Statewide Sample Collection, Drug Screen & Confirmatory Testing

Work consists of providing STATEWIDE SAMPLE COLLECTION, INITIAL DRUG SCREENING, AND CONFIRMATION TESTING to the Judiciary, State of Hawaii. CONTRACTOR shall provide testing for the presence of each drug identified in the respective Panel(s) which are selected by the Judiciary.
Sample collection shall be conducted on all persons referred to the CONTRACTOR by the Judiciary Courts of the First Circuit (Oahu), Second Circuit (Maui, Moloka'i, & Lana'i), Third Circuit (Hawai'i), and Fifth Circuit (Kaua'i).
Collections shall be conducted by CONTRACTOR's personnel or by a Sub-CONTRACTOR approved by Judiciary (and listed on this INVITATION FOR BID).
Sample collection of urine specimens shall be responsibility of CONTRACTOR. Sample collections shall be conducted at CONTRACTOR's (or approved Sub-CONTRACTOR's) testing facility and by their personnel. Detailed procedures for collection of samples must be established by CONTRACTOR to ensure that sample is not tampered with at time of collection. Procedures shall be submitted in writing and approved by Officer-in-Charge or their designee.
The estimated number of sample collections, as specified in the INVITATION FOR BID, is per year. However, the Judiciary shall be charged according to actual number of samples collected per month at the unit bid Cost per Test specified in INVITATION FOR BID. Judiciary reserves the right to increase or decrease number of collections without changing the unit bid cost per test. Monthly billings shall be adjusted accordingly. Initial drug screenings shall be conducted on all collected samples.
Confirmation testing shall be provided for all Judiciary circuits. Scientifically accepted and valid confirmation test results utilizing gas chromatography/mass spectrometry by a company licensed and accredited in the State of Hawaii to conduct toxicology testing.
CONTRACTOR shall make available sample collection facilities within close proximity of the Judiciary buildings and other locations on each island listed in the Bid Specifications.
REFER TO IFB J28030 SPECIFICATIONS FOR FURTHER DETAILS

General Comments

The Judiciary, State of Hawaii, is requesting competitive sealed bids from qualified applicants to provide STATEWIDE SAMPLE COLLECTION, INITIAL DRUG SCREENING & CONFIRMATION TESTING FOR THE JUDICIARY, STATE OF HAWAII.
A multi-term contract may be awarded based on a determination that it is in the best interest of the Judiciary. The initial term of the contract shall be for two (2) years, from July 1, 2027, through June 30, 2029. Funds are available only for the initial term of the contract. The contract may be extended for up to two (2) additional twelve (12) month periods, subject to appropriation and availability of funds, satisfactory performance of services by the CONTRACTOR, and mutual agreement. Execution of a contract amendment is required for each extension. The aggregate term of the contract shall not exceed four (4) years, from July 1, 2027, through June 30, 2031. If it is determined that awarding a multi-term contract is not in the best interest of the Judiciary, a single-term contract may be awarded.
The competitive sealed bidding and contract award procedures are in accordance with Hawaii Revised Statutes (HRS) §103D-302. This Invitation for Bids (IFB) solicits competitive sealed bids and may result in the award of one (1) contract, in accordance with Section 4.7 of IFB J28030.
Bids will be received electronically only through the State of Hawaii Electronic Procurement System (HIePRO) at https://hiepro.ehawaii.gov/welcome.html no later than the date and time indicated in HIePRO. Bids received after the date and time specified in HIePRO or submitted through any other means will not be considered.
Additionally and regarding INVOICING AND PAYMENT: CONTRACTOR shall submit separate invoices for work completed at each circuit. Original and three copies of each invoice shall be sent to the appropriate addresses:
The Judiciary
First Circuit Court
Bridgette Bennett
Kyle Suan
4675 Kapolei Parkway
Kapolei, Hawaii 96707
The Judiciary
Second Circuit Court
Paul Petro
Fiscal Office
2145 Main Street
Wailuku, Hawaii 96793-1679
The Judiciary
Third Circuit Court
Hattie Embernate
Fiscal Office
777 Kilauea Avenue
Hilo, Hawaii 96720 -4212
The Judiciary
Fifth Circuit Court
Shirley Moriguchi
Fiscal Office
3970 Kaana Street, 205
Lihue, Hawaii 96766-1283
Monthly payments shall be made to the CONTRACTOR at the contracted price upon certification that the CONTRACTOR has satisfactorily performed the required services each month.
Section 103-10, H.R.S. provides that the Judiciary shall have thirty (30) calendar days after receipt of invoice or performance of the services to make payment. For this reason, the Judiciary shall reject any bid submitted with a condition requiring payment within a shorter period. Further, the Judiciary will reject any bid submitted with a condition requiring interest payments greater than that allowed by Section 103-10, H.R.S., as amended.
Judiciary will not recognize any requirement established by the CONTRACTOR and communicated to the Judiciary after award of the contract, which requires payment within a shorter period or interest payment not in conformance to Statute.
See IFB J28030 SPECIFICATIONS for more details.

Line Items

Statewide Sample Collection, Drug Screen & Confirmatory Testing — Qty 1 JOB
The Judiciary, State of Hawaiʻi, is requesting competitive sealed bids from qualified applicants To Provide Statewide Sample Collection, Initial Drug Screening & Confirmation Testing. Work consists of providing STATEWIDE SAMPLE COLLECTION, INITIAL DRUG SCREENING AND CONFIRMATION TESTING for the Judiciary, State of Hawaiʻi. CONTRACTOR shall provide testing for the presence of each drug identified in the respective Panel which will be selected by The Judiciary.
REFER TO IFB J28030 SPECIFICATONS FOR FURTHER DETAILS