Sacramento CountyIssuing agency·Sacramento, CA·via a public procurement portalPost Information
Posted At:
Tue, Sep 1, 2026 2:18 PM
Sealed Bid Process:
Yes (Bids Sealed / Pricing Sealed)
Private Bid:
No
The Project includes, without limitation, furnishing all necessary labor, materials, equipment and other incidental and appurtenant Work necessary to satisfactorily complete the Project, as more specifically described in specifications. This Work will be performed in strict conformance with the specifications, permits from regulatory agencies with jurisdiction, and applicable regulations. The quantity of Work to be performed and materials to be furnished are approximations only, being given as a basis for the comparison of Bids. Actual quantities of Work to be performed may vary at the discretion of the County.
1.2. Background
NOTE: THIS PROJECT HAS SPECIFIC PROCESS TO ACCESS AND VIEW ALL BID MATERIALS. REVIEW IN DETAIL THE AGENDA PROVIDED UNDER THE TIMELINE PORTION OF THIS POST FOR FULL DETAILS.
The work to be performed under this contract includes replacement of existing legacy heating and ventilation equipment controllers with modern counterparts in existing HVAC building control panels. In general, the existing electrical cabinets, field devices and field device wiring is to be reused. Uninterruptable power supply backup devices are to be installed at each controller. New IT drops to the cabinets are to be installed.
1.3. Contact Information
Any inquiries or requests regarding this solicitation must be submitted via OpenGov. Contact with unauthorized County personnel during the selection process may result in disqualification.
Raleigh Moyher
Associate Mechanical Engineer
Email: moyherr@saccounty.gov
Phone: (916) 876-5072
Department:
DGS: CAPSD - Construction
Department Head:
Joshua Green
Department Director
1.4. Timeline
Release Project Date:
September 1, 2026
Pre-Bid Meeting (Mandatory):
September 24, 2026, 9:00am
Agenda
9601 Kiefer Blvd, Sacramento CA 95827
Complete the below three steps BY THURSDAY, SEPTEMBER 17TH, 5:00PM to access the redacted plans exhibit and secure your presence at the mandatory bid walk:
After the mandatory pre-bid site walk meeting, the County will organize days/times for the contractor sign in and view unredacted Bid Set, which is to be used as the basis of bid. The redacated plans provided for the 9/24/26 site walk are understood to be an exhibit only. Review the attached agenda for additional details.
Question Submission Deadline:
October 8, 2026, 5:00pm
Bid Submission Deadline:
October 22, 2026, 2:00pm
Bid Opening:
October 22, 2026, 2:00pm
Bid Opening is Online
2. Notice to Contractors
2.1. ADVERTISEMENT SUMMARY
Notice is hereby given that the Board of Supervisors of the County of Sacramento will receive sealed bids for the following project:
BID DATE: Thursday, October 22, 2026
SUBMIT BIDS TO: COUNTY OF SACRAMENTO. SUBMIT ELECTRONIC RESPONSES VIA THE SACRAMENTO COUNTY ELECTRONIC BIDDING PORTAL (SACCOUNTYEBIDS). BIDDERS MUST ELECTRONICALLY SUBMIT THEIR BID ONLINE NO LATER THAN 2:00 PM ON THE DAY OF THE BID. BID OPENING(S) WILL AUTOMATICALLY OCCUR ONLINE AT 2:01 PM AT THE FOLLOWING LINK: SACCOUNTYEBIDS.
Responses delivered by hand, fax, telephone, e-mail, or any postal carrier will not be accepted. If bidder uploads a file to SacCountyEbids, it is the bidder's responsibility to ensure the file is not corrupt or damaged. If County is unable to open an attachment because it is damaged, corrupt, infected, etc., it may disqualify bidder’s submission. See this training guide for assistance in entering your online response.
FOR: B.T. Collins Youth Detention Facility - Replace Obsolete HVAC Controllers
CONTRACT NUMBER: 4724
ESTIMATED CONSTRUCTION COST: 2,017,787.00
CONTRACTOR LICENSE REQUIRED: General Building Contractor, Class B; Low Voltage Systems Contractor, C-7 (this work may also be performed by a licensed C10 in lieu of a separate C-7); Electrical Contractor C-10; Warm-Air Heating, Ventilating and Air-Conditioning Contractor, C-20
PRE-BID QUESTIONS DUE VIA Q&A: Date: Thursday, October 8, 2026 No later than: 5:00 pm
PROJECT DESCRIPTION: The work to be performed under this contract includes the furnishing of all labor, materials, equipment, and other incidental work for: replacement of existing legacy heating and ventilation equipment controllers with modern counterparts in existing HVAC building control panels. In general, the existing electrical cabinets, field devices and field device wiring is to be reused. Uninterruptable power supply backup devices are to be installed at each controller. New it drops to the cabinets are to be installed.
BASIS FOR AWARD: The basis for award shall be base bid only, with no additive or deductive items, or no consideration of additive or deductive items.
CONTRACT INFORMATION: Contract Documents are contained herein and include: Notice to Contractors, the Sacramento County Standard Construction Specifications, the Special Provisions, the Bid Proposal form and any attachments, exhibits, drawings, addenda, and/or documents provided by the Project Manager that pertain to this project.
Contract Documents are available at: SacCountyEbids
The Standard Construction Specifications, which are incorporated by reference in the Contract Documents, may be downloaded at: https://saccountyspecs.saccounty.gov/Pages/default.aspx.
2.2. MANDATORY PRE-BID MEETING
A mandatory pre-bid meeting will be held on Thursday, September 24, 2026, at 9:00 am, 9601 Kiefer Blvd, Sacramento CA 95827
Complete the below three steps BY THURSDAY, SEPTEMBER 17TH, 5:00PM to access the redacted plans exhibit and secure your presence at the mandatory bid walk:
After the mandatory pre-bid site walk meeting, the County will organize days/times for the contractor sign in and view unredacted Bid Set, which is to be used as the basis of bid. The redacated plans provided for the 9/24/26 site walk are understood to be an exhibit only. Review the attached agenda for additional details.. The project engineers will be present to provide a project summary and to answer questions.
Attendance of the Pre-Bid Conference is MANDATORY for this project. The mandatory pre-bid conference and walk-through will be held for the purpose of reviewing questions regarding the project. A representative of the prime Contractor must be in attendance and sign the log. A representative of the County will be present to review the project with the bidders, allow bidders to walk the site and to answer questions. Bids received from bidders who do not attend this meeting will be deemed non-responsive.
2.3. BID GUARANTEES
Each bid must be submitted on the bid forms provided in the Contract Documents; however, if none are provided, the surety may issue on its own paper. Each bid must also be accompanied by security in the form of a bid bond issued by a corporate surety, a certified check or cashier's check payable to the Treasurer of Sacramento County, or cash for an amount not less than ten percent (10%) of the aggregate sum of the bid.
2.4. BONDS
The successful bidder shall be required to execute a material and labor Payment Bond and Performance Bond, issued by a corporate surety, acceptable to the County of Sacramento, each for not less than one hundred percent (100%) of the contract price.
Pursuant to Public Contract Code, section 22300, the Contractor may, at its own expense, substitute securities for any money being withheld by the County to ensure performance under this contract. The Contractor must notify the County of its intent to pursue this option prior to the issuance/execution of a contract.
2.5. LICENSE REQUIREMENTS
Award of this contract requires a valid California contractor's license with the classification identified above.
Public Contract Code, section 4104(a)(1), requires that any person making a bid must submit the name, location of the place of business, and the subcontractor’s license number on the bid form.
No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code, section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code, section 1725.5.
2.6. LABOR COMPLIANCE PROGRAM
The County of Sacramento received final approval from the Director of California Department of Industrial Relations as a Labor Compliance Program effective March 15, 1994. All questions regarding this Labor Compliance Program and prevailing wage requirements should be directed to the Labor Compliance Section at: 916-875-2711. In accordance with Section 1771.5 of the California Labor Code, the payment of the general prevailing rate of per diem wages or the general prevailing rate of per diem wages for holiday and overtime is not required for any public works project of $25,000 or less when the project is for construction work, or for any public works project of $15,000 or less when the project is for alteration, demolition, repair, or maintenance work.
This is a Maintenance project in accordance with Labor Code section 1771.5.
Pursuant to California Labor Code, section 1720 and following, and section 1770 and following, the successful bidder shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. Copies of the prevailing wage determinations are on file at the office of the County of Sacramento Labor Compliance Program, 9800 Goethe Road, Suite D, Sacramento, CA 95827, and are also available at http://www.dir.ca.gov/DLSR/PWD.
2.7. ADVANCED CLEAN FLEETS REGULATION
Vehicles with a gross vehicle weight rating greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of air pollutants. For more information, see CARB Advanced Clean Fleets and Advanced Clean Fleets Regulation & Advisories | California Air Resources Board.
The apparent low bidder shall provide copies of valid Certificates of Reported Compliance as described in California Code of Regulations, title 13, ("13 CCR") section 2449(n) for the bidder’s fleet, and fleets of any listed subcontractors, of vehicles subject to 13 CCR section 2449 which may be use in performance of this project.
If the apparent low bidder’s fleet, or any subcontractor’s fleet, is exempt or is not subject to the regulation bidder shall clearly indicate the applicable exemption in the bidder’s response. For more information, see CARB Advanced Clean Fleets Regulation Exemptions and Extensions Overview | California Air Resources Board.
Certificates of Reported Compliance and/or exemptions must be submitted by the apparent low bidder by 4:00PM on Monday following Bid Opening and must be received by the County prior to contract award.
2.8. QUESTIONS
Direct pre-bid questions to the Project Manager, Raleigh Moyher, via the Q&A tab in the portal. ALL PRE-BID QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN Thursday, October 8, 2026 BY 5:00 pm. Questions received after that time will not be answered. Responses will be by addenda to the bid documents.
The Board reserves the right to reject any or all bids, to waive any informality in any bid, and to determine which bid, in their judgment, is the lowest responsive bid of a responsible Bidder.
By order of the Board of Supervisors of the County of Sacramento, Sacramento County, California, dated: August 25, 2026.
Clerk of the Board
County of Sacramento
NDA Acknowledgment: By selecting “I Agree,” the Proposer acknowledges that the plans, drawings, specifications, and any other documents identified by the County as confidential or sensitive are Confidential Information and agrees to comply with the Confidentiality and Non-Disclosure Requirements contained in this solicitation.
The Proposer shall not copy, reproduce, distribute, disclose, transmit, publish, or otherwise make the plans or other Confidential Information available to any person or entity except employees, consultants, subcontractors, or other representatives who have a legitimate need to know the information for the sole purpose of preparing a response to this solicitation or performing work under any resulting County contract.
The Proposer is responsible for ensuring that any individual or entity provided access to the plans or other Confidential Information complies with these same confidentiality requirements. The plans and other Confidential Information shall not be used for any purpose unrelated to this solicitation or any resulting County contract.
Please confirm
Response required
2. What form of Bid Guarantee will Contractor be submitting?
Bid security must be a bidder bond, a certified check or cashier’s check payable to the Treasurer of the County of Sacramento, or cash. Bids secured by personal checks or personal guarantees will be rejected.
Scanned copy of Fully Executed Bid Bond
E-bid Bond (Use Surety 2000)
Cashier's or Certified Check
Cash
*Response required
3. Bid Guarantee
Upload a scanned copy of your fully executed bid bond here if Contractor is submitting a scanned bid bond.
Please enter your Bid Bond information from Surety2000 below If Contractor is submitting an E-Bid Bond
Bond ID
Vendor ID
Don't have a bid bond yet? Login or register at Surety2000 to create one using the following information for this project:
Project ID: 4724
Bid Security: 10%
5. Non-collusion Declaration*
The undersigned declares:
I am an authorized representative with binding authority for my company, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, com
Attached documents:
• B.T.Collins_Youth_Detention_Facility-Replace_Obsolete_HVAC_Controllers(Addendum_#2_Revision).pdf
• A - Contract_4724_Bid_Set_Special_Provisions
• B - 4724 NDA
• C - One Time Visitor Background Check Request Form
• D - Appendix H - Facility Hazardous Materials Report
• H - Contract 4724 Pre Bid Agenda 20260828
• #1 Contract 4724 - Addendum 1 Cover Sheet
• #2 ATT 2.2 - Photos of Air Handler in interstitial Space
• #2 ATT 2.1 - Pre-bid Conference Attendance List
The work includes replacement of existing legacy heating and ventilation equipment controllers with modern counterparts in existing HVAC building control panels. Existing electrical cabinets, field devices and field device wiring are to be reused. Uninterruptable power supply backup devices are to be installed at each controller. New IT drops to the cabinets are to be installed.
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Read from this solicitation’s notice text — each row shows the sentence it came from. Confirm final amounts and forms with the issuing agency before you submit.
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Source: Sacramento County (solicitation 4724), retrieved via a public procurement portal. View the official posting, and always confirm requirements and deadlines with the issuing agency.
