- Title
- Inspections & Preventative Main. for Building Emergency Generators
- Contact
- Email
- mhughes@latech.edu
- Phone
- 318-257-4205
- Address
- P.O. Box 3157, 408 Keeny Hall, Ruston, LA 71272
- Section
- Purchasing Department
- Department
- University - Louisiana Tech University
- Contact Name
- Melissa Hughes
- Excerpt
- PUR2627028 Rev. 06/08/2026
INVITATION TO BID
DO NOT SHIP BASED UPON THIS BID
Return this SIGNED form to:
Louisiana Tech University
Office of Purchasing
PO Box 3157
208 Keeny Circle, RM 408
Ruston, Louisiana 71272
Bid Number: 50012-661-27 Bid Title: Inspections and Preventative Maintenance of Building Emergency Generators
Bid Schedule:
Pre-Bid Conference: Bidder agrees to comply with all
conditions below and attached to this
request.Vendors are encouraged to visit listed sites, but no formal Pre-bid is scheduled
Bid Submission Deadline / Opening: Prices are to be complete and the
FOB point is to be Louisiana Tech
University unless otherwise specified.September 21, 2026 @ 2:00 PM
Bidder Information: (Bidder to provide all required information)
(Full Company Name)
(Full Street or Mailing Address)
(City) (State) (Zip)
(Phone) (Email) (Fax)
(Company Quote Number if Applicable)
PRICES MUST BE FIRM FOR AT LEAST 30 DAYS FROM BID OPENING DATE
FAILURE TO SIGN BELOW IN INK SHALL DISQUALIFY BID
Typed or Printed Name / Title Authorized Signature
The Louisiana Tech University Office of Purchasing is seeking SEALED BIDS for the following:
Inspections and Preventative Maintenance of Building Emergency Generators
* A Bid Bond of 5% of total pricing for all inspections is required for this solicitation *
** This solicitation will result in the issuance of a Blanket Purchase Order covering the time frame October 1, 2026 to September 30, 2027
with the option to renew for two (2) additional one (1) year periods. **
**See Attached Bid Specifications for additional details**
ALL BIDS MUST BE RETURNED TO THE LOUISIANA TECH UNIVERSITY OFFICE OF PURCHASING VIA MAIL OR IN PERSON.
- Pdf Text
- PUR2627028 Rev. 06/08/2026
INVITATION TO BID
DO NOT SHIP BASED UPON THIS BID
Return this SIGNED form to:
Louisiana Tech University
Office of Purchasing
PO Box 3157
208 Keeny Circle, RM 408
Ruston, Louisiana 71272
Bid Number: 50012-661-27 Bid Title: Inspections and Preventative Maintenance of Building Emergency Generators
Bid Schedule:
Pre-Bid Conference: Bidder agrees to comply with all
conditions below and attached to this
request.Vendors are encouraged to visit listed sites, but no formal Pre-bid is scheduled
Bid Submission Deadline / Opening: Prices are to be complete and the
FOB point is to be Louisiana Tech
University unless otherwise specified.September 21, 2026 @ 2:00 PM
Bidder Information: (Bidder to provide all required information)
(Full Company Name)
(Full Street or Mailing Address)
(City) (State) (Zip)
(Phone) (Email) (Fax)
(Company Quote Number if Applicable)
PRICES MUST BE FIRM FOR AT LEAST 30 DAYS FROM BID OPENING DATE
FAILURE TO SIGN BELOW IN INK SHALL DISQUALIFY BID
Typed or Printed Name / Title Authorized Signature
The Louisiana Tech University Office of Purchasing is seeking SEALED BIDS for the following:
Inspections and Preventative Maintenance of Building Emergency Generators
* A Bid Bond of 5% of total pricing for all inspections is required for this solicitation *
** This solicitation will result in the issuance of a Blanket Purchase Order covering the time frame October 1, 2026 to September 30, 2027
with the option to renew for two (2) additional one (1) year periods. **
**See Attached Bid Specifications for additional details**
ALL BIDS MUST BE RETURNED TO THE LOUISIANA TECH UNIVERSITY OFFICE OF PURCHASING VIA MAIL OR IN PERSON.
The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to our physical location. Louisiana Tech
University is not responsible for any delays caused by the bidder’s chosen means of delivery.
For questions regarding specifications, please contact the Office of Purchasing at 318-257-4205 or purchasing@latech.edu. Please ensure that
the above bid number appears on all communications.
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this
request may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing
and establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications
listed for any items.
PUR2627028 Rev. 06/08/2026
The Louisiana Tech University Office of Purchasing is now accepting Sealed Bid solicitations for the Inspections and
Preventative Maintenance of Building Emergency Generators and associated transfer switches.
Louisiana Tech University currently owns and operates emergency / backup generators at many of the University’s buildings
/ facilities. These generators are of various makes, models, and ages (please see Attachment B for a complete listing of
each existing unit). This listing contains seven (7) entries that pricing will not be submitted as a part of this original
solicitation. These buildings are either under construction, renovation, or the generator is no longer functional and
requires replacement.
The Awarded Vendor shall perform all scheduled services for the building emergency generators installed throughout the
University’s facilities and properties. Services shall include one (1) annual inspection and preventative maintenance
service, one (1) semi-annual inspection and preventative maintenance service, and emergency services, as needed, on a
twenty-four (24) hour, seven (7) days a week basis.
This solicitation will result in the issuance of a blanket purchase order covering the initial time frame of October 1, 2026 to
September 30, 2027, with the option to renew this agreement for two (2) additional one (1) year periods, if both parties
mutually agree.
The Awarded Vendor shall be a licensed commercial contractor and in good standing with the Louisiana State Licensing
Board for Contractors. The Awarded Vendor shall also maintain a Classification Type of Electrical with the above. The
Awarded Vendor shall be required to provide the University with a valid Certificate of Insurance that is compliant with the
‘Insurance Requirements for Contractors’ document attached to this solicitation which lists the University as a certificate
holder. The Awarded Vendor shall also be required to provide the University with subsequent Certificates of Insurance as
coverages renew or change. Failure to remain in good standing with the Louisiana State Licensing Board for Contractors
or failure to maintain sufficient insurance coverage will result in the cancellation of this agreement. Evidence of compliant
insurance coverage shall be required prior to the issuance of an award.
The University intends to award this solicitation to a single vendor based upon total pricing for all inspections. The
University reserves the right to reject any and all bids for any reason. The University further waives any informalities in
the bidding process.
Maintenance Schedule
All annual inspections and preventative maintenance shall be performed each year from October 1st to November 30th.
Annual inspections and preventative maintenance must be performed during regular business hours, Monday through
Friday, 7:30 AM to 4:00 PM. The Awarded Vendor shall contact the Director of the Physical Plant or his designee at least
seven (7) days prior to arrival onto campus.
All semi-annual inspections and preventative maintenance shall be performed each year from April 1st to May 31st. Semi-
annual inspections and preventative maintenance must be performed during regular business hours, Monday through
Friday, 7:30 AM to 4:00 PM. The Awarded Vendor shall contact the Director of the Physical Plant or his designee at least
seven (7) days prior to arrival onto campus.
PUR2627028 Rev. 06/08/2026
Annual Inspection and Preventative Maintenance Requirements
1. Batteries
a. Replace and install ALL starting batteries on a three-year replacement cycle or as needed because of
failure. The University will provide replacement batteries to the Awarded Vendor as needed.
b. Test generator starting batteries
2. Fuel
a. Replace the following:
i. Day tank filter
ii. Fuel Filter
iii. Fuel Elements
b. Inspect the fuel system for leaks
3. Oil
a. Change lube oil
b. Change all filters
4. Clean
a. Engine crankcase breather
b. Primary fuel filter screen
c. Generators inside and out
5. Air Cleaner and Air Induction System
a. Check the air cleaner elements and air induction system for any foreign material, remove unwanted
foreign materials
b. Replace air filter elements as needed
6. Turbo Charger
a. Check for end play and leaks
b. Adjust or repair as needed
7. Coolant
a. Flush coolant and replace with proper coolant mixture with inhibitors, per manufacturer’s guidelines
b. After coolant is replaced, warm-up system and check for proper coolant inhibitor strength and proper
antifreeze protection
c. Change all hoses and belts
8. Transfer Switches and Generator Bearings
a. Check all transfer switches with an infrared light for heat expansion of terminals
b. Lubricate all transfer switches and generator bearings
9. Doors and Cabinet Latches
a. Oil and check for proper operation
10. Load Bank Test
a. Perform a four (4) hour load bank test at 25%, 50%, and 80%
b. Load bank testing to be scheduled through the Director of the Physical Plant of his designee and shall be
performed during the Annual Inspection and Preventative Maintenance.
11. Operational Testing
a. Perform operational testing of generators and transfer switches
PUR2627028 Rev. 06/08/2026
Semi-Annual Inspection and Preventative Maintenance Requirements
1. Cooling System
a. Clean the radiator core for proper air flow and repair as needed
b. Check and replace as needed:
i. Coolant inhibitor strength
ii. Coolant level
iii. Radiator cap and seal
c. Check for corrosion and leaks, repair as needed
d. Check the condition of all coolant hoses and clamps, replace as needed
2. Fuel System
a. Check for leaks and the proper operation of the day tank and transfer pumps, repair as needed
b. Drain water and sediment from the day tank
c. Check the condition of the flex fuel lines, replace as needed
3. Batteries
a. Check:
i. Cable and connections
ii. Specific gravity and electrolyte levels
iii. Battery voltage
iv. For proper operation
b. Replace any defective batteries, as needed. The University will provide replacement batteries to the
Awarded Vendor as needed.
4. Terminal Strip Connections
a. Tighten and / or repair all
5. Control Panel Relays and Connections
a. Tighten and / or repair all
6. Governor Linkage
a. Check for proper operation
b. Adjust and / or tighten as needed
7. Check the following and repair as needed
a. Lube oil level, add fluid as necessary
b. Fan belt(s), adjust tension and / or replace
c. Exhaust system, including flex couplings and rain flashing
d. Air cleaner elements, including cleaner seals and indicators
e. Water jacket heater and heater control circuit
f. Generator air gap and the generator leads installation
g. Collector rings and brushes
h. Nuts and bolts for excess noise and vibration, tighten as necessary
i. Crank termination time, cranking voltage drop, and engine instruments
j. Remote fan motors and pumps
k. Louver operation
l. Safety shutdown voltage drop across the automatic transfer switch contacts
8. Fuel Testing
a. The Awarded Vendor shall sample each fuel tank using a dipstick and water-detection paste. Should any
water be identified, the University should be immediately notified and a quote for fuel polishing should
be provided to the University with the inspection report.
The Awarded Vendor shall perform all tasks related to the annual and semi-annual inspections and preventative
maintenance in accordance with the generator manufacturer’s published maintenance requirements. The Awarded
PUR2627028 Rev. 06/08/2026
Vendor shall report deficiencies requiring corrective action to the University in writing within seventy-two (72) hours of
service completion. The Awarded Vendor shall provide written service reports to the University documenting maintenance
performed, test results, and deficiencies identified within seventy-two (72) hours of service completion. The Awarded
Vendor shall be an authorized service provider for the generator types listed, and all services must be performed in
accordance with the manufacturer’s recommended maintenance requirements.
Emergency Services
Emergency Services shall be provided by the Awarded Vendor on an as-needed basis. Emergency Services shall consist of
labor and parts for all generators noted in Attachment B. Emergency callout response times shall not exceed twenty-four
(24) hours unless approved in writing or by email by the Director of the Physical Plant or designee.
All prospective vendors are to complete the Vendor Certification Form (Attachment A), which will provide primary and
emergency vendor contact information. The Awarded Vendor is also required to update this contact information should
staffing changes occur.
In the event of an emergency callout, the Awarded Vendor shall provide the University with a detailed billing statement
indicating date and time of arrival, technician(s) name, location of emergency callout, nature of emergency service, service
conducted, parts replaced or remediation actions taken, and date and time of departure.
Repair Parts and Materials
The Awarded Vendor shall furnish all materials, parts, and labor necessary to replace and / or repair the generators noted
within these specifications. All parts shall be original equipment manufacturer (OEM) parts; aftermarket parts / products
will not be accepted. The Awarded Vendor shall be responsible for the proper disposal of all used materials and / or parts,
including but not limited to fluids, oils, etc.
The Awarded Vendor shall have access to major repair parts within a twenty-four (24) hour period. If additional time is
needed, the Awarded Vendor shall notify the University in writing or by email of the delay. The University shall be notified
in writing or by email of any delays in repairs due to the inability to locate supplies or replacement parts.
Pricing
Vendors shall provide pricing for the following items:
1. Per unit yearly pricing for Annual Inspection and Preventative Maintenance Service
2. Per unit yearly pricing for Semi-Annual Inspection and Preventative Maintenance Service
3. Fixed hourly labor rate for normal business hours service (Monday – Friday 8:00 AM to 5:00 PM excluding holidays)
for repairs not covered in the Annual Inspection and Preventative Maintenance Service
4. Fixed hourly labor rate for overtime hours (outside of normal business hours above) for repairs not covered in the
Annual Inspection and Preventative Maintenance Service
5. Fixed hourly labor rate for weekends and University holidays for repairs not covered in the Annual Inspection and
Preventative Maintenance Service
6. Emergency call-out fee, if applicable
The per unit pricing provided by vendors shall include all costs associated with the inspections and preventative
maintenance, including parts (included in the preventative maintenance specifications), labor, travel, per diem, lodging,
etc. These costs shall not be included as separate line items on this invitation to bid, nor shall the Awarded Vendor include
these costs on any invoice to the University.
PUR2627028 Rev. 06/08/2026
Additions / Subtractions of Service Locations
The University reserves the right to add or remove generator services locations as needed due to construction, building
renovations, or newly installed equipment. If a service location is to be removed, the University will notify the Awarded
Vendor in writing or by email to the contact listed on the Vendor Certification Form. If a service location is to be added,
the University will notify the Awarded Vendor in writing or by email. The Awarded Vendor will then submit a written
supplemental pricing quote for that service location for both the annual and semi-annual inspections and preventative
maintenance. Once approved, that new service location will be added to the blanket purchase order for the remainder of
the term and any subsequent renewals. See Attachment C for the Supplemental Pricing Quotation Form.
Other Repairs
If during the annual and / or semi-annual inspections and preventative maintenance, the Awarded Vendor discovers repairs
not covered in the above specifications of the annual and / or semi-annual inspections and preventative maintenance that
they feel should be performed; the Awarded Vendor shall notify the Director of the Physical Plant or his designee in writing
within seventy-two (72) hours and provide a written quotation detailing the suggested repairs PRIOR to any additional
repairs being conducted.
Pre-Bid Meeting
The University is not scheduling a pre-bid meeting for this solicitation. Vendors are encouraged to visit each of the sites
listed in Attachment B of this solicitation. If a vendor wishes to visit each of the sites listed, please contact the Director of
the Physical Plant to make notification of your visit. University staff will not be available to accompany vendors during
their visit.
Payments
The Awarded Vendor shall issue invoices to the University as inspections / work is performed. Invoices shall be itemized
by generator location and include the date the service was performed.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person
submitting the quotation and pricing on the Schedule of Items page. Bid received without this information shall be
deemed as non-responsive. Vendors are encouraged to include their own quote for an explanation of your proposed
pricing, BUT this vendor quote shall not be a substitute for this completed Invitation to Bid Form.
PUR2627028 Rev. 06/08/2026
Schedule of Items page 7
Bid Number: 50012-661-27 Bid Title: Inspections and Preventative Maintenance of Building Emergency Generators
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this request
may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing and
establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for
any items.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids
received without this information shall be deemed as non-responsive.
Item Description Quantity Unit Price Total Price
1 Annual Inspection and Preventative Maintenance of Building Emergency Generators
Adams Classroom each
Biomedical Engineering each
Bogard Hall each
College of Business Building each
Cottingham Hall each
Davison Athletic Complex each
Davison Hall each
F. Jay Taylor Visual Arts Building each
Joe Aillet Football Stadium each
Graham Hall each
Hale Hall each
Harper Commons each
Integrated Engineering and Science Building each
Institute for Micromanufacturing each
Lambright Intramural Sports Complex each
Lomax Hall each
Mitchell Hall each
Park Place Apartments each
Pearce Commons each
Potts Suites each
Power Plant each
Richardson Suites each
Robinson Hall each
Robinson Apartments each
Women's Softball and Soccer Complex each
South Hall each
Student Center each
Thomas Assembly Center each
Tech Point I each
Tech Point II each
Tolliver Hall each
Trailer each
University Apartments each
University Hall each
Wyly Tower of Learning each
PUR2627028 Rev. 06/08/2026
Schedule of Items page 8
Bid Number: 50012-661-27 Bid Title: Inspections and Preventative Maintenance of Building Emergency Generators
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this request
may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing and
establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for
any items.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids
received without this information shall be deemed as non-responsive.
Item Description Quantity Unit Price Total Price
2 Semi-Annual Inspection and Preventative Maintenance of Building Emergency Generators
Adams Classroom each
Biomedical Engineering each
Bogard Hall each
College of Business Building each
Cottingham Hall each
Davison Athletic Complex each
Davison Hall each
F. Jay Taylor Visual Arts Building each
Joe Aillet Football Stadium each
Graham Hall each
Hale Hall each
Harper Commons each
Integrated Engineering and Science Building each
Institute for Micromanufacturing each
Lambright Intramural Sports Complex each
Lomax Hall each
Mitchell Hall each
Park Place Apartments each
Pearce Commons each
Potts Suites each
Power Plant each
Richardson Suites each
Robinson Hall each
Robinson Apartments each
Women's Softball and Soccer Complex each
South Hall each
Student Center each
Thomas Assembly Center each
Tech Point I each
Tech Point II each
Tolliver Hall each
Trailer each
University Apartments each
University Hall each
Wyly Tower of Learning each
PUR2627028 Rev. 06/08/2026
Schedule of Items page 9
Bid Number: 50012-661-27 Bid Title: Inspections and Preventative Maintenance of Building Emergency Generators
IMPORTANT: If bidding other than requested brand and product number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with this request
may eliminate your bid from consideration. Any manufacturer’s names, trade names, brand names, or catalog numbers used in the specifications are for the purpose of describing and
establishing general quality levels. Such references are not intended to be restrictive. Bids will be considered for any brand which meets or exceeds the quality of the specifications listed for
any items.
Vendors shall complete all pages of this Invitation to Bid, including the printed name and signature of the person submitting the quotation and pricing on the Schedule of Items page. Bids
received without this information shall be deemed as non-responsive.
Item Description Quantity Unit Price Total Price
3 Fixed hourly labor rate for normal business hours (as per specifications) per hour
4 Fixed hourly labor rate for overtime hours (as per specifications) per hour
5 Fixed hourly labor rate for weekends and University holidays (as per specifications) per hour
6 Emergency call-out fee (if applicable) each
PUR2627037 Rev. 06/08/2026
Attachment A
Bid Number: 50012-661-27 Bid Title: Annual Inspection and Preventative Maintenance of Building Emergency Generators
Vendor Certification Page
This page shall be submitted with Bid Response
Each Vendor submitting a bid related to this solicitation shall complete this Certification Page and return along with their bid response. Failure to
complete this certification page completely and return with your response will cause your bid to deemed as non-responsive.
Company Name:
Company Address: City: State: Zip:
Company Main Telephone: Toll Free Number:
State of Louisiana Contractor’s License Number:
OFFICIAL CONTACT. The University requests that the Bidder designate one person as the Supervisor over the University’s account. This person is to
receive all documents and communications regarding the University. Please identify the Vendor’s Primary Point of Contact for the University. (Please
print clearly)
Contact Name: Contact Telephone Number:
Contact Secondary Telephone Number: Contact Email Address:
OFFICIAL EMERGENCY CONTACT. The University requests that the Bidder designate one person as the Emergency Contact over the University’s
account. This person is to receive after hours and emergency notifications regarding the University. Please identify the Vendor’s Primary Point of
Emergency Contact for the University. (Please print clearly)
Emergency Contact Name: Emergency Contact Telephone Number:
Emergency Contact Secondary Telephone Number: Emergency Contact Email Address:
Vendor acknowledges that NO work will be subcontracted. Yes No
Signature of Bidder’s Authorized Representative: (Signature SHALL be HAND SIGNED in ink. Typed signatures are not allowed)
Date of Signature:
Failure to return this completed and properly signed Certrifications Page along with the bid response shall cause the vendor’s bid to be deemed as non-responsive.
PUR2627037 Rev. 06/08/2026
Attachment B
Bid Number: 50012-661-27 Bid Title: Annual Inspection and Preventative Maintenance of Building Emergency Generators
The following page contains information related to the individual emergency generators currently utilized by Louisiana
Tech University.
Building Name Physical Address Tag Number Description Model Serial # Make MFG
Date Engine KW
Output KVA Voltage
Output Phase Amp
Output Fuel Type Location Descprition
Adams Classrooms 500 Bond Street V04035-011531 Stand-by Generator 89A02430-S 888663 Generac 2.2L 15 18.7 120/208 3 52 Diesel Mechanical Yard by cooling tower
Athletic Academic Success Center 1501 Stadium Boulevard
Biomedical Engineering 818 Nelson Avenue V04035-013501 Stand-by Generator 6798260100 2089406 Generac 6/23/2006 250 313 277/480 3 375 Diesel In Mechanical Yard Between IFM and Biomed
Bogard Hall 600 Dan Reneau Drive V04035-011427 Stand-by Generator 2501-1 819181 Generac 2.2L 15 18.7 120/208 3 52 Diesel In Alcove to left of Adams Blvd Entrance
Carson-Taylor Hall 401 Adams Boulevard
College of Business Building 502 West Texas Avenue V04035-013502 Stand-by Generator DSGAB-4079045 B100100424 Cummins 125 156 277/480 3 187 Diesel Beside outdoor HVAC Room
Cottingham Hall 108 Tech Drive V04035-013503 Stand-by Generator C20-N6 K200847694 Cummins 20 25 120/208 3 69 Natural Gas Mechanical Yard behind Cottingham, unit on left
Davison Athletic Complex 1454 West Alabama Avenue V04035-013504 Stand-by Generator 363NSL1607-2 MT-0020331-0215 Marathon 4.5L 125 156 227/480 3 187 Diesel East end of atheltics center
Davison Hall 807 Hergot Avenue V04035-013505 Stand-by Generator 95A01555-S 2019701 Generac 6.4L 100 156 120/208 3 433 Diesel Mechanical Yard Left of Front entrance
F. Jay Taylor Art Building 312 Mayfield Avenue V04035-015043 Stand-by Generator 95A03776-S 2022627 Generac 3.0L 25 120/208 3 69 Diesel Under West sides walk
Forest Products Innovation Center 1200 Agriculture Drive
Joe Aillet Football Stadium 1519 Stadium Boulevard V04035-013506 Stand-by Generator MTU6R0120DS150 95130600486 Marathon 150 187 277/480 3 226 Diesel West Side
Graham Hall 503 Adams Boulevard V04035-018247 Stand-by Generator DNAC-5599182 B038463192 Cummins 7.5 120/208 3 26 Diesel East End of Building
George T Madison Hall 105 Wisteria Street
Hale Hall 201 Mayfield Avenue V04035-018442 Stand-by Generator DKAC-5631973 I030548759 Cummins 15 18.7 120/208 3 52 Diesel mechanical yard with cooling towers
Harper Commons 414 South Homer Street V04035-013507 Stand-by Generator C10-D6 B170154882 Cummins 2/17/2017 10 10 120/240 1 41 Diesel Mechanical Yard End of building A
Howard Auditorium 300 Adams Boulevard
Integrated Engineering and Science Building 418 Dan Reneau Drive V04100-025016 Stand-by Generator GGHG-1827265 D180348656 Cummins 4/23/2018 6.8L 85 106 3 Natural Gas Behind Cooling towers
Institute for Micromanufacturing 505 Tech Drive V04035-011860 Stand-by Generator 95A02454-S 2020807 Generac 6.4L 156 277/480 3 188 Diesel Mechanical Yard Between IFM and Biomed
Lambright Sports Complex 922 Tech Drive V04035-013516 Stand-by Generator DSFAC-699697 D110204089 Cummins 60 75 480 3 Diesel Mechanical Yard
Lomax Hall 1201 Lomax Drive 53200-076653 Stand-by Generator 1391510100 Gen 2061303 Generac 11/28/2000 3.0L 10 10 120/240 1 41 Diesel East end of building with cooling tower
Memorial Gym 204 Mayfield Avenue
Mitchell Hall 212 Tech Drive V04035-013508 Stand-by Generator C20-N6 B220042789 Cummins 20 25 120/208 3 69 Natural Gas Transformer yard east end of building
Park Place Apartments 100 Everett Street V04035-013509 Stand-by Generator DSKCA-543915 E090001601 Cummins 30 37 480 3 Diesel Southwest Corner of Complex
Pearce Commons 413 South Homer Street V04035-013510 Stand-by Generator C10-D6 B170154881 Cummins 10 10 120/240 1 41 Diesel Mechanical Yard End of Building C
Physical Plant 1201 Hull Avenue
Potts Suites 510 Adams Boulevard V04035-013511 Stand-by Generator C30-D6 C170160988 Cummins 30 37.5 120/208 3 104 Diesel Mechanical Yard End of Building E
Power Plant 904 Hergot Avenue V04035-006323 Stand-by Generator 3313-0 815165 Generac 3.0L 30 37.5 120/208 3 104 Diesel alcove between power plant and machine shop
Richardson Suites 206 Tech Drive V04035-013512 Stand-by Generator C20-N6 K200847693 Cummins 20 25 120/208 3 69 Natural Gas Mechanical Yard behind Cottingham, unit on right
Robinson Hall 205 Mayfield Avenue V04035-013513 Stand-by Generator SD020T 3016107650 20 20 120/240 83 Diesel West End of building
Robinson Apartments 402 Adams Boulevard V04035-013514 Stand-by Generator C20-D6 B170154863 Cummins 20 25 120/240 3 69 Diesel Mechanical Yard End of Building A
Woman's Softball and Soccer Complex 1300 Stadium Boulevard V04035-013515 Stand-by Generator CA125L14 1200812627 Cummins 60 75 480 3 90 Diesel coaches parking lot
South Hall 1104 Hergot Avenue V04035-015039 Stand-by Generator 89A02435-S 888668 Generac 3.0L 43.7 120/208 3 121 Diesel parking lot at rear of building
Student Center 211 Wisteria Street V04035-011159 Stand-by Generator 87A02000 840662 Generac 3.0L 30 37.5 120/208 3 104 Diesel generator room in breezway
Thomas Assembly Center 1650 West Alabama Avenue V04035-006652 Stand-by Generator SR-4 48BH5261 Caterpillar 3406 Cat 325 480 3 390 Diesel generator room
Tech Pointe I 500 Dan Reneau Drive V04035-013517 Stand-by Generator 600RE0ZMB 2327524 Kohler 610 763 277/480 3 Diesel mechanical yard
Tech Pointe II 419 Dan Reneau Drive V04035-013518 Stand-by Generator MTU6R0120DS150 95130502050 Marathon 194 155 480 3 233 Diesel mechanical yard
Tolliver Hall 309 Wisteria Street V04035-018797 Stand-by Generator 15ROZ 743195 Kohler 2-Sep 19 120/208 3 52 Diesel mechanical yard
Trailer 1201 Hull Avenue V04035-013519 Stand-by Generator d40/2419 789981 Generac 4.0L 50 120/208 3 138 Diesel Currently stored at Physical Plant
University Apartments 100 Western Street V04035-013520 Stand-by Generator C125D6C H200979248 Cummins 125 156 277/480 3 187 Diesel at baseball complex
University Hall 200 Keeny Circle V04035-013521 Stand-by Generator 12214410100 2107092 Generac 10 13 120/208 3 34 Diesel parking lot behind library
Wyly Tower 703 West Railroad Avenue V04035-013522 Stand-by Generator 99A02631-S 2047818 Generac 7/16/1999 13.3L 300 375 120/208 3 1040 Diesel parking lot behind library
Generator is currently offline and requires replacement.
Building still under construction.
Building currently under construction. Expected completion date November, 2026.
Building still under renovation. Expected completion date January, 2028.
Generator is currently offline and requires replacement.
Generator is currently offline and requires replacement.
Generator is currently offline and requires replacement.
PUR2627037 Rev. 06/08/2026
Attachment C
Bid Number: 50012-661-27 Bid Title: Inspections and Preventative Maintenance of Building Emergency Generators
The following page is the Supplemental Pricing Quotation form that the University will utilize to notify the Awarded Vendor
that an emergency generator location has been newly installed and requires a quotation for the annual and semi-annual
inspections and preventative maintenance.
PUR2627037 Rev. 06/08/2026
50012-661-27: Inspection and Preventative Maintenance of Building Emergency Generators
Supplemental Pricing Quotation Form
This form is provided to the Awarded Vendor of the above solicitation as notification that a new generator has been
installed and is required to be added to the University’s inventory of generators that require annual and semi-annual
inspections and preventative maintenance.
Building Information:
Name: Address:
Location Description:
Generator Information:
Make: Model: Serial Number:
MFG Date: Engine Size: KW Output: KVA:
Voltage Output: Phase: Amp Output: Fuel Type:
Pricing Quotation:
Annual Inspection and Preventative Maintenance:
Semi-Annual Inspection and Preventative Maintenance:
Printed Name Signature Date
Please return this completed and signed quotation form to Joe Peel, jpeel@latech.edu, and Jennifer Caskey, jcaskey@latech.edu.
PUR2627028 Rev. 06/08/2026
Louisiana Tech University
Division of Finance
Office of Purchasing
THIS IS A REQUEST FOR A SEALED BID
INSTRUCTIONS TO BIDDERS
1. Read the entire bid, including all terms and conditions and specifications.
2. Louisiana Tech University is not liable for any cost incurred by the bidders prior to execution of a contract and the
issuance of a purchase order. Any bidder who ships or otherwise expends time or money prior to award as defined
does so at the bidder’s own risk.
3. All bid prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit prices
should be initialed by the bidder. If the bidder needs to submit a change, question, exception, or modification to any
aspect of the bid specifications, terms, conditions, or bidder instructions, must do so in written form submitted to the
Louisiana Tech University Office of Purchasing prior to the bid opening date. All responses and/or addenda will be
officially submitted by the Louisiana Tech University Office of Purchasing 72 (seventy-two) business hours before
the bid opening date. Business hours is defined as University operating hours while the University is open. Unless
received as specified above, all bid information will remain unchanged.
4. This bid is to be manually signed in ink.
5. Bid prices shall include all delivery charges paid by the vendor, F.O.B. Destination, unless otherwise provided in the
solicitation. Bids requiring deposits, “payment in advance” or “C.O.D” may be rejected. Bid prices shall also include
all customs clearance, duties, and taxes into the United States; if applicable. This is to include, but is not limited to,
customs broker fees, document fees, duties, taxes, etc. The University does not retain, nor will it retain a customs
broker. All importation shall be the responsibility and at the cost of the Vendor. Payment is to be made within 30
days after receipt of properly executed invoice or delivery, whichever is later.
6. Amount of bid bond required: every bid submitted for in excess of fifty thousand dollars shall be accompanied by a
bid bond guaranteed by a surety company qualified to do business in the state of Louisiana. The bid bond shall be
for five percent of the official bid amount.
7. To assure consideration of your bid, all bids and addenda should be returned in an envelope or package clearly
marked with the bid opening date and the bid number; or submitted in the special envelope, if furnished for that
purpose. The Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to
our physical location. The University is not responsible for any delays caused by the bidder’s chosen means of
delivery. Bidder is solely responsible for the timely delivery of its bid. Bids received after the due date and time will
not be considered.
8. Bids submitted are subject to provisions of the laws of the State of Louisiana including but not limited to L.R.S.
39:1551-1736; Purchasing rules and regulations; executive orders; standard terms and conditions; special
conditions; and specifications listed in this solicitation.
9. Important: By signing the bid, the bidder certifies compliance with all instructions to bidders, terms conditions and
specifications, and further certifies that this bid is made without collusion or fraud. This bid is to be manually signed
in ink by a person authorized to bind the vendor (see no. 27). All bid information shall be in ink or typewritten.
10. Address all inquiries and correspondence to the Louisiana Tech University Office of Purchasing at the address and
telephone number listed herein.
PUR2627028 Rev. 06/08/2026
11. Bid forms: All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms
provided, and properly signed (see no. 27). Bids submitted in the following manner will not be accepted:
A. Bid contains no signature indicating intent to be bound;
B. Bid sent by facsimile equipment;
C. Bid filled out in pencil; and
D. Bid not submitted on the designated bid forms.
12. Bids must be received at the address specified in the solicitation prior to bid opening time in order to be considered.
13. Standards of quality – Any product or service bid shall conform to all applicable federal, state, and local laws and
regulations, and the specifications contained in the solicitation. If bidding other than the requested brand or product
number (or style), enclose sufficient literature to determine compliance with specifications. Failure to comply with
this request may eliminate your bid from consideration. Unless otherwise specified in the solicitation document, any
manufacturer’s name, trade name, brand name, or catalog number used in the specification is for the purpose of
describing the standard of quality, performance, and characteristics desired; and is not intended to limit or restrict
competition. Bidder must specify the brand and model name of the product offered in the bid. Bids not specifying
brand and model number shall be considered as offering the exact product specified in the solicitation. See bid
document for full requirements.
14. New Products: Unless specifically called for in the solicitation documents, all products for purchase must be new,
never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular
product will be considered for purchase unless otherwise specified in the solicitation documents. The manufacturer’s
standard warranty will apply unless otherwise stated in the solicitation.
15. Louisiana Tech University reserves the right to award items separately, grouped or on an all-or-none basis and to
reject any or all bids and waive any informalities.
16. This agreement is non-exclusive and shall not in any way preclude Louisiana Tech University from entering into
similar agreements and/or arrangements with other vendors or from acquiring similar, equal, or like goods and/or
services from other entities or sources.
17. Bid opening: Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract
award will be given at the bid opening or during the evaluation process. Bids may be examined within 72 hours after
bid opening. Information pertaining to completed files may be secured by visiting the Louisiana Tech University
Purchasing Office during normal working hours. Written bid tabulations will not be furnished prior to 72 hours.
18. Prices: Unless otherwise specified by Louisiana Tech University in the solicitation, bid prices must be complete,
including transportation prepaid by bidder to destination and firm for acceptance for a minimum of 30 days. If
accepted, prices must be firm for the contractual period.
19. Taxes: Vendor is responsible for including all applicable taxes, fees, and tariffs in the bid price. Louisiana Tech
University is exempt from all Louisiana state and local sales and use taxes. By accepting an award, resident and
non-resident firms acknowledge their responsibility for the payment of all taxes duly accessed by the State of
Louisiana and its political subdivisions for which they are liable, including but not limited to: franchise taxes, privilege
taxes, sales taxes, use taxes, ad valorem taxes, etc.
20. Contract renewals: In the event that bid specifications include a renewal option, a term contract may be extended
for two additional 12-month periods at the same prices, terms, and conditions upon mutual agreement of the State
of Louisiana agency and the contractor. In such cases, the total contract term cannot exceed 36 months.
PUR2627028 Rev. 06/08/2026
21. Contract cancellation: Louisiana Tech University has the right to cancel any contract, in accordance with purchasing
rules and regulations, including but not limited to: (1) failure to deliver within the time specified in the contract; (2)
failure of the product or service to meet specifications, conform to sample quality or to be delivered in good condition;
(3) misrepresentation by the vendor; (4) fraud, collusion, conspiracy or other unlawful means of obtaining any
contract with the University; (5) conflict of contract provisions with constitutional or statutory provisions of state or
federal law; (6) any other breach of contract. Louisiana Tech University has the right to cancel any contract for
convenience at any time by giving thirty (30) days written notice to the vendor. In such cases, the vendor shall be
entitled to payment for complaint deliverables in progress.
22. Applica
- Segment
- 72000000
- Enriched
- Yes
- Open Date
- 09/21/2026 2:00:00 PM CT
- Bid Number
- 50012-661-27
- Date Issued
- 08/28/2026
- Categorized By
- llm
