- Org
- StateOfMontana
- Type
- RFP
- Title
- MSU Bozeman Study Abroad Programs - Multiple award
- Number
- MSU-RFP-27-01
- Source
- MT_EMACS
- Status
- Open
- Event Id
- 1404541
- Open Str
- 10/19/2026, 2:00 PM MDT
- Pdf Text
- 19 October 2026
MSU Bozeman Study Abroad Programs - Multiple award
MSU Bozeman Office of International Programs is seeking to contract with multiple travel partners for Faculty-Led
Customized International & Domestic programs.
19 October 2026
Open 10/19/2026, 2:00 PM MDT Type Request for Proposal
Close 11/17/2026, 2:00 PM MST Number MSU-RFP-27-01
Currency US Dollar
Sealed Until 11/17/2026, 2:00 PM MST
Payment
Terms 0% 0, Net 30
19 October 2026
Contacts
Jeni Luft
jeni.luft@montana.edu
Phone +1 406-994-3210
19 October 2026
Commodity Codes
Commodity Code Description
3952 Professional Services - Travel Services
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Description
MSU Bozeman is seeking to contract with multiple, experienced, flexible partners to support the
development and delivery of customized international and domestic programs and services that meet the
academic and experiential goals of University students, faculty, and departments. Key priorities include
customized programming across a variety of disciplines and program types, strong student safety and
emergency support, comprehensive travel and logistical services, competitive pricing and opportunities to
reduce student costs, and reliable contractual and operational support. Overall, University aims to build
strong vendor partnerships that provide high-quality, accessible, and well-supported educational and
experiential opportunities for the University community.
This is a multi-award RFP. Contracts may be written for Full Service Faculty Led Programs with Guides,
Full Service Faculty Led Programs without Guides, and/or Travel Agent Services only. Any Offeror that is
deemed responsive by the University may receive a contract.
Required to View Event
Prerequisites Required to Enter Bid
19 October 2026
1. Review and accept the single point of contact information.
2. Review and accept the University's instructions for submitting a proposal.
3. Review and accept the contract term.
4. Review and accept our RFP general information.
5. Review and accept the University's insurance requirements.
6. Review and accept the instructions and schedule for the Offerors' Questions and University's Response.
7. Please review and accept the University's acceptance terms.
8. Review and accept the minimum score requirement.
9. Review and accept the University's Right to Investigate and Reject clause.
10. Review and accept the University's Mandatory Requirements clause.
11. Review and accept the University's Cooperative Purchasing clause.
12. Review and accept the Presentation/Demonstration/Interview requirement.
13. Review and accept the University's Financial Stability requirement.
14. Review and accept the University's Debarment clause.
15. Review and accept the Prime Contractor/Subcontractors information.
16. Review and accept the University's Standard Terms and Conditions.
17. Review and Accept the University's Contract Addendum.
18.
Review the Sample Contract found in the Buyer Attachment section of this RFP. Requests for additions or
exceptions to the Contract terms, including any necessary licenses, or any added provisions will be
negotiated with the University should the Offeror's submittal be deemed responsive and the Offeror offered
a contract at the conclusion of the RFP evaluation process. The University will make any final
determination of changes to the standard terms and conditions and/or contract.
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Buyer Attachments
1. Attachment 1 - Scope of Work.pdf
2. Attachment 2 - Cost Proposal.pdf
3. Attachment 3 - Evaluation Criteria RFP.pdf
4. 2026 State of Montana Prevailing Wages Brochure for Domestic Services
5. Sample Contract.docx
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Questions Required Questions
Group 1: General
Instructions:
1.1 I understand it is my responsibility to check the Public Q&A board before submitting my
proposal.
1.2 I understand that to ensure my questions will be answered, they should be submitted to
the public Q&A board by 11/3/2026. Questions may be submitted after this deadline but
there is no guarantee that late questions will be answered.
1.3 I understand that the University intends to award contracts to multiple Suppliers from
this RFP and there is no guarantee of spend with any Supplier.
1.4 Submit a current W-9.
1.5 Provide company name used on invoices.
1.6 Provide complete remit to address for payments if it differs from the address on the W-9.
1.7 Provide contact information for the contract liaison: __________ is Contractor's liaison.
(Address): (City, State, ZIP): Telephone: Cell Phone: Fax: E-mail:
1.8 Provide name, title and email address for Contract signatory.
1.9 The University routes Contracts for signature via DocuSign. Please provide names &
emails for additional personnel that should receive a copy of the Contract within your
company, other than the Contract’s liaison or signatory stated above.
1.10 I understand if awarded the Contract, I will be required to register in SmartBuyMSU,
Montana State University's e-procurement solution powered by Jaggaer.
1.11 Provide contact information for the Supplier Registration Information: is
Accounting/Financial liaison. (Address): (City, State, ZIP): Telephone: Cell Phone: Fax:
E-mail
Group 2: Requirements
Instructions:
2.1
Identify which services in Attachment 1 - Scope of Work, in the Buyer Attachment
Section of this RFP that your company can provide. We are seeking Contractors that
can provide at least one of the following services: Full Service Faculty-Led Programs,
or Travel Agent Services.
2.2 How many years has your company successfully operated International Customized
Programs and Services.
2.3 List any U.S. colleges or universities that you have worked with within the last 5 years.
2.4 Geographic Coverage: Does your company provide services globally?
2.5 Geographic Coverage: Which international regions do you currently serve? If limited areas within
a region, please identify.
2.6 Geographic Coverage: Does your company provide programs within the United States or U.S.
territories? If so, which states, regions, or territories do you serve?
2.7 Safety: Please upload your emergency response plan and procedures if applicable.
2.8 Safety: How will you communicate with MSU and program leaders during an
emergency. If you have a document stating this information, please upload i the
Vendor Attachment Section of this RFP.
2.9 Company Information: Is your company based in the United States or internationally?
2.10 Company Information: Can you submit invoices in U.S. Dollars?
2.11 Company Information: If your company is based outside the United States, can you provide a
properly executed W-8 tax form.
2.12 Company Information: How many years has your company been providing this type of service, or
your key personnel.
2.13 Full Service Faculty-Led Programs: Does your company provide Full Service
Faculty-Led Programs as described in Attachment 1 - Scope of Work.
2.14 Full-Service Faculty-Led Programs: Does your company offer any of the follow program types? If
you have examples, please upload in the Vendor Attachment Section of this RFP.
2.15 Full Service Faculty-Led Programs: Does your company offer Scholarships to participating
students or departments.
2.16 Travel Agent Services: Can your company arrange group international airfare, lodging,
transportation, and other travel services? If so, what rates or fees do you charge for these services
including cancellation fees.
2.17 International Wire Payments: Can your company provide emergency international wire payments
on less than 48 hours’ notice? If not, how much advanced notice do you require.
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2.18 International Wire Payments: What fees would you charge MSU for international wire payments,
and how are those fees calculated? If you have this information as a document, please upload in
the Vendor Attachment Section of this RFP.
2.19 International Wire Payments: Please describe your process for making international wire
payments on behalf of MSU. If you have this information as a document, please upload in the
Vendor Attachment Section of this RFP.
2.20
Subcontractors: •Do you use subcontractors to provide services for your programs •If so, what
types of services are typically provided by subcontractors •How do you manage and oversee
subcontractors •What is your process for resolving issues or conflicts involving MSU program
leaders, your company, and/or subcontractors?
2.21
Payment Terms & Timelines - Please upload the following information in the Vendor
Attachment Section of this RFP: •What payment schedule do you typically use •How is
the initial deposit calculated •Are any expenses typically billed after the program has
ended •Please attach or provide your standard payment structure.
2.22 Does your company offer Scholarship or Grant opportunities? If so, please upload information.
2.23 Forms: Do you require MSU students or program leaders to sign agreements related to behavior,
liability, participation, or other terms? If so, please provide copies.
2.24
Provide the University a list of any outstanding or previous litigation, which involved the
proposed products or services offered in your RFP response. This information may be
used to determine responsibility of the Offeror to perform the required services. If
additional space is needed to respond, please upload your response in the Supplier
Attachment Section.
2.25
I understand at the University’s discretion, it may require confirmation of Offeror’s
financial stability. Although it is not required to be submitted with Offeror’s proposal,
this information may be requested before RFP award and will be scored on a pass/fail
basis, at the University’s discretion. Therefore, offerors should be prepared to
demonstrate their financial stability to supply, install and support the services specified
by: (1) providing financial statements, preferably audited, for the 3 consecutive years
immediately preceding the issuance of this RFP, and (2) providing copies of any
quarterly financial statements that have been prepared since the end of the period
reported by its most recent annual report.
2.26 Submit offeror's standard software/service solution agreement if applicable.
2.27 I understand that the Addendum attached will apply to Offeror's agreement to make
sure the agreement is in compliance with Montana law.
2.28
I understand that if Offeror advances to the final selection process, Offeror may be
required to provide a minimum of three (3) references that have used the services of
the type proposed in this RFP, preferably within the last three (3) years. These
references may be contacted to verify Offeror’s ability to perform the contract. The
University reserves the right to use any information or additional references deemed
necessary to establish the ability of the Offeror to perform the conditions of the contract.
Negative references may be grounds for proposal disqualification.
Group 3: Evaluation Criteria
Instructions:
3.1 I understand the RFP will be evaluated based on the scoring criteria as found in the
Buyer Attachment section of this RFP.
Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.
Instructions:
Instructions: Offeror’s certification is made in compliance with and in reference to HB 356, Ch.
193, Mont. L. 2023 (HB 356) and the terms defined therein. If Offeror determines the provisions of
HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit
a statement setting forth in detail the basis for such determination.
4.1
a. Offeror does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association during the term of any contract it is
awarded under this solicitation; and b. Offeror will not discriminate against a firearm
entity or firearm trade association during the term of any contract it is awarded as a
result of this solicitation.
4.2
If Offeror is unable to make both of the certifications in part 1, either now or during the anticipated
term of the contract to be awarded as a result of this RFP AND If Offeror determines the
provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror
shall submit a statement setting forth in detail the basis for such determination.
Group 5: AI Usage
Instructions:
5.1 Was artificial intelligence technology used in the development or completion of any
portion of this proposal?
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5.2
Identify the portion(s) of the proposal that were developed using AI, and provide a
detailed response used to ensure that all AI-generated content has been reviewed and
validated by a named human subject-matter expert who claims responsibility for
accuracy.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
1. Hourly Rate Proposal
# Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Service Delivery
S1 Full Service for Faculty Led Programs with Guide 1 EA - Each
Full Service for Faculty Led Programs with Guide. If offering this
service, please input price for a single trip per Attachment 2 -
Cost Proposal.
S2 Full Service for Faculty Led Programs without Guide 1 EA - Each
Full Service for Faculty Led Programs without Guide. If offering
this service, please input price for a single trip per Attachment 2
- Cost Proposal.
S3 Travel Agent Services 1 EA - Each
Travel Agent Services. If offering this service, please input
price for a single trip per Attachment 2 - Cost Proposal.
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- Close Str
- 11/17/2026, 2:00 PM MST
- Contact Name
- Jeni Luft
- Description
- MSU Bozeman Office of International Programs is seeking to contract with multiple travel partners for Faculty-Led Customized International & Domestic programs.
- Contact Email
- jeni.luft@montana.edu
- Sci Docs Fetched
- Yes
State of MontanaIssuing agency·Montana·via the Montana eMACS SciQuest procurement portal