- Detail
- Attachments
- Name
- BUSINESS ASSOCIATE AGREEMENT.pdf
- Name
- REVISED SOLICITATION.pdf
- Delivery Point
- Columbia, SC
- Excerpt
- SAPSAP
State of South Carolina
Invitation For Bid
REVISED
Solicitation:
Date Issued:
Procurement Officer:
Phone:
E-Mail Address:
5400030163
09/29/2026
ANITA BLOUNT
803-898-2698
blountam@dph.sc.gov
DESCRIPTION: GOOSE CREEK HEALTH DEPARTMENT JANITORIAL SERVICES
USING GOVERNMENTAL UNIT: South Carolina Department of Public Health
The Term "Offer" Means Your "Bid" or "Proposal". See "Submitting Your Offer" provision.
SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov
*NO EMAIL BIDS ACCEPTED*
(Return Page One with Your Offer)
SUBMIT OFFER BY (Opening Date/Time): 11/12/2026 2:30 PM ET ( See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: 10/13/2026 5:00 PM ET (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: 1 ** On-Line Submittal Preferred**
If Submitting Paper Submittal – ONE (1) copy
CONFERENCE TYPE: Site Visit *MANDATORY*
DATE & TIME: October 8, 2026 at 2:00 PM ET
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit"
provisions)
LOCATION:
Goose Creek Health Department
106 Westview Drive
Goose Creek, SC
AWARD &
AMENDMENTS
Award will be posted on 11/19/2026. The award, this solicitation, any amendments, and any related
notices will be posted at the following web address: http://www.procurement.sc.gov
**You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of
the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See
"Signing Your Offer" provision.)
NAME OF OFFEROR
(full legal name of business submitting the offer)
Any award issued will be issued to, and the contract will be formed
with, the entity identified as the Offeror.
- Listing
- Title
- GOOSE CREEK JANITORIAL SERVICES
- Agency
- Dept. of Public Health
- Due Date Raw
- 11/12/2026 02:30:00 PM
- Solicit Number
- 5400030163
- Pdf Text
- SAPSAP
State of South Carolina
Invitation For Bid
REVISED
Solicitation:
Date Issued:
Procurement Officer:
Phone:
E-Mail Address:
5400030163
09/29/2026
ANITA BLOUNT
803-898-2698
blountam@dph.sc.gov
DESCRIPTION: GOOSE CREEK HEALTH DEPARTMENT JANITORIAL SERVICES
USING GOVERNMENTAL UNIT: South Carolina Department of Public Health
The Term "Offer" Means Your "Bid" or "Proposal". See "Submitting Your Offer" provision.
SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov
*NO EMAIL BIDS ACCEPTED*
(Return Page One with Your Offer)
SUBMIT OFFER BY (Opening Date/Time): 11/12/2026 2:30 PM ET ( See "Deadline For Submission Of Offer" provision)
QUESTIONS MUST BE RECEIVED BY: 10/13/2026 5:00 PM ET (See "Questions From Offerors" provision)
NUMBER OF COPIES TO BE SUBMITTED: 1 ** On-Line Submittal Preferred**
If Submitting Paper Submittal – ONE (1) copy
CONFERENCE TYPE: Site Visit *MANDATORY*
DATE & TIME: October 8, 2026 at 2:00 PM ET
(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit"
provisions)
LOCATION:
Goose Creek Health Department
106 Westview Drive
Goose Creek, SC
AWARD &
AMENDMENTS
Award will be posted on 11/19/2026. The award, this solicitation, any amendments, and any related
notices will be posted at the following web address: http://www.procurement.sc.gov
**You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of
the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See
"Signing Your Offer" provision.)
NAME OF OFFEROR
(full legal name of business submitting the offer)
Any award issued will be issued to, and the contract will be formed
with, the entity identified as the Offeror. The entity named as the
offeror must be a single and distinct legal entity. Do not use the
name of a branch office or a division of a larger entity if the branch
or division is not a separate legal entity, i.e., a separate corporation,
partnership, sole proprietorship, etc.
AUTHORIZED SIGNATURE
(Person must be authorized to submit binding offer to contract on
behalf of Offeror.)
DATE SIGNED
TITLE
(business title of person signing above)
STATE VENDOR NO.
(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)
PRINTED NAME
(printed name of person signing above)
STATE OF INCORPORATION
(If you are a corporation, identify the state of incorporation.)
OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)
___ Sole Proprietorship ___ Partnership ___ Other_____________________________
___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)
COVER PAGE - ON-LINE ONLY (MAR. 2015)
SAP
SAPPAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for offeror's home
office / principal place of business)
NOTICE ADDRESS (Address to which all procurement and
contract related notices should be sent.) (See "Notice" clause)
________________________________________________
Area Code - Number - Extension Facsimile
________________________________________________
E-mail Address
PAYMENT ADDRESS (Address to which payments will be
sent.) (See "Payment" clause)
(check only one)
____Payment Address same as Home Office Address
____Payment Address same as Notice Address
ORDER ADDRESS (Address to which purchase orders will be
sent) (See "Purchase Orders and "Contract Documents" clauses)
(check only one)
____Order Address same as Home Office Address
___Order Address same as Notice Address
ACKNOWLEDGMENT OF AMENDMENTS
Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments
to Solicitation" Provision)
Amendment
No.
Amendment
Issue Date
Amendment
No.
Amendment
Issue Date
Amendment
No.
Amendment
Issue Date
Amendment
No.
Amendment
Issue Date
DISCOUNT FOR
PROMPT PAYMENT
(See "Discount for Prompt
Payment" clause)
10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly
rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors
selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A
summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES
MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY
ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE
CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU
REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE
PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS
CONSEQUENCES. [11-35-1524(E)(4)&(6)]
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number
for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor
Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you
must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you
are claiming the Resident Subcontractor Preference (11-35-1524(D)).
(check only one)
____In-State Office Address same as Home Office Address ___In-State Office Address same as Notice Address
PAGE TWO (SEP 2009) End of PAGE TWO
Page 1
OFFERORS ENCOUNTERING REGISTRATION OR BIDDING PROBLEMS SHOULD CONTACT:
DSIT Help Desk (803) 896-0001 Select Option 1 then Option 2
Monday – Friday 8:00 AM – 4:30 PM
Offeror instructions can be found at:
https://www.procurement.sc.gov/doing-biz/submitting-offers
NOTICE
• To submit bids vendors should use either Google Chrome or Microsoft Edge, which are compatible with
SAP. Other browsers may not function properly and may prohibit bid submissions.
• Only offers with a status of “submitted” will be accepted by the State. (See Online Bidding
Instructions clause in Section II.B.)
• Bidders are encouraged to review the 'Simulation for Bid Creation' before trying to submit their
response.
• Electronic bid submission (SRM Login) – https://vendorportal.sc.gov/irj/portal
• Submitting Confidential Data - https://www.procurement.sc.gov/legal/general-info
NUMBER OF COPIES – HARD COPY SUBMISSION
If submitting a hard copy in lieu of an online bid, the Offeror must submit the following:
1. One (1) original (hard copy) marked “ORIGINAL”
2. One (1) redacted hard copy (marked “Redacted”), if applicable. (See Section IV – “Submitting Redacted
Offers”.)
For hard copies that are hand-delivered, the entirety of the submittal must be received no later than the date
and time specified on the cover page of the solicitation at the following address (which also serves as the site
for all public bid openings):
South Carolina Department of Public Health
Division of Procurement Services – Anita Blount
Solicitation No.: 5400030163
400 Otarre Parkway, Building D
Cayce SC 29033
See Section II.A. – Public Opening Information – DPH Clause
**Hard copies -- Mailing Address
SCDPH – Division of Procurement Services – Anita Blount
Solicitation No.: 5400030163
BBM PROCUREMENT
S.C. Department of Public Health
PO Box 2046
West Columbia SC 29171
PLEASE NOTE THAT IF TERMS AND CONDITIONS ARE OBJECTED OR QUALIFIED OR
OFFEROR INCLUDES ADDITIONAL TERMS AND CONDITIONS TO BE CONSIDERED, THE
OFFER WILL BE DEEMED NON-RESPONSIVE AND WILL BE ELIMINATED FROM FURTHER
CONSIDERATION.
IF YOU QUALIFY YOUR OFFER WITH A STATEMENT SUCH AS, “THIS IS NOT AN OFFER”,
THE OFFER WILL BE DEEMED “NON-RESPONSIVE” AND REMOVED FROM FURTHER
CONSIDERATION.
Page 2
Table of Contents
SAP
SECTION I. SCOPE OF SOLICITATION .................................................................................................... 3
SECTION IIA. INSTRUCTIONS TO OFFERORS – A. GENERAL INSTRUCTIONS .......................... 4
SECTION IIB. INSTRUCTIONS TO OFFERORS – B. SPECIAL INSTRUCTIONS .......................... 15
SECTION III. SCOPE OF WORK/SPECIFICATIONS ............................................................................ 17
SECTION IV. INFORMATION FOR OFFERORS TO SUBMIT ............................................................ 21
SECTION V. QUALIFICATIONS ............................................................................................................... 22
SECTION VI. AWARD CRITERIA ............................................................................................................. 23
SECTION VIIA. TERMS AND CONDITIONS – A. GENERAL .............................................................. 24
SECTION VIIB. TERMS AND CONDITIONS – B. SPECIAL ................................................................ 29
SECTION VIIC. TERMS AND CONDITIONS – C. DPH’S SPECIAL CLAUSES ............................... 34
SECTION VIII. BIDDING SCHEDULE/PRICE-BUSINESS PROPOSAL ............................................ 36
SECTION IX. ATTACHMENTS TO SOLICITATION ............................................................................. 37
Page 3
I. SCOPE OF SOLICITATION
It is the intent of the South Carolina Department of Public Health (DPH), solicit offers from qualified vendors
and establish a contract to provide complete and efficient janitorial services for DPH’s Goose Creek Health
Department in accordance with all requirements as stated herein. These services are to help maintain a safe,
sanitary, and aesthetically pleasing environment for the Health Department. The contractor will be required to
include all labor, supervision, equipment, and cleaning materials as described in the Scope of Work.
ACQUIRE SERVICES (JAN 2006)
The purpose of this solicitation is to acquire services complying with the enclosed description and/or
specifications and conditions. [01-1010-1]
MAXIMUM CONTRACT PERIOD - ESTIMATED (JAN 2006)
Start date: 11/23/2026
End date: 11/22/2031
Dates provided are estimates only. Any resulting contract will begin on the date specified in the notice of award.
See clause entitled "Term of Contract - Effective Date/Initial Contract Period". [01-1040-1]
**The resulting contract is for one year with four (4) one-year renewal options for a possible maximum
term of (5) five years.
Page 4
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS (MAY 2024)
CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL
NOT BE USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE
FOLLOWING DEFINITIONS APPLY TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY
PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
AUTHORITY means the State Fiscal Accountability Authority or its successor in interest.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint
venture, or any other legal entity. [11-35-310(3)]
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of
performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the
parties to the contract. [11-35-310(5)]
CONTRACT See clause entitled Contract Documents & Order of Precedence.
CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the
contractor to make changes which the clause of the contract titled “Changes,” if included herein, authorizes the
Procurement Officer to order without the consent of the contractor. [11 35-310(9)]
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.
Offerors are cautioned that Amendments may modify information provided on the Cover Page.
OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used
interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the
term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page,
an amendment, or an award notice. YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
STATE means the Using Governmental Unit(s) identified on the Cover Page.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the work. US or
WE means the using governmental unit.
USING GOVERNMENTAL UNIT means the unit(s) of government identified as such on the Cover Page. If
the Cover Page identifies the Using Governmental Unit as “Statewide Contract,” either optional or mandatory,
the phrase “Using Governmental Unit” means any South Carolina Public Procurement Unit [11-35-4610(5)] that
has submitted a Purchase Order to you pursuant to the contract resulting from this solicitation. Reference the
clauses titled “Purchase Orders” and “Statewide Contract.”
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by
the Contractor to fulfill the Contractor’s obligations under the Contract. [02-2A003-4]
Page 5
AMENDMENTS TO SOLICITATION (JAN 2004)
(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should
monitor the following web site for the issuance of Amendments: www.procurement.sc.gov
(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the
amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page
Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment.
(c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.
[02-2A005-1]
AUTHORIZED AGENT (FEB 2015)
All authority regarding this procurement is vested solely with the responsible Procurement Officer. Unless
specifically delegated in writing, the Procurement Officer is the only government official authorized to bind the
government with regard to this procurement or the resulting contract. [02-2A007-1]
AWARD NOTIFICATION (MAR 2024)
Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on
the date specified on the Cover Page or, if applicable, the most recent notice of extension of award. Should the
contract resulting from this Solicitation have a total or potential value more than one hundred thousand dollars,
such notice will be sent electronically to all Offerors responding to the Solicitation. Unless a written notice of
intent to protest is timely filed pursuant to Section 11-35-4210(1)(b) or the award is otherwise suspended or
canceled, the award will be effective on the calendar day (including weekends and holidays) immediately
following the seventh business day after such notice is given. [02-2A010-3]
BID/PROPOSAL AS OFFER TO CONTRACT (JAN 2004)
By submitting Your Bid or Proposal, You are offering to enter into a contract with the Using Governmental
Unit(s). Without further action by either party, a binding contract shall result upon final award. Any award
issued will be issued to, and the contract will be formed with, the entity identified as the Offeror on the Cover
Page. An Offer may be submitted by only one legal entity; "joint bids" are not allowed. [02-2A015-1]
BID ACCEPTANCE PERIOD (JAN 2004)
In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must notify the
Procurement Officer in writing. [02-2A020-1]
BID IN ENGLISH and DOLLARS (JAN 2004)
Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless
otherwise permitted by the Solicitation. [02-2A025-1]
Page 6
CERTIFICATE OF INDEPENDENT PRICE DETERMINATION (MAR 2024)
GIVING FALSE, MISLEADING, OR INCOMPLETE INFORMATION ON THIS CERTIFICATION
MAY RENDER YOU SUBJECT TO PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH
CAROLINA CODE OF LAWS AND OTHER APPLICABLE LAWS.
(a) By submitting an offer, the offeror certifies that-
(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting
competition, any consultation, communication, or agreement with any other offeror or competitor relating to—
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or
indirectly, to any other offeror or competitor before bid opening (in the case of a sealed bid solicitation) or
contract award (in the case of a negotiated solicitation) unless otherwise required by law; and
(3) No attempt has been made or will be made by the offeror to induce any other concern to submit or not to
submit an offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-
(1) Is the person in the offeror’s organization responsible for determining the prices being offered in this bid or
proposal, and that the signatory has not participated and will not participate in any action contrary to paragraphs
(a)(1) through (a)(3) of this certification; or
(2)(i) Has been authorized, in writing, to act as agent for the offeror’s principals in certifying that those
principals have not participated, and will not participate in any action contrary to paragraphs (a)(1) through
(a)(3) of this certification [As used in this subdivision (b)(2)(i), the term “principals” means the person(s) in the
offeror’s organization responsible for determining the prices offered in this bid or proposal]; (ii) As an
authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this certification have not
participated, and will not participate, in any action contrary to paragraphs (a)(1) through (a)(3) of this
certification; and (iii) As an agent, has not personally participated, and will not participate, in any action
contrary to paragraphs (a)(1) through (a)(3) of this certification. (c) If the offeror deletes or modifies paragraph
(a)(2) of this certification, the offeror must furnish with its offer a signed statement setting forth in detail the
circumstances of the disclosure. [02-2A032-1]
Page 7
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS
(JAN 2004)
(a) (1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that- (i) Offeror and/or
any of its Principals-
(A) Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of
contracts by any state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered
against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain,
or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust
statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with,
commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision. (ii) Offeror has not,
within a three-year period preceding this offer, had one or more contracts terminated for default by any public
(Federal, state, or local) entity.
(2) “Principals,” for the purposes of this certification, means officers; directors; owners; partners; and, persons
having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant
manager; head of a subsidiary, division, or business segment, and similar positions).
(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract
award, Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offeror must submit a written
explanation regarding its inability to make the certification. The certification will be considered in connection
with a review of the Offeror’s responsibility. Failure of the Offeror to furnish additional information as
requested by the Procurement Officer may render the Offeror non-responsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and
information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance
was placed when making award. If it is later determined that the Offeror knowingly or in bad faith rendered an
erroneous certification, in addition to other remedies available to the State, the Procurement Officer may
terminate the contract resulting from this solicitation for default. [02-2A035-1]
CODE OF LAWS AVAILABLE (JAN 2006)
The South Carolina Code of Laws, including the Consolidated Procurement Code, is available at:
http://www.scstatehouse.gov/code/statmast.php
The South Carolina Regulations are available at:
http://www.scstatehouse.gov/coderegs/statmast.php
[02-2A040-2]
Page 8
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE
(JUL 2023)
(“OCI FAQ for Contractors” is available at www.procurement.sc.gov)
(a) You certify that, after reasonable inquiry, to the best of your knowledge and belief: (1) your offer identifies
any services that relate to either this solicitation or the work and that have already been performed by you, a
proposed subcontractor, or an affiliated business or consultant of either; and (2) there are no relevant facts or
circumstances that may give rise to an actual or potential organizational conflict of interest, as defined in S.C.
Code Ann. Reg. 19-445.2127, or that your offer identifies and explains any unfair competitive advantage you
may have in competing for the proposed contract and any actual or potential conflicts of interest that may arise
from your participation in this competition or your receipt of an award.
(b) If you, a proposed subcontractor, or an affiliated business or consultant of either, have an unfair competitive
advantage or an actual or potential conflict of interest, the State may withhold award. Before withholding award
on these grounds, the State will notify you of the concerns and provide a reasonable opportunity for you to
respond. The State may consider efforts to avoid or mitigate such concerns, including restrictions on future
activities.
(c) The certification in paragraph (a) of this provision is a material representation of fact upon which the State
will rely when considering your offer for award. [02-2A047-3]
DEADLINE FOR SUBMISSION OF OFFER (JAN 2004)
Any offer received after the Procurement Officer of the governmental body or his designee has declared that the
time set for opening has arrived, shall be rejected unless the offer has been delivered to the designated
purchasing office or the governmental body's mail room which services that purchasing office prior to the
opening. [R.19-445.2070(G)] [02-2A050-1]
DRUG FREE WORKPLACE CERTIFICATION (JAN 2004)
By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all
applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of
Laws, as amended. [02-2A065-1]
DUTY TO INQUIRE (FEB 2015)
Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is
made in compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and
should request an explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in
the Solicitation. Failure to do so will be at the Offeror's risk. All ambiguities, discrepancies, errors, omissions, or
conflicting statements in the Solicitation shall be interpreted to require the better quality or greater quantity of
work and/or materials, unless otherwise directed by amendment. Offeror assumes responsibility for any patent
ambiguity in the Solicitation that Offeror does not bring to the State's attention. See clause entitled "Questions
from Offerors." [02-2A070-2]
Page 9
ETHICS CERTIFICATE (MAY 2008)
By submitting an offer, the offeror certifies that the offeror has and will comply with, and has not, and will not,
induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as amended (ethics act). The
following statutes require special attention: Section 8-13-700, regarding use of official position for financial
gain; Section 8-13-705, regarding gifts to influence action of public official; Section 8-13-720, regarding
offering money for advice or assistance of public official; Sections 8-13-755 and 8-13-760, regarding
restrictions on employment by former public official; Section 8-13-775, prohibiting public official with
economic interests from acting on contracts; Section 8-13-790, regarding recovery of kickbacks; Section 8-13-
1150, regarding statements to be filed by consultants; and Section 8-13-1342, regarding restrictions on
contributions by contractor to candidate who participated in awarding of contract. The state may rescind any
contract and recover all amounts expended as a result of any action taken in violation of this provision. If
contractor participates, directly or indirectly, in the evaluation or award of public contracts, including without
limitation, change orders or task orders regarding a public contract, contractor shall, if required by law to file
such a statement, provide the statement required by Section 8-13-1150 to the procurement officer at the same
time the law requires the statement to be filed. [02-2A075-2]
MULTIPLE OFFERS (MAR 2024)
Offerors may submit more than one Offer, provided that each Offer has significant differences other than price.
Each separate Offer must satisfy all Solicitation requirements. If this solicitation is an Invitation for Bids, each
separate offer must be submitted or uploaded as a separate document and must clearly indicate that it is a
separate offer. If this solicitation is a Request for Proposals, multiple offers may be submitted or uploaded as
one document, provided that you clearly differentiate between each offer and you submit a separate cost
proposal for each offer, if applicable. [02-2A079-1]
OMIT TAXES FROM PRICE (JAN 2004)
Do not include any sales or use taxes in Your price that the State may be required to pay. [02-2A080-1]
OPEN TRADE REPRESENTATION (JUN 2015)
By submitting an Offer, Offeror represents that Offeror is not currently engaged in the boycott of a person or an
entity based in or doing business with a jurisdiction with whom South Carolina can enjoy open trade, as defined
in SC Code Section 11-35-5300. [02-2A083-1]
PRICING (MAR 2024)
(a) Fixed Price. If a fixed price is required, award will not be made on an Offer if the total possible price to the
State cannot be determined.
(b) Price Reasonableness: Any offer may be rejected if the Procurement Officer determines in writing that it is
unreasonable as to price.
(c) Unbalanced Pricing. The State will analyze all offers with separately priced line items or subline items to
determine if the prices are unbalanced. Unbalanced pricing exists when, despite an acceptable total evaluated
price, the price of one or more line items is significantly over or understated. The responsible procurement
officer may reject an offer as unreasonably priced if she determines that unbalanced pricing increases
performance risk (e.g., it is so unbalanced as to be tantamount to allowing an advance payment) or could
result in payment of unreasonably high prices. S.C. Code Ann. Reg. 19-445.2122C. [02-2A082-2]
Page 10
PROHIBITED COMMUNICATIONS AND DONATIONS (FEB 2015)
Violation of these restrictions may result in disqualification of your offer, suspension or debarment, and may
constitute a violation of law.
(a) During the period between publication of the solicitation and final award, you must not communicate,
directly or indirectly, with the Using Governmental Unit or its employees, agents or officials regarding any
aspect of this procurement activity, unless otherwise approved in writing by the Procurement Officer. All
communications must be solely with the Procurement Officer. [R. 19-445.2010]
(b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donations to a
governmental entity with whom you have or seek to have a contract. You represent that your offer discloses
any gifts made, directly or through an intermediary, by you or your named subcontractors to or for the
benefit of the Using Governmental Unit during the period beginning eighteen months prior to the Opening
Date. [R. 19-445.2165] [02-2A087-1]
PROTESTS (MAY 2024)
(a) If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled to
protest, but only as provided in Section 11-35-4210. To protest the solicitation or an amendment, your written
protest must be received within fifteen Days of the date the applicable solicitation document is issued. To protest
an award, (i) written notice of your intent to protest must be received within seven Business Days of the date the
award notice is posted, and (ii) your actual written protest must be received within fifteen Days of the date the
award notice is posted. Time periods are computed in accordance with Section 11-35-310(13) and the
definitions for Day and Business Day. Both protests and notices of intent to protest must be received by the
appropriate Chief Procurement Officer (CPO). See clause entitled "Protest-CPO."
(b) Pursuant to Section 11-35-410, documents directly connected to a procurement activity may be available
within five days after request. All document requests should be directed to ___________. If a protest is pending,
the protestant’s lawyer may access otherwise unavailable information by applying to the CPO for the issuance of
a protective order. Additional information is available at www.procurement.sc.gov/legal
[02-2A085-3]
PUBLIC OPENING (JAN 2004)
Offers will be publicly opened at the date/time and at the location identified on the Cover Page, or last
Amendment, whichever is applicable. [02-2A090-1]
QUESTIONS FROM OFFERORS (FEB 2015)
(a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications,
etc., must request it in writing. Questions regarding the original solicitation or any amendment must be received
by the Procurement Officer no later than five (5) days prior to opening unless an earlier date is stated on the
Cover Page. Label any communication regarding your questions with the name of the procurement officer, and
the solicitation's title and number. Oral explanations or instructions will not be binding. [See R. 19-445.2042(B)]
Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other
prospective offerors as an Amendment to the solicitation, if that information is necessary for submitting offers
or if the lack of it would be prejudicial to other prospective offerors. See clause entitled "Duty to Inquire." We
will not identify you in our answer to your question. (b) The State seeks to permit maximum practicable
competition. Offerors are urged to advise the Procurement Officer -- as soon as possible -- regarding any aspect
of this procurement, including any aspect of the Solicitation that unnecessarily or inappropriately limits full and
open competition. [See R. 19-445.2140] [02-2A095-2]
**All questions must be submitted in writing (preferably by email) to the Procurement Officer listed on this
solicitation (see page one) no later than the 11/13/2026 5:00 PM ET.
Page 11
REJECTION/CANCELLATION (JAN 2004)
The State may cancel this solicitation in whole or in part. The State may reject any or all proposals in whole or
in part. [SC Code Section 11-35-1710 & R.19-445.2065] [02-2A100-1]
RESPONSIVENESS (MAR 2024)
(a) Award will not be made on a non-responsive offer. An offer is non-responsive (i) if it does not constitute an
unambiguous offer to enter into a contract with the State, or (ii) if it imposes conditions inconsistent with, or
does not unambiguously agree to, the solicitation’s material requirements.
(b) Bid as Specified. Offers for supplies or services other than those specified will not be considered unless
authorized by the Solicitation. [02-2A105 3]
SIGNING YOUR OFFER (JAN 2004)
Every Offer must be signed by an individual with actual authority to bind the Offeror.
(a) If the Offeror is an individual, the Offer must be signed by that individual. If the Offeror is an individual
doing business as a firm, the Offer must be submitted in the firm name, signed by the individual, and state that
the individual is doing business as a firm.
(b) If the Offeror is a partnership, the Offer must be submitted in the partnership name, followed by the words
by its Partner, and signed by a general partner.
(c) If the Offeror is a corporation, the Offer must be submitted in the corporate name, followed by the signature
and title of the person authorized to sign.
(d) An Offer may be submitted by a joint venture involving any combination of individuals, partnerships, or
corporations. If the Offeror is a joint venture, the Offer must be submitted in the name of the Joint Venture and
signed by every participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for
each type of participant.
(e) If an Offer is signed by an agent, other than as stated in subparagraphs (a) through (d) above, the Offer must
state that is has been signed by an Agent. Upon request, Offeror must provide proof of the agent's authorization
to bind the principal. [02-2A115-1]
STATE OFFICE CLOSINGS (JAN 2004)
If an emergency or unanticipated event interrupts normal government processes so that offers cannot be received
at the government office designated for receipt of bids by the exact time specified in the solicitation, the time
specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation
on the first workday on which normal government processes resume. In lieu of an automatic extension, an
Amendment may be issued to reschedule bid opening. If state offices are closed at the time a pre-bid or pre-
proposal conference is scheduled, an Amendment will be issued to reschedule the conference. Useful
information may be available at: https://scemd.org/closings/
[02-2A120-3]
Page 12
DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA (FEB 2021)
(a) According to Section 11-35-410, any person submitting a document in response or with regard to any
solicitation or other request must "comply with instructions provided in the solicitation for marking information
exempt from public disclosure. Information not marked as required by the applicable instructions may be
disclosed to the public." IF YOU IDENTIFY YOUR ENTIRE RESPONSE AS EXEMPT FROM PUBLIC
DISCLOSURE, OR IF YOU DO NOT SUBMIT A REDACTED COPY AS REQUIRED, THE STATE
MAY, IN ITS SOLE DISCRETION, DETERMINE YOUR BID OR PROPOSAL NONRESPONSIVE
AND INELIGIBLE FOR AWARD.
(b) By submitting a response to this solicitation or request, Offeror (1) agrees to the public disclosure of every
page, or portion thereof, of every document regarding this solicitation or request that was submitted at any time
prior to entering into a contract (including, but not limited to, documents contained in a response, documents
submitted to clarify a response, and documents submitted during negotiations), unless the page, or portion
thereof, was redacted and conspicuously marked "Trade Secret" or "Confidential" or "Protected", (2) agrees that
any information not redacted and marked, as required by these bidding instructions, as a "Trade Secret" is not a
trade secret as defined by the Trade Secrets Act, and (3) agrees that, notwithstanding any claims or markings
otherwise, any prices, commissions, discounts, or other financial figures used to determine the award, as well as
the final contract amount, are subject to public disclosure.
(c) If your offer includes any information that you claim is exempt from public disclosure, you must submit one
complete copy of your offer from which you have removed or concealed such information (the redacted copy).
Except for the information removed or concealed, the redacted copy must be identical to your original offer.
(d) Do not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or protected. If
only portions of a page are subject to some protection, do not redact the entire page. The redacted copy must
reflect the same pagination as the original and show the empty space from which information was redacted. The
Procurement Officer must be able to view, search, copy and print the redacted copy without a password. If your
response, or any part thereof, is improperly marked as confidential or trade secret or protected, the State may, in
its sole discretion, determine it non-responsive.
(e) On the redacted copy, you must identify the basis of your claim by marking each redaction as follows: You
must separately mark with the word "CONFIDENTIAL" every page, or portion thereof, that you redacted and
claim as exempt from public disclosure because it is either (1) a trade secret as defined in Section 30-4-40(a)(1)
of the Freedom of Information Act, or (2) privileged and confidential, as that phrase is used in Section
11-35-410. You must separately mark with the words "TRADE SECRET" every page, or portion thereof, that
you redacted and claim as exempt from public disclosure as a trade secret pursuant to Section 39-8-20 of the
Trade Secrets Act. You must separately mark with the word "PROTECTED" every page, or portion thereof, that
you redacted and claim as exempt from public disclosure pursuant to Section 11-35- 1810. All markings must be
conspicuous; use color, bold, underlining, or some other method in order to conspicuously distinguish the mark
from the other text.
(f) In determining whether to release documents, the State will detrimentally rely on your redaction and marking
of documents, as required by these bidding instructions, as being either "Confidential" or "Trade Secret" or
"Protected". By submitting a response, you agree to defend, indemnify and hold harmless the State of South
Carolina, its agencies, officers and employees, from every claim, demand, loss, expense, cost, damage or injury,
including attorney's fees, arising out of or resulting from withholding information by the State of South Carolina
or any of its agencies, that you have redacted or marked as "Confidential" or "Trade Secret" or "Protected".
(All references to S.C. Code of Laws.) [02-2A125-3]
Page 13
SUBMITTING A PAPER OFFER OR MODIFICATION (MAR 2015)
Unless specifically inst
- Pdf Text Len
- 40000
- Detail Fetched
- Yes
Dept. of Public HealthIssuing agency·Columbia, SC·via a public procurement portal