Lancaster Lebanon Rapid Pavement Projects

General

• Initiating Organization: Engineering District 8-0
• Agreement Type: Project Specific
• Services Requested: Construction Inspection
• Selection Process: Modified
• 100% State Funded: No
• SOI Deadline: 10/15/2026 (Statements of Interest are accepted until midnight Eastern on the due date)
• Agreement: E06817 — Lancaster Lebanon Rapid Pavement Projects

Services

The Department of Transportation will retain an engineering firm to provide supplementary construction inspection staff of approximately 11 inspectors under the 0800 Inspector-in-Charge, for construction inspection and documentation services on the following project(s):

Part 1: SR0422-RDP, Lebanon County, MPMS #97271

• County: Lebanon County
• State Route/Section: 0422/RDP
• Project Description: SR0422-RDP, MPMS #97271. Roadway. Resurfacing of SR0422 from east of Halfway House Drive to the Berks County line in Jackson Township and Myerstown Borough, Lebanon County. Anticipated staffing: TCIS: 1; TCI: 1; and TA: 1. Anticipated duration: 3/29/2027 to 10/31/2027.
• Anticipated NTP: 3/29/2027
• Project Time: Day and Night time

Part 2: SR0222-RDP, Lancaster County, MPMS #107030

• County: Lancaster County
• State Route/Section: 0222/RDP
• Project Description: SR0222-RDP, MPMS #107030. Roadway. Resurfacing of SR0222 in Fulton Township, Lancaster County. Anticipated staffing: TCIS: 1; TCI: 1; and TA: 1. Anticipated duration: 3/29/2027 to 10/31/2027.
• Anticipated NTP: 3/29/2027
• Project Time: Day and Night time

Part 3: SR0441-RDP, Lancaster County, MPMS #124435

• County: Lancaster County
• State Route/Section: 0441/RDP
• Project Description: SR0441-RDP, MPMS #124435. Roadway. Resurfacing of SR0441, SR0030 to Wickersham Road, West Hempfield and East Donegal Townships, Lancaster County. Anticipated staffing: TCIS: 1 (shared); TCI: 1; and TA: 1. Anticipated duration: 3/29/2027 to 10/31/2027.
• Anticipated NTP: 3/29/2027
• Project Time: Day and Night time

Part 4: SR4008-RDP, Lancaster County, MPMS #109979

• County: Lancaster County
• State Route/Section: 1037/RDP
• Project Description: SR1037-RDP, MPMS #124433. Roadway. Resurfacing of SR1037 (Elm Road) starting at W. Newport Road to SR0501, in Penn, Elizabeth, and Warwick Townships, Lancaster County. Anticipated staffing: TCIS: 1 (shared); TCI: 1; and TA: 1. Anticipated duration: 3/29/2027 to 10/31/2027.
• Anticipated NTP: 3/29/2027
• Project Time: Day and Night time

Selection Criteria

The Department will establish an order of ranking of a minimum of (3 ) firms for the purpose of negotiating an agreement based on the Department's evaluation of the statements of interest received in response to this solicitation. The final ranking will be established directly from the statements of interest. Technical proposals will not be requested prior to the establishment of the final ranking.

The following factors, listed in order of importance, will be considered by the Department during the evaluation of the business partners submitting statements of interest:

• 1. Review of inspector's resumes, including the length of employment with the submitting firm, with emphasis on construction inspection capabilities and specific project work assignments and timeframes. — 20%
• 2. Work experience and supervisory experience on PennDOT projects indicating an understanding of PennDOT's requirements, policies, and specifications. — 20%
• 3. Number of NICET (by level), NECEPT Bituminous Certification and NECEPT Concrete Field Technician Certification in each classification. Staff in each classification with Guiderail Certification, and Traffic Barrier/End Treatment Certification. — 15%
• 4. Firm's commitment to a quality control and quality assurance process as demonstrated in the firm's Statement of Interest and the firm's QA/QC Plan on file in ECMS with PennDOT. Demonstrate a formalized training program to develop field staff. — 15%
• 5. How will the inspection staff work with PennDOT to assure contractor compliance with environmental permit conditions? — 15%
• 6. How will the inspection staff work with PennDOT to assure the contractor meets the project milestones? — 10%
• 7. How did the team perform on past projects? — 5%
• Weight Total: — 100%

Staff Classification

The qualifications and experience required of the firm's inspectors will be established by the Department, and the qualifications of the firm's proposed employees will be reviewed and approved by the Department.

It is anticipated that a supplementary construction inspection staff for this assignment will consist of the following number of inspectors who meet the requirements for the inspection classifications as detailed in the General Requirements and any additional requirements set forth in this advertisement. The classifications of TCIS, TCI and TA have been amended to identify multiple levels of compensation based on experience and training. Please refer to the General Requirements for the changes. For these three classifications, the submitting firm may propose either a TCIS-1 or 2 for each TCIS required, either a TCI-1, 2, or 3 for each TCI required and either a TA-1 or 2 for each TA required. The maximum hourly rate for each of these sub-classifications is stated later in this advertisement. The Maximum Straight Time Hourly Payroll Rate shown in the following table is the maximum rate for the highest sub-classification.

• TA (Transportation Assistant) — Inspectors: 4, Resumes: 0
• TCI (Transportation Construction Inspector) — Inspectors: 4, Resumes: 4
• TCIS (Transportation Construction Inspector Supervisor) — Inspectors: 3, Resumes: 3

Equipment

The firm selected will be required to supply the following equipment for use by the consultant inspection staff at their actual cost not to exceed the maximum direct reimbursement shown below:

• Cellular Phones — Max Reimbursement: As per invoice (Cell Phone Usage), Qty: 11
• iPads — Max Reimbursement: As per invoice (iPad Usage), Qty: 11

Requirements

iPad Requirements

Monthly cost for data ($30/month/device) is an estimate only.

• All inspection staff are required to have iPads with 5G service capable of running the latest version of iOS.
• PennDOT apps are designed to support devices which are running the latest version of iOS.
• iPad’s must have at least a minimum of 256 GB internal storage.
• Cost of device and IT support services will be the responsibility of the consultant.
• Cellular service costs may be reimbursed if the firm can provide a written policy to ensure direct project costs. This documentation must be attached to the technical proposal for each firm charging cellular service.

-All PennDOT apps will be made available via the Apple App Store for free and user accounts will be needed for access. For any questions related to the PennDOT approval process or ECMS credentials, please visit http://www.dotdom3.state.pa.us/ecms/BP_Reg/index.html.

Design work for these projects was performed in-house.

All questions and answers are required to go through ECMS's "Questions and Responses" forum.

The statement of interest, at a minimum, should indicate how the selected firm will accomplish the tasks outlined and provide the services as detailed. The anticipated duration of the agreement is 1 year.

The goal for Disadvantaged Business Enterprise (DBE) participation in this agreement shall be 0 of the total agreement cost. Cost included in a DBE firm's price proposal as direct cost of work and services by others shall not count as DBE participation in this agreement, unless completed by a DBE firm. Additional information concerning DBE participation in this agreement is contained in the General Requirements and Information Section referenced below.

Additional information regarding this Agreement/Advertisement and Statement of Interest requirements are contained in the [General Requirements](SVCOMFileCabinet?action=GETURL&FILE_NAME=Advertisement General Requirements - Construction Inspection Services&FILE_DATE=06/26/2026) document.

Contract Terms

• DBE Goal: 0%
• Anticipated Duration: 1 year