- Org
- StateOfNewMexico
- Type
- ITBPA
- Title
- All Female Triploid Rainbow Trout Fish Eggs
- Number
- 70-51600-26-05673
- Source
- NM_EPRONM
- Status
- Open
- Event Id
- 1461562
- Open Str
- 10/29/2026, 8:01 AM MDT
- Pdf Text
- 29 October 2026
All Female Triploid Rainbow Trout Fish Eggs
All Female Triploid Rainbow Trout Fish Eggs
29 October 2026
Released 10/29/2026, 8:00 AM MDT Type Invitation to Bid - Agency Price
Agreement
Open 10/29/2026, 8:01 AM MDT Number 70-51600-26-05673
Close 11/17/2026, 2:00 PM MST Currency US Dollar
Sealed Until 11/17/2026, 2:00 PM MST Payment
Terms 0% 0, Net 30
29 October 2026
Contacts
Arrianna Romero
Arrianna.Romero1@gsd.nm.gov
29 October 2026
Commodity Codes
Commodity Code Description
04040 Fish, Brood and Fingerling
12045 Hatcheries, Ranches, and other Fishery Resources
29 October 202629 October 202629 October 2026
Description
Specifications:
Establish a Price Agreement for the New Mexico Department of Wildlife (NMDOW) to supply Female
Triploid Rainbow Trout Eggs to the six NMDOW fish hatcheries, as well as to other Department owned
properties, and for other programmatic needs.
Term:
The term of this agreement shall be for one (1) year from date of award with an option to extend for up to
three (3) additional years, on a year-by-year basis, and, by mutual agreement of all parties and approval of
the New Mexico State Purchasing Agent, at the same price, terms and conditions. This Price Agreement
shall not exceed four (4) years.
Method for Award/Multiple Awards:
Pursuant to the Procurement Code, Sections 13-1-153 and 13-1-154, the State reserves the right to issue
multiple awards to obtain the items listed. Multiple awards are recommended to ensure availability and
timely delivery. Determination for award shall be based upon the lowest total cost of all items listed and the
bidder’s abilities to meet the “minimum” and “submittal” requirements of the Invitation to Bid. This may be
a multiple award contract. It is anticipated that multiple vendors will be needed in order to meet this demand.
In times of great demand, egg shipments from additional Awarded Vendors may become necessary to meet
NMDOW needs.
Compensation:
The prices quoted herein represent the total compensation to be paid by the State for the goods and/or
services provided including any and all labor, equipment, tools, materials, taxes, permits, licenses, or other
costs necessary to complete the service or goods provided.
Tax Note:
Price shall not include state gross receipts tax or local option tax. Such tax or taxes if applicable, shall be
added at time of invoicing at the current rate, and shown as a separate item to be paid by user.
Shipping Note:
When applicable, freight shall be prepaid by the Awarded Vendor(s) and the cost shall be added to the
invoice by the Awarded Vendor(s) as a separate item to be reimbursed by the State. Bidders should include
freight charges per thousand eggs in their pricing when pricing is being determined for the bid price.
Bidding Information:
The conditions and specifications set out in this ITB are inseparable and indivisible. Any Bidder, by
submitting a bid, agrees to be bound by all such conditions and/or specifications. All conditions and
specifications in the ITB, and all other documents required to be submitted, shall be submitted by the Bidder
in their bid package. Failure to do so or any attempt to vary or change the conditions or specifications of the
invitation to bid shall, at the discretion of the State of New Mexico, constitute grounds for rejection of the
entire bid. The prices quoted herein represent the total compensation to be paid by the State of New Mexico
for goods and/or services provided. It is understood that the vendor providing said goods and/or services to
the State of New Mexico is responsible for payment of all costs of labor, equipment, tools, materials, federal
taxes, permits, licenses, fees, and any other items necessary to complete the work provided. The prices
quoted in this price agreement include an amount sufficient to cover such costs. When bidding, enter the
amounts for the respective bid item unit prices to a maximum of three (3) decimal places.
Any Awarded Vendor shall be considered an independent Contractor and not an employee of the State of
New Mexico. The Agency shall provide direction regarding the time and place of performance and
compliance with rules and regulations required by this price agreement.
Brand Name or Equal:
The use of a brand name is for the purpose of describing the standard of quality, performance and a
characteristic desired and is not to limit or restrict competition.
Escalation / Reduction Clause:
Contractor shall keep pricing fixed for each year of this Agreement. Thereafter, SPD and the Contractor may
adjust pricing no more than once annually through an amendment to the Agreement at the time of Agreement
renewal. Contractor shall submit all pricing increase requests to SPD directly or through the agency contact
in writing and provide substantiating evidence that each request is based on demonstrable market changes
impacting the cost of products. The request must show all proposed increases by line item and include
supporting documentation acceptable to SPD (such as a letter from a manufacturer indicating price increases,
etc.) SPD’s decision on what is acceptable in this context is final and shall be accepted by all parties to the
Agreement. Requested price increases that exceed 10% will not be accepted. No price increase may result
in a higher profit margin for the Contractor than at the beginning of the initial term of this Agreement.
Pricing changes will apply to Agreements and amendments to Agreements entered on and after the effective
date of the price change. Price decreases as well as increases shall apply in the same manner. If vendor's
prices are reduced for any reason, users shall receive the benefit of such reductions, immediately. Price
increases will not be retroactive to orders already in house or backorders. Orders will be filled at the price in
effect on the date of receipt of the order by the vendor. To facilitate prompt consideration, all requests for
price increase must include all information listed below:
1. Agreement Item Number
2. Current Item Price
3. Proposed New Price
4. Percentage of Increase
5. Mill/Supplier Notification of price increase indicating percentage of increase including reason for
increase.
Additional Information Related to Funding Source Requirements:
This ITB will involve federal funds. The Awarded vendor(s) must be registered under the Federal
System of Award Management (SAM) and have a status of ‘Active’ throughout the term of the Price
Agreement.
Please provide a copy of the ‘Active’ status proof with your bid.
Register under the Federal System of Award Management (SAM): https://www.SAM.gov
Minimum Requirements:
1. Egg Count and Egg Delivery Requirements
2. The NMDOW will count eggs and only pay for what the NMDOW counts show if the NMDOW
counts vary from the vendor’s count by seven percent (7%) or more.
3. Eggs which count over 450 per ounce will not be accepted.
4. Preference will be given to suppliers that can provide eggs counting less than 400 per ounce.
2. Eggs shall be shipped by the Awarded Vendor to NMDOW to meet the following requirements:
3. Eggs shall be shipped by express, next-day service to the hatchery or hatcheries specified by
NMDOW at the time of notice of delivery (see ship locations).
4. The Awarded Vendor shall notify NMDOW not less than 48 hours in advance of shipment.
5. All eggs shall be shipped in new insulated containers supplied by the Awarded Vendor.
1. The Awarded Vendor shall provide NMDOW with certification of disease-free status of brood stock
as described below, under the Fish Health Inspection Requirements Certifications shall be
forwarded to the designated NMDOW Point of Contact (POC) not less than one (1) month prior to
delivery.
2. Additional Delivery Requirements
3. Delivery shall be offered by the Awarded Vendor during the time frames specified on the Items List
for each item (see Article and Description for both the estimated amount of rainbow trout eggs
needed, and schedule timing).
4. The Awarded Vendor must send an email to the designated NMDOW POC not less than 48 hours
before delivery to ensure NMDOW personnel will be available to receive and process the egg
shipment.
5. Delivery will NOT be accepted unless the order is confirmed in a reply email by NMDOW.
2. Delivery shall be according to the dates as specified by the NMDOW and in accordance with the
specifications in this ITB. The estimated quantity of rainbow trout eggs needed each quarter is shown
on the Items List.
1. All Female Triploid Eggs Requirements
2. Vendors must provide a letter to NMDOW describing the process used to produce and ensure all
female triploid eggs.
3. All female triploid eggs shall be subject to NM fish health testing requirements.
4. Vendors shall have testing performed to verify triploid induction rates by a qualified laboratory and
no less than once every two months.
5. Triploid process to be done at 9,500 – 10,000 psi using pressure treatment process only.
6. Triploid eggs will not be accepted if testing of blood samples tested by a qualified laboratory show
less than a 95% induction levels using flow cytometry methods.
1. Fish Health Inspection Requirements
2. Certification of all lots of fish on the vendor’s facility shall be performed by a fish pathologist who is
accepted by the NMDOW as being qualified and competent to detect the presence of the pathogens
listed in the paragraphs below.
3. Inspection shall be performed by sampling and procedures described in “suggested procedures for the
detection and identification of certain infectious diseases of fishes” published by the fish health
section of the American Fisheries Society.
4. Each inspection certificate shall indicate in writing the results of the sampling and testing for fish
health in the facility, and be signed by the inspector.
5. Certification must be done within a one (1) year period preceding the delivery of eggs to NMDOW.
6. All fish in or having originated from the Awarded Vendor’s facility shall be certified free of the
following pathogens for the previous five (5) consecutive years:
• Infectious Pancreatic Necrosis Virus (IPNV)
• Viral Hemorrhagic Septicemia
• Infectious Hematopoetic Necrosis Virus (IHN)
• Myobolus Cerebralis
• Renibacterium Salmonarum
• Ceratomyxa Shasta
*** End of Specifications ***
- Close Str
- 11/17/2026, 2:00 PM MST
- Contact Name
- Arrianna Romero
- Description
- All Female Triploid Rainbow Trout Fish Eggs
- Contact Email
- arrianna.romero1@gsd.nm.gov
- Sci Docs Fetched
- Yes
State of New MexicoIssuing agency·New Mexico·via the New Mexico ePro SciQuest procurement portal