- Title
- GRASS MAINTENANCE
- Contact
- Email
- wfrazier@nunez.edu
- Phone
- 504-278-6475
- Address
- 3710 Paris Road, Chalmette, LA 70043
- Section
- Acquisitions and Contracts
- Department
- Comm/Tech College - Nunez Community College
- Contact Name
- Wendy Frazier
- Excerpt
- ADVERTISEMENT FOR BID
Sealed proposals will be received by:
Nunez Community College
Purchasing Department
c/o Property Warehouse
3710 Paris Road
Chalmette, LA 70043
Bid #40015_Nunez_GMS2026
Until: September 16, 2026
For the: Grounds Maintenance Services
Bid Proposal No. 40015_Nunez_GMS2026
At 2:00 p.m. on the same date, the bids will be opened and publicly read aloud. No bids
will be accepted after the scheduled opening time, and no bid may be withdrawn for a
period of 90 days following bid opening.
There will be a pre-bid meeting on September 9, 2026 at 9:00 a.m. located in the
Conference Room on the first floor of the Administration Building. Mandatory site visits
will be conducted on September 9, 2026 and September 10, 2026. Please contact Mike
Pritchard at 504-228-2136 to schedule.
All bids shall be on a per-visit basis. The College reserves the right to reject any or all
bids and to waive technicalities and informalities.
Bids must be submitted on the proper bid form in a sealed envelope with the bid
number on the outside. Any bid received without the bid number on the outside of the
envelope and/or not on the proper bid form will be canceled. Copies of specifications and
forms are enclosed.
- Pdf Text
- ADVERTISEMENT FOR BID
Sealed proposals will be received by:
Nunez Community College
Purchasing Department
c/o Property Warehouse
3710 Paris Road
Chalmette, LA 70043
Bid #40015_Nunez_GMS2026
Until: September 16, 2026
For the: Grounds Maintenance Services
Bid Proposal No. 40015_Nunez_GMS2026
At 2:00 p.m. on the same date, the bids will be opened and publicly read aloud. No bids
will be accepted after the scheduled opening time, and no bid may be withdrawn for a
period of 90 days following bid opening.
There will be a pre-bid meeting on September 9, 2026 at 9:00 a.m. located in the
Conference Room on the first floor of the Administration Building. Mandatory site visits
will be conducted on September 9, 2026 and September 10, 2026. Please contact Mike
Pritchard at 504-228-2136 to schedule.
All bids shall be on a per-visit basis. The College reserves the right to reject any or all
bids and to waive technicalities and informalities.
Bids must be submitted on the proper bid form in a sealed envelope with the bid
number on the outside. Any bid received without the bid number on the outside of the
envelope and/or not on the proper bid form will be canceled. Copies of specifications and
forms are enclosed.
BID PRICE SHEET
BID
Grounds Maintenance Services
9/16/2026
Bid Submitted By: ________________________________________________________
Signature: _______________________________________________________________
Print Name: _____________________________________________________________
Date: ___________________________________________________________________
Company Name: _________________________________________________________
Company Address: ________________________________________________________
Telephone Number: _______________________________________________________
Fax Number: ____________________________________________________________
Total Amount of Bid to Provide Grounds Maintenance Services per visit: _
Service* Price Per Visit
Basic Lawn Service
Basic Landscape Service
Landscape Bed/Ornamental Plant/Tree – Chemical Applications
Irrigation Monitoring
Pine Needle Mulch
*The College reserves the right to choose in whole or part for
the bid services being requested
SPECIFICATIONS
It is the intent of these specifications to invite bids for high-quality services related to
providing Grounds Maintenance Services.
Services to be
Provided Description
Est. Frequency on
Annual Basis
(Subject to
Change)
Basic Lawn Service a. Provide grass cuts, including trimming around all
buildings, structures, and other obstacles within the
area, and all sidewalks, driveway areas, and curbs will
be edged; and all seams and cracks in sidewalks and
curbs will be managed for weeds through chemical or
manual control as needed.
b. All debris will be removed from the area before
mowing. All excess grass clippings will be raked or
bagged as needed to maintain a neat appearance.
Contractor is responsible for coordinating with Nunez
management on the locations in which the contractor
will perform basic lawn services.
Note: May-September-weekly cuts, Oct-April-
biweekly cuts. This may be adjusted as
needed based on weather conditions.
30-40
Basic Landscape
Maintenance
Includes all bed edging, hand weeding, cleanup of any
debris generated during servicing, pruning and shaping
of shrubs and trees under 8'
No use of chemicals in flower beds
20-30
Landscape
Bed/Ornamental
Plant/Tree – Chemical
Applications
Includes all plant fertilizations, insect control, pre-
emergent and post-emergent weed control, crack and
crevice weed control in concrete joints, and ant control
Once Monthly
Irrigation Monitoring Includes a survey of the system with identification and
notification to Facilities Foreman of any repairs or work
required on the system. Includes adjustment of irrigation
timing based on weather conditions, plant needs, and
events on property on a weekly basis
Once Monthly
Pine Needle Mulch Includes labor and materials to mulch all landscaped
beds and tree rings utilizing pine needle mulch.
1 - 2x Annually
Tree Pruning All tree limbs below 7’ must be trimmed As Needed
The following terms in the Scope of Work shall have the meanings indicated:
1. Grass Cut – cutting of grass to an acceptable groomed level customary for well-
maintained occupied lots accomplished by a standard push/ride lawn mower;
weed eating and edging where grass meets all concrete or other hard surfaces.
Removal of all clippings, tree limbs, etc., as well as cleaning of the street and
other concrete surfaces of all clippings.
2. Bids shall include the cost of providing services to maintain all utility fence
enclosures.
3. Bids shall include the cost of providing each service on a per-visit basis.
4. Bids shall include a fixed-price contract on a per-visit basis for three (3) years
with the option for two additional one-year periods.
5. All bidders shall furnish references and a brief history of their company’s
background.
6. All bidders are required to perform a site visit and have the attached certification
signed by a College representative.
7. All bidders must carry Workman’s Compensation Insurance (benefits at least
equal to meet the requirements of Louisiana Law), Comprehensive General
Liability Insurance with limits of not less than $1,000,000.00 for each occurrence
and $2,000,000.00 in the Aggregate (must include Contractual Liability Coverage
for Contractor’s obligation assumed hereunder; Premises/Operations and
Products/Completed Operation Coverage; Coverage for occurrences resulting
from blasting, explosion, or collapse, damage to underground property, and injury
or destruction of any property resulting there from; Independent Contractors
Coverage; and Broad Form Damage), and Automobile Liability Insurance
(including coverage for hired and non-owned automobiles with limits of not less
than $1,000,000.00). Successful bidder must furnish Certificate of Insurance with
Nunez as a holder.
8. If awarded contract, please state the number of employees to be involved, and in
the event of an employee out sick, how the service will be continued.
9. In the event that hydraulic fluid or trash is left on the ground, it shall be cleaned or
picked up as not to be unsightly or create an environmental hazard.
10. In the event that any glass is damaged by the contractor, it is the Contractor’s
responsibility to replace and pay for said glass.
11. Contractor shall correct all work rejected by Nunez as failing to conform to this
bid within seven (7) calendar days from notification without any additional costs
to Nunez.
12. Contractor shall indemnify and hold harmless owner from any and all claims,
damages, losses, and expenses including attorney’s fees arising out of or resulting
from the performance of the work provided that such claim, damage, loss or
expense is attributable to bodily injury, sickness, disease, death, or damage to
property of whatsoever nature, including the loss of use resulting there from, and
whether or not is caused in whole or in part by any of them or anyone for such
acts any of them may be liable, unless it is caused by the sole negligence of
Nunez.
13. If a breach of service provided by this contract would cause serious and
substantial damages to the College, and the nature of this contract would render it
impracticable or extremely difficult to fix the actual damage sustained by the
College by such breach, it is agreed that in case of breach of service the College
may elect to collect liquidated damages as specified below and not as a penalty,
the amount set forth below such sums being agreed as the amount which the
College will be damaged by the breach of such service. The decision to seek such
remedies shall not be construed as a waiver of any legal remedies the College may
have as any subsequent breach of service under this contract.
14. If the contractor fails to provide the grounds maintenance services required by this
agreement for a period in excess of two (2) consecutive scheduled working days,
the College may take the following actions:
a. Employ such means, as it may deem advisable and appropriate to
continue work until such matter is resolved and the contractor is
again able to carry out his operations under this agreement.
b. Deduct any and all operating expenses incurred by the College
from any money then due or to become due the contractor, collect
the amount due, either from the contractor or surety or both.
c. If contractor is unable, for any cause, to resume performance at the
end of ten (10) days, all liability of the College to the contractor
under this agreement shall cease and the College shall be free to
negotiate with other contractors, for the operation of said grounds
maintenance services and/or take the actions provided below for
bankruptcy default, breach of contract. Such actions shall not
release the contractor herein of his liability to the College for such
breach of agreement.
d. In the event the contractor shall be adjudged bankrupt, either by
voluntary or involuntary proceedings, then this contract shall
immediately terminate and in no event shall this contract be, or be
treated as, an asset of contractor after adjudication of bankruptcy.
If contractor shall be proven insolvent, or fail in business, this
contract may be terminated at the option of the College.
e. All terms, conditions, and specifications of the contract are
considered material and failure to perform any part of the contract
shall be considered a breach of contract. Should contractor fail to
perform any of his contractual obligations, the College may, at its
option, terminate the contract, ten (10) days after written
notification to the contractor to remedy the violation within said
time.
15. No subcontractors shall be awarded without written approval from Nunez
Community College’s Facilities Foreman.
JOB SITE VISIT CERTIFICATION
Grounds Maintenance Services
This signed statement certifies that the Vendor named below
has visited the job site and is familiar with all conditions
surrounding fulfillment of the specifications for the project.
____________________________ ____________________________
College Representative Vendor’s Company Name
____________________________ _____________________________
College Representative Signature Vendor Representatives Signature
NOTE: This certification must be signed by the vendor
and a College Representative and must be submitted with
bid proposal.
FAILURE TO SUBMIT A JOB SITE VISIT
CERTIFICATION FORM WITH BID PROPOSAL SHALL CAUSE
YOUR BID TO BE DISQUALIFIED.
Please call and make an appointment for your job-site visit with
Mike Pritchard @ (504) 228-2136
- Segment
- 72000000
- Enriched
- Yes
- Open Date
- 09/16/2026 2:00:00 PM CT
- Bid Number
- 40015-NUNEZ-GMS2026
- Date Issued
- 09/01/2026
- Categorized By
- llm
