontractor’s key personnel assigned to provide
professional services under the contract, including any relevant
certifications or special licenses.
d. The types of work each subcontractor will perform.
Please note that fully executed sub-agreements must be established for each
subcontractor before they begin any work under this contract. Any changes to or
additions of new subcontractors must follow the same notification and approval
procedures as those for key personnel mentioned earlier. The contractor must
submit a written request to the Contract Manager for any changes or additions.
This request should include justification for the change or addition, along with all
necessary documentation such as resumes of the subcontractor, a description of
their services, and any relevant certifications or special licenses. All
subcontractors that you plan to use under the contract should be included in the
initial proposal.
2. This section DOES NOT count toward the ten (10) page limit.
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Vermont Agency of Transportation FC0003-01
Job Order Contracts Request for Proposal
Criteria Description of Requirements
Past Performance and
Reference
1. Provide details of at least three projects that demonstrate past performance.
These projects should have been completed within the past five years or are
currently in progress, and should be similar in size, scope, complexity, and
contract type to the work described in this RFP.
2. The contact person listed must be able to discuss the proposer’s performance
in both technical and business aspects. VTrans may choose to communicate
directly with the contacts provided at their discretion. The technical proposal
should not include any quoted or summarized comments or recommendations
from evaluations, records, or reports, whether in-state or out-of-state. VTrans
reserves the right to discuss the proposer’s past performance with any VTrans
employee who has experience with the proposer.
3. This section does count towards the ten (10) page limit.
Equipment & Rate Sheet 1. Use the Equipment & Rate Sheet provided by clicking the link: Link
a. Instructions on how to fill out and complete the equipment rate sheet
can be found following the link: Link
b. Please be aware that when you click the link, the Excel document
might be downloaded directly in your web browser. If you encounter
any issues accessing the document, feel free to contact
AOT.JOC@vermont.gov to request that the document be emailed to
you.
c. Submit the completed Equipment & Rate Sheet as an excel file
via email to AOT.JOC@vermont.gov with your proposal
submission
2. Specifying equipment, equipment hourly rate, labor rates, job titles, scope of
work and designated districts. Please consider the following when filling out
your Rate Sheet:
a. Equipment Descriptions: When listing equipment on the Rate Sheet
include the make, model, type, and additional description for each item.
List each attachment for trucks, excavators, etc., separately to ensure
proper selection. For example:
i. Caterpillar Excavator 160.
ii. Caterpillar Excavator 160 with long boom.
iii. Caterpillar Excavator 160 with mulcher head.
b. Mowers and Plows: If you offer services with mowers or plows, include
their make, model, type, and size. For those providing Railroad Services,
specify the railroad-specific equipment, including the make, model, size,
and whether it is equipped with Hi-Rail.
c. Flaggers: Break out flaggers by type, such as Traffic Flaggers, Railroad
Flaggers, etc. If not specified, the same rate will apply to all flagging
types. Flaggers are required for most services and must be listed on the
Rate Sheet
d. Labor: Enter labor rates for individual pieces of equipment in the “Labor
Hourly Rate” column of the Rate Sheet. Labor should not be included for
items, such as message boards or generators, that do not require
continuous labor or operator services. The “Total Hourly Rate” column
will automatically calculate the combined hourly rate for equipment and
labor. For labor-only entries, enter the tradesperson’s job title in the
“Other Equipment Description / Job Title” column and the corresponding
hourly rate in the “Labor Hourly Rate” column.
i. Typically, labor rates should be linked to the labor necessary
for operating the equipment. However, VTrans will permit
contractors to include separate labor rates for roles such as
general laborers and superintendents, though this should not
be considered an exhaustive list of different labor categories
and their rates. We strongly encourage providing a
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Vermont Agency of Transportation FC0003-01
Job Order Contracts Request for Proposal
Criteria Description of Requirements
comprehensive rate that combines both labor and equipment
costs to determine the total hourly rate.
e. Mobilization: Contractors must provide pricing for any trucks and trailers
that will be utilized for mobilization as part of their equipment list and
rates. Listed equipment and labor rates will be utilized by VTrans when
reimbursing contractors for mobilization costs. Do not include a standard
hourly mobilization rate, this will be determined based on the
equipment/labor used to mobilize and time to the particular job site as
listed in the Job Order. The maximum reimbursement for mobilization will
be for the time required to move equipment from the Contractor's location
where equipment is usually housed, to the job site, and back.
f. Equipment Not on the List: If you wish to provide equipment not listed
describe it using the category "Other”.
g. Scope of Work: For each piece of equipment, list all the scope of work
you are prepared to perform. For instance, if you have an excavator,
potential scope of work might include excavation and trucking. You can
choose multiple scope work for a single piece of equipment.
h. Districts: Identify all districts where you will provide equipment and/or
services. The most recent Maintenance District Map can be found here:
https://vtrans.vermont.gov/operations/districts
3. This section does NOT count towards the ten (10) page limit.
Contractor and
Subcontractor Contact
Information:
1. Please provide the following contact information using the specified format. If
the same person fulfills multiple roles, include their name only once. If certain
categories do not apply, such as not having a program, project, or contract
manager, leave those sections blank. If you have additional contact
information not listed, please include it and label it appropriately. You may
have multiple contacts for the same category, such as two finance contacts;
please list them accordingly.
2. Contactor:
Person Authorized to enter into an Agreement:
Name: (P): (E):
Program or Project or Contract Manager:
Name: (P): (E):
Financial Contact:
Name: (P): (E):
3. Subcontractor: Please provide the following Subcontractor Contact
Information:
Person Authorized to enter into an Agreement:
Name: (P): (E):
Program or Project or Contract Manager:
Name: (P): (E):
Financial Contact:
Name: (P): (E):
This section DOES NOT count toward the ten (10) page limit.
Page 10 of 11
Vermont Agency of Transportation FC0003-01
Job Order Contracts Request for Proposal
Criteria Description of Requirements
Other Required
Documents:
1. Please complete the following forms in their entirety. The below forms does
NOT count towards the 10 page limit.
2. The fillable required forms can be found here: Link
a. Attachment K: Certification of Contractor Consultant Form
b. Attachment L: Certification Regarding Lobbying
c. Attachment M: Debarment and Non-Collusion Certification
d. Attachment N: Contractor's EEO Certification Form
e. Attachment O: Worker Classification Compliance Requirement
f. Attachment P: Executive Order 02-22 Vendor Certification
g. Attachment Q: Executive Order 05 – 16: Climate Change
Considerations in State Procurements Certification
h. Attachment E: Contract Provisions for Federal-Aid
Construction FHWA1273
i. Attachment F: Standard Federal EEO Construction
Contract Specifications
j. Attachment G: General Terms and Conditions for
Contracts for Services
k. Attachment H: Wage Rates for Federal-Aid Projects
(Link Only; see http://vtranscivilrights.vermont.gov/ for
current rates)
V. PROPOSAL EVALUATION CRITERIA:
1. The Review Committee will evaluate the Technical and Price proposals based on the criteria
given below. The total points available for each criteria category and criterion are provided
below with a maximum of 50 points possible. Proposals will be evaluated best on Best Value.
The committee consists of VTrans employees from different Departments and Bureaus, and
may include external stakeholders. VTrans reserves the right to convene a scoring meeting
with the Review Committee to finalize the selection of a Contractor. VTrans reserves the right
to request additional clarifying information from the Proposer at any time to aid in selecting a
contractor
Category Proposal Evaluation Criteria Evaluation
(points)
Cover Letter To the extent that the information provided
demonstrates the proposer's general understanding,
interest, commitment, and overall intended approach
to performing the services specified in the RFP
5
Technical Capability and
Experience
To the extent that the information provided in the
proposal is responsive and that the proposer will
deliver timely, high-quality, compliant, and cost-
effective services to meet VTrans needs.
10
Business and Management
Structure
To the extent that the information provided in the
proposal is responsive and that the proposer has the
resources and managerial capability to provide the
required services in a timely, cost-effective manner.
5
Key Personnel To the extent that the information provided in the
proposal is responsive and that key personnel are
sufficient in number, experience, and skill level, to
provide high-quality professional services in a timely
and cost-effective manner.
5
Page 11 of 12
Subcontracts Pass/Fail
Past Performance and Reference The extent to which the information provided in the
proposal is responsive and allows VTrans to assess
10
Category Proposal Evaluation Criteria Evaluation
(points)
the qualifications and experience of the proposer on
similar projects.
Equipment & Rate Sheet The rates provided will be assessed for
reasonableness, realism, and competitiveness. The
rates submitted in the Rate Sheet will be binding for
work at the Job Order level. These rates will remain in
effect for the remaining term of the Contract,.
VTrans reserves the right to permit rate revisions
during this initial term, and any changes will be
communicated effectively to the awarded contractors.
15
Contractor and Subcontractor
Contact Information:
Pass/Fail
Other Required Documents: Please note: Executive Order 05-16: Climate Change
Considerations in State Procurements Preference.
Businesses who demonstrate business practices that
promote clean energy and address climate change as
identified in the Certification may be given preference.
Pass/Fail
Total 50
VI. RIGHTS AND OBLIGATIONS OF VTRANS:
1. All proposals become the property of AOT upon submission. The cost of preparing, submitting
and presenting a proposal is the sole expense of the Proposer. Unselected proposals shall be
securely disposed of at AOT’s discretion. AOT reserves the right to reject any and all proposals
received as a result of this solicitation, to negotiate with any qualified source, to waive any
formality and any technicalities or to cancel this RFP in part or in its entirety if it is in the best
interest of AOT. This solicitation of proposals in no way obligates AOT to award a contract
2. Exceptions to Terms and Conditions: The proposer must state in the proposal any exceptions
taken to the terms and conditions in this RFP. For each exception the proposer shall identify the
term or condition, state the reason for the exception, and provide any other information
concerning the exception. Such exceptions, deviations or conditional assumptions may, however,
result in rejection of the proposal as unresponsive. Failure to note exceptions when responding to
the RFP will be deemed to be acceptance of the State contract terms and conditions. If
exceptions are not noted in the response to this RFP but raised during contract negotiations, the
State reserves the right to cancel the negotiation if deemed to be in the best interests of the State
3. No Assumption of Liability: By submitting a Proposal, a potential contractor specifically waives
the right to bring any action or proceeding against VTrans for the reimbursement of all or part of
the costs incurred or alleged to have been incurred by parties considering a response to and/or
responding to this RFP. All such costs shall be borne solely by each Proposer and its team
members.
4. Statement of Rights: The State shall have the authority to evaluate Responses and select the
Bidder(s) as may be determined to be in the best interest of the State and consistent with the
goals and performance requirements outlined in this RFP. The State of Vermont reserves the right
to obtain clarification or additional information necessary to properly evaluate a proposal. Failure
of bidder to respond to a request for additional information or clarification could result in rejection
Page 12 of 13
Vermont Agency of Transportation FC0003-01
Job Order Contracts Request for Proposal
of that bidder's proposal. To secure a project that is deemed to be in the best interest of the State,
the State reserves the right to accept or reject any and all bids, in whole or in part, with or without
cause, and to waive technicalities in submissions. The State also reserves the right to make
purchases outside of the awarded contracts where it is deemed in the best interest of the State.
a. Best and Final Offer (BAFO). At any time after submission of Responses and prior to
the final selection of Bidder(s) for Contract negotiation or execution, the State may
invite Bidder(s) to provide a BAFO. The state reserves the right to request BAFOs
from only those Bidders that meet the minimum qualification requirements and/or
have not been eliminated from consideration during the evaluation process.
b. Presentation. An in-person or webinar presentation by the Bidder may be required by
the State if it will help the State’s evaluation process. The State will factor information
presented during presentations into the evaluation. Bidders will be responsible for all
costs associated with providing the presentation.
VII. PROTESTS:
1. This section outlines the exclusive protest remedies for the RFP and procurement process. By
submitting a proposal, each Proposer acknowledges these limitations, waives other rights, and
agrees that protest decisions are final. These terms are part of the RFP in exchange for the
Proposers' agreement.
2. Written Protests: Protests must be submitted in writing to the VTrans POC listed in the RFP.
Protests not submitted within the specified time limits are void. Before filing, proposers must
discuss the protest informally with the VTrans POC to resolve issues. VTrans may choose to
discuss or accept written submissions before making a decision, but no formal hearing will occur.
3. Protest Requirements: Protests must include the proposer’s contact details, alleged errors by
VTrans, the relief sought, any request to submit additional evidence, and representation details, if
applicable. VTrans may decide whether to delay the procurement process due to a protest.
4. RFP Protests: Protests regarding the RFP must be filed within ten working days of knowing the
protest grounds, but no later than the Proposal Due Date, unless the proposer was unaware of
the facts. Failure to protest within this period waives the right to protest the RFP terms or process.
5. Pre-Award Protests: If a protest is filed before the award, VTrans will decide whether to delay
the Notice of Intent to Award until the protest is resolved, unless otherwise required by law.
6. Award Protests: Protests must be filed within five working days after the Notice of Intent to
Award. Missing this deadline waives the right to protest.
7. Protest Determination: No hearing is provided unless deemed necessary by the Secretary of
Transportation or their designee. A written decision will be issued within ten working days of
receiving the protest. If a protest is valid, the Secretary may take remedial actions, such as
revising decisions or issuing a new RFP. The Secretary’s decision is final.
VIII. CONFLICT OF INTEREST:
1. State and federal laws define conflicts of interest and competitive advantages, which may include:
a. An organization or individual hired by VTrans to assist in developing instructions or evaluation
criteria for the project.
b. An organization or individual with a current or past contract with VTrans for planning,
environmental, engineering, or technical work that gives them a competitive edge because the
work is not available to all proposers before the procurement process.
2. Proposers must ensure their team members identify any potential conflicts or competitive
advantages related to this procurement and the Construction Contract. If identified during the
selection process or before awarding the Contract, the proposer must email the relevant
information to the Point of Contact listed in the RFP within 24 hours.
3. VTrans reserves the right to determine conflicts of interest on a project-specific basis. VTrans may
mitigate conflicts or advantages by disclosing relevant work products. If documents are
proprietary under Vermont law, the proposer or design-builder can choose to waive this
protection. Refusal to disclose may result in a determination of conflict or competitive advantage.
IX. CONFIDENTIALITY:
X. Proposers are hereby expressly directed not to include any confidential information in their proposal
submissions, except as specifically identified in this RFP. By submitting a proposal in response to this
RFP, Proposers acknowledge and agree to abide by the terms and conditions outlined in this
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Vermont Agency of Transportation FC0003-01
Job Order Contracts Request for Proposal
document, including the prohibition on submitting confidential information. This prohibition reduces
the burden on the State while preventing Proposer- confidential information from entering the public
record. All Proposals received will become part of the contract file and will become a matter of public
record, and may be disclosed to the public in accordance with the Vermont Public Records Act, 1
V.S.A. § 315 et seq. If the RFP proposal documents include material that is considered by the
proposer to be proprietary and confidential under 1 V.S.A. § 315 et seq., the proposer shall submit a
cover letter that clearly identifies each page or section of the proposal that it believes is proprietary
and confidential. The proposer shall also provide in their cover letter a written explanation for each
marked section explaining why such material should be considered exempt from public disclosure in
the event of a public records request, pursuant to 1 V.S.A. § 317(c), including the prospective harm to
the competitive position of the proposer if the identified material were to be released. Additionally, the
proposer must include a redacted copy of its response for portions that are considered proprietary
and confidential. Redactions must be limited so that the reviewer may understand the nature of the
information being withheld. It is typically inappropriate to redact entire pages, or to redact the
titles/captions of tables and figures. Under no circumstances can the entire response be marked
confidential, and the State reserves the right to disqualify responses so marked.
XI. CONTRACT AWARD:
1. Business Registration: The Contractor awarded a contract shall, upon notification of award,
apply for registration with the Vermont Secretary of State's Office to do business in the State of
Vermont, if not already so registered. AOT will not process the contract until the Contractor is
registered with the Secretary of State’s office. The registration form may be obtained from the
Vermont Secretary of State, 128 State Street, Montpelier VT 05609-1101. The telephone number
is 800-439-8683. Registration can be completed online at:
https://bizfilings.vermont.gov/homepage
2. Insurance: The Contractor shall submit to AOT a certificate of insurance showing that minimum
coverages are in effect. The certificate must be submitted to the office of Contract Administration
prior to execution of the agreement. No work may be performed for any AOT contract and/or
Notice to Proceed, including mobilization, without compliant insurance being on file at AOT
Contract Administration. It is the responsibility of the Contractor to maintain current certificates of
insurance on file with the State through the term of the contract. Workers’ Compensation: With
respect to all operations performed, the Contractor shall carry worker’s compensation insurance in
accordance with the laws of the State of Vermont. For information on the appropriate insurance
coverage, please visit the following link: https://aoa.vermont.gov/document/insurance-
specifications-0
NOTE: In the case of out-of-state Proposers, the proposer’s workers’ compensation insurance
carrier must be licensed to write workers’ compensation for all work that will be conducted within
Vermont and so noted on the Certificate of Insurance
3. Debrief: After
- Enriched
- Yes
- Pdf Pages
- 106
- Vtrans Id
- FC0003
- Categorized By
- llm
- Questions Due Raw
- 10/30/2026 by 11:00AM
Vermont Agency of TransportationIssuing agency·Vermont·via a public procurement portal