- Org
- StateOfMontana
- Type
- RFP
- Title
- Rental Assistance for the Department of Commerce
- Number
- COM-RFP-2027-0071R
- Source
- MT_EMACS
- Status
- Open
- Event Id
- 1462922
- Open Str
- 10/23/2026, 5:00 PM MDT
- Pdf Text
- 23 October 2026
Rental Assistance for the Department of Commerce
The Department of Commerce is seeking a contractor to provide Federal Rental Assistance Software System for
statewide Commerce Public Housing Authority.
23 October 2026
Open 10/23/2026, 5:00 PM MDT Type Request for Proposal
Close 11/25/2026, 2:00 PM MST Number COM-RFP-2027-0071R
Currency US Dollar
Sealed Until 11/25/2026, 2:00 PM MST
Payment
Terms 0% 0, Net 30
23 October 2026
Contacts
Rhonda Peters
Rhonda.Peters@mt.gov
Phone +1 406-444-3320
23 October 2026
Commodity Codes
Commodity Code Description
3914 Professional Services - Field Agent Services for Tenant Based Section 8 Low Income
Housing
0904 Computing Equipment & Software - ISO Base Platforms
0911 Computing Equipment & Software - Software as a Service (SaaS)
3940 Professional Services - Project Based Section 8 Program
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Description
The State of Montana, State Procurement Services Division (SPSD), on behalf of the Department
of Commerce s issuing this Request for Proposal (RFP) to provide a software solution for rental
assistance.
A more complete description of the supplies and services are provided in the Questions Section.
Responses submitted to this RFP must comply with the instructions and procedures.
For assistance with eMACS functionality, such as Vendor registration, How to respond to a bid
(IFB) or Proposal (RFP), How to videos, see the eMACS Vendor Handbook. Additional resources
can be found at: https://spb.mt.gov/eMACS-Resources
For additional eMACS help not found within the Handbook or website, contact the eMACS Help
Desk at 406-444-2575.
Be sure to review and submit your response upon completion. The State does not accept late
proposals. In addition, email and fax responses are not accepted.
Required to View Event
Prerequisites Required to Enter Bid
23 October 2026
1. Review and accept the Single Point of Contact information.
2. Offerors must read and accept the timeline for this RFP. At the discretion of the state, this may be subject
to change and vendors will be notified. The table of contents is also included in this document.
3. Review and accept the conflict-of-interest notice.
4. Review and accept the Q & A Board information.
5. Review and accept the Draft Contract as provided.
6. Review and accept Exhibit A- State Terms and Conditions as provided.
7. Review and accept Exhibit B-Federal Terms and Conditions as provided.
8. Review and accept Exhibit C- Information Technology Terms and Conditions as provided.
9.
Review and accept the insurance requirements. Offeror requesting change(s) or exception(s) to these
requirements must submit the request(s) using the Contract Exception form. This form must be submitted
by the deadline as listed on the Schedule of Events. The State will not consider any changes after the
deadline. The State reserves the right to not accept any or all contract exceptions.
10. Federal funds are involved in this project. The awarded Contractor is required to have a Unique Entity ID #
(UEI #; Register @ SAM.GOV) AND complete the Federal Form NDA889.
11. Review and accept the RFP Evaluation Process information.
12. Review and accept the Interview/Product Demo information.
13. Review and accept the Vendor Registration information.
14. Review and accept the Montana Time Zone information.
15. Review and accept the Registration with the Secretary of State information.
16. Review and accept the Debarment information.
17. Review and accept the RFP General Information.
18. Review and accept the Submitting a Proposal information.
19. Please review and accept the eMACS Handbook - Responding to Events. Additional resources are
available at https://spb.mt.gov/eMACS-Resource
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Buyer Attachments
1. Attachment 5 - Combined-Full-Admin-Plan-FY2027 Informational Only No Response Reqeuired.pdf
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Questions Required Questions
Group 1: Scope of Services Rental Assistance Software Solutions
Instructions:
1.1 Offerors must address all section that require a response. Using this document only,
upload your answers to this question.
Group 2: Mandatory Requirements
Instructions: To be eligible for consideration, an offeror must meet all mandatory requirements. The State will
determine whether an offeror's proposal complies with the requirements. Offerors receiving a Fail
in any of the mandatory requirements will be removed from further consideration.
2.1 Offeror must complete and upload the attached Business Information document.
Group 3: Contract Exceptions
Instructions:
An offeror may submit proposed contract exceptions to the draft contract issued with the RFP.
Offerors must use the Contract Exception template attached to this question. Offerors must detail
why the exception is being sought and what specific effect it will have on the offeror's ability to
respond to the RFP.
3.1
An offeror’s proposed contract exceptions will be made available to the evaluation committee. The
contract exceptions requested will not be scored separately, but the evaluation committee may
consider an offeror’s proposed contract exceptions when assigning points for scored criteria. A
proposal may be deemed nonresponsive if the offeror’s proposed contract exceptions:
demonstrate the proposal does not satisfy RFP requirements; would violate law or materially alter
the material provisions of the contract or RFP terms; or would alter or replace all or substantially
all of the contract.
3.2 ******CONTRACT OFFICERS- PICK THE APPLICABLE QUESTION BELOW AND REMOVE THE
NON-APPLICABLE. QUESTION. DELETE THIS BEFORE POSTING*****
3.3 If the RFP is intended to result in the award of a contract to only one offeror, offerors requesting
additions or exceptions to the contract terms shall submit them with their proposals. Exceptions
submitted after deadline will not be considered.
3.4 If the RFP will establish a qualified vendor list or multiple contracts will be awarded as a result of
this RFP, offerors requesting additions or exceptions to the contract terms shall submit them to the
Q&A Board. Exceptions submitted after deadline will not be considered.
Group 4: Confidential Information
Instructions:
The State of Montana is required by both the Montana Constitution and its laws to permit the
public
to examine documents that are kept or maintained by the public agencies, other than those
legitimately meeting the provisions of Montana Constitution, Mont. Code Ann. §§2-6-1001, et seq,
Montana Procurement Act §§18-4-401, et seq., and Montana’s Uniform Trade Secrets Act, Mont.
Code Ann. §§ 30-14-401, et seq
4.1
Does your proposal contain confidential information? If you select Yes, another
question will be generated, requiring an upload of your Trade Secret Affidavit. Offerors
MUST also upload a copy of the response with all areas claimed as confidential or
proprietary redacted under Supplier Attachments.
4.2 Offerors must upload a completed Trade Secret Affidavit.
Group 5: Verification of Nondiscrimination Against Firearms Entities/Trade Associations
Instructions:
Instructions: Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA
and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not
apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement
setting forth in detail the basis for such determination.
5.1
Offeror does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association during the term of any contract it is
awarded under this solicitation; and b. Offeror will not discriminate against a firearm
entity or firearm trade association during the term of any contract it is awarded as a
result of this solicitation
5.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the
contract, the Contractor shall submit a statement setting forth in detail the basis for
such determination.
5.3 Please confirm whether you are a governmental entity, are not a “company” that exists
to make a profit, or are a company with fewer than 10 full-time employees.
Group 6: Artificial Intelligence Disclosure
Instructions:
6.1 Was artificial intelligence technology used in the development or completion of any
portion of this proposal?
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6.2 I certify that all AI-generated content has been reviewed and validated by a named human
subject-matter expert who claims responsibility for accuracy.
Group 7: Attachment 1 Line Item Requirements
Instructions:
7.1 Offerors must complete the attached line item requirements and upload your answers
to this question. Please do not convert this document to PDF and submit this exactly as
attached.
Group 8: Attachment 2 Cost Worksheet
Instructions:
8.1 Offerors must complete the attached cost worksheet and upload your answers to this question.
Please do not convert this document to PDF and submit this exactly as attached.
Group 9: Attachment 3 Expense Worksheet
Instructions:
9.1 Offerors must complete the attached expense worksheet and upload your answers to
this question. Please do not convert this document to PDF and submit this exactly as
attached.
Group 10: Attachment 4 Governing Authority and the Compliance Obligation
Instructions:
10.1 Offerors must complete the attached governing authority and compliance obligation and
upload your answers to this question. Please do not convert this document to PDF and
submit this exactly as attached.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1.
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Total Overall Cost 1 LS - Lump Sum
Using your budget worksheets, enter your total overall cost.
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- Close Str
- 11/25/2026, 2:00 PM MST
- Contact Name
- Rhonda Peters
- Description
- The Department of Commerce is seeking a contractor to provide Federal Rental Assistance Software System for statewide Commerce Public Housing Authority.
- Contact Email
- rhonda.peters@mt.gov
- Sci Docs Fetched
- Yes
State of MontanaIssuing agency·Montana·via the Montana eMACS SciQuest procurement portal