NC eVP · North Carolina

HVAC Filters and Preventive Maintenance Services

COASTAL CAROLINA COMMUNITY COLLEGEIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

5days left

Due Oct 28, 2026·Posted Oct 14, 2026

AI takeaways

Coastal Carolina Community College seeks HVAC preventive maintenance and filter replacement services campus-wide at the main campus at 444 Western Boulevard, the Culinary location at 253 Western Boulevard, and Basic Law Enforcement Training at 708 Bell Fork Road in Jacksonville, NC.
The IFB was issued October 14, 2026, with written questions due October 21, 2026 at 4:00pm and bids publicly opened October 28, 2026 at 2:00pm.
A mandatory pre-bid site visit is scheduled October 20, 2026 at 9:00am in Room 207 of the Institutional Support Services Building at 444 Western Boulevard, Jacksonville, NC 28546.
Services cover water-to-air heat pumps, water-to-water heat pumps, hot water boilers, exhaust fans and ventilators, with filter changes six times per year in October, December, February, April, June and August to be completed by the 28th of each listed month.
Coverage includes two annual inspections with major seasonal start-ups, cleaning condensate traps, flushing each geothermal refrigeration system with a minimum of five gallons of water, and flushing drains and strainers in December and April with water treatment tablets.
The awarded vendor is responsible for parts coverage for air cooled condenser coil cleaning and all filters, and must submit a PM checklist with component analysis after each service call.
The equipment list spans package units, condensing units, air handlers, pumps, expansion tanks, air separators, exhaust fans, boilers, heat recovery units, water-to-water heat pumps and dedicated outdoor air units across campus buildings.
The contract contemplates an initial three-year term beginning on final execution, with work to begin within 30 business days and an option to renew for up to two additional one-year terms.
Bids must be submitted as two signed original sealed packages by mail or special delivery to Attn: Kayce Straight at 444 Western Boulevard, Jacksonville, NC 28546.
Award is based on the responsive bid offering the lowest price meeting specifications, with intent to award a single agency-specific contract.
Requirement: To receive award, a company must be a North Carolina registered Vendor in good standing with an eVP vendor number.
Requirement: Prior to entering into a contract, the awarded vendor must complete registration with the NC Secretary of State and furnish evidence of filing within 10 business days of award notification.
Requirement: This solicitation applies default insurance coverage for contract value in excess of the Small Purchase threshold, but up to $1,000,000.00.

Pre-bid: Oct 20
Term: initial term of three (3)…
Method: Invitation for Bids
Documents: 1 file

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Contact the buyer

John Mooney

vendor@nc.govEmail

Location:

North Carolina

Open in Maps ↗

Solicitation

c280e8ea-0cc8-f111-aaae-001dd80bcb64

90-202627-02

Method

IFB

Duration

initial term of three (3) years with option to renew for up to two (2) additional one-year terms

Documents

Download zip

90-202627-02 - Coastal Carolina Community College - IFB - HVAC Filters.pdfPDF

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What this bid is asking for

AI-generated

Provide campus-wide HVAC preventive maintenance for heat pumps, boilers, exhaust fans and ventilators.
Furnish all filters and parts coverage for filter changes six times per year and air cooled condenser coil cleaning.
Perform two annual inspections with seasonal start-ups, condensate and drain cleaning, and system flushing and testing.
Submit PM checklists with component analysis and signed work performed sheets after each service call.

Posted Scope of Work

The purpose of this IFB is to solicit HVAC preventive maintenance services for Coastal Carolina Community College. The agreement will be to provide maintenance and services campus wide for its mechanical equipment (water-to-air heat pumps, water-to-water heat pump, hot water boilers, exhaust fans, and ventilators). Services will include filter changes (6) times throughout the year.

The awarded vendor will be responsible for parts coverage for air cooled condenser coil cleaning and all filters.

Scope, read from the documentsAI-generated

Provide campus-wide preventive maintenance and filter replacement for water-to-air heat pumps, water-to-water heat pumps, hot water boilers, exhaust fans and ventilators at the main campus at 444 Western Boulevard, Culinary Location at 253 Western Boulevard, and Basic Law Enforcement Training at 708 Bell Fork Rd, Jacksonville, NC. Perform two inspections annually including major seasonal start-ups, clean condensate traps and prime condensate systems, flush each geothermal refrigeration system with a minimum of five gallons of water with strainer and flow control removed, flush and brush drains and strainers in December and April with one gallon of water and Nu-Calgon treatment tablets, change filters in October, December, February, April, June and August by the 28th with dated markings, provide own filter storage outside mechanical rooms, provide parts coverage for air cooled condenser coil cleaning and all filters, and submit PM checklists with component analysis to the Maintenance Supervisor.

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Questions & answers

AI-generated

What is the solicitation number?

90-202627-02.

Where and when is the mandatory site visit?

October 20, 2026 at 09:00 AM EST at Coastal Carolina Community College, 444 Western Blvd, Room 207 – Institutional Support Services Building, Jacksonville, NC 28546.

How must bids be submitted?

Sealed, mailed responses ONLY will be accepted, with two signed, original executed bid responses in a sealed package marked with vendor name, IFB number and due date.

When must filter changes be completed?

Filter changes are to be done during October, December, February, April, June and August and must be completed by the 28th of each listed month.

What is the contract term?

An initial term of three years beginning on final Contract execution, with an option to renew for up to two additional one-year terms.

Full source recordEvery field North Carolina eVP published, untouched

c280e8ea-0cc8-f111-aaae-001dd80bcb64

Nbr

90-202627-02

Dept

COASTAL CAROLINA COMMUNITY COLLEGE

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HVAC Filters and Preventive Maintenance Services

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90-202627-02 - Coastal Carolina Community College - IFB - HVAC Filters.pdf

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Detail

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Ownerid: 6604d28f-351b-ee11-8f6d-001dd806fe23
Evp Commcode: e229ffff-fb86-ed11-81ad-001dd807270d
Evp Opendate: Oct 28, 2026
Ownerid Name: John Mooney
Evp Posteddate: Oct 14, 2026
Evp Commcode Name: Heating and cooling and air conditioning HVAC construction and maintenance services
Evp Mandatoryconf: Oct 20, 2026
Ownerid Entityname: systemuser
Owningbusinessunit: 6bd4c521-c824-463c-b289-1c060703ad77
Evp Solicitationnbr: 90-202627-02
Evp Commcode Entityname: evp_commcodeclass
Owningbusinessunit Name: COASTAL CAROLINA COMMUNITY COLLEGE
Statuscode Entity Status: 790550000
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Sol Type

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Commodity

Heating and cooling and air conditioning HVAC construction and maintenance services

Contact Name

John Mooney

Description

Contact Email

vendor@nc.gov

Status

Open

Desc List

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Opendate

10/28/2026 2:00 PM

Attributes

Evp Name: HVAC Filters and Preventive Maintenance Services
Statecode: Active
Statuscode: Open
Evp Opendate: 10/28/2026 2:00 PM
Evp Posteddate: 10/14/2026
Evp Description: The purpose of this IFB is to solicit HVAC preventive maintenance services for Coastal Carolina Community College. The agreement will be to provide maintenance and services campus wide for its mechanical equipment (water-to-air heat pumps, water-to-water heat pump, hot water boilers, exhaust fans, and ventilators). Services will include filter changes (6) times throughout the year. The awarded vendor will be responsible for parts coverage for air cooled condenser coil cleaning and all filters.
Evp Solicitationid: c280e8ea-0cc8-f111-aaae-001dd80bcb64
Owningbusinessunit: COASTAL CAROLINA COMMUNITY COLLEGE
Evp Solicitationnbr: 90-202627-02

Posteddate

10/14/2026

Categorized By

llm

Document Links

https://evp.nc.gov/_entity/annotation/1ae570eb-0cc8-f111-aaae-001dd803db57/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=90-202627-02%20-%20Coastal%20Carolina%20Community%20College%20-%20IFB%20-%20HVAC%20Filters.pdf

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NC eVP · North Carolina

HVAC Filters and Preventive Maintenance Services

COASTAL CAROLINA COMMUNITY COLLEGEIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

5days left

Due Oct 28, 2026·Posted Oct 14, 2026

Get a bid bondBid bond

AI takeaways

Coastal Carolina Community College seeks HVAC preventive maintenance and filter replacement services campus-wide at the main campus at 444 Western Boulevard, the Culinary location at 253 Western Boulevard, and Basic Law Enforcement Training at 708 Bell Fork Road in Jacksonville, NC.
The IFB was issued October 14, 2026, with written questions due October 21, 2026 at 4:00pm and bids publicly opened October 28, 2026 at 2:00pm.
A mandatory pre-bid site visit is scheduled October 20, 2026 at 9:00am in Room 207 of the Institutional Support Services Building at 444 Western Boulevard, Jacksonville, NC 28546.
Services cover water-to-air heat pumps, water-to-water heat pumps, hot water boilers, exhaust fans and ventilators, with filter changes six times per year in October, December, February, April, June and August to be completed by the 28th of each listed month.
Coverage includes two annual inspections with major seasonal start-ups, cleaning condensate traps, flushing each geothermal refrigeration system with a minimum of five gallons of water, and flushing drains and strainers in December and April with water treatment tablets.
The awarded vendor is responsible for parts coverage for air cooled condenser coil cleaning and all filters, and must submit a PM checklist with component analysis after each service call.
The equipment list spans package units, condensing units, air handlers, pumps, expansion tanks, air separators, exhaust fans, boilers, heat recovery units, water-to-water heat pumps and dedicated outdoor air units across campus buildings.
The contract contemplates an initial three-year term beginning on final execution, with work to begin within 30 business days and an option to renew for up to two additional one-year terms.
Bids must be submitted as two signed original sealed packages by mail or special delivery to Attn: Kayce Straight at 444 Western Boulevard, Jacksonville, NC 28546.
Award is based on the responsive bid offering the lowest price meeting specifications, with intent to award a single agency-specific contract.
Requirement: To receive award, a company must be a North Carolina registered Vendor in good standing with an eVP vendor number.
Requirement: Prior to entering into a contract, the awarded vendor must complete registration with the NC Secretary of State and furnish evidence of filing within 10 business days of award notification.
Requirement: This solicitation applies default insurance coverage for contract value in excess of the Small Purchase threshold, but up to $1,000,000.00.

Pre-bid: Oct 20
Term: initial term of three (3)…
Method: Invitation for Bids
Documents: 1 file

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

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Free — no premium at all, and a soft credit pull
One form, A-rated surety — approvals in minutes

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Get the bid bond — free →

Contact the buyer

John Mooney

vendor@nc.govEmail

Location:

North Carolina

Open in Maps ↗

Solicitation

c280e8ea-0cc8-f111-aaae-001dd80bcb64

90-202627-02

Method

IFB

Duration

initial term of three (3) years with option to renew for up to two (2) additional one-year terms

Documents

Download zip

90-202627-02 - Coastal Carolina Community College - IFB - HVAC Filters.pdfPDF

Preview Download

What this bid is asking for

AI-generated

Provide campus-wide HVAC preventive maintenance for heat pumps, boilers, exhaust fans and ventilators.
Furnish all filters and parts coverage for filter changes six times per year and air cooled condenser coil cleaning.
Perform two annual inspections with seasonal start-ups, condensate and drain cleaning, and system flushing and testing.
Submit PM checklists with component analysis and signed work performed sheets after each service call.

Posted Scope of Work

The awarded vendor will be responsible for parts coverage for air cooled condenser coil cleaning and all filters.

Scope, read from the documentsAI-generated

More hvac bids in North Carolina, weekly.

We post new hvac opportunities in North Carolina as agencies publish them. Get them in one email — free, and unsubscribe whenever.

Questions & answers

AI-generated

What is the solicitation number?

90-202627-02.

Where and when is the mandatory site visit?

October 20, 2026 at 09:00 AM EST at Coastal Carolina Community College, 444 Western Blvd, Room 207 – Institutional Support Services Building, Jacksonville, NC 28546.

How must bids be submitted?

Sealed, mailed responses ONLY will be accepted, with two signed, original executed bid responses in a sealed package marked with vendor name, IFB number and due date.

When must filter changes be completed?

Filter changes are to be done during October, December, February, April, June and August and must be completed by the 28th of each listed month.

What is the contract term?

An initial term of three years beginning on final Contract execution, with an option to renew for up to two additional one-year terms.

Full source recordEvery field North Carolina eVP published, untouched

c280e8ea-0cc8-f111-aaae-001dd80bcb64

Nbr

90-202627-02

Dept

COASTAL CAROLINA COMMUNITY COLLEGE

Name

HVAC Filters and Preventive Maintenance Services

Notes

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Status Code

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Display Toolbar

Created On Display

Oct 14, 2026

Attachment Is Image

Attachment File Name

90-202627-02 - Coastal Carolina Community College - IFB - HVAC Filters.pdf

Attachment Content Type

application/pdf

Attachment Size Display

632.18 KB

Is Posted By Current User

Detail

Fields

Ownerid: 6604d28f-351b-ee11-8f6d-001dd806fe23
Evp Commcode: e229ffff-fb86-ed11-81ad-001dd807270d
Evp Opendate: Oct 28, 2026
Ownerid Name: John Mooney
Evp Posteddate: Oct 14, 2026
Evp Commcode Name: Heating and cooling and air conditioning HVAC construction and maintenance services
Evp Mandatoryconf: Oct 20, 2026
Ownerid Entityname: systemuser
Owningbusinessunit: 6bd4c521-c824-463c-b289-1c060703ad77
Evp Solicitationnbr: 90-202627-02
Evp Commcode Entityname: evp_commcodeclass
Owningbusinessunit Name: COASTAL CAROLINA COMMUNITY COLLEGE
Statuscode Entity Status: 790550000
Owningbusinessunit Entityname: businessunit
Entity Form Control Entity Form View Entity ID: c280e8ea-0cc8-f111-aaae-001dd80bcb64
Entity Form Control Entity Form View Entity Name: evp_solicitation
Entity Form Control Entity Form View Entity State: 0
Entity Form Control Entity Form View Entity Status: 790550000

Sol Type

IFB

Commodity

Heating and cooling and air conditioning HVAC construction and maintenance services

Contact Name

John Mooney

Description

Contact Email

vendor@nc.gov

Status

Open

Desc List

Enriched

Yes

Opendate

10/28/2026 2:00 PM

Attributes

Evp Name: HVAC Filters and Preventive Maintenance Services
Statecode: Active
Statuscode: Open
Evp Opendate: 10/28/2026 2:00 PM
Evp Posteddate: 10/14/2026
Evp Description: The purpose of this IFB is to solicit HVAC preventive maintenance services for Coastal Carolina Community College. The agreement will be to provide maintenance and services campus wide for its mechanical equipment (water-to-air heat pumps, water-to-water heat pump, hot water boilers, exhaust fans, and ventilators). Services will include filter changes (6) times throughout the year. The awarded vendor will be responsible for parts coverage for air cooled condenser coil cleaning and all filters.
Evp Solicitationid: c280e8ea-0cc8-f111-aaae-001dd80bcb64
Owningbusinessunit: COASTAL CAROLINA COMMUNITY COLLEGE
Evp Solicitationnbr: 90-202627-02

Posteddate

10/14/2026

Categorized By

llm

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