- Kind
- roadside
- Let Id
- 54-TJK-08-PR39943
- County
- Randolph
- Detail
- Docs
- Doc Type
- Proposals
- File Name
- 54-TJK-08-PR39943 Randolph I-73&74 (pair) Janitorial Proposal 2027.pdf
- Description
- CUSTODIAL OPERATIONS AND MAINTENANCE OF REST AREAS/VISITOR INFORMATION CENTERS Bid Proposal Number Status Bid Opening Division 54-TJK-08-PR39943 Advertised 10/7/2026 2:00 PM 8 Follow javascript: SP.SOD.executeFunc('followingcommon.js', 'FollowDoc', function() { FollowDoc('{ListId}', {ItemId}); }); 0x0 0x0 ContentType 0x01 1100 Workflow history /letting/_layouts/15/NintexWorkflow/Images/WorkflowStatusECB.gif /letting/_layouts/NintexWorkflow/ItemWorkflows.aspx?ListId={ListId}&ItemId={ItemId} 0x0 0x4 ContentType 0x01 1000 Schedule Workflows /letting/_layouts/15/NintexWorkflow/Images/WorkflowSchedulesECB.png /letting/_layouts/NintexWorkflow/WorkflowSchedules.aspx?ListId={ListId}&ItemId={ItemId} 0x0 0x4 ContentType 0x01 1001 View in Web Browser /letting/_layouts/15/VisioWebAccess/VisioWebAccess.aspx?listguid={ListId}&itemid={ItemId}&DefaultItemOpen=1 0x0 0x1 FileType vdw 255 View in Web Browser /letting/_layouts/15/VisioWebAccess/VisioWebAccess.aspx?listguid={ListId}&itemid={ItemId}&DefaultItemOpen=1 0x0 0x1 FileType vsdx 255 View in Web Browser /letting/_layouts/15/VisioWebAccess/VisioWebAccess.aspx?listguid={ListId}&itemid={ItemId}&DefaultItemOpen=1 0x0 0x1 FileType vsdm 255 Compliance Details javascript:if (typeof CalloutManager !== 'undefined' && Boolean(CalloutManager) && Boolean(CalloutManager.closeAll)) CalloutManager.closeAll(); commonShowModalDialog('{SiteUrl}'+ '/_layouts/15/itemexpiration.aspx' +'?ID={ItemId}&List={ListId}', 'center:1;dialogHeight:500px;dialogWidth:500px;resizable:yes;status:no;location:no;menubar:no;help:no', function GotoPageAfterClose(pageid){if(pageid == 'hold') {STSNavigate(unescape(decodeURI('{SiteUrl}'))+ '/_layouts/15/hold.aspx' +'?ID={ItemId}&List={ListId}'); return false;} if(pageid == 'audit') {STSNavigate(unescape(decodeURI('{SiteUrl}'))+ '/_layouts/15/Reporting.aspx' +'?Category=Auditing&backtype=item&ID={ItemId}&List={ListId}'); return false;} if(pageid == 'config') {STSNavigate(unescape(decodeURI('{SiteUrl}'))+ '/_layouts/15/expirationconfig.aspx' +'?ID={ItemId}&List={ListId}'); return false;} if(pageid == 'tag') {STSNavigate(unescape(decodeURI('{SiteUrl}'))+ '/_layouts/15/Hold.aspx' +'?Tag=true&ID={ItemId}&List={ListId}'); return false;}}, null); 0x0 0x1 ContentType 0x01 898 Edit in Browser /_layouts/15/images/icxddoc.gif?rev=44 /letting/_layouts/15/formserver.aspx?XsnLocation={ItemUrl}&OpenIn=Browser&Source={Source} 0x0 0x1 FileType xsn 255 Edit in Browser /_layouts/15/images/icxddoc.gif?rev=44 /letting/_layouts/15/formserver.aspx?XmlLocation={ItemUrl}&OpenIn=Browser&Source={Source} 0x0 0x1 ProgId InfoPath.Document 255 Edit in Browser /_layouts/15/images/icxddoc.gif?rev=44 /letting/_layouts/15/formserver.aspx?XmlLocation={ItemUrl}&OpenIn=Browser&Source={Source} 0x0 0x1 ProgId InfoPath.Document.2 255 Edit in Browser /_layouts/15/images/icxddoc.gif?rev=44 /letting/_layouts/15/formserver.aspx?XmlLocation={ItemUrl}&OpenIn=Browser&Source={Source} 0x0 0x1 ProgId InfoPath.Document.3 255 Edit in Browser /_layouts/15/images/icxddoc.gif?rev=44 /letting/_layouts/15/formserver.aspx?XmlLocation={ItemUrl}&OpenIn=Browser&Source={Source} 0x0 0x1 ProgId InfoPath.Document.4 255 View in Browser javascript:(function(){var a=document.createElement('a');a.href=SPClientTemplates.Utility.ReplaceUrlTokens('~site/_layouts/15/xlviewer.aspx?id={ItemUrl}&DefaultItemOpen=1');GoToLinkOrDialogNewWindow(a)})() 0x0 0x1 FileType xlsx 255 View in Browser javascript:(function(){var a=document.createElement('a');a.href=SPClientTemplates.Utility.ReplaceUrlTokens('~site/_layouts/15/xlviewer.aspx?id={ItemUrl}&DefaultItemOpen=1');GoToLinkOrDialogNewWindow(a)})() 0x0 0x1 FileType xlsm 255 View in Browser javascript:(function(){var a=document.createElement('a');a.href=SPClientTemplates.Utility.ReplaceUrlTokens('~site/_layouts/15/xlviewer.aspx?id={ItemUrl}&DefaultItemOpen=1');GoToLinkOrDialogNewWindow(a)})() 0x0 0x1 FileType xlsb 255 View in Browser javascript:(function(){var a=document.createElement('a');a.href=SPClientTemplates.Utility.ReplaceUrlTokens('~site/_layouts/15/xlviewer.aspx?id={ItemUrl}&DefaultItemOpen=1');GoToLinkOrDialogNewWindow(a)})() 0x0 0x1 FileType ods 255 Document Set Version History /_layouts/15/images/versions.gif?rev=44 javascript:SP.UI.ModalDialog.ShowPopupDialog('{SiteUrl}'+ '/_layouts/15/DocSetVersions.aspx' + '?List={ListId}&ID={ItemId}') 0x0 0x0 ContentType 0x0120D520 330 Send To other location /_layouts/15/images/sendOtherLoc.gif?rev=44 javascript:GoToPage('{SiteUrl}' + '/_layouts/15/docsetsend.aspx' + '?List={ListId}&ID={ItemId}') 0x0 0x0 ContentType 0x0120D520 350 Roadside - Create Query String URL /letting/_layouts/15/NintexWorkflow/Images/StartWorkflowECB.png /letting/_layouts/15/NintexWorkflow/StartWorkflow.aspx?List={ListId}&ID={ItemId}&TemplateID=8f0e25b2-59fb-4b5b-a7e9-75a5e6a1dda6&Source={Source} 0x0 0x0 List {46F279EB-C567-4546-B1AC-075E347B1118} 0
- Let Id
- 54-TJK-08-PR39943
- County
- Randolph
- Status
- Advertised
- Division
- 8
- Bid Opening Date
- Oct 7, 2026
- Bid Opening Text
- 10/7/2026 2:00 PM
- Project Description
- CUSTODIAL OPERATIONS AND MAINTENANCE OF REST AREAS/VISITOR INFORMATION CENTERS Bid Proposal Number Status Bid Opening Division 54-TJK-08-PR39943 Advertised 10/7/2026 2:00 PM 8 Follow javascript: SP.SOD.executeFunc('followingcommon.js', 'FollowDoc', function() { FollowDoc('{ListId}', {ItemId}); }); 0x0 0x0 ContentType 0x01 1100 Workflow history /letting/_layouts/15/NintexWorkflow/Images/WorkflowStatusECB.gif /letting/_layouts/NintexWorkflow/ItemWorkflows.aspx?ListId={ListId}&ItemId={ItemId} 0x0 0x4 ContentType 0x01 1000 Schedule Workflows /letting/_layouts/15/NintexWorkflow/Images/WorkflowSchedulesECB.png /letting/_layouts/NintexWorkflow/WorkflowSchedules.aspx?ListId={ListId}&ItemId={ItemId} 0x0 0x4 ContentType 0x01 1001 View in Web Browser /letting/_layouts/15/VisioWebAccess/VisioWebAccess.aspx?listguid={ListId}&itemid={ItemId}&DefaultItemOpen=1 0x0 0x1 FileType vdw 255 View in Web Browser /letting/_layouts/15/VisioWebAccess/VisioWebAccess.aspx?listguid={ListId}&itemid={ItemId}&DefaultItemOpen=1 0x0 0x1 FileType vsdx 255 View in Web Browser /letting/_layouts/15/VisioWebAccess/VisioWebAccess.aspx?listguid={ListId}&itemid={ItemId}&DefaultItemOpen=1 0x0 0x1 FileType vsdm 255 Compliance Details javascript:if (typeof CalloutManager !== 'undefined' && Boolean(CalloutManager) && Boolean(CalloutManager.closeAll)) CalloutManager.closeAll(); commonShowModalDialog('{SiteUrl}'+ '/_layouts/15/itemexpiration.aspx' +'?ID={ItemId}&List={ListId}', 'center:1;dialogHeight:500px;dialogWidth:500px;resizable:yes;status:no;location:no;menubar:no;help:no', function GotoPageAfterClose(pageid){if(pageid == 'hold') {STSNavigate(unescape(decodeURI('{SiteUrl}'))+ '/_layouts/15/hold.aspx' +'?ID={ItemId}&List={ListId}'); return false;} if(pageid == 'audit') {STSNavigate(unescape(decodeURI('{SiteUrl}'))+ '/_layouts/15/Reporting.aspx' +'?Category=Auditing&backtype=item&ID={ItemId}&List={ListId}'); return false;} if(pageid == 'config') {STSNavigate(unescape(decodeURI('{SiteUrl}'))+ '/_layouts/15/expirationconfig.aspx' +'?ID={ItemId}&List={ListId}'); return false;} if(pageid == 'tag') {STSNavigate(unescape(decodeURI('{SiteUrl}'))+ '/_layouts/15/Hold.aspx' +'?Tag=true&ID={ItemId}&List={ListId}'); return false;}}, null); 0x0 0x1 ContentType 0x01 898 Edit in Browser /_layouts/15/images/icxddoc.gif?rev=44 /letting/_layouts/15/formserver.aspx?XsnLocation={ItemUrl}&OpenIn=Browser&Source={Source} 0x0 0x1 FileType xsn 255 Edit in Browser /_layouts/15/images/icxddoc.gif?rev=44 /letting/_layouts/15/formserver.aspx?XmlLocation={ItemUrl}&OpenIn=Browser&Source={Source} 0x0 0x1 ProgId InfoPath.Document 255 Edit in Browser /_layouts/15/images/icxddoc.gif?rev=44 /letting/_layouts/15/formserver.aspx?XmlLocation={ItemUrl}&OpenIn=Browser&Source={Source} 0x0 0x1 ProgId InfoPath.Document.2 255 Edit in Browser /_layouts/15/images/icxddoc.gif?rev=44 /letting/_layouts/15/formserver.aspx?XmlLocation={ItemUrl}&OpenIn=Browser&Source={Source} 0x0 0x1 ProgId InfoPath.Document.3 255 Edit in Browser /_layouts/15/images/icxddoc.gif?rev=44 /letting/_layouts/15/formserver.aspx?XmlLocation={ItemUrl}&OpenIn=Browser&Source={Source} 0x0 0x1 ProgId InfoPath.Document.4 255 View in Browser javascript:(function(){var a=document.createElement('a');a.href=SPClientTemplates.Utility.ReplaceUrlTokens('~site/_layouts/15/xlviewer.aspx?id={ItemUrl}&DefaultItemOpen=1');GoToLinkOrDialogNewWindow(a)})() 0x0 0x1 FileType xlsx 255 View in Browser javascript:(function(){var a=document.createElement('a');a.href=SPClientTemplates.Utility.ReplaceUrlTokens('~site/_layouts/15/xlviewer.aspx?id={ItemUrl}&DefaultItemOpen=1');GoToLinkOrDialogNewWindow(a)})() 0x0 0x1 FileType xlsm 255 View in Browser javascript:(function(){var a=document.createElement('a');a.href=SPClientTemplates.Utility.ReplaceUrlTokens('~site/_layouts/15/xlviewer.aspx?id={ItemUrl}&DefaultItemOpen=1');GoToLinkOrDialogNewWindow(a)})() 0x0 0x1 FileType xlsb 255 View in Browser javascript:(function(){var a=document.createElement('a');a.href=SPClientTemplates.Utility.ReplaceUrlTokens('~site/_layouts/15/xlviewer.aspx?id={ItemUrl}&DefaultItemOpen=1');GoToLinkOrDialogNewWindow(a)})() 0x0 0x1 FileType ods 255 Document Set Version History /_layouts/15/images/versions.gif?rev=44 javascript:SP.UI.ModalDialog.ShowPopupDialog('{SiteUrl}'+ '/_layouts/15/DocSetVersions.aspx' + '?List={ListId}&ID={ItemId}') 0x0 0x0 ContentType 0x0120D520 330 Send To other location /_layouts/15/images/sendOtherLoc.gif?rev=44 javascript:GoToPage('{SiteUrl}' + '/_layouts/15/docsetsend.aspx' + '?List={ListId}&ID={ItemId}') 0x0 0x0 ContentType 0x0120D520 350 Roadside - Create Query String URL /letting/_layouts/15/NintexWorkflow/Images/StartWorkflowECB.png /letting/_layouts/15/NintexWorkflow/StartWorkflow.aspx?List={ListId}&ID={ItemId}&TemplateID=8f0e25b2-59fb-4b5b-a7e9-75a5e6a1dda6&Source={Source} 0x0 0x0 List {46F279EB-C567-4546-B1AC-075E347B1118} 0
- Status
- Advertised
- Pdf Text
- Proposal No. 54-TJK-08-PR39943 1 Randolph County Janitorial
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
REQUEST FOR PROPOSAL
DATE AND TIME OF BID OPENING: OCTOBER 7, 2026 AT 2:00 P.M.
BID QUESTIONS: SEPTEMBER 23, 2026 AT 5:00 P.M.
BID PROPOSAL NO.: 54-TJK-08-PR39943
WBS ELEMENT NO.: 8RE.107638
COUNTY: RANDOLPH – DIVISION 8
LOCATION: I-73/74, NORTH AND SOUTHBOUND LANES, MILE MARKER
60, ONE MILE SOUTH OF SEAGROVE
TYPE OF WORK: CUSTODIAL OPERATIONS AND MAINTENANCE OF REST
AREAS/VISITOR INFORMATION CENTERS
DATE OF AVAILABILITY: JANUARY 1, 2027
COMPLETION DATE: DECEMBER 31, 2027
Proposal No. 54-TJK-08-PR39943 2 Randolph County Janitorial
PROPOSAL
FOR THE CONSTRUCTION OF
BID NO. 54-TJK-08-PR39943 IN RANDOLPH COUNTY – DIVISION 8, NORTH CAROLINA
SEPTEMBER 16, 2026
DEPARTMENT OF TRANSPORTATION,
RALEIGH, NORTH CAROLINA
The Bidder has carefully examined the location of the proposed work to be known as BID NO 54-TJK-08-
PR39943; has carefully examined the plans and specifications, which are acknowledged to be part of the proposal,
the special provisions, the proposal, the form of contract; and thoroughly understands the stipulations, requirements
and provisions. The undersigned bidder agrees to be bound upon his execution of the bid and subsequent award to
him by the Department of Transportation in accordance with this proposal. Payment and performance bonds are
not required on this project. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor,
and other means of construction; and to do all the work and to furnish all materials, except as otherwise noted,
necessary to perform and complete the said contract in accordance with the 2024 Standard Specifications for Roads
and Structures by the dates(s) specified in the Project Special Provisions and in accordance with the requirements
of the Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the sheets
contained herein.
The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the
work and required labor to construct and complete State Highway BID NO. 54-TJK-08-PR39943, for the unit or
lump sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and
specifications prepared by said Department, which proposal, plans, and specifications show the details covering this
project, and hereby become a part of this contract.
The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for
Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into
and made a part of this contract; that, except as herein modified, all the construction and work included in this contract
is to be done in accordance with the specifications contained in said volume, and amendments and supplements
thereto, under the direction of the Engineer.
If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer
or such other person as may be designated by the Secretary to sign for the Department of Transportation. The
conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division
Engineer.
The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as
the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any
item or portion of the work as may be deemed necessary or expedient.
An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease
in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.
Proposal No. 54-TJK-08-PR39943 3 Randolph County Janitorial
TABLE OF CONTENTS
PROJECT SPECIAL PROVISIONS PAGE NO.
Project 5
Scope of Contract 5
Mandatory Pre-Bid 5
Bid Questions 5
Prequalification 6
Contract Time and Completion Date 6
Performance Guarantee 6
Authority of the Engineer 7
Award of Contract 7
Insurance 8
Subletting of Contract 9
Performance of Work 9
Temporary Suspension of Work 9
Site Investigation and Representation 9
Contract Cancellation Policies 10
Legal Relations and Responsibility to Public 11
Custodial Operations and Maintenance of Rest Areas 12
Project Pre-Work Conference 13
Personnel Requirements 14
Supervisor 16
General Requirements 18
Safety and Accident Protection 18
Mandatory Wage Rate 19
Materials, Supplies and Equipment 19
Repairs 20
Cleaning Schedule 26
Routine Repairs 28
Emergency Janitorial Supply and Repair Parts List 29
Highway Refreshment Vending Facilities 33
Water System Maintenance 34
Maintenance of Grounds 35
Trash/Recycling Collection/Disposal 37
Cooperation Between Contractors 38
Damages 39
Department Responsibilities 39
Performance of Work 39
Standard Compensation Reductions for Rest Area Personnel,
Supplies and Procedures for each Rest Area Site 40
Daily Compensation Reductions for each Rest Area Site 42
Notification of Rest Area Contract Non-Compliance 43
Compensation 44
Basis of Payment 44
Non-Scheduled Work 45
Laws 45
Minority Business Enterprise and Women Business Enterprise 48
Title VI and Nondiscrimination 56
Proposal No. 54-TJK-08-PR39943 4 Randolph County Janitorial
PROJECT SPECIAL PROVISION FORMS PAGE NO.
Supervisor’s Weekly Work Log 64
Supervisor’s On-The-Job Training Record 65
Employee Monthly Work Log, Custodians and Supervisor 66
Employee Sign In / Sign Out Log 68
Rest Area Illegal Activity Log 69
Rest Area Water Reading Monthly Report 70
Rest Area Lighting Inspection Sheet 71
Rest Area Recycling Program Monthly Report 72
Rest Area Contract Maintenance Janitorial Supplies (Sample) 73
Rest Area Contract Maintenance Janitorial Supplies (Blank) 74
DBE-IS Form 75
Contractor National Criminal Background Check Certification 76
INSTRUCTIONS TO BIDDERS PAGE NO.
Bid Proposals 77
Preparation and Submission of Traditional Paper Bids 77
Opening of Bids 78
BID SUBMITTAL PACKAGE PAGE NO.
Cover Sheet 1
Contractor Bid Form 2
Contractor’s Contact Information 3
Contractor’s Operations Plan 4
Listing of MB & WB Subcontractors 5
Contractor's Work Experience and References 6
Mandatory Minimum Wage Rate Requirement 8
Execution of Bid 9
Bid Submittal Package Checklist 17
Proposal No. 54-TJK-08-PR39943 5 Randolph County Janitorial
PROJECT SPECIAL PROVISIONS
PROJECT
Randolph County Rest Areas/Visitor Information Centers (pair) on I-73/74, North and Southbound Lanes, Mile
Marker 60, One (1) Mile South of Seagrove.
SCOPE OF CONTRACT
The North Carolina Department of Transportation (hereinafter referred to as “Department”) is seeking the services
of a janitorial maintenance company to provide custodial operations and maintenance of rest area consisting of but
not limited to an efficient janitorial and grounds service including labor, supervision, equipment and supplies as
specified herein. The intent of these specifications and requirements is to state and define the terms and conditions
under which the Contractor shall provide the management, supervision, and manpower capable of performing work
at the highest standards of janitorial excellence necessary to provide these services in a professional and
workmanlike manner. This document is intended as a benchmark of the Department’s minimum standards for rest
area janitorial maintenance.
The Department places significant value on the safety and treatment of travelers who visit rest areas. All travelers
are to be treated as customers and the Contractor shall emphasize safety and customer service at all times. The
provisions of the services required as part of this solicitation ultimately reflect upon the Department and the State of
North Carolina as a whole. This proposal, as written, is to be binding by the State and the Contractor.
MANDATORY PRE-BID
Please be advised that any references in the RFP to pre-bid language will not apply as a pre-bid will not be held for
this contract. If bidders have questions, they will be addressed in an addendum. The Bidder is encouraged to make
his/her own observations of the sites to determine the items identified in this contract as the Contractor's
responsibility.
INTERESTED PARTIES LIST NOT REQUIRED:
(6-21-22)(Rev. 2-20-24) 102 SP1 G02
Revise the Standard Specifications as follows:
The Interested Parties List sign up process is not applicable to this contract.
Page 1-13, Article 102-3 PROPOSALS AND INTERESTED PARTIES LIST, lines 12-15, delete the first
paragraph.
Page 1-14, Article 102-8 PREPARATION AND SUBMISSION OF BIDS, lines 43-44, delete the first sentence
of the first paragraph.
BID QUESTIONS
Purpose: Upon review of the bid documents, bidders may have questions to clarify or interpret the bid in order to
submit the best bid possible. To accommodate the Bid Questions process, bidders shall submit by email any such
questions no later than September 23, 2026 at 5:00 PM. A response to bidder questions will be in the form of an
addendum.
Instructions: Written questions shall be emailed to Teddy Kapera tjkapera@ncdot.gov by the date and time
specified above. Bidders will enter “54-TJK-08-PR39943 – Questions” as the subject for the email. Questions
received prior to the submission deadline date, the State’s response, and any additional terms deemed necessary by
the State will be documented and included in an addendum to be posted on Connect NCDOT:
https://connect.ncdot.gov/letting/Pages/Roadside-Environmental.aspx and on the electronic Vendor Portal
(eVP), https://evp.nc.gov. No information, instruction or advice provided orally or informally by any State
personnel, whether made in response to a question or otherwise in connection with this RFP, shall be considered
Proposal No. 54-TJK-08-PR39943 6 Randolph County Janitorial
authoritative or binding. Bidders shall be entitled to rely only on written material contained in an Addendum to this
RFP.
The Contractor must sign the addendum signature page(s) where indicated and the entire addendum should be
returned with the bid package. Please return the entire addendum, but failure to return the executed signature
page(s) of the addendum may result in disqualification of bid.
PREQUALIFICATION
The Department encourages and promotes the growth, development, and continuation of competent Contractors
that can perform the work necessary under this contract. The Department’s procurement process is built on the
principle of competition. The Department believes that the specifications and requirements under this contract are
reasonable to satisfy the need for services requested, but are not unduly restrictive, in order to encourage
competition in the open market. In furtherance of these principles, bidders are not required to be prequalified for
this contract. All references to “prequalification” of bidders are hereby waived for this contract.
CONTRACT TIME AND COMPLETION DATE
The date of availability for this contract will be January 1, 2027. The completion date for this contract is one (1)
year from date of availability. This project is to be awarded, if the award is to be made in the discretion of the
Department, within thirty (30) days after the opening of bids.
Extension of Contract: At the sole option and discretion of the contracting agency, North Carolina Department of
Transportation (NCDOT), and upon written notification, this contract may be extended for two (2) additional
periods, one (1) year each, unless a shorter time is mutually agreed upon by the parties, (maximum of three years
total), to include leap year when applicable. Extensions for additional term(s) are not guaranteed. Upon receipt of
notification, the Contractor will be given fifteen (15) days to reply as to acceptance or rejection of an extension. If
a reply is not received from the Contractor within fifteen (15) days, NCDOT reserves the right not to extend. The
lump sum proposal price will be increased for each one-year extension by two (2) percent of the current price. No
changes in the terms, conditions, etc. of this contract will be made when an extension to the contract is
implemented. The Contractor will be notified ninety (90) days before expiration of the contract if NCDOT chooses
not to offer an extension.
This project is being let in accordance with G.S. 136-28.1, however, this Proposal is not seeking “informal bids”
rather, it is being advertised formally and is seeking bids from any and all eligible bidders.
NOTE: In order to extend the contract, proof of insurance coverage must be received by the Department’s
Purchasing Office, thirty (30) days prior to the expiration of the current contract.
MULTI-YEAR MAINTENANCE CONTRACTS
This contract is a multi-year maintenance contract let pursuant to the provisions of N.C. General Statute §136-
28.1(b). In accordance with N.C. General Statute §136-28.1(b), an award in a maintenance contract may be for an
amount less but shall not exceed $5,000,000 per year. No payments in excess of this amount will be disbursed, in
accordance with the Statute.
PERFORMANCE GUARANTEE
For this project, the contract payment bond will be waived. In lieu of a contract performance bond, a performance
guarantee will be required.
For the first year of this contract, the Contractor agrees to a Performance Guarantee consisting of five (5)
per cent less than the amount of the monthly compensation. This is the amount of monthly compensation before
any non-compliance or performance deductions. The Performance Guarantee will not be deducted for extensions
and will be refunded without interest, pending the project site review, by the Contracting Agency at the end of the
initial contract unless an extension has been effected in which case the Performance Guarantee will be refunded at
Proposal No. 54-TJK-08-PR39943 7 Randolph County Janitorial
the completion of the final contract extension. In cases of default, the Performance Guarantee will not be refunded
to the Contractor.
AUTHORITY OF THE ENGINEER
The Engineer for this project shall be the Division Engineer, Division Eight, Division of Highways, North Carolina
Department of Transportation, acting directly or through his duly authorized representatives. The Engineer will
decide all questions which may arise as to the quality and acceptability of work performed and as
to the rate of progress of the work; all questions which may arise as to the interpretation of the contract; and all
questions as to the acceptable fulfillment of the contract on the part of the Contractor. His decision shall be final
and he shall have executive authority to enforce and make effective such decisions and orders as the Contractor
fails to carry out promptly.
The published volume entitled North Carolina Department of Transportation, Raleigh, Standard
Specifications for Roads and Structures, with all amendments and supplements thereto, is by reference
incorporated into and made a part of this contract. Unless otherwise modified, all the work included in this contract
is to be done in accordance with the specifications contained in said volume, and amendments and supplements
thereto, under the direction of the Engineer.
AWARD OF CONTRACT
"The North Carolina Department of Transportation, in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Statue. 252) and the Regulations of the Department of Transportation (49 C.F.R., Part 21),
issued pursuant to such act, hereby notifies all bidders that it will affirmatively insure that the contract entered into
pursuant to this advertisement will be awarded to the lowest responsible bidder without discrimination on the
ground of race, color, or national origin".
All eligible proposals will be evaluated and acceptance made of the bid judged in the discretion of the contracting
agency to determine the lowest responsible bidder for the purpose intended. The Contracting Agency using its
discretion, will determine whether a bidder is a “responsible” bidder. In determining whether a bidder is
“responsible, the Contracting Agency will evaluate, the bid price, completeness and content of the bid, Bidder’s
experience, ability of the Bidder and staff to perform the services required, Bidder’s past performance, references,
operations plan including completed personnel and materials outlines, and Bidder’s financial stability. After
opening bids and prior to award, the Contracting Agency may also seek additional information from any or all
bidders regarding the bidder’s proposal, qualifications, experience, and ability to perform the required work prior to
determining whether a bidder is a “responsible” bidder. No changes in bid price or price negotiations will be
allowed after bids are opened and prior to an award. After the Contracting Agencies evaluation, the award of the
contract, if awarded, will be made to the lowest responsible bidder. The lowest responsible bidder will be notified
that his bid has been accepted and that he has been awarded the contract. If a Bidder is awarded a contract, he/she
will be expected to perform the work. Failure to perform may result in the Bidder being held in default of contract.
In the event of default, the Department may, in its discretion, contact the next lowest responsible bidder to
determine whether that next lowest responsible bidder is willing and able to complete the contract at its bid price.
Unless otherwise allowed by the Engineer, any formal protest to any proposed bid shall be made in writing (email
is acceptable) to the Engineer for the project within five (5) days of bid opening and shall clearly indicate that it is a
“bid protest.” The protest must list each item that the protester believes is grounds for rendering a bid defective.
The Engineer will evaluate the protest and determine, in his/her discretion, whether any further action should be
taken. Further action may consist of, but not limited to, seeking additional information and/or clarification from
any and all bidders regarding the alleged complaint/protest, rejecting any or all bids, finding any or all bids
irregular, finding any or all bidders “not responsible”, holding a possible informal meeting to discuss the protest, or
other actions in the discretion of the Engineer. After further evaluation the Engineer will notify the protesting party
what further action, if any, will be taken with regard to the protest. All awards are final and are not subject to
further review.
Proposal No. 54-TJK-08-PR39943 8 Randolph County Janitorial
INSURANCE
The Contractor shall be liable for any losses resulting from a breach of the terms of this contract. The Contractor
shall be liable for any losses due to the negligence or willful misconduct of its agents, assigns and employees including
any sub-contractors which causes damage to others for which the Department is found liable under the Torts Claims
Act, or in the General Courts of Justice, provided the Department provides prompt notice to the Contractor and that
the Contractor has an opportunity to defend against such claims. The Contractor shall not be responsible for punitive
damages.
The Contractor shall at its sole cost and expense obtain and furnish to the Department an original standard Association
for Cooperative Operations Research and Development (ACORD) certificate of liability insurance evidencing
commercial general liability with a limit for bodily injury and property damage in the amount of $5,000,000 per
occurrence and $5,000,000 general aggregate, covering the Contractor from claims or damages for bodily injury,
personal injury, or for property damages that may arise from operating under the contract by the employees and
agents of the Contractor. The required limit of insurance may be obtained by a single general liability policy or the
combination of a general liability and excess liability or umbrella policy. The State of North Carolina shall be named
as an additional insured on this commercial general liability policy. The policy may contain the following language
as relates to the State as an additional insured: “This insurance with respect to the additional insured applies only to
the extent that the additional insured is held liable for your or your agent’s acts or omissions arising out of and in the
course of operations performed for the additional insured.”
The Contractor shall maintain all legally required insurance coverage, including without limitation, worker’s
compensation and vehicle liability, in the amounts required by law. Providing and maintaining adequate insurance
coverage is a material obligation of the contractor and is of the essence of this contract. All such insurance shall meet
all laws of the State of North Carolina. Such insurance coverage shall be obtained from companies that are authorized
to provide such coverage and that are authorized by the Commissioner of Insurance to do business in North Carolina.
The Contractor shall at all times comply with the terms of such insurance policies.
Upon execution of the contract, provide evidence of the above insurance requirements to the Engineer. Insurance
coverage shall be maintained during the life of this contract and shall extend to operations performed by the contractor
or his subcontractors, and by anyone employed directly or indirectly by either of them.
The Contractor shall take out and maintain during the life of this contract Worker's Compensation Insurance for all
of his employees employed at the site(s) of the project, in the amounts required by law. In case any work is sublet,
the Contractor shall require the Subcontractor similarly to provide Worker's Compensation Insurance for all the
latter's employees employed at the site(s) of the project, unless such employees are covered by the protection
afforded by the Contractor.
Pursuant to N.C.G.S. § 97-19, all contractors of the Department of Transportation are required, prior to beginning
services, to show proof of coverage issued by a workers’ compensation insurance carrier, or a certificate of
compliance issued by the Department of Insurance for self-insured subcontractors stating that it has complied with
N.C.G.S. § 97-93.
The contractor shall defend, indemnify and hold harmless the North Carolina Department of Transportation, its
officers and employees from any claim, demand, suit, liability, judgment and expense (including attorney’s fees and
other costs of litigation) arising out of or relating to injury, disease, or death of persons or damage to or loss of
property resulting from or in connection with the negligent performance of this contract by the contractor, its
agents, employees, and subcontractors or any one for whom the contractor may be responsible. The obligations,
indemnities and liabilities assumed by the contractor under this paragraph shall not extend to any liability caused by
the negligence of the Department of Transportation or its employees. The contractor’s liability shall not be limited
by any provisions or limits of insurance set forth in this contract.
The Contractor shall take out and maintain during the life of this contract such Public Liability and Property
Damage Insurance as shall protect him and Subcontractors performing work covered by this contract from claims
for damage or property damages which may arise from operations under this contract. This insurance shall protect
Proposal No. 54-TJK-08-PR39943 9 Randolph County Janitorial
the Contractor whether such operations are done by himself or by any Subcontractor, or by anyone directly or
indirectly employed by either of them.
The Contractor shall at all times comply with the terms of such insurance policies, and all requirements of the
insurer under any such insurance policies, except as they may conflict with existing North Carolina laws or this
contract. The limits of coverage under each insurance policy maintained by the Contractor shall not be interpreted
as limiting the Contractor’s liability and obligations under the contract.
Proof of insurance from the Insurance Company as described above, for the period of the contract, shall be
furnished to the Engineer prior to beginning of service. In addition to proof of insurance, the Contractor's policy
shall include provisions whereby the Insurance Company will notify NCDOT thirty (30) days prior to the policy
being cancelled.
SUBLETTING OF CONTRACT
All work as outlined under this contract shall be performed by employees of the Contractor or by an approved
Subcontractor. Any requests for subcontracting must be submitted in writing to the Engineer a minimum of thirty
(30) days prior to the proposed implementation of the subcontract. Subcontracting of required personnel staffing
(including supervisor) will not be permitted in this contract. The approval of any subcontract will not release the
Contractor of liability under the contract, nor will the subcontractor or the second tier subcontractor have any claim
against NCDOT by reason of the approval of the subcontract.
Failure of the Contractor to comply with any of the provisions of this article may be justification for disqualifying
the Contractor from further bidding. Subletting of this contract or any portion of the contract shall conform to the
requirements of Article of 108-6 of the Standard Specifications.
PERFORMANCE OF WORK
The Contractor's attention is directed to the need for the timely performance of services provided for under this
contract. The aesthetic appearance of the site and its reflection on the North Carolina Department of Transportation
as well as the safety and convenience of the public is the essence of the service.
TEMPORARY SUSPENSION OF THE WORK
The Engineer or his representative will observe operations and may suspend work for unsafe activities or
conditions. Work will not resume until the unsafe condition has been eliminated or corrected. Failure to comply
with any of the requirements for safety and traffic control of this contract shall result in suspension of work as
provided in Article 108-7 of the Standard Specifications.
SITE INVESTIGATION AND REPRESENTATION
By signing the proposal documents, the Contractor acknowledges that:
(A) He understands the nature of the work and general and local conditions, particularly those bearing on
transportation;
(B) He is familiar with the availability and cost of labor and materials;
(C) He will to adhere to State regulations for safety and security of property, roads, and facilities;
(D) He is able to prosecute the work in accordance with all applicable local, state and federal rules and
regulations, and;
(E) He has thoroughly investigated the project site(s).
Any failure on the part of the Contractor to acquaint himself with all available information shall not relieve him from
the responsibility of any aspect of the contracting process. No adjustment in contract time or contract prices will be
made due to the Contractor’s negligence to familiarize himself with the contract or project site(s).
Proposal No. 54-TJK-08-PR39943 10 Randolph County Janitorial
CONTRACT CANCELLATION POLICIES
The Department of Transportation shall have the right to declare default of contract for breach by the Contractor of
any material term or condition of the contract. Default of contract shall be in accordance with the terms,
conditions, and procedures of Article 108-9 of the Standard Specifications.
CANCELLATION BY DEPARTMENT (DEFAULT)
The general reputation and performance of the Contractor is a reflection on the Department of Transportation. This
contract may be cancelled at any time by reason of unsatisfactory performance or other default of the Contractor
upon five (5) day’s prior written notice by the Department. In addition, this contract may be cancelled immediately
by written notification upon receipt of substantiated notification and verification that the Contractor has failed to
properly pay in a timely or reasonable manner employees, suppliers, or businesses used in the completion of the
contractual requirements contained in this proposal, or if the Contractor is found to be issuing checks not covered
by sufficient funds. In such instances, the Department may request that the successful bidder be debarred from
doing business with the Department, the state, and /or any of its subdivisions. Formal complaints may be filed with
the NC Department of Labor, the Secretary of State, and the Attorney General’s Office.
CONTRACTOR DEFAULT
When a Contractor defaults on an existing Custodial Operations and Maintenance and/or Professional Lawn and
Grounds Maintenance Rest Area Contract, the Contractor will not be considered for award of future contracts or
extensions of current contracts, until the defaulted Contractor can demonstrate as indicated below that he/she is
capable of meeting the requirements outlined in the new Custodial Operations and Maintenance and/or Professional
Lawn and Grounds Maintenance Rest Area Proposal.
After a period of one (1) year from the date of default notification, a defaulted Contractor is eligible to present to
the Department documentation that he/she is indeed capable of meeting the requirements outlined in the new
Custodial Operations and Maintenance and/or Professional Lawn and Grounds Maintenance Rest Area Proposal.
Documentation shall consist of:
1) Affidavits from a minimum of three (3) contracting firms that the Contractor has provided satisfactory
performance of comparable custodial and/or grounds services within the past year;
2) Affidavits from a minimum of three (3) suppliers that the Contractor has paid said suppliers in a timely manner
as set forth by the suppliers within the past year; and
3) Audited financial statements from the past year verifying that the Contractor is in good financial standing.
CANCELLATION DUE TO AVAILABILITY OF ADEQUATE FUNDING
(5-20-08)(Rev. 1-16-24) Z-2
General Statute 143C-6-11. (h) Highway Appropriation is hereby incorporated verbatim in this contract as follows:
(h) Amounts Encumbered. – Transportation project appropriations may be encumbered in the amount of allotments
made to the Department of Transportation by the Director for the estimated payments for transportation project
contract work to be performed in the appropriation fiscal year. The allotments shall be multiyear allotments and
shall be based on estimated revenues and shall be subject to the maximum contract authority contained in General
Statute 143C-6-11(c). Payment for transportation project work performed pursuant to contract in any fiscal year
other than the current fiscal year is subject to appropriations by the General Assembly. Transportation project
contracts shall contain a schedule of estimated completion progress, and any acceleration of this progress shall be
subject to the approval of the Department of Transportation provided funds are available. The State reserves the
right to terminate or suspend any transportation project contract, and any transportation project contract shall be so
terminated or suspended if funds will not be available for payment of the work to be performed during that fiscal
year pursuant to the contract. In the event of termination of any contract, the contractor shall be given a written
notice of termination at least 60 days before completion of scheduled work for which funds are available. In the
event of termination, the contractor shall be paid for the work already performed in accordance with the contract
specifications.
Proposal No. 54-TJK-08-PR39943 11 Randolph County Janitorial
Payment will be made on any contract terminated pursuant to the special provision in accordance with Subarticle
108-13(D) of the Standard Specifications.
CANCELLATION DUE TO DISCONTINUATION OF SERVICE
In the event that the Department feels that it is in the State’s best interest to temporarily discontinue use of the rest
area facilities to serve the public, due to damages done to the facility or roadway by acts of God, vandalism, or
major renovation work deemed necessary by the Department, the Department will give the Contractor thirty (30)
days written notice of cancellation of the contract.
TEMPORARY SUSPENSION OF SERVICE
In the event that the Department feels that it is in the State’s best interest to temporarily suspend use of the rest area
facilities to serve the public, due to damages done to the facility or roadway by acts of God, vandalism, or major
construction/renovation work deemed necessary by the Department, the Department will give the Contractor thirty
(30) days written notice of suspension of the contract. The determination of whether to suspend or cancel the
contract will be determined by the Department.
LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC
LAWS TO BE OBSERVED
In accordance with 107-1 of the Standard Specifications. The Contractor shall keep himself fully informed of all
Federal and State laws, all local laws, ordinances, and regulations, and all orders and decreed of bodies or tribunals
having any jurisdiction or authority which may in any manner affect those engaged or employed in the work, or
which in any way affect the conduct of the work. He shall at all times observe and comply with all such laws,
ordinances, regulations, orders, and decrees; and shall indemnify and hold harmless the Board of Transportation
and the Department of Transportation and their agents and employees from any claim or liability arising from or
based on the violation of any such law, ordinance, regulations, order, or decree, by the Contractor or by his agents
and employees.
RESPONSIBILITY FOR DAMAGE CLAIMS
In accordance with 107-14 of the Standard Specifications. The Contractor shall indemnify and save harmless the
Board of Transportation and its members and the Department of Transportation and its officers, agents, and
employees from all suits, actions, or claims of any character brought for any injury or damages received or
sustained by any person, persons, or property by reason of any act of the Contractor, Subcontractor, its agents or
employees, in the performance of the contract.
SAFETY AND ACCIDENT PROTECTION
In accordance with 107-21 of the Standard Specifications. The Contractor shall comply with all applicable Federal,
State, and local laws, ordinances, and regulations governing safety, health, and sanitation, and shall provide all
safeguards, safety devices, and protective equipment, and shall take any other needed actions, on his own
responsibility that are reasonably necessary to protect the life and health of employees on the job and the safety of
the public, and to protect property in connection with the performance of the work covered by the contract.
WAGES AND CONDITIONS OF EMPLOYMENT
In accordance with 107-22 of the Standard Specifications. The Contractor’s attention is directed to the provisions
and requirements of any and all public statutes which regulate hours or conditions of employment on public work.
Such provisions and requirements that are appropriate, in accordance with the intent of the particular law, act, or
statute, will be applicable to all work performed by the Contractor with his own organization and with the
assistance of workmen under his immediate superintendence, and to all work performed by subcontract. It will be
the responsibility of the Contractor to ascertain the appropriate application of such provisions and requirements to
the work.
Proposal No. 54-TJK-08-PR39943 12 Randolph County Janitorial
CUSTODIAL OPERATIONS AND MAINTENANCE OF REST AREAS
DESCRIPTION
The Contractor is to perform custodial operations and maintenance as specified herein to insure the facilities below
are maintained in a safe, attractive, clean, sanitary and operable manner at all times. This contract includes rest area
service buildings, inside & out; utility/storage building(s); vending machine building; outside lighting (does not
include maintenance of 15’ and 30’ pole lights); picnic facilities; and the water distribution system and sewer
system.
NAME AND LOCATION OF FACILITIES
N.C. Department of Transportation Rest Areas/Visitor Information Centers (pair) on I-73/74, Randolph County,
North and Southbound Lanes, Mile Marker 60, One (1) Mile South of Seagrove.
Note: All provisions and requirements included in this proposal apply to each site, northbound lane and
southbound lane.
VISITATION AND WATER USAGE
The most current estimated yearly visitation number will be considered 958,806 people for the one-year period of
July 2025 through June 2026. The contract term is for one year. Bidders are to provide a lump sum for a one-year
period.
Rest Area Estimated Average
Water (gal) per Person
Estimated People
per Year
Randolph, I-73/74, NBL 2.04 503,485
Randolph, I-73/74, SBL 2.06 455,321
958,806
LEED SILVER CERTIFICATION
These Rest Areas/Visitor Information Centers are LEED Silver Certified facilities. They were designed and
constructed as Environmentally Friendly and Sustainable Sites. Stormwater is collected and treated on site and
rooftop runoff is collected for irrigation of turf and plantings. Recycled materials were used for construction where
possible and energy efficiency was a priority for the design of the facility and shall be a priority for the maintenance
of the facility as well.
Sustainable practices and procedures shall be a priority when working on these sites. Care shall be taken when
handling materials, supplies and equipment so as to prevent overuse, spills, equipment leaks, and air pollution.
Products shall be applied minimally according to specifications herein, according to labeling and only with the
Engineer’s approval.
All supplies, materials and equipment shall be Green Seal certified. A complete listing of all Green Seal
certified products may be obtained online at: http://www.greenseal.org/.
The requirements of this ‘Janitorial Maintenance’ contract are typical of janitorial maintenance practices but shall
be conducted with a conscious effort to follow sustainable practices and procedures. All staff that will be
performing work on these sites shall be advised and educated as to these requirements.
Proposal No. 54-TJK-08-PR39943 13 Randolph County Janitorial
TERMS AND DEFINITIONS
1. Safe: A condition free of hazards and not having a potential for personal injury or harm.
2. Clean: Free of impurities or foreign matter not normally a part of the original component and, if necessary,
eliminating objectionable odors.
3. Sanitary: Promoting healthful conditions by the elimination of dirt, agents of disease or infection through
ventilation, cleansing with sanitizers, disinfectants, or disposal of wastes.
4. Operable: Capable of being used as originally intended, including, but not limited to, properly flushing and
draining commodes, urinals and sinks.
5. Scrub: The use of brushes, stiff bristle type, or other cleaning tools to accomplish the cleaning of various
surfaces. Soap and clean water or other approved cleaning materials can be used with the proper cleaning
tools.
6. Wash: To cleanse using water or other liquid, usually with soap or some type of detergent by immersing,
dipping, rubbing or scrubbing.
7. Engineer: The Division Engineer of the Highway Division in which the project is located, acting directly
or through his duly authorized representative.
PROJECT PRE-WORK CONFERENCE
PROJECT DOCUMENT REVIEW
General: Following the award of a contract and prior to beginning work, the Engineer will schedule a project Pre-
Work Conference with the Contractor. At this time, the Engineer will review for approval the Contractor's work
plan, national criminal background checks, staffing, materials list, equipment, etc. to insure compliance with
contract.
The Contractor shall furnish the information as listed below for the project Pre-Work Conference.
a. Supervisor's name, address, telephone and mobile number. A resume may be required.
b. Breakdown on staffing by name, shifts, male, female, hours,
- Division
- 8
- Pdf Pages
- 95
- Bid Opening
- 10/7/2026 2:00 PM
- Pdf Enriched
- Yes
- Categorized By
- llm
- Detail Fetched
- Yes
