- Pdf Text
- REQUEST FOR PROPOSALS
(RFP) 29-2026
Bond Program Owner's Representative
Contracting and Procurement
District of Columbia Housing Authority
300 7th Street, SW
11th Floor
Washington, D.C. 20024
DISTRICT OF COLUMBIA HOUSING AUTHORITY
CONTRACTS AND PROCUREMENT
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Table of Contents
Part Description Page
Table of Contents
1.0 General Information
1.1 Introduction 4
1.2 Background 4
1.3 RFP Intent 4
1.4 Agency’s Reservation of Right 4
1.5 Schedule of Events 5
1.6 Proposal Audit 5
1.7 Contract Terms 6
1.8 Communications 6
2.0 Description of Services
2.1 Description of Services 7
3.0 Proposal Evaluation
3.1 Clean Hands Policy 10
3.2 Submittals 10
3.3 Evaluation Process, Evaluation Factors and Award 10
3.4 Proposal Format 11
3.5 Proposal Content 11
3.6 Evaluation Factors and Award 12
3.7 Evaluation Factor Description 12
3.8 Responsibility Determination 14
3.9 Point Awarded Range 15
3.10 DC Council Approval Mandate 16
4.0 General Conditions
4.1 Licenses, Permits and Certifications 17
4.2 DCHA Section 3 Policy (if applicable) 17
4.3 Certification Regarding Debarment 18
4.4 Respondents’ Status 18
4.5 Funding Limitations 18
4.6 Government Restrictions 18
4.7 Insurance 18
4.8 Indemnification 19
4.9 Method of Compensation 20
4.10 Ceiling Price 20
4.11 Compliance with Laws 20
4.12 Termination for Convenience and Default 21
4.13 Disputes 22
4.14 Examination and Retention of Contractor’s Records 23
4.15 Ownership Rights in Works 23
4.16 Intellectual Property 23
4.17 Confidential Information 23
4.18 Conflicts of Interest 24
4.19 Prohibition against Gifts/Favors/Anything of Monetary Value 25
4.20 Assignment 25
4.21 Non-Exclusive Rights 25
4.22 Contract Modification 25
4.23 Governing Law 25
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4.24 Required DCHA Vendor Registration 25
5.0 Form of Contract
5.1 Sample Agreement 27
5.2 Exceptions to Contract 27
5.3 Contract Terms and Conditions 27
5.4 Exceptions 27
5.5 Right to Negotiate 27
5.6 Right to Reject 27
6.0 Right to Protest
6.1 Protest 28
6.2 Definitions 28
6.3 Procedures 28
7.0 EXHIBITS, APPENDICES & ATTACHMENTS
7.1 Exhibits 1-4 30
7.2 Attachments A-L 30
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PART 1 – GENERAL INFORMATION
1.1 Introduction
The District of Columbia Housing Authority (“DCHA”) is dedicated to enhancing the quality of life in the District
of Columbia by providing and effectively managing affordable housing, which is diverse, well maintained, and
aesthetically pleasing for those whose circumstances prevent them from competing in the general marketplace.
Besides operating over 8,300 units with public housing operating subsidy, DCHA also contracts over 14,000
private units through its Housing Choice Voucher Program (“HCVP”). DCHA has embarked on an ambitious
program of development and redevelopment to create economically diverse communities and neighborhoods.
DCHA is one of the most innovative housing authorities in the nation and is actively pursuing non-
governmental sources of financing to promote HCVP homeownership assistance programs, project-based
public housing subsidies, and implement more creative uses of its authority through the United States
Department of Housing and Urban Development (HUD)’s Move to Work (MTW) Demonstration Program.
DCHA is seeking the services of a qualified individual to serve as Owner’s Representative in support of the
Authority’s $700M bond-funded modernization of up to 19 public housing communities.
1.2 Background
The City Council of the District of Columbia has authorized the Office of the Deputy Mayor for Planning and
Economic Development (DMPED) to serve as issuer of a $700M Industrial Revenue Bond. The proceeds will
fund comprehensive renovations up to 19 public housing communities. These renovations include unit
upgrades, systems replacement, and sustainability features. The Owner’s Representative will be critical in
managing this multicomponent initiative, coordinating across internal teams, developers, contractors, and
consultants.
These efforts are in support of DCHA’s initiatives to (1) Create opportunities to improve the quality of life for
DCHA residents through collaboration and partnerships; (2) Increase access to quality affordable housing; (3)
Provide livable housing to support healthy and sustainable communities; (4) Foster a collaborative work
environment that is outcome driven and meets the highest expectations of the affordable housing industry; and
(5) Effectively communicate DCHA's accomplishments and advocate for its mission.
1.3 RFP Intent
The DCHA intends to use this Solicitation to contract with a qualified licensed and insured entity to provide
the services outlined in the below Scope of Work. Your response to the Scope of Services must be complete,
as it will become part of any contractual agreement. We appreciate the investment of time and resources firms
are making by participating in this process. All submitted proposals shall be evaluated for responsiveness to
the requirements of the Request for Proposal (“RFP”). Those submissions not in accordance with the RFP shall
be deemed non-responsive and eliminated from further evaluation.
1.4 Agency’s Reservation of Rights
The DCHA reserves the following right in association with the RFP process and upon contract award.
1. Right to Reject, Waive, or Terminate the RFP. Reject any or all proposals, or to terminate the
RFP process at any time, if deemed by the Agency, to be in its best interest.
2. Right to Not Award. Not to award a contract pursuant to this RFP.
3. Right to Terminate. Terminate a contract award pursuant to this RFP, at any time for the Agency’s
convenience upon 10 days written notice to the successful offeror(s).
4. Right to Determine Time and Location. Determine the days, hours, and locations that the
successful offeror(s) shall provide the services called for in the RFP.
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5. Right to Retain Proposals. Retain all proposals submitted and not permit withdrawal for a
period of 90 days subsequent to the deadline for receiving proposals.
6. Right to Negotiate. Negotiate the fees proposed by the offeror(s).
7. Right to Reject Any Proposal. Reject and not consider any proposal that does not meet the
requirements of this RFP, including but not necessarily limited to, incomplete proposals and/or
proposals offering alternate or non-requested services.
8. No Obligation to Compensate. Have no obligation to compensate any offeror(s) for any
costs incurred in responding to this RFP.
9. Unauthorized Sub-Contracting Prohibited. The successful offeror(s)/contractor(s) shall not
assign any right, nor delegate any duty for the work proposed pursuant to this RFP (including,
but not limited to, selling or transferring the contract) without the prior written consent of the
Agency. Any purported assignment of interest or delegation of duty, without the prior written
consent of the Agency shall be void and may result in the cancellation of the contract with the
Agency or may result in the full or partial forfeiture of funds paid on the contract, as determined
by the Agency.
10. Project Staffing Changes. Managers, other supervisory staff, and accountants may be changed if
those personnel leave the firm, are promoted, or are assigned to another area. These personnel
may also be changed for other reasons. However, in either situation, the Agency retains the right
to approve or reject replacements.
1.5 Schedule of Events
DCHA will endeavor to follow the schedule set forth below; however, the activities and timetable represented
below is a guideline only and are subject to change at DCHA’s sole discretion and without prior notice:
RFP Advertise Date: May 31, 2026
Issuance of RFP: May 29, 2026
Deadline for Submission of Inquires/Questions: June 10, 2026 at 12:00 PM
Submission of Proposals: June 19, 2026 at 12:00 PM
Evaluation Period: June 22, 2026
DCHA Board Committee Review: TBD
Presentation of DCHA Board of Commissioners for Contract
Approval:
TBD
Contract Award: TBD
NOTE: DCHA reserves the right, at its sole discretion, to adjust this Schedule of Events as it deems necessary. If necessary, DCHA will communicate
adjustments to any event in the Schedule of Events in the form of an addendum to this RFP. Addenda to this RFP will only be issued and posted
on DCHA’s website at https://ha.internationaleprocurement.com/requests.html?company_id=506 and Housing Agency Marketplace (e-
procurement) Vendor Portal. Addenda will not be mailed to potential Respondents. It is the responsibility of the Respondent to monitor
DCHA’s website and electronic sourcing tool, Housing Agency Marketplace, for any addenda issued. Each Respondent must acknowledge
all addenda issued so as to ensure that addenda are considered in their proposal response by completing Addenda Acknowledgement Form.
This Form must be submitted with the Respondent’s response to this Request for Proposals. Failure to include the Form in the proposal
response may subject your Firm to disqualification.
1.6 Proposal Audit
Please note that all proposals will be retained by DCHA for audit purposes. DCHA reserves the right to reject
any and/or all proposals, or to waive any informality in the proposals. Submissions received after the deadline
will not be considered. An Offeror submitting a late proposal will be notified. All material submitted in the
proposal becomes the property of DCHA and will not be returned.
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1.7 Contract Term
Contracts awarded from proposals received in response to this solicitation will have an initial term of one (1)
year, with the option to extend, at the District of Columbia Housing Authority’s (DCHA) sole discretion, for two
(2) additional one (1) year option terms, for a potential total maximum term of three (3) years. Additionally,
DCHA may, at its sole discretion, elect to extend the contract on a month-to-month basis under the same terms
and conditions, in order to ensure continuity of services.
1.8 Communications
In order to maintain a fair and impartial competitive process, DCHA and any outside consultants assisting
DCHA with this solicitation, shall avoid private communication concerning this procurement with
prospective Respondents during the entire procurement process. From the issue date of this RFP until the
final award is announced, Respondents are not allowed to communicate about this RFP for any reason with
any DCHA staff and/or outside consultants assisting DCHA with this solicitation except:
(1) through the RFP Point of Contact named below;
(2) as otherwise specified in this RFP; and / or
(3) as provided by existing work agreement(s) (if any).
Prohibited communication includes all contact, including but not limited to, telephonic
communications, emails, faxes, letters, or personal meetings, such as lunch, entertainment, or
otherwise. DCHA reserves the right to reject the quote of any Respondent violating this provision.
A. Inquires and /or questions must be submitted via the DCHA’s E-Procurement Vendor Portal at the
following link: https://ha.internationaleprocurement.com/requests.html?company_id=506. CHA will
receive requests for additional information and/or clarification relative to this solicitation no later
than 12:00 Noon on or before Wednesday, June 10, 2026.
B. Responses to these questions will be addressed in writing via the DCHA’s electronic procurement
system. DCHA will not respond to questions and/or requests for information after the date stated
above or received via e-mail or any other means.
C. It is the responsibility of the Respondent to monitor DCHA’s website and the E-Procurement
Vendor Portal for any addenda issued. All Respondents are encouraged to frequently check DCHA’s
website/portal for additional information.
All requests for information or clarification pertaining to this solicitation must be addressed in writing.
[END OF PART 1 – GENERAL INFORMATON]
Deborah Barnes, Procurement Specialist
Email: dbarnes@dchousing.org
District of Columbia Housing Authority
Contracts & Procurement Department
300 7th Street, SW 11th Floor
Washington, DC 20024
RFP Point of Contact
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PART 2 – DESCRIPTION OF SERVICES
2.1 Project Background
The District of Columbia Housing Authority (“Authority”) application to the Office of the Deputy Mayor for
Planning and Economic Development (“DMPED”) for the District’s INDUSTRIAL REVENUE BOND
PROGRAM has been approved and on July 1, 2025 the City Council of the District of Columbia authorized
DMPED to issue up to $700M in revenue bonds for the benefit of DC Housing Solution, the affiliated
nonprofit created by the Authority.
Proceeds of the bonds will be used in combination with DCHA equity to fund the comprehensive
modernization of up to 19 public housing communities throughout the district. The scope of work for each
site will include unit renovations, common area and amenity improvements, and replacement of building
systems. All properties will meet Enterprise Green Communities standards and other sustainability
features as required. Given the number of vacancies at each site, the Authority’s preference is for residents
to be relocated onsite. If this relocation approach is not available, the Authority will present options to the
impacted residents.
It is anticipated that the bonds will be issued in smaller increments called “Series”. The first Series will be
in excess of $400M. The bond proceeds of this first series will address the capital needs of 9 DCHA
properties, comprising approximately 2,000 public housing rental units. The Authority has procured A&E
firms for each of the properties. To the greatest extent possible, renovations of the properties will be
carried out simultaneously.
To implement this approach, the Authority has procured developers with experience in implementing
building renovation projects or carrying out the full life cycle of a development project. As the Authority
will not be seeking to increase density on the properties or will require additional financing, the
developers will perform their services for a fee with no expectation of a participatory interest in the
completed property. Together with the procured A&E firms, the developer will ensure a complete scope of
work for each property that is within the assigned project budget, pursue the required permits for each
site, prepare the project budget, negotiate a guaranteed maximum price with the general contractor, and
deliver units within an agreed upon schedule. Therefore, the Authority will be seeking development teams
that include the developer’s in-house construction management team and a general contractor with
experience in unit renovations of affordable or public housing properties.
The Authority will commence issuing of a Notice to Proceed to some of the general contractors during
2026.
2.2 Scope of Services
To manage the work of the developers and to ensure that each property meets the Authority’s unit and site
renovation standards, the Authority will procure as Owner’s Representative an individual experienced in
representing the “owner”, preparing budgets and schedules, overseeing the work of the developers, A&E
firms, and general contractors, and managing multiple renovation projects simultaneously. These
developer team members will be coordinated by the Owner’s Representative. In addition, the Owner’s
Representative will coordinate DCHA’s planning and implementation of the other bond Series so that in
total all up to 19 properties will be modernized. To complete the work on the 19 properties, the Authority
anticipates issuing bonds in additional Series. In addition to the Owner’s Representative, the Authority
will contract with project managers and construction managers as necessary. The Owner’s
Representative will oversee the schedule and work of this Oversight Management Group (“the Group”).
The Authority seeks individuals with experience in managing complex multicomponent projects, and a
proven track record of carrying projects in the District of Columbia. The Authority seeks the following:
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2.2.1 Owner’s Representative
The Authority seeks an individual who has served as Owner’s Representative on previous projects.
The individual must have prior experience working with public agencies, and on multiple
component renovation or construction projects. The Owner’s Representative will be responsible
for coordinating the work of the Group, working with the software firm to provide timely access to
project information, and providing regular status reports to the Authority’s executive leadership
and Board if required. The Owner’s Representative will work closely with DCHA’s Project
Coordinator designated to implement the bond-funded renovation project.
The Owner’s Representative is responsible for overall supervision of the Group and fee developers
selected to renovate the bond-funded properties. The Owner’s Representative, working through
the other members of the Group and the procured fee developer will manage the full renovation
lifecycle of each property, including managing schematic design approvals, completing the scope
of work, negotiating final guaranteed maximum price contract for each property, overseeing all
construction activities, and ensuring delivery of renovated units within the approved budget and
schedule. To carry out this function, the Owner’s Representative shall have the experience to carry
out these tasks, including:
• Provide project management oversight for development and/or renovation
projects.
• Manage the design, construction, and delivery of certificate of occupancy for
each property.
• Oversee contract negotiations with fee developers, architects, engineers,
contractors and consultants, as may be required.
• Develop and manage comprehensive budgets, schedules, and financial analyses
for internal and external stakeholders.
• Facilitate design and construction meetings, ensuring alignment on projects
goals and timelines.
• Supervisory experience on past projects.
2.2.2 Minimum Requirements:
The Owner’s Representative will be a contractor to DC Housing Solutions and not an employee of
the Authority. The procured individual will be required to provide professional liability insurance.
DCHA, at its sole discretion and determination, may waive this requirement if it is in the best
interest of the project and of DCHA and its affiliated entities. The work will be primarily conducted
remotely so the individual is not required to maintain a regular schedule at the DCHA office or at
the project sites. The frequency of site visits and office meetings will be coordinated by the DCHA
Project Coordinator. DCHA seeks the services of an experienced professional to assist with the
design and implementation of a major multi-property renovation project for the agency.
2.3 Offer Submission Requirements:
1. This procurement is open to individuals, firms, or sole proprietors with the required experience.
2. The response to this solicitation is limited to twenty total pages. The response shall include:
a. Cover letter describing the experience that qualifies the individual for the Owner’s
Representative position; `
b. Resume, CV, or bio which demonstrates experience to meet the roles and responsibilities
as described above.
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c. Sample of any work product that demonstrates past experience in project planning,
management, budgeting and schedule management;
d. List of recommendations with contact information for each, up to three
recommendations will be sufficient;
e. Hourly or monthly rate for the selected position.
3. Selection will be made based on the experience of the individual to be assigned to this
project. Additional consideration will be given to individuals with a track record of working
on renovation or development projects within the District.
4. DCHA in its sole discretion will make the final selection based on combination of past
experience, price, recommendations, and ability to work cooperatively with the DCHA
management team.
[END OF PART 2 – DESCRIPTION OF SERVICES]
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PART 3 – PROPOSAL EVALUATION
3.1 Clean Hands Policy
Procurement actions shall be conducted only with responsible contractors who have the technical and
financial competence to perform, who have fiscal responsibility in business dealings, and who have a
satisfactory record of integrity. Before awarding a contract, DCHA shall review the proposed contractor’s
ability to perform the contract successfully, considering factors such as the contractor’s integrity, compliance
with public policy, record of past performance on DCHA and other jobs (including contacting previous clients
of the contractor), and financial and technical resources. DCHA shall not award a new contract or conduct
new business with a bidding contractor, vendor or applicant who (i) has past due financial obligations or
indebtedness to DCHA pursuant to a contract or other transaction and has not fulfilled the obligation prior to
submission of a bid, proposal or application for a contract, (ii) has an existing claim, demand, litigation action,
investigation, hearing, or other legal, administrative, arbitral or similar proceeding or dispute against DCHA,
whether civil or criminal (including any appeal or review of any of the foregoing) or (iii) in DCHA’s reasonable
discretion, has taken action that may give rise to or threatened to assert a claim, demand, litigation action,
investigation, hearing, or other legal, administrative, arbitral or similar proceeding or dispute against DCHA,
whether civil or criminal (including any appeal or review of any of the foregoing) or other dispute against
DCHA. The Executive Director may waive the requirements of this paragraph for good cause as determined
to be in the best interest of DCHA best interests.
3.2 Submittals
Proposals shall be submitted via DCHA E-Procurement electronic sourcing platform. DCHA will not accept
any proposal in part or in whole through any other means. The following Required Representations and
Certifications must be uploaded to the Prerequisites page as a part of a Respondent’s proposal.
NOTE 1: Forms shall be completed, signed, and notarized where required or marked “Not Applicable”
where appropriate.
NOTE 2: All forms are available in Adobe's PDF format for viewing and printing. To view and use the
forms you must install Adobe Acrobat Reader on your computer. Acrobat 5.0 (minimum) is required for
all fillable forms.
All Required Representations and Certifications and responses to Evaluation Questions are due by the RFP
due date and time. No responses will be accepted by e-mail or received after the due date and time has
passed.
3.3 Evaluation Process, Evaluation Factors and Award
The proposal evaluating process is designed to award the contract, not necessarily to the Respondent(s) of
least cost, but rather to the Respondent(s) whose proposal represents the best overall value as determined by
an evaluation of the best technical score (a combination of qualifications and experience) and price/costs.
Evaluations are based upon the evaluation factors and weights specifically established within this RFP.
Proposals shall not exceed thirty 30 pages, excluding the Price Proposal and supporting materials as detailed
in Section 3.4 and 3.5 below. Proposals shall be submitted in two parts: Part I shall be titled, “Technical
Proposal” and Part II shall be titled, “Price Proposal”. Respondents shall submit one (1) electronic copy of both
the Technical Proposal and Price Proposal in Microsoft Word or Adobe PDF Format, prepared in such format
and detail as to enable DCHA to make a thorough evaluation thereof and to arrive at a sound determination as
to whether the Respondent can meet the requirements set forth in this RFP. Electronic Proposals may not be
formatted to restrict DCHA access to view content after the date of submission. The Technical Proposal shall
not contain any pricing information in Microsoft Word or Adobe PDF Format, prepared in such format and
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detail as to enable DCHA to make a thorough evaluation thereof and to arrive at a sound determination as to
whether the Respondent can meet the requirements set forth in this RFP. Electronic Proposals may not be
formatted to restrict DCHA access to view content after the date of submission. The Technical Proposal shall
not contain any pricing information.
3.4 Proposal Format
Proposal responses must meet the following format requirements:
a. Proposals must include each item in the order outlined below in Sections 3.5.
b. Technical Proposals must be in an 8 ½ X 11 format, letter size paper, printed single-sided, bound
length wise, minimum 10pt font size, minimum ¾” margins, and separated with tabs (indicators) to
identify sections.
c. Each sub-section must be separated by a coversheet with sub-section headings.
d. Technical Proposals are limited to thirty (30) pages excluding the Title Page, Table of Contents, Section
Coversheet/Dividers, Exhibits and supporting documentation. Proposals that exceed the page
limitation will not be reviewed and determined non-responsive.
e. Electronic Proposals may not be formatted to restrict DCHA access to view content after the
date of submission.
f. Proposals shall be paginated and organized as described below.
3.5 Proposal Content
PART I: Technical Proposal shall contain:
1) Table of Contents
2) Letter of Interest
3) Documentation to substantiate each listed Evaluation Criteria
a) Qualifications
b) Past Performance
c) Staffing Plan/Methodology
4) References
5) Certifications and Affidavits
PART II: Cost Proposal shall contain cost proposals only:
1) Complete Exhibit 1- Cost Proposal
Respondent(s) must provide all information outlined in the Evaluation Factors (as defined below) for the
Respondent’s proposal to be considered responsive. The quality of answers rather than length of responses to
this RFP is important.
After evaluations, the Evaluation Committee will determine a competitive range. The competitive range
includes the proposals that have a reasonable chance of being selected for the award considering all aspects
of the RFP. DCHA will negotiate with the Respondent(s) who fall within the competitive range. If required,
only those Respondents within the competitive range may be selected for an oral presentation and/or interview.
The presentation/interview process will be arranged to assist the evaluation committee in differentiating
those Respondents within the competitive range. Points may be added or deducted from the Respondent’s
preliminary score as deemed necessary by the evaluation committee. DCHA reserves the right to negotiate
the final scope of services, price, schedule and any and all aspects of this solicitation with all Respondents in
the competitive range.
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Once negotiations are complete, DCHA shall establish a date and time for the submission of the best and final
offers. If a Respondent does not submit a notice of withdrawal of its offer, or a best and final offer, the
Respondent’s immediate previous offer shall be construed as its best and final offer. The best and final offers
shall be evaluated in essentially the same manner as the initial offers unless otherwise specified. The contract
shall be awarded to the responsible Respondent whose qualifications, price and other factors considered are
the most advantageous to DCHA.
The maximum points that shall be awarded for each of the Evaluation Factors are detailed and described
below.
The establishment, application and interpretation of the above Evaluation Factors (Questions) shall
be solely within the discretion of DCHA. DCHA reserves the right to determine the suitability of proposals
on the basis of all of these factors.
EVALUATION FACTORS DESCRIPTIONS
The maximum points that shall be awarded for each of the Evaluation Factors are detailed and described
below.
3.6 Evaluation Factors and Award
The proposal evaluation process is designed to award the contract to the Respondent representing the best
value to DCHA as demonstrated through submission of responses to the evaluation factors established
expressly for this RFP.
Respondents must provide all information outlined in the Evaluation Factors to be considered responsive.
Proposals will be evaluated based on the responsiveness of the Respondent’s information to the Evaluation
Factors which will demonstrate the Respondent’s capacity to perform the required services of this Request
for Proposals.
Proposals will be evaluated based on the following Evaluation Criteria/Factors:
WEIGHTED SCORING EVALUATION FACTORS MAXIMUM POINTS
A. Experience & Qualifications 30
B. Past Performance 20
C. Staffing Plan/Methodology 15
D. References 15
E. Cost Proposal 20
MAXIMUM TOTAL POSSIBLE POINTS 100
The establishment, application and interpretation of the above Evaluation Factors shall be solely
within the discretion of the District of Columbia Housing Authority (DCHA). DCHA reserves the right to
determine the suitability of proposals on the basis of all of these factors.
3.7 Evaluation Factor Description
A. Experience and Qualifications (30 points)
Provide a detailed narrative that demonstrates the approach or how the Respondent will engage with
DCHA staff. Outline its anticipated approach/engagement for each element of work identified in the
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Scope of Services. The outlined approach/engagement should be consistent with the objectives and
requirements set forth in the RFP and should address how services will be immediately provided
upon execution of a contract. Include proposed processes for ensuring effective coordination, as well
as procedures for reporting and disseminating information.
(1) Provide a description of the Respondent’s organization.
(2) Provide the mission statement and vision of the Respondent organization.
(3) List and briefly describe 3 projects within the past 10 years that exemplify the proven
experience of the Respondent as a qualified vendor.
(4) Provide documentation, testimonials, references (see paragraph D below) and other
relevant evidence supporting the project experience described above.
(5) Demonstrated success in supporting housing authorities in recovery or oversight situations,
including helping agencies correct deficiencies, regain compliance, and improve operational
performance.
(6) Experience with background check and drug testing.
(7) Strong project management and stakeholder coordination capabilities, with the ability to
collaborate effectively across internal departments, external agencies, and resident
communities.
(8) Successful performance on similar engagements with public sector, HUD-funded, or affordable
housing clients.
B. Past Performance (20 points)
The Respondent must demonstrate that it has the Experience and Qualifications.
In response to the Past Performance evaluation factor, please provide the following:
(1) Respondents must have a minimum of 10 years of experience performing services of comparable
size, scope, and complexity as described within this solicitation.
(2) Respondents must have performed a minimum of 3 projects with either public housing agencies,
government entities, municipalities and or private entities of similar size and scope.
C. Staffing Plan/Methodology (15 points)
In response to the Staffing Plan/Methodology evaluation factor, please provide the following:
(1) Narrative of Capability to provide scope of services;
(2) Professional Overview;
(3) Key Personnel Qualifications, Certifications & Industry Affiliations;
(4) Provide documentation to substantiate experience to include the resume(s) of all persons who
would work on matters if awarded the contract.
D. References (15 points)
This factor will be evaluated based on evidence of the following up to a maximum of five points per
reference as follows.
In response to the References evaluation factor, please provide the following:
(1) Quality of Work
(2) Consistency with Performance
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A minimum of one of the three references must be from a public housing authority, municipality,
county, or other governmental agency. References must be typed and completed on “Exhibit 2”
(please do not write in information as your penmanship may not be legible and may cause delay in
confirming and/or moving forward your proposal for evaluation).
References shall be contacted to verify project award, performance and quality of work. DCHA
may not be included as references.
E. Cost Proposal (20 points)
This factor will be evaluated using a set ratio formula to evaluate the price category and evaluated by
utilizing the ratio of the lowest cost provider times the number of points available for this category.
In response to the Cost Proposal evaluation factor, please provide the following:
(1) Price Proposal submitted on and in the format of Pricing Exhibit(s)- 5 Points
(2) Price Reasonableness in relation to DCHA Independent Cost Estimate, Scope of Service and
Market Rate - 15 Points
Lowest Price Proposal÷ Current Price Proposal × Maximum Points Available =Price Score
MAXIMUM TOTAL POSSIBLE POINTS ..................................................................................................... 100 POINTS
3.8 Responsibility Determination
The responsibility determination includes consideration of a Respondent’s record of integrity and business
ethics, compliance with public policy, past performance with DCHA (if any) and other entities, financial
capacity, and eligibility to perform government work (e.g., debarment/suspension from any Federal, State, or
local government). DCHA reserves the right to perform whatever research it deems appropriate in order to
assess the merits of any Respondent’s proposal and utilize the information gathered in the final evaluation of
those firms in competitive range.
a) Financial Capacity Determination
DCHA shall make an assessment of the Respondent’s financial capacity, that is, whether in the sole
opinion of DCHA, the Respondent is capable of undertaking and completing the RFP scope of services
delineated within this RFP in a satisfactory manner. DCHA will award a contract only to the
responsible Respondent who, in DCHA’s sole opinion, has the financial ability to successfully perform
under the terms of this RFP. DCHA’s determination will include an assessment of the Respondent’s
financial resources/ability to perform the scope of services in accordance with the RFP requirements.
Respondents who make the competitive range may be asked to submit financial information. Failure
by the Respondent to provide such information within the allotted time will render the Respondent
ineligible for award.
b) Technical Capacity Determination
DCHA will conduct a survey relating to the Respondent’s record of performance on past and present
projects that are similar to the scope of services identified in this RFP, which may include
services/projects not identified by the Respondent. DCHA reserves the right to perform whatever
research it deems appropriate in order to assess the merits of any Respondent’s proposal. Such
RFP No. 29-2026 Bond Program Owner’s Representative 15 | P a g e
research may include, but not necessarily be limited to, discussions with outside Respondents,
interviews and site visits with the Respondent’s existing clients and analysis of industry reports.
DCHA will make a finding of the Respondent’s Technical Resources/Ability to perform the RFP scope
of work based upon the results of the survey.
A Respondent will be determined responsible if DCHA determines that the results of the Technical
Resources/Ability survey reflect that the Respondent is capable of undertaking and completing the
RFP scope of services in a satisfactory manner.
DCHA reserves the right to award this contract to one Respondent, to make multiple awards and to
award without discussions. DCHA may reject any or all offers if such action is in DCHA’s interest, award
contract other than to the lowest Respondent, waive informalities and minor irregularities in offers received,
and award all or part of the requirements stated.
Proposals that are considered nonresponsive will not receive consideration. DCHA reserves the right at any
time during the evaluation process to reconsider any proposal submitted. It also reserves the right to meet
with any Respondent at any time to gather additional information. Furthermore, DCHA reserves the right to
delete, add or modify any aspect of this procurement through competitive negotiations up until the final
contract signing.
3.9 Point Awarded Range
Pertaining to the Subjective Factors, please note the following range of points awarded (points pertaining to
this RFP are shaded—please also see the Evaluation Factors detailed within the preceding Section 3.7):
Points Awarded Range
Classification* Rating % 10 100**
Acceptable Excellent 95%/+ 10 95-100
Acceptable Very Good 90%/+ 9 90-94
Potentially Acceptable Good 80%/+ 8 80-89
Potentially Acceptable Average 70%/+ 7 70-79
Unacceptable Poor <70% 0-6 0-69
*Pursuant to Section 7.2.N.3 of HUD Procurement Handbook 7460.8 REV 2.
**Total available points to be awarded, including cost points, minus preference points.
a) Potential "Competitive Range" or “Best and Finals” Negotiations.
The Agency reserves the right to, as detailed within Section 7.2.N through Section 7.2.R of HUD
Procurement Handbook 7460.8 REV 2, conduct a “Best and Finals” Negotiation, which may include oral
interviews, with all firms deemed to be in the competitive range. Any firm deemed not to be in the
competitive range shall be notified of such in writing by the Agency in as timely a manner as possible,
but in any case, within no longer than 10 days after the beginning of such negotiations with the firms
deemed to be in the competitive range.
b) Determination of Top-ranked Proposer.
Typically, the subjective points awarded by the evaluation committee will be combined with the
objective points awarded by the CO to determine the final rankings, which is typically forwarded by the
CO to the ED for approval. If the evaluation was performed to the satisfaction of the ED, the final
rankings may be forwarded to the Housing Authority Board of Commissioners (BOC) at a scheduled
RFP No. 29-2026 Bond Program Owner’s Representative 16 | P a g e
meeting for approval. Contract negotiations may, at the Agency's option, be conducted prior to or after
the BOC approval.
i. Minimum Evaluation Results. To be considered to receive an award a proposer must receive
a total calculated average of at least 70 points (of the 100 total possible points detailed within
Section 4.1 herein).
ii. Ties. In the case of a tie in points awarded, the award shall be decided as detailed within
Section 6.12.C of HUD Procurement Handbook 7460.8 REV 2, by “drawing lots or other random
means of selection.”
3.10 DC Council Approval Mandate
In accordance with DC Council mandate, any contract(s) awarded by DCHA and meet the requirements
listed below require DC Council Approval. The Council has two approval workflows. (1) Passive- contract
is approved within 10 days of submittal; and (2) Active- contract may take up to 45 days after submittal.
The proposed contract under this resolution is subject to DC Council approval based on the aggregate
total and multi-year award requested above.
i. Multi-year contracts;
ii. Aggregate total is equal to or greater than $1,000,000.00;
iii. Or both 1 and 2.
[END OF PART 3 – PROPOSAL EVALUATION]
RFP No. 29-2026 Bon
- Dcha Docs
- Type
- ADVERTISEMENT
- Title
- DCHA RFP 29-2026 BOND PROGRAM OWNER S REPRESENTATIVE
- Type
- REQUEST FOR PROPOSAL
- Title
- DCHA RFP 29-2026 BOND PROGRAM OWNER S REPRESENTATIVE
- Type
- ADDENDUM
- Title
- Addendum No. 1 DCHA RFP 29-2026 Bond Program Owner;s Representative
- Dcha Year
- 2026
- Pdf Pages
- 30
- Cat Review
- At
- Sep 25, 2026
- Method
- openrouter
- Taxonomy
- construction
- Dcha Doc Ids
- 3271, 3272, 3279
- Dcha Number
- 29
- Categorized By
- llm
- Dcha Base Doc Id
- 3272
- Dcha Cancelled
- No
- Detail Fetched
- Yes
- Pdf From Stored
- No
