- Scope
- 1. Contractor shall provide hot, cold, frozen, and shelf stable meal services for congregate and to social services for home-delivery to the eligible seniors and disabled residents for this nutrition program in Davidson County. These meals shall be appealing to program participants and meet 33 1/3 percent of the dietary reference intakes (DRIs) and comply with the current Dietary Guidelines for Americans (DGAs). In addition, the nutrition services shall meet all food safety standards and be in compliance with the local health department regulations and ensure that all food are kept within the temperature guidelines established by the Tennessee Health Department. Meal Service Requirements 7
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- Address
- PO Box 196301 Nashville, TN 37219 Davidson United States
- Pdf Text
- RFQ GG000111,1
Proprietary and Confidential 10/8/2026 3:41 PM
RFQ GG000111,1
Title Meal Preparation and Delivery Services
Preview Date Open Date 10/8/2026 3:41 PM
Close Date 10/22/2026 2:00 PM Award Date
Time Zone Central Standard Time
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Submit your response to the following contact.
Company Metropolitan Government of Nashville and Davidson County
Buyer Joseph McGregor Andrews
Location PO Box 196301
Nashville, TN 37219
Davidson
United States
Phone
Fax
E-mail Joseph.Andrews@nashville.gov
When submitting your response, include the following information.
Your Company Name
Company Site (Optional)
Address
Contact Details
Response Valid Until
(Optional)
This document has important legal consequences. The information contained in this document is proprietary of
Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others
without the express and written consent of Metropolitan Government of Nashville and Davidson County.
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Table of Contents1 Overview.......................................................................................................................................................................41.1 General Information..............................................................................................................................................41.2 Schedule................................................................................................................................................................41.3 Negotiation Controls.............................................................................................................................................41.4 Terms....................................................................................................................................................................42 Requirements................................................................................................................................................................52.1 Section 1. RFP Solicitation (Selection) Method...................................................................................................52.2 Section 2. Waiver Process.....................................................................................................................................62.3 Section 3. Commodity Codes...............................................................................................................................62.4 Section 4. Timeline...............................................................................................................................................62.5 Section 5. Solicitation Objective...........................................................................................................................72.6 Section 6. Scope Summary...................................................................................................................................72.7 Section 7. Scope Details.......................................................................................................................................72.8 Section 8. Equal Business Opportunity (EBO) Program Requirements.............................................................112.9 Section 9. Insurance Requirements.....................................................................................................................112.10 Section 10. Standard Solicitation Requirements...............................................................................................122.11 Section 11. Information Security Agreement...................................................................................................192.12 Section 12. Solicitation Acceptance.................................................................................................................192.13 Section 13. Contract Acceptance......................................................................................................................202.14 Section 14. Evaluation Criteria.........................................................................................................................212.15 Section 15. Affidavits.......................................................................................................................................24
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1 Overview
1.1 General Information
Title Meal Preparation and Delivery Services
Amendment Date 10/8/2026 3:41 PM
Amendment Description Amendment 1 shall provide the Pre-Offer PowerPoint and sign in sheet in section
10.1.
Buyer Joseph McGregor Andrews Outcome Contract Purchase
Agreement
E-Mail Joseph.
Andrews@nashville.gov
1.2 Schedule
Preview Date Open Date 10/8/2026 3:41 PM
Close Date 10/22/2026 2:00 PM Award Date
Time Zone Central Standard Time
1.3 Negotiation Controls
Response Visibility Sealed
1.4 Terms
Agreement Start Date Agreement End Date
Agreement Amount
(USD)
Payment Terms Net 30 Freight Terms SUPPLIER PREPAID
Shipping Method FOB DELIVERY
Negotiation Currency USD (US Dollar)
Price Precision 0
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2 Requirements
*Response is required
Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations
prior to creating and submitting a response.
2.1 Section 1. RFP Solicitation (Selection) Method
1.
Request for Proposal
Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.040, this solicitation document serves as the
written determination of the Purchasing Agent, that the use of competitive sealed bidding is neither
practicable nor advantageous to Metro. Therefore, this solicitation will facilitate the entering into of contract
(s) by the competitive sealed proposals process. The proposal process, flexibility and limitations are
governed by the Code and related Procurement Regulations.
The proposal selection method permits discussions with offerors who submit proposals determined to be
reasonably susceptible of being selected for award. Modifications in proposal content, comparative
judgmental evaluations of the proposals, corrections, and scope adjustments, may occur at the request of
the Purchasing Agent or their designee.
There may be one or more amendments to this solicitation. Solicitation amendments are included as
updates to the original solicitation. It is the offeror's responsibility to remain informed on all solicitation
amendments and submit the solicitation response incorporating all amendments.
Offers to Metro online solicitations are required to be submitted within the iSupplier online environment
unless otherwise stated. Hard copy offers will not be considered except as required by law.
Any response to this solicitation is a formal waiver of any claims of confidentiality regardless of what may be
stated, printed, or implied in the submission and/or attachments submitted. All information is made a Public
Record after an award is made.
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The only official position of Metro is found within this solicitation document including answers provided in
response to questions raised. The online discussion tool within iSupplier is the appropriate tool for all
questions or communications concerning this solicitation.
Metro reserves the right to issue additional rounds as it deems necessary for the purposes of evaluation.
Additional rounds may include, but not be limited to, Offeror interviews.
Metro reserves the right to make multiple awards for a contract if it is deemed in the best interest of Metro.
2.2 Section 2. Waiver Process
1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects),
Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost,
design, implementation, or legislative adoption of a particular matter are prohibited from subsequent
participation in the procurement process or resultant contract(s) related to that particular matter.
Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer
prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior
work on the particular matter, including the specific project and prospective offerors' participation, and the
timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be
explicitly stated in the disclosure.
Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published
in the news items section of purchasing.nashville.gov
2.3 Section 3. Commodity Codes
1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services
Code) Commodity Codes: 50192700 (Packaged Combination Meals), 90101801 (Professionally Prepared Carryout
Meals), and 90101802 (Delivered Meals Service)
2.4 Section 4. Timeline
1.
The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good
faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for
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informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:
• 10/02/2026 - Solicitation Opens
• 10/08/2026 - Pre-Offer Meeting: 10/08/2026 at 2:00 P.M. CT
• 10/09/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List
• 10/14/2026 - Deadline to Submit Questions in iSupplier by 4:00 PM CT
• 10/19/2026 - Amendment #2 Published with Response to Online Discussion Questions
• 10/22/2026 - Solicitation Closes at 2:00 PM CT
• 10/23/2026 - Responsive Offers Provided to Evaluation Committee
• 10/28/2026 - Evaluation Committee Meeting
• 11/05/2026 - Intent to Award Issued
• 11/16/2026 - Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding
Documents
• 11/18/2026 - Contract Sent to Awarded Supplier for Review
• 11/20/2026 - Contract Routes for Signature
• 12/03/2026 - Sourcing Process Complete
2.5 Section 5. Solicitation Objective
1. The objective of this solicitation is to enter into an indefinite delivery/indefinite quantity (IDIQ) contract. Metro
does not guarantee minimum or maximum purchase amounts for the requested goods and/or services.
Purchases shall be made on an as-needed basis by Metro via Purchase Order. No purchase is guaranteed,
and no work shall be performed until receipt of Metro-issued Purchase Order.
2.6 Section 6. Scope Summary
1. The Metropolitan Government of Nashville and Davidson County (Metro) is soliciting
proposals from experienced and qualified contractors for meal preparation and delivery
services for eligible seniors and disabled residents in Davidson County.
2.7 Section 7. Scope Details
1. Contractor shall provide hot, cold, frozen, and shelf stable meal services for congregate and to social
services for home-delivery to the eligible seniors and disabled residents for this nutrition program in
Davidson County.
These meals shall be appealing to program participants and meet 33 1/3 percent of the dietary reference
intakes (DRIs) and comply with the current Dietary Guidelines for Americans (DGAs). In addition, the
nutrition services shall meet all food safety standards and be in compliance with the local health department
regulations and ensure that all food are kept within the temperature guidelines established by the
Tennessee Health Department.
Meal Service Requirements
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• Contractor is responsible for providing hot meals daily to congregate sites and to provide frozen meals for
Metro Social Services daily for homebound delivery Monday - Friday, except for emergencies and providing
24-hour notice of exception.
• All meals shall include appropriate cutlery kits (utensils, napkin, straw, salt/pepper, cups, plates, bowls,
etc.).
• Maintain appropriate capacity to expanded or adjusted meal quantities with adequate notice.
• Comply with Department of Disability and Aging menu standards and Older Americans Act nutrition service
standards.
• Maintain all required food safety practices, including HACCP procedures, proper temperature control, and
Tennessee Health Department regulations.
Special Diets
• Contractor shall provide special diets; that must be planned under supervision of a registered dietitian.
• Contractor shall require written physician orders for health-related diets; review orders semi-annually.
• Contractor shall provide special menus for health, religious, and cultural needs when feasible.
Operational Requirements
• Deliver to congregate sites at least two hours before site opening.
• Ensure meals remain at required temperatures despite limited refrigeration/heating at some sites.
• Nutrition congregate meal sites are not owned and operated by Metro Social Services. Metro Social
Services partners with facility management to operate the nutrition site in their facility and must comply with
their requirements regarding space, security, and utilities.
• Nutrition congregate meal sites serve at similar times throughout the metropolitan area. Contractors need
to be prepared to sustain a delivery schedule that will ensure all sites have food at least two (2) hours prior
to the start of operation daily.
• Metro Social Services homebound delivery vehicles are not all refrigerated. Provide frozen meals fully
frozen and properly packaged for non-refrigerated homebound vehicles; frozen meal packs must use a
rotating six-week menu cycle.
• Provide loading area for Metro Social Services (MSS) delivery drivers.
• Provide equipment such as coolers, cambros, and heating plates as needed for safe transport.
Menu Planning & Dietitian Requirements
• Contractor must supply a registered dietitian to develop, plan, and certify menus.
• Submit quarterly menus and nutritional analysis to MSS five weeks before use.
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• After MSS approval, submit materials to the Area Agency on Aging at least four weeks before use.
• Maintain certified and approved menus on file for audit (three years plus current year).
• Menus must cover at least a four-week cycle.
Background Checks
All service providers, contractors, and subcontractors shall verify individual criminal history, background
information for employees and volunteers who provide direct care or have direct contact with, or have direct
responsibility for the safety and care of disabled or elderly persons in their homes [T.C.A. 71-2-111]. TCAD
Program and Policy Manual Chapter 15 provides guidance for complying with this requirement. Note that a
local or state criminal background check may be waived by the provider for volunteers who work in the
Nutrition Program; however, checks shall be performed and documented of:
• The National Sex Offender Registry
• The Tennessee Felony Offender Registry
• The Tennessee Abuse Registries
Metro Social Services Locations for Delivery:
(Below are the current locations for delivery and service times, but are subject to change at Metro's
discretion)
Chippington Towers I
94 Berkley Dr.
Madison, TN 37115
Service time: 9:30-10:00 AM CT
Chippington Towers II
1310 Coreland Drive
Madison, TN 37115
Service time: 10:30-11:00 AM CT
Cumberland View Towers
1201 Cheyenne Blvd.
Madison, TN 37115
Service time: 11:00-12:00 AM CT
East Park Community Center
600 Woodland St.
Nashville, TN 37206
Service time: 11:00-12:00 AM CT
Elizabeth Park Community Center
1701 Arthur Ave.
Nashville, TN 37208
Service time: 11:00-12:00 AM CT
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Fifty Forward – Bordeaux
3315 John Mallette Dr.
Nashville, TN 37218
Service time: 11:00-12:00 AM CT
Hadley Park Community Center
1037 28th Ave. North
Nashville, TN 37208
Service time: 11:00-12:00 AM CT
Hickory Hollow Towers
100 Curtis Hollow Road
Antioch, TN 37013
Service time: 10:30-11:30 AM CT
Fifty Forward Madison Station
301 Madison Station Blvd.
Madison, TN 37115
Service time: 11:00-12:00 AM CT
Nashville Christian Towers
608 Foothill Court
Nashville, TN 37210
Service time: 11:00-11:45 AM CT
Old Hickory Towers
621 Industrial Blvd.
Old Hickory, TN 37138
Service time: 10:30-11:00 AM CT
Radnor Towers
3110 Nolensville Rd.
Nashville, TN 37211
Service time: Wednesday 11:00-12:00 AM CT
Riverwood Towers
621 N. Dupont Ave.
Madison, TN 37115
Service time: 10:30-12:00 AM CT
Cohn Adult Learning Center
4805 Park Ave
Nashville, Tn 37209
Service time: 11:00-11:30 AM CT
Attachments:
File Name or URL Type Description
Dietary Guidelines for
Americans
URL Dietary Guidelines for Americans
Dietary Reference Intakes
(DRIs)
URL Dietary Reference Intakes (DRIs)
Hazard Analysis and
Critical Control Point
URL Hazard Analysis and Critical Control Point (HACCP)
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(HACCP)
Tennessee Health
Department Regulations
URL Tennessee Health Department Regulations
Older Americans Act
Nutrition Service Standards
URL Older Americans Act Nutrition Service Standards
2.8 Section 8. Equal Business Opportunity (EBO) Program Requirements
1. EQUAL BUSINESS OPPORTUNITY (EBO) GOAL
2. Pursuant to the Metro Code of Laws Section 4.46.060 B, no Equal Business Opportunity
Program Goal is established for this solicitation.
2.9 Section 9. Insurance Requirements
1.
Insurance Requirements
Any offeror receiving an intent to award letter shall be required to provide a Certificate of
Insurance within seven (7) calendar days of receiving the notification in order to proceed
with award and execution of a contract.
The Description section must read as follows: Metropolitan Government of Nashville
and Davidson County, its officials, officers, employees, and volunteers are named
as additional insureds per general liability additional insured endorsement and
automobile liability additional insured endorsement.
In the Certificate Holder section it must read as follows: Purchasing Agent, Metropolitan
Government of Nashville and Davidson County, Metro Courthouse, Nashville, TN
37201.
The following insurance(s) shall be required:
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2.
• General Liability Insurance in the amount of one million ($1,000,000.00) dollars per
occurrence and in the amount of two million ($2,000,000) in the aggregate.
3.
• Automobile Liability Insurance in the amount of one million ($1,000,000.00) dollars
combined single limit.
4.
• Worker's Compensation Insurance with statutory limits required by the State of Tennessee
or other applicable laws and Employer's Liability Insurance with limits of no less than one
hundred thousand ($100,000.00) dollars, as required by the laws of Tennessee.
5.
• Professional Liability Insurance in the amount of one million ($1,000,000.00) dollars per
occurrence and in the amount of two million ($2,000,000) in the aggregate.
2.10 Section 10. Standard Solicitation Requirements
1.
Pre-Offer Meeting
A pre-offer meeting will be held for this solicitation at October 8, 2026, at 2:00 PM CT.
You must register in advance to provide the following information: your name, email
address, phone number, and the name of the company you are representing by clicking
on the following link.
https://nashville.webex.com/weblink/register/rb709add5decfdac5580d1c211161fd20
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Event Password: Metro
The contact information provided will generate on the Pre-Offer Attendee List if you attend
the meeting.
You will receive a confirmation email invitation after you register with the information
needed to participate in the Pre-Offer via Webex that will be a
METRO_GGIssuing agency·Tennessee·via a public procurement portal