NC eVP · North Carolina

RFP 2027-002 Fleet Management Software

COUNTY OF UNIONIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

16days left

Due Oct 7, 2026·Posted Sep 17, 2026

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AI takeaways

Union County, North Carolina is seeking proposals to provide and implement a web-based fleet management software system to support the County's fleet management operations.
Proposals are due electronically by October 7, 2026 at 10:00 AM Local Time, and questions are due by September 24, 2026 at 3:00 PM Local Time.
The contract may have an initial term of three (3) years with two (2) one-year renewal options at the County's discretion.
The selected firm will provide software implementation, data migration from Hiperweb, employee training, and ongoing maintenance and technical support.
The software must support fleet asset management, work orders, preventive maintenance, parts inventory, fuel and mileage data, and cost tracking and reporting.
The County's current fleet includes 1,045 active assets, 1,058 inactive asset records, 11 users with data entry rights, and 4 view-only users.
Proposals must be submitted electronically via the provided link as one complete PDF document, with a maximum size of 30 MB.
The evaluation criteria weight the proposed software, user ability, project team, and implementation plan at 50%.
Requirement: The successful Firm(s) shall have and maintain a valid and appropriate business license (if applicable), meet all local, state, and federal codes, and have current all required local, state, and federal licenses.
Requirement: Offeror/Firm shall ensure that Firm and any Sub-Contractor performing work under this contract: (a) uses E-Verify if required to do so; and (ii) otherwise complies with applicable law.
Requirement: Contractor shall procure and maintain Workers' Compensation insurance with statutory limits and Employer's Liability limits of $500,000 each accident, $500,000 disease - each employee, and $500,000 disease - policy limit.
Requirement: Contractor shall procure and maintain Commercial General Liability insurance with limits of $2,000,000 general aggregate, $2,000,000 products/completed operations aggregate, $1,000,000 each occurrence, $1,000,000 personal and advertising injury limit, and $5,000 medical expense limit.
Requirement: Contractor shall procure and maintain Commercial Automobile Liability insurance with a $1,000,000 combined single limit - any auto.
Requirement: Contractor shall procure and maintain Professional Liability insurance with a $1,000,000 claims made limit.
Requirement: Contractor shall procure and maintain Network Security & Privacy Liability (Cyber) insurance with a $1,000,000 claims made limit and a $3,000,000 aggregate limit.

Participation goal: good faith effort outreach to Minority…
Licence: valid and appropriate business license (if…
Term: initial term of three (3)…
Method: RFP

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

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Contact the buyer

Juan Rodriguez-Cruz

vendor@nc.govEmail

Location:

North Carolina

Open in Maps ↗

Solicitation

ea5b134c-a5b2-f111-aaac-001dd80bcb64

377-RFP 2027-002

Method

RFP

Duration

initial term of three (3) years with two (2) one-year renewal option

What this bid is asking for

AI-generated

Provide and implement a web-based fleet management software system for Union County.
Migrate existing fleet data and historical records from Hiperweb, and import fuel data and current mileage from WEX fueling.
Configure the system to support asset records, work orders, inventory management, preventive maintenance, reporting, and search functions.
Provide employee training, user documentation, and ongoing technical support.
Develop and coordinate a transition and cutover plan for migration from the existing system to the proposed system.

Requirements

From the documents

Licence: valid and appropriate business license (if applicable), meet all local, state, and federal codes, and have current all required local, state, and federal licenses
Participation goal: good faith effort outreach to Minority Businesses (HUB Certified) & Small Businesses and Disadvantaged Business Enterprise (DBE)

Posted Scope of Work

RFP 2027-002 Fleet Management Software: Union County, North Carolina, is seeking proposals from experienced and qualified firms to provide and implement a web-based fleet management software system to support the County’s fleet management operations. Services shall include data migration, system configuration, employee training, and ongoing software maintenance and technical support.

Scope, read from the documentsAI-generated

The selected firm shall provide and implement a web-based fleet management software system for Union County. The scope includes system configuration, migration of existing fleet data and historical records from Hiperweb, employee training, and ongoing software maintenance and technical support. The software must support fleet asset management, work orders, preventive maintenance, parts inventory, fuel and mileage data, and cost tracking and reporting. The system must allow authorized users to create, modify, and delete asset records, manage work orders, maintain inventory, generate reports, and search assets and work orders. The selected firm will be expected to provide working prototypes, system design and configuration documentation, user access, training and training materials, data accessibility and reporting, a warranty for the first year after delivery, and a transition and cutover plan for migration from the existing Hiperweb system.

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Documents

Download zip

RFP 2027-002.pdfPDF

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Questions & answers

AI-generated

What is the due date for proposals?

All Proposals are to be received electronically by the Union County Procurement Department no later than October 7, 2026, at 10:00 AM Local Time.

How must proposals be submitted?

The proposal must be submitted electronically using the following link: https://lfportal.unioncountync.gov/Forms/procurementsubmit. The proposal must be signed by a person who is authorized to bind the proposing Company. Paper Submissions and/or Email Submissions Will Not Be Accepted.

What is the deadline for submitting questions?

Proposal questions will be due on or before September 24, 2026, at 3:00 PM Local Time. Submit questions by email to Procurement POC at Juan.Rodriguez-Cruz@unioncountync.gov.

What is the contract term?

The contract award may have an initial term of three (3) years with two (2) one-year renewal option at the County’s discretion, pending annual budget approval.

What are the current fleet and user quantities for pricing?

Active assets: 1,045; Inactive (historical) asset records: 1,058; Users with data entry rights: 11; Users with viewing rights only: 4.

Full source recordEvery field North Carolina eVP published, untouched

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Evp Description: RFP 2027-002 Fleet Management Software: Union County, North Carolina, is seeking proposals from experienced and qualified firms to provide and implement a web-based fleet management software system to support the County’s fleet management operations. Services shall include data migration, system configuration, employee training, and ongoing software maintenance and technical support.
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NC eVP · North Carolina

RFP 2027-002 Fleet Management Software

COUNTY OF UNIONIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

16days left

Due Oct 7, 2026·Posted Sep 17, 2026

Prequalify For BondingBonding Prequal

AI takeaways

Union County, North Carolina is seeking proposals to provide and implement a web-based fleet management software system to support the County's fleet management operations.
Proposals are due electronically by October 7, 2026 at 10:00 AM Local Time, and questions are due by September 24, 2026 at 3:00 PM Local Time.
The contract may have an initial term of three (3) years with two (2) one-year renewal options at the County's discretion.
The selected firm will provide software implementation, data migration from Hiperweb, employee training, and ongoing maintenance and technical support.
The software must support fleet asset management, work orders, preventive maintenance, parts inventory, fuel and mileage data, and cost tracking and reporting.
The County's current fleet includes 1,045 active assets, 1,058 inactive asset records, 11 users with data entry rights, and 4 view-only users.
Proposals must be submitted electronically via the provided link as one complete PDF document, with a maximum size of 30 MB.
The evaluation criteria weight the proposed software, user ability, project team, and implementation plan at 50%.
Requirement: The successful Firm(s) shall have and maintain a valid and appropriate business license (if applicable), meet all local, state, and federal codes, and have current all required local, state, and federal licenses.
Requirement: Offeror/Firm shall ensure that Firm and any Sub-Contractor performing work under this contract: (a) uses E-Verify if required to do so; and (ii) otherwise complies with applicable law.
Requirement: Contractor shall procure and maintain Workers' Compensation insurance with statutory limits and Employer's Liability limits of $500,000 each accident, $500,000 disease - each employee, and $500,000 disease - policy limit.
Requirement: Contractor shall procure and maintain Commercial General Liability insurance with limits of $2,000,000 general aggregate, $2,000,000 products/completed operations aggregate, $1,000,000 each occurrence, $1,000,000 personal and advertising injury limit, and $5,000 medical expense limit.
Requirement: Contractor shall procure and maintain Commercial Automobile Liability insurance with a $1,000,000 combined single limit - any auto.
Requirement: Contractor shall procure and maintain Professional Liability insurance with a $1,000,000 claims made limit.
Requirement: Contractor shall procure and maintain Network Security & Privacy Liability (Cyber) insurance with a $1,000,000 claims made limit and a $3,000,000 aggregate limit.

Participation goal: good faith effort outreach to Minority…
Licence: valid and appropriate business license (if…
Term: initial term of three (3)…
Method: RFP

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

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Know you can be bonded before you spend a week on the bid
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A good guy letter to show the GC or agency

Prequalify For Bonding →

Contact the buyer

Juan Rodriguez-Cruz

vendor@nc.govEmail

Location:

North Carolina

Open in Maps ↗

Solicitation

ea5b134c-a5b2-f111-aaac-001dd80bcb64

377-RFP 2027-002

Method

RFP

Duration

initial term of three (3) years with two (2) one-year renewal option

What this bid is asking for

AI-generated

Provide and implement a web-based fleet management software system for Union County.
Migrate existing fleet data and historical records from Hiperweb, and import fuel data and current mileage from WEX fueling.
Configure the system to support asset records, work orders, inventory management, preventive maintenance, reporting, and search functions.
Provide employee training, user documentation, and ongoing technical support.
Develop and coordinate a transition and cutover plan for migration from the existing system to the proposed system.

Requirements

From the documents

Licence: valid and appropriate business license (if applicable), meet all local, state, and federal codes, and have current all required local, state, and federal licenses
Participation goal: good faith effort outreach to Minority Businesses (HUB Certified) & Small Businesses and Disadvantaged Business Enterprise (DBE)

Posted Scope of Work

Scope, read from the documentsAI-generated

More it & software bids in North Carolina, weekly.

We post new it & software opportunities in North Carolina as agencies publish them. Get them in one email — free, and unsubscribe whenever.

Documents

Download zip

RFP 2027-002.pdfPDF

Preview Download

Questions & answers

AI-generated

What is the due date for proposals?

All Proposals are to be received electronically by the Union County Procurement Department no later than October 7, 2026, at 10:00 AM Local Time.

How must proposals be submitted?

What is the deadline for submitting questions?

Proposal questions will be due on or before September 24, 2026, at 3:00 PM Local Time. Submit questions by email to Procurement POC at Juan.Rodriguez-Cruz@unioncountync.gov.

What is the contract term?

The contract award may have an initial term of three (3) years with two (2) one-year renewal option at the County’s discretion, pending annual budget approval.

What are the current fleet and user quantities for pricing?

Active assets: 1,045; Inactive (historical) asset records: 1,058; Users with data entry rights: 11; Users with viewing rights only: 4.

Full source recordEvery field North Carolina eVP published, untouched

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Detail

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Ownerid: 1bc39236-f013-f111-8406-001dd800b811
Evp Commcode: 601e38fb-fb86-ed11-81ad-001dd807270d
Evp Opendate: Oct 7, 2026
Ownerid Name: Juan Rodriguez-Cruz
Evp Posteddate: Sep 17, 2026
Evp Commcode Name: Data management and query software
Ownerid Entityname: systemuser
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Evp Solicitationnbr: 377-RFP 2027-002
Evp Commcode Entityname: evp_commcodeclass
Owningbusinessunit Name: COUNTY OF UNION
Statuscode Entity Status: 790550000
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Data management and query software

Contact Name

Juan Rodriguez-Cruz

Description

Contact Email

vendor@nc.gov

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Yes

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10/7/2026 10:00 AM

Attributes

Evp Name: RFP 2027-002 Fleet Management Software
Statecode: Active
Statuscode: Open
Evp Opendate: 10/7/2026 10:00 AM
Evp Posteddate: 9/17/2026
Evp Description: RFP 2027-002 Fleet Management Software: Union County, North Carolina, is seeking proposals from experienced and qualified firms to provide and implement a web-based fleet management software system to support the County’s fleet management operations. Services shall include data migration, system configuration, employee training, and ongoing software maintenance and technical support.
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Owningbusinessunit: COUNTY OF UNION
Evp Solicitationnbr: 377-RFP 2027-002

Posteddate

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https://evp.nc.gov/_entity/annotation/43192152-a5b2-f111-aaac-001dd80bcb64/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=RFP%202027-002.pdf

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RFP 2027-002 Fleet Management Software

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RFP 2027-002 Fleet Management Software

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Posted Scope of Work

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