- Org
- TAMU
- Type
- ITB
- Title
- Maintenance and Repair Services for Concession Equipment
- Number
- TAMU-ITB-27-5125
- Source
- TAMU
- Status
- Open
- Event Id
- 1454422
- Open Str
- 10/5/2026, 2:00 PM CDT
- Pdf Text
- 05 October 2026
Maintenance and Repair Services for Concession Equipment
Maintenance and Repair Services for Concession Equipment
05 October 2026
Open 10/5/2026, 2:00 PM CDT Type Invitation to Bid
Close 10/22/2026, 2:00 PM CDT Number TAMU-ITB-27-5125
Currency US Dollar
Sealed Until 10/22/2026, 2:00 PM CDT
Payment
Terms 0% 0, Net 30
05 October 2026
Contacts
Brittany Crawley
BRITTANYFEW@TAMU.EDU
Phone +1 979-845-9010
05 October 2026
Commodity Codes
Commodity Code Description
99900288 Maintenance and Repair of Equipment | 5512
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Description
Contact for Inquiries
For questions regarding this Invitation for Bid (IFB), contact the Buyer at purchasing@tamu.edu
Bid Opportunity
Texas A&M University, subsequently referred to as "Texas A&M," is seeking bids to establish a Master
Order to provide Maintenance and Repair Services for Concession Equipment for the campus located in
College Station, TX.
All details and specifications are included as an attachment in the AggieBid portal. Vendors can access these
documents by logging info the portal as described below ("Submitting a Bid/RFP Response").
Terms and Conditions
As a bidder responding to this invitation upon submission of your response, regardless of the format of your
submission, you and the entity you represent are agreeing to the terms and conditions presented and included
in the AggieBid portal, as well as the Texas A&M terms and conditions located at:
• https://purchasing.tamu.edu/_media/tamu-purchase-terms.pdf
Submitting a Bid Response
Texas A&M, Procurement Services utilizes an E-commerce system, AggieBid, for all competitive
solicitations and purchase orders. If you are not currently registered as a vendor within AggieBid, you may
register on the following website:
https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=TAMU
Registering as a vendor will allow you to respond to Texas A&M solicitations electronically as well as view
other bid opportunities.
If you have any questions about registrations, please contact us at purchasing@tamu.edu
Texas A&M prefers that all responses to posted solicitations are submitted electronically via the AggieBid
system.
Alternate Response Methods
Responses not submitted electronically via the AggieBid system will only be accepted via the following
methods:
• Email tamuaggiebid@tamu.edu
• Express Mail (FedEx, UPS, etc.)
• US Postal Service
• Hand Delivered
All invitation for bid documents not submitted electronically via the AggieBid system must be returned on
Texas A&M’s form.
Address:
Texas A&M University
Procurement Services
330 Agronomy Road
College Station TX
77843-1477
NOTE: If responding manually, please submit a W9 with your bid response. This will allow us to enter
your company into our bid system and include your response on the electronic tabulation.
Required to View Event
Prerequisites Required to Enter Bid
05 October 2026
1. Acknowledge that additional terms and conditions have been reviewed
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Buyer Attachments
1. Master+Order+-+Discount+From+List+-+General+Items+and+Services+or+Installation+-++6.4.26 (3).docx
2. TAMU BID TERMS WEB_06-09-2026.pdf
3. List+of+Equipment+-+3580.xlsx
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Questions Required Questions
Group 1: Contact Information
Instructions:
1.1 ADDRESS: Provide Company information to include: Legal Company Name Company
Address (Street, City, State, Zip) Company website
1.2 CONTACT INFORMATION: Vendor to indicate Contact Person, Telephone Number
and Email Address.
1.3 WEBSITE: Add website URL:
Group 2: Terms
Instructions:
2.1 PAYMENT TERMS:
Payment terms shall be 100% Net 30 upon receipt, installation and acceptance of the
goods and/or services and an uncontested invoice. Agreed?
2.2 LEAD TIME: Provide delivery lead time upon receipt of each order.
2.3 INSTALLATION: Installation shall be conducted as per the Detailed Specifications and
Installation Terms and Conditions. Agreed?
2.4 INSURANCE UPLOAD: Provide copy of sample COI as per the Detailed Specifications
and insurance requirements:
2.5
SHIPPING TERMS (Domestic): All deliveries must be F.O.B Destination, Freight
Prepaid and Allowed to College Station, TX. The Vendor shall bear all costs and
responsibility for delivering the goods to Texas A&M. No additional charges for
shipping, handling, or fuel surcharges will be accepted. Agreed?
2.6 SHIPPING TERMS (International): Indicate incoterm offered - DAP, DPP, EXW, Etc. If
product is shipping overseas, vendor must complete the attached Internation Shipment
Form. Attach the completed form here.
Group 3: Product Specific
Instructions:
3.1 BRAND: Vendor to indicate product brand and model number(s) quoted:
3.2
EXPORT CONTROLS: Please provide Export classification under United States
Export-Controlled regulations for each applicable product included within your bid
response:
Provide applicable numbers: ECCN _______________ HTS ___________________
USML category for ITAR items ___________________
3.3 WARRANTY: Vendor shall provide a minimum one-year warranty on all parts and
accessories. Vendor is expected to provide prompt service that is due under warranty.
Indicate warranty provided:
Group 4: Additional Information and Requirements
Instructions:
4.1 ORDERING - Texas A&M request that orders be placed either by phone, email or website. If a
website option is available, please indicate the website URL and provide ordering instructions.
4.2 REFERENCES: Provide a listing of your references and instructed in the Detailed
Specifications document
4.3 SAMPLES: Samples are requested as per the Detailed Specifications document.
Confirm that samples have been submitted as requested? Provide tracking information
if available.
4.4
TARIFFS: All bidders must clearly identify any tariff, duty, or customs-related charges
associated with the goods proposed in response to this Invitation to Bid. Such charges
must be itemized separately and not included in the unit price of the goods. The
successful bidder may be required to provide supporting documentation, including but
not limited to proof of shipment, customs declarations, and applicable import/export
documentation, to substantiate these charges. Failure to comply with this requirement
may result in disqualification or non-payment of tariff-related charges.
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Product Line Items Product Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Technician's Hourly Rate 1 HR - Hour
99900288 - Maintenance and Repair of Equipment | 5512
Technician's Hourly Rate - Per Detailed Specifications
P2 Technician's Overtime Rate 1 HR - Hour
Technician's Overtime Rate - Per Detailed Specifications
P3 Technician's Holiday and Weekend Rate 1 HR - Hour
Technician's Holiday and Weekend Rate - Per Detailed
Specifications
P4 Discount - Parts, Materials & Supplies 1 P1 - Percent
Discount from List/Wholesale Price
All consumable supplies and parts utilized in the repair,
maintenance shall be provided to Texas A&M, Athletics at:
_________________ % Discount from list or at Wholesale
Price. Bidder shall indicate which option offered.
Discount from List Pricing shall mean pricing is set at a
percentage discount from the Manufacturer’s Published List
Price. The Published List price shall mean the price that is
published in the supplier’s catalog that has no discounts yet
applied. If percentages vary by product, then the price list
provided shall include list price and the respective percentage
discount for each product.
If percentage discounts vary by category, then the categories
and the respective discounts shall be provided. If more space is
needed, please attach to bid response.
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Service Line Items Service Line Items
There are no Items added to this event.
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- Close Str
- 10/22/2026, 2:00 PM CDT
- Contact Name
- Brittany Crawley
- Description
- Maintenance and Repair Services for Concession Equipment
- Contact Email
- brittanyfew@tamu.edu
- Sci Docs Fetched
- Yes
Texas A&M UniversityIssuing agency·Texas·via a public procurement portal