NC eVP · North Carolina

Master Services Agreement for Fuel Delivery and Related Services

CITY OF RALEIGHIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

9days left

Due Nov 12, 2026·Posted Oct 29, 2026

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AI takeaways

The City of Raleigh seeks one or more firms to furnish and deliver various fuels for generators and reserve fuel tanks on an as-needed basis to support emergency power generation at critical City of Raleigh facilities.
Proposals are due November 12, 2026 no later than 3:00PM EST, with evaluation anticipated November 19, 2026 and selection tentatively announced November 24, 2026.
The solicitation is issued by the City of Raleigh Engineering Services as Request for Proposals No. 274-ES-FO-FY275-FuelDeliveryandServices for a Master Services Agreement.
Fuel sampling and testing covers all diesel fuel tanks in the Appendix V generator inventory, with additional similar tanks added during the term serviced under the same terms.
Fuel polishing is performed on tanks identified by testing in accordance with industry standards and manufacturer recommendations, priced by hourly rate and rate per 100 gallons serviced.
Fuel treatment uses additives recommended by the contractor and approved by the City of Raleigh prior to application.
Water, sediment and contaminant inspection, removal, handling, transport and disposal is performed under federal, state and local requirements with pricing per gallon of water removed.
Fuel delivery refills low-level generator fuel tanks to approximately 90% capacity on an as-needed basis after purchase order dispatch, with a firm quote and pricing equal to or less than current State Contract pricing.
Standard deliveries are completed within 2 consecutive business days after receipt of purchase order.
Proposals require one signed original plus three copies plus a viewable PDF on USB flash drive, enclosed in a sealed package marked with company name, RFP number and title and delivered to the specified Raleigh addresses.
The 5-year cost proposal is based on $5.3055 for 50,000 gallons and 5 fuel samplings from all Appendix V tanks, with an estimated average of 10,000 gallons of fuel per year and invoices sent to AccountsPayable@raleighnc.gov after service.
Requirement: Maintain Commercial General Liability insurance with combined single limit of no less than $1,000,000 each occurrence and $2,000,000 aggregate.
Requirement: Maintain Automobile Liability insurance with limits of no less than $1,000,000 Combined Single Limit including liability for Owned, Non-Owned and Hired automobiles.
Requirement: Maintain Worker’s Compensation Insurance in accordance with North Carolina General Statute Chapter 97 with statutory limits and employees liability of no less than $1,000,000 each accident.

Term: five (5) years
Method: Request for Proposals
Documents: 1 file

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Contact the buyer

Patrick Barbour

vendor@nc.govEmail

Location:

North Carolina

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Solicitation

b035297b-b6d3-f111-a05c-001dd80d92a5

274-ES-FO-FY27R-FuelDeliveryandServices

Method

RFP

Duration

five (5) years

Documents

Download zip

274-ES-FO-FY27R-FuelDeliveryandServices-R.docx.pdfPDF

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What this bid is asking for

AI-generated

Deliver various fuels on an as-needed basis after purchase order to refill low-level generator tanks to about 90% capacity, completing standard deliveries within 2 business days
Sample and test diesel fuel, polish fuel where needed, apply City-approved additives, and inspect, remove, transport and dispose of water, sediment and contaminants
Provide firm pre-delivery quotes, test results, service reports and proper invoices, and handle any spill cleanup with immediate notice to the Facilities and Operations Planning Supervisor
Submit a complete proposal with cover letter, corporate background and experience with references, financial statements, project understanding and approach, team organization, and sealed cost forms

Posted Scope of Work

Furnish and deliver various types of fuel for generators and reserve fuel tanks under the purview of Facilities and Operations, on an “as needed” basis. Fuel deliveries will support emergency power generation and ensure adequate fuel supplies are available for critical City of Raleigh facilities. A detailed scope of services is provided in Section 4 of this document.

Special instructions: Bid Agent: david.thomas@raleighnc.gov

Scope, read from the documentsAI-generated

The contractor collects fuel samples from all diesel tanks in Appendix V and provides test results to Facilities and Operations, performs fuel polishing on tanks requiring treatment, provides and applies City-approved fuel additives, inspects for and removes water, sediment and contaminants with proper transport and disposal, delivers fuel to refill low-level generator tanks to approximately 90% capacity on an as-needed basis after purchase order with firm quotes at or below State Contract pricing, completes standard deliveries within 2 consecutive business days, coordinates with the Facilities Planning Supervisor, provides documentation and service reports, handles spill cleanup with immediate notification, and invoices after service.

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Questions & answers

AI-generated

What services are included in this fuel agreement?

Collect fuel samples from all diesel fuel tanks listed in Appendix V, perform fuel polishing on tanks requiring treatment, provide and apply fuel additives or treatment, inspect for and remove water, sediment or other contaminants with proper disposal, and deliver fuel to refill low-level generator tanks to approximately 90% capacity on an as-needed basis once a purchase order is dispatched.

When and how must proposals be submitted?

Proposals are due November 12, 2026 no later than 3:00PM EST, with one signed original, three copies and one electronic PDF on USB Flash Drive enclosed in an envelope or package clearly marked with company name, RFP number and title, delivered to PO Box 590 Raleigh, NC 27602 by US Postal Service or 222 W. Hargett Street, Suite 605 Raleigh, NC 27601 by other delivery services.

Who do questions go to?

Direct all inquiries to David Thomas at David.Thomas@Raleighnc.gov in writing via email; questions submitted via telephone will not be answered, and addenda will be posted to the North Carolina electronic Vendor Portal at https://evp.nc.gov/.

How is fuel priced and billed?

Fuel pricing shall be equal to or less than the current State Contract pricing, with a firm quote identifying gallons, fuel price, delivery charges and other costs prior to delivery and no undisclosed charges added to the invoice; invoices are sent to AccountsPayable@raleighnc.gov after service has been performed.

Full source recordEvery field North Carolina eVP published, untouched

b035297b-b6d3-f111-a05c-001dd80d92a5

Nbr

274-ES-FO-FY27R-FuelDeliveryandServices

Dept

CITY OF RALEIGH

Name

Master Services Agreement for Fuel Delivery and Related Services

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Ownerid: de00cb74-4713-f111-8406-001dd800b811
Evp Commcode: fc5487ba-67ee-ed11-8849-001dd80722ea
Evp Opendate: Nov 12, 2026
Ownerid Name: Patrick Barbour
Evp Specinstr: Bid Agent: david.thomas@raleighnc.gov
Evp Posteddate: Oct 29, 2026
Evp Commcode Name: Fuels
Ownerid Entityname: systemuser
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Evp Solicitationnbr: 274-ES-FO-FY27R-FuelDeliveryandServices
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Owningbusinessunit Name: CITY OF RALEIGH
Statuscode Entity Status: 790550000
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Bid Agent: david.thomas@raleighnc.gov

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Patrick Barbour

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vendor@nc.gov

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11/12/2026 3:00 PM

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Evp Name: Master Services Agreement for Fuel Delivery and Related Services
Statecode: Active
Statuscode: Open
Evp Opendate: 11/12/2026 3:00 PM
Evp Posteddate: 10/29/2026
Evp Description: Furnish and deliver various types of fuel for generators and reserve fuel tanks under the purview of Facilities and Operations, on an “as needed” basis. Fuel deliveries will support emergency power generation and ensure adequate fuel supplies are available for critical City of Raleigh facilities. A detailed scope of services is provided in Section 4 of this document.
Evp Solicitationid: b035297b-b6d3-f111-a05c-001dd80d92a5
Owningbusinessunit: CITY OF RALEIGH
Evp Solicitationnbr: 274-ES-FO-FY27R-FuelDeliveryandServices

Posteddate

10/29/2026

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llm

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https://evp.nc.gov/_entity/annotation/dc929517-b7d3-f111-a05c-001dd80d92a5/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=274-ES-FO-FY27R-FuelDeliveryandServices-R.docx.pdf

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Contact the buyer

Patrick Barbour

vendor@nc.govEmail

Location:

North Carolina

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NC eVP · North Carolina

Master Services Agreement for Fuel Delivery and Related Services

CITY OF RALEIGHIssuing agency·North Carolina·via the North Carolina Electronic Vendor Portal

9days left

Due Nov 12, 2026·Posted Oct 29, 2026

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AI takeaways

The City of Raleigh seeks one or more firms to furnish and deliver various fuels for generators and reserve fuel tanks on an as-needed basis to support emergency power generation at critical City of Raleigh facilities.
Proposals are due November 12, 2026 no later than 3:00PM EST, with evaluation anticipated November 19, 2026 and selection tentatively announced November 24, 2026.
The solicitation is issued by the City of Raleigh Engineering Services as Request for Proposals No. 274-ES-FO-FY275-FuelDeliveryandServices for a Master Services Agreement.
Fuel sampling and testing covers all diesel fuel tanks in the Appendix V generator inventory, with additional similar tanks added during the term serviced under the same terms.
Fuel polishing is performed on tanks identified by testing in accordance with industry standards and manufacturer recommendations, priced by hourly rate and rate per 100 gallons serviced.
Fuel treatment uses additives recommended by the contractor and approved by the City of Raleigh prior to application.
Water, sediment and contaminant inspection, removal, handling, transport and disposal is performed under federal, state and local requirements with pricing per gallon of water removed.
Fuel delivery refills low-level generator fuel tanks to approximately 90% capacity on an as-needed basis after purchase order dispatch, with a firm quote and pricing equal to or less than current State Contract pricing.
Standard deliveries are completed within 2 consecutive business days after receipt of purchase order.
Proposals require one signed original plus three copies plus a viewable PDF on USB flash drive, enclosed in a sealed package marked with company name, RFP number and title and delivered to the specified Raleigh addresses.
The 5-year cost proposal is based on $5.3055 for 50,000 gallons and 5 fuel samplings from all Appendix V tanks, with an estimated average of 10,000 gallons of fuel per year and invoices sent to AccountsPayable@raleighnc.gov after service.
Requirement: Maintain Commercial General Liability insurance with combined single limit of no less than $1,000,000 each occurrence and $2,000,000 aggregate.
Requirement: Maintain Automobile Liability insurance with limits of no less than $1,000,000 Combined Single Limit including liability for Owned, Non-Owned and Hired automobiles.
Requirement: Maintain Worker’s Compensation Insurance in accordance with North Carolina General Statute Chapter 97 with statutory limits and employees liability of no less than $1,000,000 each accident.

Term: five (5) years
Method: Request for Proposals
Documents: 1 file

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

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Contact the buyer

Patrick Barbour

vendor@nc.govEmail

Location:

North Carolina

Open in Maps ↗

Solicitation

b035297b-b6d3-f111-a05c-001dd80d92a5

274-ES-FO-FY27R-FuelDeliveryandServices

Method

RFP

Duration

five (5) years

Documents

Download zip

274-ES-FO-FY27R-FuelDeliveryandServices-R.docx.pdfPDF

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What this bid is asking for

AI-generated

Deliver various fuels on an as-needed basis after purchase order to refill low-level generator tanks to about 90% capacity, completing standard deliveries within 2 business days
Sample and test diesel fuel, polish fuel where needed, apply City-approved additives, and inspect, remove, transport and dispose of water, sediment and contaminants
Provide firm pre-delivery quotes, test results, service reports and proper invoices, and handle any spill cleanup with immediate notice to the Facilities and Operations Planning Supervisor
Submit a complete proposal with cover letter, corporate background and experience with references, financial statements, project understanding and approach, team organization, and sealed cost forms

Posted Scope of Work

Special instructions: Bid Agent: david.thomas@raleighnc.gov

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Full source recordEvery field North Carolina eVP published, untouched

b035297b-b6d3-f111-a05c-001dd80d92a5

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Ownerid: de00cb74-4713-f111-8406-001dd800b811
Evp Commcode: fc5487ba-67ee-ed11-8849-001dd80722ea
Evp Opendate: Nov 12, 2026
Ownerid Name: Patrick Barbour
Evp Specinstr: Bid Agent: david.thomas@raleighnc.gov
Evp Posteddate: Oct 29, 2026
Evp Commcode Name: Fuels
Ownerid Entityname: systemuser
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Owningbusinessunit Name: CITY OF RALEIGH
Statuscode Entity Status: 790550000
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Sol Type

RFP

Commodity

Fuels

Spec Instr

Bid Agent: david.thomas@raleighnc.gov

Contact Name

Patrick Barbour

Description

Contact Email

vendor@nc.gov

Status

Open

Desc List

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Yes

Opendate

11/12/2026 3:00 PM

Attributes

Evp Name: Master Services Agreement for Fuel Delivery and Related Services
Statecode: Active
Statuscode: Open
Evp Opendate: 11/12/2026 3:00 PM
Evp Posteddate: 10/29/2026
Evp Description: Furnish and deliver various types of fuel for generators and reserve fuel tanks under the purview of Facilities and Operations, on an “as needed” basis. Fuel deliveries will support emergency power generation and ensure adequate fuel supplies are available for critical City of Raleigh facilities. A detailed scope of services is provided in Section 4 of this document.
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Owningbusinessunit: CITY OF RALEIGH
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Posteddate

10/29/2026

Categorized By

llm

Document Links

https://evp.nc.gov/_entity/annotation/dc929517-b7d3-f111-a05c-001dd80d92a5/863ea987-6d3e-ed11-9daf-001dd805ec0b?fn=274-ES-FO-FY27R-FuelDeliveryandServices-R.docx.pdf

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Contact the buyer

Patrick Barbour

vendor@nc.govEmail

Location:

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Master Services Agreement for Fuel Delivery and Related Services

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Master Services Agreement for Fuel Delivery and Related Services

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What this bid is asking for

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