- Docs
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- CHESTER REGM2345 & CHESTER REGM2346
- Label
- TMP Checklist - 23G759
- Label
- TMP Checklist - 23G760
- Kind
- construction
- Due Raw
- 10/9/2026
- Pdf Docs
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- VERMONT CA-96
Contract Number: C03285
Contract Name: CHESTER REGM2345 & CHESTER REGM2346
VERMONT
AGENCY OF TRANSPORTATION
PROPOSAL
STANDARD SPECIFICATIONS FOR CONSTRUCTION
DATED 2024 SHALL APPLY TO THIS CONTRACT
SPECIAL PROVISIONS
SCHEDULE OF ITEMS
ELECTRONIC BID BOND to be submitted in the amount of 5% of the Contractor's bid.
BIDDING PROCEDURE
Bid Proposals will not be read unless accompanied by an electronic bid bond, and they may be rejected as
irregular if they are not in compliance with Agency specifications.
NOTE: All bid proposals shall be properly filled out and submitted electronically utilizing iCX Web
System services.
VTrans Mission and Vision
Through excellent customer service, provide for the safe and efficient movement of people and goods.
A safe, reliable, and multimodal transportation system that grows the economy, is affordable to use and
operate, and serves vulnerable populations.
Cover Page Proposal ____________________________________________________________ 1
Table of Contents _______________________________________________________________ 2
Project Special Provisions ________________________________________________________ 3
404 Corps of Engineers Permit - 23G760 ____________________________________________ 18
404 Corps of Engineers Permit - 23G759 ____________________________________________ 56
FEMA General Provisions ________________________________________________________ 94
FEMA - Byrd Anti Lobbying Act Certification of Compliance Form _______________________ 103
Bidding Requirements and Conditions ______________________________________________ 105
DBE Policy Required Contract Requirements CR110 - 2026 _____________________________ 117
Attachment C - Standard State Contract and Grant Provisions Rev 2-13-26 _________________ 122
USDOT Standard Title VI Nondiscrim Assurances Appendix A and E _____________________ 132
Standard Federal EEO Construction Contract Specifications _____________________________ 135
Contractor EEO Certification Form - CA109 _________________________________________ 142
Vermont AOT Certificate of Compliance - CA271 _____________________________________ 143
Vermont AOT Minimum Labor and Truck Rates - CA101 _______________________________ 147
Commodity Index Prices CA170 - Spec Book 2024 ____________________________________ 148
Proposal Schedule of Pay Items ____________________________________________________ 149
Chester REGM2345; Chester REGM2346
PIN Number(s): 23g759; 23g760 Advertised September 16, 2026
Vermont Agency of Transportation Page 1
SPECIAL PROVISIONS
1. NOTICE TO BIDDERS – CONTRACT COMPLETION DATE. This Contract shall be completed
on or before October 15, 2027.
2. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS. The Contractor is hereby
notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3rd, 2022, the
purchase of Russian-sourced goods and goods produced by Russian entities (defined as institutions
or companies that are headquartered in Russia or have their principal place of business in Russia)
is prohibited. The awarded Contractor must fill out and sign the Executive Order 02-22 Vendor
Certification as part of Contract awarding process.
3. NOTICE TO BIDDERS – ELECTRONIC DOCUMENT MANAGEMENT. The Contractor is
hereby notified that the Contractor, their subcontractors, and suppliers shall create both a Doc
Express and an iCXWeb account. The Contractor shall use these applications for collection and
management of electronic documents. Doc Express can be accessed at the following link:
https://docexpress.com. iCXWeb can be accessed at the following link:
vtrans.exevision.com/icx/Index.aspx.
All costs associated with the use of Doc Express and iCXWeb will be considered incidental to
Item 635.1100, Mobilization/Demobilization. The State will manage the applications including
Contract setup upon Contract execution.
To create an account and for more information regarding the use of Doc Express see the
information at the following link:
https://outside.vermont.gov/agency/vtrans/external/docs/construction/Contracting/DocExpressOv
erviewforContractors.docx
To create an account and for more information regarding the use of iCXWeb see the information
at the following link: https://vtrans.vermont.gov/icx.
4. NOTICE TO BIDDERS – CONTACT WITH THE AGENCY. From the time of advertising until
the actual bid opening for this Contract, all prospective Contractors, subcontractors, and suppliers
shall direct all inquiries related to this Contract solely to the Agency's Contract Administration
Section at AOT.ConstructionContractingInquiry@vermont.gov.
The deadline for submitting inquiries related to this Contract is 4:30 p.m. Eastern Time on
September 30, 2026. Inquiries received prior to this time will receive a response from the Agency.
Inquiries received after this time may receive a response at the Agency’s discretion.
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 2
5. NOTICE TO BIDDERS – OTHER SPECIFICATIONS AND CONTRACT REQUIREMENTS.
404 Corps of Engineers Permit – 23G760
404 Corps of Engineers Permit – 23G759
FEMA General Provisions
Certification Regarding Byrd Anti-Lobbying Form
Vermont Agency of Transportation Bidding Requirements and Conditions
Disadvantaged Business Enterprise (DBE) Policy Contract Requirements – CR-110
Attachment C – Standard State Provisions for Contracts and Grants
USDOT Standard Title VI Nondiscrimination Assurances Appendices A and E
Standard Federal Equal Employment Opportunity Construction Contract Specifications – CA26
Contractor Equal Employment Opportunity Certification Form – CA109
Vermont Agency of Transportation Certificate of Compliance – CA271
Vermont Agency of Transportation Minimum Labor and Truck Rates – CA101
Commodity Index Prices – CA170
Schedule of Pay Items
6. NOTICE TO BIDDERS – FEMA DOCUMENT SUBMITTALS REQUIRED BEFORE
BIDDING. The Contractor is hereby notified that they must prepare and submit the following
documents, which are included in the proposal, as part of their request for Contract-specific
prequalification. If a Contractor fails to submit these documents as specified below, they will not
be approved to bid on this Contract. These documents are mandated as part of the FEMA Contract
Provisions Guide Navigating Appendix II to Part 200-Contract Provisions for Non-Federal Entity
Contract Under Grants Division Version 2, Effective October 1, 2024 (FI-207-21-0001). The
Contactor shall fill in and sign the last page of the form.
(a) CERTIFICATION REGARDING BYRD ANTI-LOBBYING FORM. The Contactor
shall fill in and sign the last page of the form.
7. NOTICE TO BIDDERS – NEW PREQUALIFICATION FORM. The Contractor is hereby
notified that the Agency is required by the U.S. Department of Transportation to develop and
maintain a list of information about all firms that bid on federally funded Contracts in accordance
with 49 C.F.R. § 26.11. The Agency has developed a new electronic form to collect this
information. The Contractor shall fill out this form as part of their project-specific prequalification
for every Contract that they bid on. A link to this form is provided in the prequalification form
available through iCX and the Agency’s website.
8. NOTICE TO BIDDERS – DAVIS-BACON. U.S. Department of Labor Davis-Bacon wage rates
are not applicable to this Contract.
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 3
9. NOTICE TO BIDDERS – GENERAL SPECIAL PROVISIONS. The Contractor is hereby
notified that the most recent General Special Provisions in effect on the date of advertisement shall
apply to this Contract. The General Special Provisions may be found at the following address:
https://vtrans.vermont.gov/highway/construct-material/construct-services/pre-
contractspecifications/vermont/2024
10. NOTICE TO BIDDERS – STANDARD DRAWINGS. The Vermont Agency of Transportation
Standard Drawings listed on the Index of Sheets are not included in the plan set, but may be found
at the following address:
https://resources.vtrans.vermont.gov/resources/cadd/VAOTconSTD_Name.xml?_gl=1*6cpy62*
_ga*MTU5MTQ3NTcyNi4xNzIwMjM5NjI0*_ga_V9WQH77KLW*czE3NTI3NTYyMzQkbzE
3NCRnMSR0MTc1Mjc1NjkwMyRqNjAkbDAkaDA.
11. NOTICE TO BIDDERS – INFORMATIONAL DOCUMENTS. The Contractor is hereby notified
that the following informational documents for this Contract are available on iCXWeb and the
VTrans Bid Opportunities website. These documents are being provided during the bid solicitation
period for informational purposes only.
(a) Traffic Management Plan (TMP) Checklist – REGM2345
(b) Traffic Management Plan (TMP) Checklist – REGM2346
12. NOTICE TO BIDDERS – SURFACE WATER WITHDRAWAL. The Contractor is hereby
notified that the Vermont state law, Act 135 of 2022, requires any person withdrawing surface
water (as defined in 10 V.S.A. § 1002 (20)) to register with and report the water withdrawal and
usage to the Vermont Department of Environmental Conservation beginning January 1, 2023.
Guidance can be found here: https://dec.vermont.gov/watershed/rivers/streamflow-protection/act-
135-surface-water-withdrawal-registration-and-reporting
13. NOTICE TO BIDDERS – ENVIRONMENTAL COMMITMENTS (REGM2345 & REGM2346).
(a) Invasive Material. If invasive species are delineated on the Plans or found in the project
area and confirmed by the Engineer, the invasive species, and any soil excavated from
areas that contained the invasive species, will be termed invasive material.
The Contractor shall handle the invasive material in accordance with the VTrans State
Highway System Roadside Terrestrial Invasive Plants Best Management Practices
(BMPs). The Contractor shall stockpile the invasive material separately from other soil
stockpile areas. A ground barrier and perimeter containment system shall be in place
around the area intended for stockpiling the invasive material. Equipment shall be cleaned
of all soil and plant matter prior to arriving on site in accordance with Subsection 107.06.
The equipment used for excavation and transport of invasive material shall be cleaned of
all soil and plant matter before being used for work in other areas in accordance with the
BMPs.
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 4
To the extent possible, invasive material shall be reused on site. Invasive material shall
only be reused on site in areas where the presence of the invasive species were clearly
evident. If there is an excess of invasive material, it shall be wasted in accordance with the
BMPs.
The cost of excavating invasive material will be paid for under the appropriate Contract
excavation items. When invasive species are delineated on the Plans, the additional cost
for handling invasive material, following the BMPs, cleaning equipment, and wasting
excess invasive material will be incidental to all other Contract items. When invasive
species are not delineated on the Plans, and compensation is not otherwise provided for in
the Contract, the work of handling invasive material, following the BMPs, cleaning
equipment, and wasting excess invasive material will be considered extra work in
accordance with Subsection 104.03 and will be paid for in accordance with Subsection
109.06.
(b) National Historic Preservation Act (artifacts). Stop Work if archaeological deposits (for
example Indian pottery, stone tools, shell, old house foundations, old bottles) are
found/uncovered during construction. VTrans and/ or the contractor must immediately stop
all work in the vicinity of the find, take reasonable measures to avoid or minimize harm to
the finds, secure all archaeological finds (without removing them), and restrict access to
the area of the find. VTrans and/ or the contractor must immediately report the
archaeological discovery to the State Emergency Management Agency and the FEMA
Regional Environmental Officer Mary Shanks, 617-901-2204. FEMA will determine the
next steps.
(c) National Historic Preservation Act (human remains). Stop Work if human remains are
discovered. VTrans and/ or the contractor must immediately stop all work in the vicinity
of the discovery and take reasonable measures to avoid or minimize harm to the remains,
project all human remains discoveries, and restrict access to discovery sites. VTrans and/
or the contractor must follow all state laws associated with the discovery of human remains,
including immediately notifying the proper authorities. Violation of state law will
jeopardize FEMA funding for this project. VTrans and/ or the contractor will inform the
Office of the Chief Medical Examiner, the State Archaeologist, the State Emergency
Management Agency, and the FEMA Regional Environmental Officer Mary Shanks, 617-
901-2204. FEMA will consult with the SHPO and Tribes, if remains are of tribal origin.
Work in the vicinity of the discovery(s) may not resumeuntil consultation is completed and
appropriate measures have been taken to ensure that the project is compliant with the
National Historic Preservation Act and the Native American Graves Protection and
Repatriation Act.
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 5
(d) National Historic Preservation Act (Inadvertent Effects to Structures – REGM2345 only).
Stop Work if any unanticipated damage, alteration, collapse, or demolition (complete or
partial) occurs to any structure over 45 years of age during construction. VTrans and/ or
the contractor shall immediately stop all work in the vicinity of the damage and take
reasonable measures to avoid or minimize additional harm to the structure and make it safe
and secure. For Example, structures include, but are not limited to culverts, bridges, stone
walls [including those along water channels], and buildings) that are over 45 years of age
within or adjacent to the project area. As soon as possible VTrans and/ or the contractor
shall report the unanticipated impact to structures to the State Emergency Management
Agency and the FEMA Regional Environmental Officer Mary Shanks, 617-901-2204;
FEMA will determine the next steps.
(e) National Historic Preservation Act (borrow sources): All borrow or fill material must come
from pre-existing stockpiles, material reclaimed from maintained roadside ditches
(provided the designed width or depth of the ditch is not increased), or commercially
procured material from a source existing prior to the event. For any FEMA-funded project
requiring the use of a non-commercial source or a commercial source that was not
permitted to operate prior to the event (e.g., a new pit, agricultural fields, road ROWs, etc.)
in whole or in part, regardless of cost, VTrans and/ or the contractor must notify FEMA
and VEM prior to extracting material. FEMA must review the source for compliance with
all applicable federal environmental planning and historic preservation laws and executive
orders prior to VTrans and/ or the contractor commencing borrow extraction. Consultation
and regulatory permitting may be required. Non-compliance with this requirement may
jeopardize receipt of federal funding. Documentation of borrow sources utilized is required
at closeout.
(f) National Historic Preservation Act (staging and access). Staging of equipment and
materials and temporary access routes including, but not limited to, routes between staging
and work areas shall take place on existing hardened surfaces such as paved or gravel
roadways or parking lots. If additional staging areas or access routes are to be established
on non-hardened surfaces, VTrans and/ or the contractor must notify FEMA prior to
construction or use. FEMA must review the staging area(s) and/or access route(s) for
compliance with all applicable federal environmental planning and historic preservation
laws and executive orders. Non-compliance with this requirement may jeopardize receipt
of federal funding. Documentation in the form of photographs showing the staging and
temporary and permanent access areas in use and shortly after construction is complete is
required at closeout.
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 6
(g) EO11988: VTrans and/ or the contractor must meet Vermont Flood Hazard and River
Corridor (FHARC) General Permit standards. Existing ground elevations at the staging or
construction areas shall not be permanently altered. Construction materials must not be
stored within the mapped floodway. VTrans and/ or the contractor must assure that all
excess construction and waste materials are removed at project completion to preserve
floodplain storage and the staging area must be restored at the conclusion of construction
within a maximum of 180 days. Prior to project closeout, photographic documentation that
the staging area has been cleared must be forwarded to the Vermont Emergency
Management and FEMA for inclusion in the administrative record.
(h) Archaeology: If ground disturbing activities occur during construction, VTrans and/ or the
contractor will monitor ground disturbance and if any potential archeological resources are
discovered, will immediately cease construction in that area and notify the State and
FEMA.
14. NOTICE TO BIDDERS – UTILITIES (REGM2345 & REGM2346). Existing aerial facilities,
owned by Green Mountain Power, and Vermont Telephone Company will not require adjustment.
The Contractor is cautioned to protect these facilities from damage.
Contacts for the above listed companies are as follows:
Green Mountain Power Greg Heaton (802) 770-0134
Vermont Telephone Company Judith Paton (802) 289-2104
There are areas of underground utilities that may require additional locating beyond normal dig
safe measures. The Contractor is advised that exploratory excavation to locate existing
underground facilities may be necessary to protect these facilities from damage. Where approved
by the Engineer, these utilities shall be located and/or exposed by methods such as air/vacuum
excavation and/or hand digging to determine their exact location. This exploratory work shall be
classified as Trench Excavation of Earth, Exploratory and payment shall be through Pay Item
204.2200, Trench Excavation of Earth, Exploratory (N.A.B.I.).
Employees or agents of the owners of the utility facilities are to be allowed free and full access
within the project limits with the tools, materials, and equipment necessary to install, operate,
maintain, place, replace, relocate, and remove their facilities.
There will be no extra compensation paid to the Contractor for any inconvenience caused by
working around and with the utility facilities owners, or their facilities.
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 7
Vermont Statutes Annotated, Title 30, Chapter 86 (“Dig Safe”) requires notice to Dig Safe before
starting excavation activities. The Contractor must telephone Dig Safe at 811 at least 72 hours
(excluding Saturdays, Sundays and legal holidays) before, but not more than 30 days before,
starting excavation activities at any location. In addition, before excavation and/or pavement
grinding in or on the state highway right-of-way, the Contractor must contact the Agency’s Traffic
Signal Superintendent, Dan Ertel, to obtain/verify the location of Agency’s underground utility
facilities or to confirm the absence of such facilities. Dan can be reached at (802) 343-2188.
The Contractor is advised that many towns are not members of Dig Safe. It is the Contractor’s
responsibility to check with the towns prior to excavation and it shall protect and restore any
utilities damaged within the project limits as set forth in Subsection 107.12 Protection and
Restoration of Utilities and Services.
Should the Contractor desire additional adjustments of the utility facilities for his/her convenience,
proper arrangements shall be made in conformance with Subsection 105.09 of the Standard
Specifications for Construction.
All Contractors, subcontractors or material suppliers involved in any project-related activity shall
comply with all applicable codes and regulations related to working around live electrical lines;
including, but not limited to maintaining the required minimum clear distance from an electrical
utility facility. The Contractor’s Competent Safety Officer shall be well versed in OSHA and
VOSHA regulations and shall be capable of implementing a plan to conform to these regulations
during prosecution of work.
15. NOTICE TO BIDDERS – RAILROAD SPECIAL PROVISIONS (REGM2345 & REGM2346).
(a) Indemnification; Railroad Protective Liability Insurance. All Contractors hired by the State
pursuant to this Agreement to indemnify and save harmless the Operating Railroad, the
State, their successors and assigns, and their agents and employees, against all loss, cost,
damage and expense, including (but not limited to) damage to Operating Railroad property,
or the property of others, injury or death to Operating Railroad employees or to others due
directly in any way to the work done by the Contractor while working within or adjacent
to the railroad right-of---way during the construction of this Project, as covered by this
Agreement. In this connection, the State will require its Contractors to secure policies of
insurance in the name of the Operating Railroad and the State providing railroad protective
liability coverages of $2,000,000.00 per occurrence and $6,000,000.00 in the aggregate, or
such maximum amount as specified by 23 C.F.R. Part 646 (“Railroads”), Subpart A
(“Railroad-Highway Insurance Protection”) as specified in Subsection 103.04(d) of the
latest edition of the Vermont Agency of Transportation’s Standard Specifications for
Construction in effect on the date of the advertisement for bids. Named insured shall be
the Operating Railroad and the State of Vermont.
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 8
(b) Additional Insurance. All Contractors hired by the State pursuant to this Agreement shall
secure Contractor’s Liability Protection Insurance providing bodily injury liability
coverage that meets or exceeds the minimum amounts as specified in Subsection 103.04(b)
of the latest edition of the Vermont Agency of Transportation’s Standard Specifications
for Construction in effect on the date of the advertisement for bids.
(c) General Statement of Conditions Causing Railroad Hazards.
(1) Scope. Provisions for safeguards to the property and operations of Railroad during
construction by the State’s Contractor.
(2) General. The Contractor shall meet all requirements as specified in Section 632 and
Subsection 104.04(b) of the latest edition of the Vermont Agency of
Transportation’s Standard Specifications for Construction in effect on the date of
the advertisement for bids.
The Contractor shall reimburse the Railroad for all necessary flagging and
inspection services required by these specifications. Final settlement with the
Contractor shall be contingent on certification that the Railroad has been
reimbursed.
The Contractor will install, maintain and remove any temporary crossings, if
required, at the expense of the Contractor.
(3) Train Delays/Liquidated Damages. The Contractor shall pay liquidated damages to
the Operating Railroad as specified in Section 199 of the latest edition of the
Vermont Agency of Transportation’s Standard Specifications for Construction in
effect on the date of the advertisement for bids. The Operating Railroad shall notify
the Engineer immediately if a train delay has occurred. The Operating Railroad
shall contact the Engineer in writing within 24 hours of the delay occurring to begin
the delay documentation process. If VTrans notes a delay and the Operating
Railroad has not begun the documentation process, the Engineer will contact the
Rail Director to initiate the documentation process. The Engineer will work with
the Operating Railroad to verify the duration and details of the delay. The Operating
Railroad shall, within thirty (30) calendar days of the delay, provide the Engineer
an invoice addressed to the Agency outlining the details of the delay. After the
documentation is received and approved for payment, the Engineer will initiate the
payment process in the next biweekly estimate. The amount owed to the Operating
Railroad will be deducted from the amount due to the Contractor from the State and
will be paid to the Operating Railroad within 30 calendar days after the delay
documentation has been finalized.
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 9
TABLE 1 – RAILROAD DELAY PENALTIES
Type of Delay Description Damages
Initial Each delay that does not exceed a
maximum duration of five minutes per train $4,000.00
Incremental Each additional delay that extends beyond
five minutes to 20 minutes per train $2,000.00
Successive Each additional 15-minute period of time
delay per train $1,500.00
TABLE 2 – EXAMPLE LIQUIDATED DAMAGES CALCULATION
Example of Liquidated Damages for a 65-minute Delay
Minutes of Delay Added Cost Total Time Past Work Window
First 5 minutes $4,000.00 5 minutes
First 20 minutes $2,000.00 20 minutes
An additional 15
minutes $1,500.00 35 minutes (20+15)
An additional 15
minutes $1,500.00 50 minutes (35+15)
An additional 15
minutes $1,500.00 65 minutes (50+15)
$10,500.00 Total for a 65-minute delay
(4) Hazards. For emergency use only, immediately call 888-265-2735.
An operating track shall be considered fouled and subject to hazard when any object
or operation is brought closer than twenty-five (25) feet to the centerline of the
tracks.
A signal line or communication line shall be considered fouled and subject to
hazard when any object is brought closer than four (4) feet to any wire of the line.
An electrical supply line shall be considered fouled and subject to hazard when any
object is brought closer than ten (10) feet to any wire of the line.
Cranes, trucks, power shovels or any other equipment shall be considered as fouling
a track, signal line, communication or electric supply line when working in such a
position that failure of equipment with or without load could foul the track, signal
line, communication or electric supply line. None of these or similar operations
shall be carried on during the approach or passing of a train.
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 10
In the construction of staging, false work or forms, the Contractor shall maintain a
minimum vertical clearance of twenty-two (22) feet above the top of high rail and
a minimum side clearance of twenty-five (25) feet from the center line of track
during the approach or passing of a train.
(d) Periods During Which the State’s Contractor Shall Have Exclusive and Uninterrupted
Access to the Railroad Right-Of-Way. The Operating Railroad grants the State and/or the
State’s Contractor the right of entrance to the railroad right-of-way so that the Project
fieldwork may be completed between March 1, 2027 and December 31, 2027. The
temporary rights shall include exclusive and uninterrupted occupancy of the railroad right-
of-way to access the Project during the following time segments:
(1) (2) Two 60-hour closures at the discretion of the Railroad.
The Contractor is hereby advised that the Operating Railroad’s schedule is subject to
revision. It is not the intention of the Operating Railroad to interrupt any defined occupancy
period events during the contract period. However, in the event of extraordinary
circumstances, the Operating Railroad may request passage of train(s) through the project
limits, in which case, the Contractor will receive verbal notice from the Operating Railroad
at least sixty (60) minutes prior to the train’s arrival. The Contractor shall allow train
passage and shall not be reimbursed for any incurred expense. Furthermore, no Liquidated
Damages will be assessed the Contractor for any delays occurring within this exclusive and
uninterrupted access period.
(e) Periods During Which the State’s Contractor Shall Have Non-Exclusive and Interruptible
Access to the Railroad Right-Of-Way. The Operating Railroad grants the State and/or the
State’s Contractor right of entrance to the railroad right-of-way so that the Project
fieldwork may be completed between March 1, 2027 and December 31, 2027. The
temporary rights shall include non-exclusive and interruptible occupancy of the railroad
right-of way. The State’s Contractor must confirm temporary work windows with the
Operating Railroad prior to scheduling the work. Temporary work windows shall be non-
exclusive and interruptible occupancy of the railroad right-of-way to access the Project
during the following time segments:
(1) Monday through Sunday 0001 hrs until 2359 hrs each day.
The Contractor is hereby advised that the Operating Railroad’s schedule is subject to
revision. It is not the intention of the railroad to interrupt any defined occupancy period
events during the contract period but from time to time it may be necessary to allow passage
of a train(s) through the project limits. The Contractor will receive verbal notice
communicated by the Operating Railroad at least sixty (60) minutes prior to the train’s
arrival. The Contractor shall allow train passage and shall not be reimbursed for any
incurred expense.
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 11
While additional periods of exclusive and non-exclusive track occupancy may be available,
the Operating Railroad does not make any representations to the State as to such
availability. The specified non-exclusive and interruptible occupancy intervals will be
subject to revision.
(f) Vermont Rail System Flagging Service Rates.
(1) Contractor shall request flagger services at least ten days prior to mobilization date.
(2) Flagger time begins and ends at assigned Vermont Rail System (VRS) Terminal.
(3) Cancellation or modification of flagging services assignment must be submitted in
writing and received by VRS at least twenty-four hours prior to start of assigned
time.
(4) Weekday Rates (Monday through Friday):
a. Regular (up to eight (8) hours/day) $88.00 per hour
b. Overtime (after eight (8) hours) $113.00 per hour
c. Hourly rates include all associated expenses
(5) Weekend (Saturday through Sunday) and Holiday Rates (Holiday schedule per The
State’s labor contract):
a. Per each hour employed $140.00 per hour
b. Mileage: Per GSA published rate at time of advertisement for bids
(6) Minimum charge for the flagging work is 4 hours straight time.
(7) The Contractor shall contact Shane Filskov, General Manager, at 1-802-363-6835
or at sfilskov@vrs.us.com to coordinate any approved shutdown on the railroad.
The Contractor will provide, as required by the Operating Railroad, information necessary
for invoicing purposes.
16. NOTICE TO BIDDERS – FEDERAL RAILROAD ADMINISTRATION REGULATIONS. The
Contractor is hereby notified that the Contractor and their subcontractors are required to follow
the requirements of the Code of Federal Regulations (CFR), specifically Title 49, Subtitle B,
Chapter II related to the Federal Railroad Administration, Department of Transportation
Regulations. Particular attention is called to the following Parts:
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 12
(a) Part 213 – Track Safety Standards. The Contractor and subcontractors conducting track
work activities shall be required to comply with 49 CFR 213. When track work activities
are being completed, the Contractor or its subcontractor shall provide a 49 CFR 213
qualified individual to inspect and approve that the track is compliant with track safety
standards prior to train traffic. For further guidance on the requirements of Part 213 – Track
Safety Standards, please go to the following web link: https://www.ecfr.gov/current/title-
49/subtitle-B/chapter-II/part-213?toc=1.
(b) Part 214 – Railroad Workplace Safety. The Contractor and subcontractors shall comply
with 49 CFR Part 214. Any relevant training certifications shall be provided to the
Operating Railroad in advance of construction operations. Recommendations of entities
that provide railroad worker protection safety training will be provided to the Contractor
at the preconstruction conference. Workers without training certification will be required
to take part in a job specific safety briefing with the Operating Railroad prior to the start of
construction operations. Daily job briefings shall be documented by the Contractor and
submitted to the Engineer weekly. For guidance on the requirements of Part 214 – Railroad
Workplace Safety, please go to the following web link: https://www.ecfr.gov/current/title-
49/subtitle-B/chapter-II/part-214.
(c) Part 219 – Control of Alcohol and Drug Use. The Contractor and subcontractors shall
comply with 49 CFR Part 219. For guidance on requirements of Part 219 – Control of
Alcohol and Drug Use, please go to the following web link:
https://www.ecfr.gov/current/title-49/subtitle-B/chapter-II/part-219.
(d) Part 243 – Training, Qualification, and Oversight for Safety Related Railroad Employees.
The Contractor and subcontractors shall comply with 49 CFR Part 243. Any relevant
training certifications shall be provided to the Operating Railroad in advance of
construction operations. For guidance on the requirements of Part 243 – Training,
Qualification, and Oversight for Safety-Related Railroad Employees, please go to the
following web link: https://www.ecfr.gov/current/title-49/subtitle-B/chapter-II/part-243.
17. NOTICE TO BIDDERS – RAILROAD FIRE PREVENTION PLAN. The Contractor is hereby
notified of the Operating Railroad’s requirement for a fire prevention plan. Prior to performing
any construction activities that include an open flame or that may produce sparks in the vicinity of
bridge timbers or timber bridge elements, the Contractor shall provide a fire prevention plan to the
Operating Railroad. This plan shall, at a minimum, include the following components:
(a) General Statement of Fire Safety.
(b) Job Safety Briefings.
(c) Fire Risk Assessment.
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 13
(d) Fire Prevention. Fire prevention shall, at a minimum, include measures to soak the area of
work with water and monitor the area for flames for 2 hours after sparks are generated.
(e) Fire Suppression.
18. NOTICE TO BIDDERS – CONCURRENT CONSTRUCTION. The Contractor is made aware of
the following VTrans construction project(s) which are expected to be in progress within the area
of this project during its construction.
TABLE 1 – CONCURRENT CONSTRUCTION PROJECTS
Project Contractor Anticipated Contract
Completion Date
Chester STP 2032(7) TBD June 2027
Chester GMRC(11)
Chester REGM 2334 TBD October 2027
Chester BO 1442(39) TBD October 2027
Chester REGM2347 TBD October 2027
Chester ER P23-1(319) TBD August 2027
Cavendish STP 2032(11) TBD September 2027
Cavendish STP 2032(12) TBD September 2027
Cavendish STP 2032(10) TBD July 2027
Andover ER P23-1(223) TBD March 2027
This list is not all-inclusive and it is possible there may be other VTrans, municipal, or private
construction projects within the area of this project during its construction.
The Contractor shall coordinate construction schedules and traffic control with the work required
for these projects.
There will be no extra compensation paid to the Contractor for any inconvenience caused by
working around these or other projects.
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 14
19. NOTICE TO BIDDERS – SPECIAL CONSTRUCTION REQUIREMENTS.
(a) The Contractor shall maintain a safe access to all public roadways, private driveways,
business entrances and public access areas at all times during the construction of this
project.
(b) In no case shall any travel way width for traffic be reduced to less than 14 feet. The travel
way width shall remain free of obstructions and obstacles at all times.
(c) Prior to final acceptance of the project, all drop inlets and culverts within the project limits
shall be cleaned of all construction material. Costs for this work will not be paid for directly
but will be considered incidental to all Contract items.
(d) There are special events throughout the year that may require close communication and
coordination between the Contractor and the municipality to reduce conflicts. The
municipality will advise the Engineer and Contractor of the specifics of each event and the
Engineer will direct the Contractor as to what actions, if any, will be necessary on the
Contractor’s part to minimize impacts to the event. Special events that may conflict with
Contractor operations are not limited to those which may be listed in this Notice to Bidders.
There will be no extra compensation paid to the Contractor for any inconvenience caused
by working around any listed or unlisted special events.
For more information about area special events, contact the following:
Chester: Julie Hance
Town Manager
Town of Chester
PO Box 370
556 Elm Street
Chester, VT 05143
(802) 875-2173
julie.hance@chestervt.gov
Chester REGM2345; Chester REGM2346 Advertised September 16, 2026
Special Provisions Part I – Notice to Bidders Page 15
20. NOTICE TO BIDDERS – FEMA REVIEW OF OFF-SITE ACTIVITY AREAS. The Contractor
is hereby notified of the following requirements and constraints related to Off Site Activity Areas.
(a) The project limits for waste, borrow, staging, construction, and access activities are shown
on the Plans. Waste, borrow, staging, construction, and access shall only be
performed within these limits unless otherwise approved by the property owners and
cleared in accordance with Subsection 105.25 through Subsection 105.27.
(b) Unless an Off-Site Activity Exemption Record Form has been completed and filed, the
Federal Emergency Management Agency (FEMA) must also evaluate environmental
impacts and concur with site selection outside the project limits. The use of non-exempt
sites outside the project limits will require additional review time beyond that specified
in Subsection 105.25(b)(2) for OSA review. Typically, FEMA reviews take 75 calendar
days, but could take longer based on FEMA commitments to regional events.
21. NOTICE TO BIDDERS – SUBSECTION 101.02. Subsection 101.02 is hereby modified
by revising the definition of “Contract” to add the phrase “General Special Provisions”
immediately following the phrase “Standard Specifications”.
22. NOTICE TO BIDDERS – SUBSECTION 728.02. When material is supplied in accordance with
Subsection 728.02(b) or Subsection 728.02(e), material in accordance with AASHTO M 180-18
or AASHTO M 180-23 may be substituted in place of material meeting AASHTO M 180-25.
State of Vermont Agency of Transportation
Highways- TSB Environmental Section
219 N. Main Street
Barre, VT 05641
To:
From:
Date:
Subject:
Memorandum
Project File
US Corps of Engineers (USCOE) Nationwide Permit Non-Notification Memo
I have reviewed project for potential impacts to USCOE jurisdictional areas
(wetlands and waterways). I have determined the project qualifies as a Non-Notifying Activity (NNA) under
the COE 2026 Nationwide Permit (NWP)
All General and New England Regional Conditions of the Nationwide Permit apply to this project and a copy
of the permit will need to be included in the contract documents. Respective Contractors completing work
authorized under this NWP need to be familiar with all conditions of this permit. Please pay
- Enriched
- Yes
- Pdf Pages
- 158
- Vtrans Id
- C03285
- Cat Review
- At
- Sep 22, 2026
- Method
- openrouter
- Taxonomy
- construction
- Categorized By
- llm
- Questions Due Raw
- 9/30/2026
