- Phone
- 1-615-862-6707
- Scope
- 1. Scope of Services The Metropolitan Government of Nashville and Davidson County ("Metro"), Department of General Services (DGS) seeks to award an indefinite delivery/indefinite quantity contract requiring that the Contractor possess a high level of subject matter expertise and the delivery, on an as needed basis, an array of qualified, independent 7
RFQ GG000118 Proprietary and Confidential 10/26/2026 2:27 PM consulting services including but not limited to: · Comprehensive security planning consultation, support, and related services. · Master planning and security system design services (as part of master agreements for various Metro facilities and critical locations). · Project management and implementation oversight ensuring consistency with city-wide security systems, protocols, and standards and technical consulting for access control systems and video management systems. Background Information: Metro General Services is responsible for security infrastructure in over 92 buildings and even more locations (like radio towers). Metro ITS has infrastructure in over 250 buildings. The primary functions of the buildings are governed by the diverse assortment of Metro duties and services as well as the broad range of citizens receiving services. The buildings include those used for electricity generation, the district energy system, transit, libraries, human resources, fiscal management, general administration, information technology and public safety support infrastructure, police and fire halls, justice centers, detention centers, and other local government duties. These buildings are equipped with various security systems such as 8
RFQ GG000118 Proprietary and Confidential 10/26/2026 2:27 PM electronic access control, video surveillance, intrusion alarm systems, and call for assistance systems. Some of these systems are monitored by external companies while others are monitored by Metro employees. General Requirements: · The Contractor will be responsible for securing and maintaining all necessary certifications, licenses, permits, and authorizations (and for the costs thereof) required to perform required services. · The Contractor will be responsible for the supervision, coordination, materials, equipment, and supplies necessary to complete services described herein. · The Contractor will devote adequate personnel, in terms of number, expertise, and credentials, to perform all aspects of required service. · Services will be performed in compliance with industry standards and all federal, state, and local laws, ordinances, and regulations (including TOSHA and OSHA rules and regulations). · The Contractor will maintain a high level of expertise with multiple technology platforms, and will offer extensive knowledge of and provide consulting relating to the following technology platforms: 9
RFQ GG000118 Proprietary and Confidential 10/26/2026 2:27 PM · JCI P2000 Pegasus access control · Lenel OnGuard access control · Milestone video surveillance and management system · Pelco Endura video surveillance · The Contractor will have expertise in Lenel/Milestone integration and the ability to oversee implementations of such integration. Security and Security Technology Consultation - The Contractor will be responsible for security planning consultation, support, and related services; master planning and security system design services (as part of master agreements for various Metro facilities and critical locations); and project management and implementation oversight ensuring consistency with city-wide security systems, protocols, and standards. Metro may request any type of security consulting services and deliverables of a nature consistent with the contract scope of service and payment rates. Risk Assessment - The independent and objective security evaluation identifying threats and vulnerabilities and providing critical information needed to make effective, risk management decisions and protect assets. These assessments wil
- Doc Url
- /marketplace/api/blob?p=nashville%2F300001423074645%2FGG000118_SUPPLIER.pdf&fn=GG000118_SUPPLIER.pdf
- Address
- PO Box 196301 Nashville, TN 37219 Davidson United States
- Pdf Text
- RFQ GG000118
Proprietary and Confidential 10/26/2026 2:27 PM
RFQ GG000118
Title Security Consulting Services
Preview Date Open Date 10/26/2026 2:25 PM
Close Date 11/18/2026 2:00 PM Award Date
Time Zone Central Standard Time
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Submit your response to the following contact.
Company Metropolitan Government of Nashville and Davidson County
Buyer Sandra M. Walker
Location PO Box 196301
Nashville, TN 37219
Davidson
United States
Phone 1-615-862-6707
Fax
E-mail Sandra.Walker@nashville.gov
When submitting your response, include the following information.
Your Company Name
Company Site (Optional)
Address
Contact Details
Response Valid Until
(Optional)
This document has important legal consequences. The information contained in this document is proprietary of
Metropolitan Government of Nashville and Davidson County. It shall not be used, reproduced, or disclosed to others
without the express and written consent of Metropolitan Government of Nashville and Davidson County.
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Table of Contents1 Overview.......................................................................................................................................................................41.1 General Information..............................................................................................................................................41.2 Schedule................................................................................................................................................................41.3 Negotiation Controls.............................................................................................................................................41.4 Terms....................................................................................................................................................................41.5 Attachments..........................................................................................................................................................42 Requirements................................................................................................................................................................52.1 Section 1. RFP Solicitation (Selection) Method...................................................................................................52.2 Section 2. Waiver Process.....................................................................................................................................62.3 Section 3. Commodity Codes...............................................................................................................................62.4 Section 4. Timeline...............................................................................................................................................62.5 Section 5. Solicitation Objective...........................................................................................................................72.6 Section 6. Scope Summary...................................................................................................................................72.7 Section 7. Scope Details.......................................................................................................................................72.8 Section 8. Equal Business Opportunity (EBO) Program Requirements.............................................................142.9 Section 9. Insurance Requirements.....................................................................................................................172.10 Section 10. Standard Solicitation Requirements...............................................................................................182.11 Section 11. Information Security Agreement...................................................................................................272.12 Section 12. Solicitation Acceptance.................................................................................................................272.13 Section 13. Contract Acceptance......................................................................................................................282.14 Section 14. Evaluation Criteria.........................................................................................................................292.15 Section 15. Affidavits.......................................................................................................................................36
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1 Overview
1.1 General Information
Title Security Consulting Services
Buyer Sandra M. Walker Outcome Contract Purchase
Agreement
E-Mail Sandra.Walker@nashville.
gov
Introduction Security Consulting Services
1.2 Schedule
Preview Date Open Date 10/26/2026 2:25 PM
Close Date 11/18/2026 2:00 PM Award Date
Time Zone Central Standard Time
1.3 Negotiation Controls
Response Visibility Sealed
1.4 Terms
Agreement Start Date Agreement End Date
Agreement Amount
(USD)
Payment Terms Net 30 Freight Terms SUPPLIER PREPAID
Shipping Method FOB DELIVERY
Negotiation Currency USD (US Dollar)
Price Precision 0
1.5 Attachments
File Name or URL Type Description
IT Environment File
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2 Requirements
*Response is required
Make sure to review the entire solicitation to gain an understanding of all the requirements and expectations
prior to creating and submitting a response.
2.1 Section 1. RFP Solicitation (Selection) Method
1.
Request for Proposal
Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.12.040, this solicitation document serves as the
written determination of the Purchasing Agent, that the use of competitive sealed bidding is neither
practicable nor advantageous to Metro. Therefore, this solicitation will facilitate the entering into of contract
(s) by the competitive sealed proposals process. The proposal process, flexibility and limitations are
governed by the Code and related Procurement Regulations.
The proposal selection method permits discussions with offerors who submit proposals determined to be
reasonably susceptible of being selected for award. Modifications in proposal content, comparative
judgmental evaluations of the proposals, corrections, and scope adjustments, may occur at the request of
the Purchasing Agent or their designee.
There may be one or more amendments to this solicitation. Solicitation amendments are included as
updates to the original solicitation. It is the offeror's responsibility to remain informed on all solicitation
amendments and submit the solicitation response incorporating all amendments.
Offers to Metro online solicitations are required to be submitted within the iSupplier online environment
unless otherwise stated. Hard copy offers will not be considered except as required by law.
Any response to this solicitation is a formal waiver of any claims of confidentiality regardless of what may be
stated, printed, or implied in the submission and/or attachments submitted. All information is made a Public
Record after an award is made.
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The only official position of Metro is found within this solicitation document including answers provided in
response to questions raised. The online discussion tool within iSupplier is the appropriate tool for all
questions or communications concerning this solicitation.
Metro reserves the right to issue additional rounds as it deems necessary for the purposes of evaluation.
Additional rounds may include, but not be limited to, Offeror interviews.
Metro reserves the right to make multiple awards for a contract if it is deemed in the best interest of Metro.
2.2 Section 2. Waiver Process
1. Pursuant to Metropolitan Code of Laws (M.C.L.) Section 4.48.115 (Conflicts with Previous Metro Projects),
Non-Metro employees who provide services to the metropolitan government regarding the feasibility, cost,
design, implementation, or legislative adoption of a particular matter are prohibited from subsequent
participation in the procurement process or resultant contract(s) related to that particular matter.
Any offeror who may meet the standard of MCL 4.48.115 must disclose this potential conflict to the buyer
prior to the solicitation's deadline for questions. This disclosure must include reference to the offeror's prior
work on the particular matter, including the specific project and prospective offerors' participation, and the
timeframe services were rendered. If the offeror is requesting a waiver from MCL 4.48.115 this must be
explicitly stated in the disclosure.
Requests for a waiver will be reviewed by the Procurement Standards Board with final decisions published
in the news items section of purchasing.nashville.gov
2.3 Section 3. Commodity Codes
1. This solicitation is being published under the following UNSPSC (United Nations Standard Products and Services
Code) Commodity Codes:9212000- Security and Personal Safety.
2.4 Section 4. Timeline
1.
The following is the general, unofficial anticipated timeline for this solicitation. These dates represent a good
faith effort, accurate at the time of publication. They are non-binding and subject to change. They are for
informational purposes only and subsidiary to official dates/times contained elsewhere in the solicitation:
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• 10/26/2026 - Solicitation Opens
• 11/02/2026 - Pre-Offer Meeting:
• 11/03/2026 - Amendment #1 Published with Pre-Offer PowerPoint and Attendee List
• 11/04/2026 - Deadline to Submit Questions in iSupplier
• 11/10/2026 - Amendment #2 Published with Response to Online Discussion Questions
• 11/18/2026 - Solicitation Closes
• 11/19/2026 - Responsive Offers Provided to BAO for Review
• 11/23/2026 - Responsive Offers Provided to Evaluation Committee
• 11/30/2026 - Evaluation Committee Meeting
• 12/07/2026 - Intent to Award Issued
• 12/17/2026- Protest Period Ends & Deadline for Awarded Supplier to Provide Outstanding
Documents
• 01/04/2027 - Contract Sent to Awarded Supplier for Review
• 01/18/2027 - Contract Routes for Signature
• 02/01/2027 - Sourcing Process Complete
2.5 Section 5. Solicitation Objective
1. The objective of this solicitation is to enter into an indefinite delivery/indefinite quantity (IDIQ) contract. Metro
does not guarantee minimum or maximum purchase amounts for the requested goods and/or services.
Purchases shall be made on an as-needed basis by Metro via Purchase Order. No purchase is guaranteed,
and no work shall be performed until receipt of Metro-issued Purchase Order.
2.6 Section 6. Scope Summary
1.
The Metropolitan Government of Nashville and Davidson County ("Metro"), Department of General Services (DGS) is
soliciting proposals from qualified vendors to provide Security and Security Technology Consulting Services for
various METRO facilities on as needed basis.
2.7 Section 7. Scope Details
1.
Scope of Services
The Metropolitan Government of Nashville and Davidson County
("Metro"), Department of General Services (DGS) seeks to award an
indefinite delivery/indefinite quantity contract requiring that the
Contractor possess a high level of subject matter expertise and the
delivery, on an as needed basis, an array of qualified, independent
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consulting services including but not limited to:
· Comprehensive security planning consultation, support, and
related services.
· Master planning and security system design services (as part of
master agreements for various Metro facilities and critical locations).
· Project management and implementation oversight ensuring
consistency with city-wide security systems, protocols, and standards and
technical consulting for access control systems and video management
systems.
Background Information:
Metro General Services is responsible for security infrastructure in over
92 buildings and even more locations (like radio towers). Metro ITS has
infrastructure in over 250 buildings. The primary functions of the
buildings are governed by the diverse assortment of Metro duties and
services as well as the broad range of citizens receiving services. The
buildings include those used for electricity generation, the district energy
system, transit, libraries, human resources, fiscal management, general
administration, information technology and public safety support
infrastructure, police and fire halls, justice centers, detention centers, and
other local government duties.
These buildings are equipped with various security systems such as
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electronic access control, video surveillance, intrusion alarm systems, and
call for assistance systems. Some of these systems are monitored by
external companies while others are monitored by Metro employees.
General Requirements:
· The Contractor will be responsible for securing and maintaining all
necessary certifications, licenses, permits, and authorizations (and for the
costs thereof) required to perform required services.
· The Contractor will be responsible for the supervision, coordination,
materials, equipment, and supplies necessary to complete services
described herein.
· The Contractor will devote adequate personnel, in terms of number,
expertise, and credentials, to perform all aspects of required service.
· Services will be performed in compliance with industry standards
and all federal, state, and local laws, ordinances, and regulations
(including TOSHA and OSHA rules and regulations).
· The Contractor will maintain a high level of expertise with multiple
technology platforms, and will offer extensive knowledge of and provide
consulting relating to the following technology platforms:
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· JCI P2000 Pegasus access control
· Lenel OnGuard access control
· Milestone video surveillance and management system
· Pelco Endura video surveillance
· The Contractor will have expertise in Lenel/Milestone integration and
the ability to oversee implementations of such integration.
Security and Security Technology Consultation - The Contractor will be
responsible for security planning consultation, support, and related
services; master planning and security system design services (as part of
master agreements for various Metro facilities and critical locations); and
project management and implementation oversight ensuring consistency
with city-wide security systems, protocols, and standards. Metro may
request any type of security consulting services and deliverables of a
nature consistent with the contract scope of service and payment rates.
Risk Assessment - The independent and objective security evaluation
identifying threats and vulnerabilities and providing critical information
needed to make effective, risk management decisions and protect assets.
These assessments will involve the development and implementation of
specific methodologies for the subject buildings and environments (as
opposed to following standard, cookie cutter processes to address the
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mitigation of risk).
Risk assessments will include:
· Critical asset identification.
· Threat and vulnerability evaluation.
· Risk mitigation strategies.
· Policies, processes, and procedures development.
· Phased, scalable, security technology solutions.
Security Master Plans— for an effective security program combining
policy and procedures, personnel, technology, and physical security. A
Security Master Plan will outline requirements, how they relate to each
other, and how they are implemented to achieve the goal.
A plan will address:
• Risk assessment overview and justification for the plan; goals
and objectives.
• Security deployment strategy.
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• Operational policies and procedures.
• Security personnel recommendations, supervision, and training.
• Visitor management and access control.
• Intrusion detection, surveillance, and lighting.
• Security command center.
• Emergency preparedness.
• Crisis response.
Security System Design— specification of site security systems such as
Video Surveillance, Electronic Access Control, Intrusion Detection
Systems, and other types of security technologies.
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Comprehensive design specifications will include:
• Scope of work description.
• Construction Specifications Institute (CSI) Master Format,
Division 28.
• Specifications.
• Contractor qualifications.
• Material and equipment descriptions.
• Implementation plan and schedule.
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• Installation-testing and commissioning requirements.
• Complete security drawing and design documents in AutoCAD
and Revit formats using floor plans with device locations,
legends, riser diagrams, and all other relevant details.
MNPD Background Check
A copy of MNPD Background Check Policy is being attached to this
solicitation for the Offeror's information. Contractor and subcontractor(s)
will be required to pass MNPD background check for all employees that
will possibly be on a Metro site(s). The cost of the background checks will
be the responsibility of the contractor and will not be subject to
reimbursement by Metro. In addition, Metro will have other security
requirements such as with control of entry and photo security
requirements. All personnel working under this contract, whether a prime
contractor or subcontractor, must have their Metro IDs visible at all times.
2.8 Section 8. Equal Business Opportunity (EBO) Program Requirements
1. EQUAL BUSINESS OPPORTUNITY (EBO) GOAL
2. Pursuant to the Metro Code of Laws Section 4.46.060 B, no Equal Business Opportunity
Program Goal is established for this solicitation.
3.
Pursuant to the M.C.L. Section 4.46.060, a percentage goal for MBE and WBE
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subcontract participation has been established for this solicitation. Such goal is based
upon careful analysis of the availability of commercially useful subcontracting
opportunities and has been considered by the appropriate Goal Setting Committee and
approved by the Purchasing Agent.
The Metropolitan Government of Nashville and Davidson County expects the successful
offeror to meet the established goal for this project and provide demonstration of approved
good faith efforts to attain the goal. M/WBE participation may be counted toward the
specified goal when the Prime Contractor demonstrates a commercially useful function(s)
for each proposed Subcontractor and as further defined in the M.C.L. Section
4.46.060. In no way shall subcontractors' work or dollar amount be construed to count
toward the established goal more than once. Only expenditures to M/WBE subcontractors
that perform a commercially useful function in the work of the project or contract may be
counted. Suppliers may be utilized to satisfy the goals in whole or in part, however, must
perform a commercially useful function.
*4. Minority Business Enterprise (MBE) Percentage Goal: 4%
Target: Acknowledge established goal and can achieve MBE established goal
Select one of the following:-
a. Acknowledge established goal and can achieve MBE established goal
b. Unable to achieve established goal and have attached completed waiver request form from Good Faith Summary
Sheets
*5. Woman Business Enterprise (WBE) Percentage Goal: 5%
Target: Acknowledge established goal and can achieve WBE established goal
Select one of the following:-
a. Acknowledge established goal and can achieve WBE established goal
b. Unable to achieve established goal
METRO_GGIssuing agency·Tennessee·via a public procurement portal