- Org
- TAMU
- Type
- ITB
- Title
- HPLC System
- Number
- AG-RSCH-ITB-6628
- Source
- TAMU
- Status
- Open
- Event Id
- 1467365
- Open Str
- 11/10/2026, 2:00 PM CST
- Pdf Text
- 10 November 2026
HPLC System
HPLC System
10 November 2026
Open 11/10/2026, 2:00 PM CST Type Invitation to Bid
Close 11/30/2026, 2:00 PM CST Number AG-RSCH-ITB-6628
Currency US Dollar
Sealed Until 11/30/2026, 2:00 PM CST
10 November 2026
Contacts
Kaitlyn Jordan
KAITLYN.VETZEL@AG.TAMU.EDU
10 November 2026
Commodity Codes
None Added
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Description
INTRODUCTION:
Texas A&M AgriLife Research is seeking bids for the purchase of an HPLC system. Bidders shall offer a
unit price response for each line item in this bid. Please read the terms and conditions carefully. If you would
like additional information concerning our purchasing procedures, please contact:
Kaitlyn Jordan, CTCD
Buyer I
Phone: 979-314-2683
Email: Kaitlyn.Jordan@ag.tamu.edu
BID OPENING INFORMATION:
Bids will be opened at the date and time specified. Bidders and/or their representative may attend the bid
opening if desired. The bid opening will be held at 578 John Kimbrough Blvd., Room #417, College
Station, Texas 77843. Paid visitor parking is located in the first row of Lot 97. After the bids have been
evaluated, the vendor receiving a bid award from this solicitation will be issued a purchase order.
TERMS AND CONDITIONS:
By submitting a bid, the bidder agrees to comply with all Agency terms and conditions. These supersede any
other terms and conditions issued by the bidder.
GOVERNING LAW:
Any contract resulting from this bid solicitation shall be construed and governed by the laws of the State of
Texas.
PAYMENT TERMS:
Net 30 days upon successful installation and completion of training and acceptance by the Agency or receipt
of correct invoice, whichever is later.
INSTALLATION:
All installation shall be performed by a single vendor. The requested equipment is to be supplied as a
complete operational system, set-up and ready for use. Any/all operational/maintenance manuals are to be
provided at the time of the shipping/installation. This project shall be considered a "turnkey" project that
includes all aspects of the installation. The vendor shall have access to the premises for the purpose of
delivering equipment and performing the work necessary to fulfill this purchase order. They shall cooperate
with the Agency's personnel who may currently be working on the premises, integrating their work with that
of the Agency, all to the best interest of the total job and its orderly completion. It is understood that all
equipment and materials supplied by the vendor shall remain their property until such time as accepted or
paid for by the Agency. The vendor shall protect them with appropriate insurance against theft or other loss
or damage. The vendor shall be responsible for damage to the Agency's equipment and/or the workplace and
its contents by its work, negligence in work, its personnel and equipment. The vendor shall be responsible
and liable for the safety, injury, and health of its working personnel while performing installation/service
work.
INSURANCE:
Prior to the commencement of any services, the awarded vendor shall provide a valid and current certificate
of insurance. The vendor shall comply with and maintain all insurance coverages and limits as set forth in
the attached Insurance Requirements.
DELIVERY:
Any bid submitted should include estimated delivery time for the item(s) being offered.
QUESTION SUBMISSION METHODS:
Any/all questions should be addressed in writing to Kaitlyn Jordan via the Q&A Board for this invitation to
bid or email at Kaitlyn.Jordan@ag.tamu.edu. When deemed appropriate by the Agency, questions will be
answered by bid addendum.
SPECIFICATIONS:
Specifications or brand names given are meant to be descriptive rather than restrictive. Other manufacturer’s
equivalents will be considered. If bidding other than specified, please submit full descriptive literature and
technical specifications with your bid response.
WARRANTY:
Any bid submitted should include complete warranty information for the item(s) being offered.
AWARD BASED ON BEST VALUE:
The Agency reserves the right to accept or reject any or all bids, to waive informalities and technicalities, to
accept the offer considered most advantageous and award the bid based on best value criteria. In determining
what is the best value to the Agency, the Agency shall consider any or all of the following:
• Purchase price
• The reputation of the vendor and the vendor's goods or services.
• The quality of the vendor's goods or services.
• The extent to which the goods or services meet the agency's needs.
• The vendor’s past relationship with the Agency.
• The total long-term cost to the Agency in acquiring the vendor’s good or services.
• The length and coverage of the vendor's warranty.
• The delivery time.
Required to View Event
Prerequisites Required to Enter Bid
There are no Prerequisites added to this event.
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Buyer Attachments
1. Bid TCs 10.5.26.pdf
2. Standard Insurance Requirements 3.2026.pdf
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Questions Required Questions
Group 1: Item Basics
Instructions:
1.1 Bidder affirms that any/all applicable discounts have been applied to, and included in,
the cost of the items.
1.2
Specifications or brand names given are meant to be descriptive rather than restrictive.
Other manufacturer’s equivalents will be considered. Are you bidding any items that
differ from those explicitly specified in this invitation to bid? If so, please clearly identify
and highlight any alternative or substitute items you are proposing and submit full
descriptive literature/technical specifications with your bid response.
1.3 Please upload full descriptive literature/technical specifications of item(s) being offered
here.
1.4 What is the warranty for the item(s) being offered?
1.5 What is the estimated delivery time after receipt of a purchase order?
1.6 Will the items be shipped from a domestic (U.S.) or international location?
1.7 What is the country of origin?
1.8 An Accessibility Conformance Report (ACR) may be required for this purchase. If applicable, the
awarded vendor shall be required to submit an ACR before a Purchase Order is issued. If you
already have an ACR, please upload it here.
1.9 Please provide a description/scope of training being offered (length of training, costs
included, number of participants allowed, required timeframe to schedule/complete,
in-person or virtual, etc.)
Group 2: Export Control
Instructions:
2.1 Are any of the items included in this Invitation to Bid export controlled?
2.2 If applicable, provide the Export Control Classification Number (ECCN) or Category
(EAR or ITAR) for the items being offered.
Group 3: Insurance
Instructions:
3.1
Did you submit a current certificate of insurance that complies with the coverages and
limits set forth in the Insurance Requirements attachment? Please note that failure to
maintain the required insurance for the duration of any resulting agreement may result
in cancellation of the agreement by the Agency.
3.2 If not, then Bidder affirms that, prior to award and issuance of any resulting agreement,
a copy of its current certificate of insurance, compliant with the coverages and limits as
set forth in the Insurance Requirements attachment, will be provided.
Group 4: Terms & Conditions
Instructions:
4.1 Does the bidder agree that the Agency's terms and conditions shall govern any
resulting purchase order? By agreeing, bidder understands that any terms and
conditions attached to the bidder's bid response will be considered withdrawn.
4.2 If not, please upload a redlined copy of the Agency's bid terms and conditions for
review.
4.3 Does section 1.12 of the Agency's bid terms and conditions apply?
4.4 If yes, please select any that are applicable from the drop-down menu.
4.5 Does section 3 of the Agency's bid terms and conditions apply?
4.6 If yes, please select any that are applicable from the drop-down menu.
4.7 Does section 6.7 of the Agency's bid terms and conditions regarding compliance with
Texas Government Code section 669.003 apply?
4.8 Please provide the name of the former executive.
4.9 Please provide the name of the state agency.
4.10 Please provide the date of separation from the state agency.
4.11 Please provide the position with bidder.
4.12 Please provide the date of employment with the bidder.
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Quaternary Pump 1 EA - Each
41115709 - High pressure liquid chromatography HPLC columns | 5751 <$10k, 8422
Functionally equivalent to the Agilent 1260 Infinity III quaternary
pump with the following minimum specifications:
• Maximum pressure of 600 bar
• At least 4-channel degassing unit, column, connecting
capillaries, solvent cabinet, at least 4 solvent bottles, and
Controller Area Network (CAN) cables linking the pump with
other modules
• HPLC system tool kit and maintenance consumables kit
including purge valve frits, filters, fittings, stainless steel capillary
tubes, tubing roll, unions and fittings, and plastic tubing cutter,
wrench, and other components necessary for routine preventive
maintenance of the HPLC system
P2 Vial sampler 1 EA - Each
41115709 - High pressure liquid chromatography HPLC columns | 5751 <$10k, 8422
Functionally equivalent to the Agilent 1260 Infinity III
VialSampler with the following minimum specifications:
• Maximum pressure of 600 bar
• At least a 100 uL metering device
• At least a 100 uL sample loop plus integrated needle flush port
• Ability to accommodate a system to automate sample
injections, manage vial storage, prevent cross-contamination,
and support overlapped runs, sample thermostat, drawer kit
selection with a minimum 6X11 vial standard drawer
P3 Multicolumn Thermostat 1 EA - Each
41115709 - High pressure liquid chromatography HPLC columns | 5751 <$10k, 8422
Functionally equivalent to Agilent 1260 Infinity III Multicolumn
Thermostat MCT with the following minimum specifications:
• Temperature stability of +/-1°C with
• At least one valve drive
P4 Diode Array Detector 1 EA - Each
41115709 - High pressure liquid chromatography HPLC columns | 5751 <$10k, 8422
Functionally equivalent to Agilent 1260 Infinity III Diode Array
Detector WR with the following minimum specifications:
• At least 150Hz data acquisition rate Radio-Frequency
Identification (RFID) tags to run samples including soils, plants,
and waters
• One long-life deuterium lamp and one tungsten lamp
P5 Chromatograph Data System Workstation 1 EA - Each
41115709 - High pressure liquid chromatography HPLC columns | 5751 <$10k, 8422
Must Include:
• PC hardware with minimum requirements:
• Windows 11 operating system with multiple USB ports
• 1 Digital mouse
• 1 Keyboard
• 1 16-19 inch diagonal measurement monitor
• Minimum 1 year of software updates and phone support
PC must include the minimum software requirements:
•Instrument control
• Method setup
• Data acquisition
• Both qualitative and quantitative analysis
• Evaluation quality control during data acquisition
• Capability to provide audit trail for operation of the instrument,
modification of data, and user roles
• Capability to build spectral libraries preconfigure report
templates and customizable reports
• Report capabilities: Report outputs should include PDF and
csv, additional output formats such as excel are preferred.
Report templates should include templates for analytical results,
method summary, audit trails, chromatography, calibration,
initial/continuing calibration, internal standard, and recovery
• Updates for the software installed by the supplier should
provide updates and support for up-to 1 year
P6 Waste can 1 EA - Each
41115709 - High pressure liquid chromatography HPLC columns | 5751 <$10k, 8422
Functionally equivalent to Agilent Waste can GL45, 6L + GL45 4
ports cap InfinityLab Waste can GL45 with the following
minimum specifications:
• At least 6 Liters
• Minimum 4 ports cap
• Minimum 1 stay safe cap
P7 Charcoal Filter 1 EA - Each
41115709 - High pressure liquid chromatography HPLC columns | 5751 <$10k, 8422
Functionally equivalent to Agilent InfinityLab Charcoal filter with
following minimum specifications:
P8 Reversed-phase HPLC analytical column 1 EA - Each
41115709 - High pressure liquid chromatography HPLC columns | 5751 <$10k, 8422
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Functionally equivalent to Agilent Eclipse Plus with the following
minimum specifications:
• 4.6 mm internal diameter × 150 mm length, 5 μm particle size,
to separate chemical mixtures
P9 Inlet Solvent Filter 4 EA - Each
41115709 - High pressure liquid chromatography HPLC columns | 5751 <$10k, 8422
Must Include:
• Stainless-steel inlet filters to prevent system damage by
trapping physical debris and undissolved buffer salts
P10 Identification Silicone ring 8 EA - Each
41115709 - High pressure liquid chromatography HPLC columns | 5751 <$10k, 8422
Must Include:
• Color-coded silicone identification rings
P11 Training & Installation 1 EA - Each
•The vendor will provide services to install the HPLC system
•The vendor will provide on-site or virtual training to four users
on how to operate the HPLC system and provide examples of
methods to troubleshoot common issues. The training should
last at least 3 hours.
P12 Shipping & Handling 1 EA - Each
F.O.B. Destination: Vernon, TX 76384 (for domestic shipments)
D.D.P. Destination: Vernon, TX 76384 (for international
shipments)
P13 Surcharge (if applicable) 1 EA - Each
Any tariff-related surcharge(s) must clearly identify such
surcharge(s) in their pricing submission and provide supporting
documentation sufficient to demonstrate that the surcharge
reflects actual or reasonably anticipated tariffs imposed by the
United States government. At a minimum, documentation should
include:
· Identification of the specific product(s) or component(s) subject
to the tariff;
· Country of origin of the affected product(s) or component(s);
· The applicable Harmonized Tariff Schedule (HTS)
classification(s), if known;
· The tariff authority and rate (e.g., Section 232, Section 301);
· A description of how the surcharge amount was calculated and
to which portion of the price it applies.
Tariff surcharges shall be limited to the portion of the vendor’s
price attributable to goods actually subject to the applicable tariff
and shall not apply to services, labor, overhead, profit, or goods
not subject to tariffs
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Service Line Items Service Line Items
There are no Items added to this event.
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- Close Str
- 11/30/2026, 2:00 PM CST
- Contact Name
- Kaitlyn Jordan
- Description
- HPLC System
- Contact Email
- kaitlyn.vetzel@ag.tamu.edu
- Sci Docs Fetched
- Yes
Texas A&M UniversityIssuing agency·Texas·via a public procurement portal