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- PO Box 196301 Nashville, TN 37219 Davidson United States
- Pdf Text
- RFQ GG000106-2,1
Proprietary and Confidential 10/28/2026 9:32 PM
RFQ GG000106-2,1
Title Golf Merchandise
Preview Date Open Date 10/28/2026 9:32 PM
Close Date 11/12/2026 2:00 PM Award Date
Time Zone Central Standard Time
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Submit your response to the following contact.
Company Metropolitan Government of Nashville and Davidson County
Buyer Marissa Rene Conklin
Location PO Box 196301
Nashville, TN 37219
Davidson
United States
Phone 1-615-880-3130
Fax
E-mail Marissa.Conklin@nashville.gov
When submitting your response, include the following information.
Your Company Name
Company Site (Optional)
Address
Contact Details
Response Valid Until
(Optional)
This document has important legal consequences. The information contained in this document is proprietary of
Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others
without the express and written consent of Metropolitan Government of Nashville and Davidson County.
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Table of Contents1 Overview.......................................................................................................................................................................41.1 General Information..............................................................................................................................................41.2 Schedule................................................................................................................................................................41.3 Negotiation Controls.............................................................................................................................................41.4 Terms....................................................................................................................................................................42 Requirements................................................................................................................................................................52.1 Section 1. ITB Solicitation (Selection) Method....................................................................................................52.2 Section 2. Waiver Process.....................................................................................................................................62.3 Section 3. Commodity Codes...............................................................................................................................62.4 Section 4. Timeline...............................................................................................................................................72.5 Section 5. Solicitation Objective...........................................................................................................................82.6 Section 6. Multi-Step Solicitation.........................................................................................................................82.7 Section 7. Scope Summary...................................................................................................................................92.8 Section 8. Scope Details.......................................................................................................................................92.9 Section 9. Bid Form............................................................................................................................................122.10 Section 10. Equal Business Opportunity (EBO) Program Requirements.........................................................132.11 Section 11. Insurance Requirements.................................................................................................................132.12 Section 12. Standard Solicitation Requirements...............................................................................................142.13 Section 13. Solicitation Acceptance.................................................................................................................202.14 Section 14. Acceptance of Metro Contract.......................................................................................................212.15 Section 15. Affidavits.......................................................................................................................................21
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1 Overview
1.1 General Information
Title Golf Merchandise
Amendment Date 10/28/2026 9:32 PM
Amendment Description Amendment for Round 2; Pre-Offer Meeting Presentation and Attendee List.
Buyer Marissa Rene Conklin Outcome Contract Purchase
Agreement
E-Mail Marissa.
Conklin@nashville.gov
1.2 Schedule
Preview Date Open Date 10/28/2026 9:32 PM
Close Date 11/12/2026 2:00 PM Award Date
Time Zone Central Standard Time
1.3 Negotiation Controls
Response Visibility Sealed
1.4 Terms
Agreement Start Date Agreement End Date
Agreement Amount
(USD)
Payment Terms Net 30 Freight Terms SUPPLIER PREPAID
Shipping Method FOB DELIVERY
Negotiation Currency USD (US Dollar)
Price Precision 0
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2 Requirements
*Response is required
Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations
prior to creating and submitting a response.
2.1 Section 1. ITB Solicitation (Selection) Method
1.
Invitation to Bid
Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.030, this solicitation
document serves as the written determination of the Purchasing Agent, that this
solicitation is an invitation to bid. Awards, if made, shall be to the lowest, responsive and
responsible, evaluated offeror.
There may be one or more amendments to this solicitation. Solicitation amendments are
included as updates to the original solicitation. It is the offeror's responsibility to remain
informed on all solicitation amendments and submit the solicitation response incorporating
all amendments.
Any alterations to the document(s) provided by the Metropolitan Government of Nashville
and Davidson County (Metro) and submitted by the offeror other than completing
questions, worksheets, or forms may result in your response being deemed
nonresponsive, cancellation of any subsequent award, or any other legal remedies
available to Metro.
Offers to Metro online solicitations are required to be submitted within the iSupplier online
environment unless otherwise stated. Hard copy offers will not be considered except as
required by law.
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Any response to this solicitation is a formal waiver of any claims of confidentiality
regardless of what may be stated, printed, or implied in the submission and/or
attachments submitted. All information is made a Public Record after an award is made.
The only official position of Metro is found within this solicitation document including
answers provided in response to questions raised. The online discussion tool within
iSupplier is the appropriate tool for all questions or communications concerning this
solicitation.
Metro reserves the right to make multiple awards for a contract if it is deemed in the best
interest of Metro.
2.2 Section 2. Waiver Process
1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects),
Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost,
design, implementation, or legislative adoption of a particular matter are prohibited from subsequent
participation in the procurement process or resultant contract(s) related to that particular matter.
Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer
prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior
work on the particular matter, including the specific project and prospective offerors' participation, and the
timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be
explicitly stated in the disclosure.
Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published
in the news items section of purchasing.nashville.gov
2.3 Section 3. Commodity Codes
1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services
Code) Commodity Codes:
• 49211600 - Golf Equipment
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• 49210000 - Other Sports
• 49000000 - Sports and Recreational Equipment and Supplies and Accessories
• 80141605 - Promotional Merchandise
• 52121700 - Towels
• 53102505 - Umbrellas
• 53102516 - Caps
• 53100000 - Clothing
• 49220000 - Sports Equipment and Accessories
• 52120000 - Bedclothes/tables/kitchen linen and Towels
• 53000000 - Apparel/luggage and Personal Care Products
• 94120000 - Clubs
2.4 Section 4. Timeline
1.
The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good
faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for
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informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:
• 09/14/2026 - Solicitation Opens
• 09/21/2026 - Pre-Offer Meeting: 09/21/2026
• 09/21/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List
• 09/23/2026 - Deadline to Submit Questions in iSupplier
• 09/25/2026 - Amendment #2 Published with Response to Online Discussion Questions
• 10/01/2026 - Round 1 closes
• 10/23/2026 - Round 2 opens
• 10/28/2026 - Pre-Offer Meeting for Round 2: 10/28/2026
• 10/28/2026 - Amendment Published with Pre-Offer PowerPoint and Attendee List
• 10/30/2026 - Deadline to Submit Questions in iSupplier for Round 2
• 11/04/2026 - Amendment Published with Response to Online Discussion Questions for Round
2
• 11/12/2026 - Solicitation Closes
• 11/13/2026 - Bid Tab Provided to Department for Review
• 11/18/2026 - Intent to Award Issued
• 11/28/2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding
Documents
• 11/20/2026 - Contract Sent to Awarded Supplier for Review
• 11/30/2026 - Contract Routes for Signature
• 12/07/2026 - Sourcing Process Complete
2.5 Section 5. Solicitation Objective
1. The objective of this solicitation is to enter into an indefinite delivery/indefinite quantity (IDIQ) contract. Metro
does not guarantee minimum or maximum purchase amounts for the requested goods and/or services.
Purchases shall be made on an as-needed basis by Metro via Purchase Order. No purchase is guaranteed,
and no work shall be performed until receipt of Metro-issued Purchase Order.
2.6 Section 6. Multi-Step Solicitation
*1. This is a multi-round solicitation that will consist of at least two (2) rounds. Metro reserves the right for
additional rounds if deemed necessary.
Round 1 -
• Round 1 is pass/fail. Offerors will complete the Golf Merchandise Brand Survey to indicate
which brand names and items they intend to bid. Offerors responsive and responsible to Round
one will be those who complete and return the Golf Merchandise Brand Survey.
Round 2 -
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• Round 2 will consist of cost. Offerors will provide cost for the brands and items indicated in their
Golf Merchandise Brand Survey.
Award will be based on highest discount offered for each brand item.
2.7 Section 7. Scope Summary
1. The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting bids for qualified
vendor(s) to supply golf merchandise for resale at designated golf course facilities. This solicitation is for
Sole Brand Items Only.
2.8 Section 8. Scope Details
1.
Golf-related merchandise categories are:
• Golf clubs (drivers, irons, wedges, putters, packaged sets)
• Golf balls, tees, gloves, training aids, and accessories
• Apparel (shirts, outerwear, hats, footwear, rain gear)
• Bags, carts and personal golf equipment
• Merchandise (Metro Park logo apparel, caps, accessories)
• Seasonal items and promotional products - (Seasonal items usually are holiday
themed items, such as logo hats with an American flag for the 4th of July.
Promotional products are other apparel such as jackets, hoodies that could be
for local sports teams, tournament apparel items. Also, items that come into
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market such as logo poker chips.
Contractor shall ensure that all merchandise is new, authentic, free of defects and
delivered in retail-ready condition.
Brands Metro is seeking include, but are not limited to the following:
• Titleist
• Sun Mountain
• TaylorMade
• Ping
• Pinnacle
• Acushnet
• FootJoy
• Imperial
• Hornung's
• Bridgestone
• Callaway
• Cutter and Buck
• Cleveland Golf
• Srixon
• Pridesports
• Martini Tees
• Mobile Pro Shop
• Mizuno
• Adidas
• Onyx
Where specific products, brands, or manufacturers are listed, offeror may submit
equivalent product as a substitution request for consideration so long as it meets
specifications. If the offeror is proposing a substitution, offeror must submit specifications
and/or proof that product is equal. Metro and/or Metro Representatives will determine if
the substitution will be accepted as an approved as equal. If substitution request is
approved as an equal, an amendment will be issued providing this information. Substitute
products shall not be ordered, shipped, or installed without written acceptance from Metro.
When substitution is not accepted, the specified product must be provided.
Requests for Substitutions shall be submitted through the online discussion module of
iSupplier no later than the deadline outlined in the inquiries section of the solicitation
(Wednesday, September 23, 2026 by 2PM).
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Requirements:
• Orders will be placed on an as-needed basis by authorized agency personnel.
• Orders may vary in quantity depending on demand, seasonal needs, special events and inventory levels.
• Contractor shall confirm receipt of each order within 48 hours and provide expected delivery dates. No
minimum order quantity is guaranteed.
• All deliveries shall be shipped FOB Destination to the designated Parks facility.
• Merchandise must arrive within the delivery window specified on each order (typically 7-30 days unless
otherwise agreed).
• Damaged or incorrect items must be replaced at no additional cost within a reasonable time frame.
Contractor shall provide tracking information and shipment documentation for each delivery.
• Authentic manufacturer-authorized products.
• Consistent product quality, packaging and labeling.
• Warranties for applicable items (e.g. clubs, bags, equipment).
• Contractor may be required to provide periodic reports including: sales and order history, backorder or
out-of-stock notices, updated product catalogs and pricing sheets, new product releases or promotional
opportunities.
• Contractor shall submit itemized invoices for each order including: purchase order number, itemized list
of products delivered, unit price and quantity, total cost and delivery confirmation
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2.9 Section 9. Bid Form
*1.
Bid Form
Complete all applicable brand items per brand that were submitted on offeror's golf merchandise brand survey. Offeror
must be able to provide each item that is bid on.
Award will be based off of highest minimum % off MSRP each item per brand.
Questions related to the Bid Form should be submitted through the Online Discussion portal, per the Inquires section of
the solicitation.
Offerors should not create their own excel spreadsheet and/or make any modifications.
Offerors must submit an Excel file named Bid Form to your quote response.
Failure to provide Bid Form and/or follow these instructions may result in your offer being deemed non-responsive.
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Attachments:
File Name or URL Type Description
Bid Form.xlsx File
Target: Golf Merchandise Brand Survey Attached
Select one of the following:-
a. Golf Merchandise Brand Survey Attached(Response attachments are required)
b. No, may be non-responsive
2.10 Section 10. Equal Business Opportunity (EBO) Program Requirements
1. EQUAL BUSINESS OPPORTUNITY (EBO) GOAL
2. Pursuant to the Metro Code of Laws Section 4.46.060 B, no Equal Business Opportunity Program
Goal is established for this solicitation.
2.11 Section 11. Insurance Requirements
1.
Insurance Requirements
Any offeror receiving an intent to award letter shall be required to provide a Certificate of
Insurance within seven (7) calendar days of receiving the notification in order to proceed
with award and execution of a contract.
The Description section must read as follows: Metropolitan Government of Nashville
and Davidson County, its officials, officers, employees, and volunteers are named
as additional insureds per general liability additional insured endorsement and
automobile liability additional insured endorsement.
In the Certificate Holder section it must read as follows: Purchasing Agent, Metropolitan
Government of Nashville and Davidson County, Metro Courthouse, Nashville, TN
37201.
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The following insurance(s) shall be required:
2.
• General Liability Insurance in the amount of one million ($1,000,000.00) dollars per occurrence and in
the amount of two million ($2,000,000) in the aggregate.
3.
• Products Liability Insurance in the amount of one million ($1,000,000.00) dollars combined
single limit.
4.
• Automobile Liability Insurance in the amount of one million ($1,000,000.00) dollars
combined single limit.
2.12 Section 12. Standard Solicitation Requirements
1.
Pre-Offer Meeting
A pre-offer meeting will be held for this solicitation on Wednesday, October 28, 2026 at
2PM Central.
All attendees have been invited to attend.
Metro urges all prospective offerors to attend planned pre-offer meetings.
Please see Round 2 Pre-Offer Meeting Presentation and Round 2 Attendee List attached.
Attachments:
File Name or URL Type Description
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Round 2 Attendee List.pdf File Amendment for Round 2
Round 2 Pre-Offer Meeting
Presentation
File Amendment for Round 2
PreOffer Meeting
Presentation
File Amendment 1
Registration Sheet.pdf File Amendment 1
2.
Inquiries
All inquiries and proposed substitutions must be submitted by Friday, October 30, 2026 at 2PM
Central Time using the online discussions feature of the iSupplier system. Questions will be
answered formally via Amendment to the solicitation soon after the deadline for submitting
questions. Offerors must clearly understand that the only official answer or position of Metro will
be the one stated in writing by Division of Procurement staff.
You may contact Marissa Conklin at Marissa.Conklin@nashville.gov with questions regarding
iSupplier or you may email iSupplier@nashville.gov (make sure to include your W-9 in email to
iSupplier Team). All offerors are encouraged to sign in to the iSupplier system as soon as possible
to view the solicitation and ensure all login information is correct.
Finally, please have your offer loaded in the iSupplier system well in advance of the deadline for
submission of offers to avoid any last minute functionality issues. While Metro makes every
attempt to assist suppliers with entering their offers, there is not sufficient time to trouble shoot
functionality issues within one hour of the deadline for
METRO_GGIssuing agency·Tennessee·via a public procurement portal