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WILLINGBORO TOWNSHIP
RFP # 7-2026R
REQUEST FOR PROPOSAL FOR
PROFESSIONAL FITNESS EQUIPMENT, PREVENTIVE MAINTENANCE, AND
REPAIR SERVICES FOR THE
TOWNSHIP OF WILLINGBORO
SUBMISSION DEADLINE
Tuesday, November 24, 2026, at 10:00 A.M.
ADDRESS ALL PROPOSALS TO:
PURCHASING DEPARTMENT
1 Rev. Dr. Martin Luther King Jr. Drive
Willingboro, NJ 08046
Attn:
Mr. George Brown
Qualified Purchasing Agent
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RFP # 7-2026R
PUBLIC NOTICE
Notice is hereby given that on Tuesday, November 24, 2026, at 10:00 A.M. (Prevailing time), sealed
proposals will be opened and read in (The Willingboro Township Municipal Building (Municipal Court Waiting
Room), 1 Rev. Dr. Martin Luther King Jr. Drive, Willingboro, NJ 08046) at which time and place the sealed
proposals will be opened publicly and read for the following. RFP # 7-2026R RFP Name: Professional Fitness
Equipment, Preventive Maintenance, and Repair Services
Proposals shall be delivered in sealed envelopes and addressed to the Township of Willingboro,
Purchasing Dept., 1 Rev. Dr. Martin Luther King Jr. Drive, Willingboro, NJ 08046. Express and overnight mail
shall be delivered to the Purchasing Dept, 1 Rev. Dr. Martin Luther King Jr. Drive, Willingboro, NJ 08046, no
later than the time of bid opening. Submissions by electronic transmission, including email or facsimile, will not
be accepted.
NOTE: It is the contractor’s responsibility to ensure that the proposal package is delivered by the
bid opening date and time. Any proposal document received after the deadline established by the
Purchasing Dept. will not be accepted, regardless of the method of delivery.
Submission of Proposals: All bids must be submitted on the bid proposal forms approved and provided
for by the bid specifications to be considered. Contractors are to provide one (1) clearly sealed envelope
containing 3 copies of the bid proposal; (1) hardcopy clearly marked ORIGINAL, one (1) hardcopy clearly
marked COPY and one electronic copy on USB drive. Please have each item on the checklist color tabbed
and numbered in your bid packet for a more time efficient packet review.
If indicated, proposals must be accompanied by a certified check, cashier’s check, or bid bond in the
amount of ten per centum (10%) of the total amount of the bid, but not in excess of twenty thousand ($20,000)
dollars and made payable to the Township of Willingboro. Proposal documents may be obtained from the
Township website using the following link: https://www.willingboronj.gov/bids.aspx or the Purchasing
Department: Mr. George Brown, QPA; gbrown@willingboronj.gov, 609-877-2200 ext.:1061 **Prospective
bidders must send an email to the Qualified Purchasing Agent (QPA), George M. Brown, at
gmbrown@willingboronj.gov after they download the bid packet from the Township website, to ensure that
you receive any notice of revisions or addenda to advertisements or bid documents. The Township shall not be
responsible for any bidding errors resulting from your failure to email the Qualified Purchasing Agent. All
questions or inquiries concerning the contents of the bid package must be made in writing by email to George
M. Brown, QPA.**
The Township of Willingboro does not release the project estimates or bidders’ lists.
Contractors are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27.
Schedule: Release Specifications: October 22, 2026
Pre-Bid Meeting: October 28, 2026 - (10:00 A. M.) – 429 JFK Way, Willingboro, NJ 08046
Deadline for All Questions: November 2, 2026 (5:00 P.M.).
Addenda if Issued: November 12, 2026
Bid Opening: November 24, 2026, at 10:00 A.M.
General Inquiries to: Mr. George M. Brown Jr., QPA Voice: 609-877-2200 ext.: 1061
Email: gmbrown@willingboronj.gov
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This RFP has been advertised in accordance with the “Fair and Open Basis”, and nothing further shall be
required under the Pay-to-Play Legislation (N.J.S.A. 19:44A-20.7).
Proposals must contain the following minimum requirements, and the same must be included at the time of
submission:
1. List the names and roles of individuals proposed to perform the task(s), along with a description of their
experiences with similar projects. In the case of retail suppliers, the sales representative and the management
person must be identified.
2. Description of ability to provide services in a timely fashion, including staffing, familiarity
and location/business address.
3. Cost details including hourly rates of each individual proposed to perform the service(s) or
a total cost (“not to exceed”), plus any other charges. In the case of retail purchases, the proposal must contain
the amount of discount by percentage(s).
All proposals must be received by the Clerk’s Office no later
than Tuesday, November 24, 2026, at 10:00 A.M. at the
address referenced above.
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ALL PROPOSALS SHALL INCLUDE, AT A MINIMUM, THE FOLLOWING INFORMATION and/or
DOCUMENTATION
1. Retail providers must identify the name and address of sales representative(s) and manager(s); and
2. The proposal must contain a specific amount of discount (%) over the retail value. Discounts (s) are to be
stated in percentages (i.e. retail minus % discount); and
3. Contracts will be awarded on the basis of ability to provide products in a timely manner,
qualifications, experience, and the cost of goods and services. The cost of goods and services will
be a consideration, however, the ability to provide products and qualification to perform and/or
supply the required goods and services will carry substantial weight in the decision making
process; and
4. Service/product providers will be required to supply, at the time of contract execution,
Affirmative Action information/documentation; and
5. All providers of goods and services will be required to supply a copy of New Jersey Business
Registration Certificate, Certification of Disclosure of Investment Activities in Iran, Certification of Prohibited
Activities in Russia/Belarus, Ownership Disclosure Form, EEO/AA Form or Equivalent as outlined in the
Specifications; and
6. Provide quotes/pricing for the following: (See Specifications)
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PROPOSAL CHECKLIST
THE PROPOSER WILL PROVIDE THE FOLLOWING CHECKLIST WHICH SHALL BE
PROPERLY COMPLETED WITH THE PROPOSAL AND SUBMITTED TO THE TOWNSHIP AS
PART OF THE PROPOSAL.
Initials
REVIEWED ALL RFP DOCUMENTS, LAWS, REGULATIONS, AND POLICIES
THAT COULD AFFECT COST, PROGRESS, AND/OR PERFORMANCE
FULLY COMPLETED EACH PROPOSAL SECTION AND ADHERED TO THE
PROPOSAL FORMAT PROVIDED WITHIN THIS RFP
FULLY COMPLETED ALL "PROJECT QUALIFICATION CRITERIA"
REQUIRED TO RESPOND TO THIS RFP (LISTED BELOW):
• Certificate of Insurance
• State of New Jersey Business Registration Certificate and W9
• State of New Jersey Department of Treasury Notice of Classifications (if required)
• Mandatory Affirmative Action Language (State-issued certificate required as per
instructions provided)
• Americans with Disabilities Act of 1990 Language (Informational)
• Non-Collusion Affidavit
• Ownership Disclosure Certification *
• Listing of Subcontractors (must write none if there are no subcontractors) *
• Certificate of Equal Opportunity
• Affirmative Action Questionnaire
• Affidavit Regarding List of Debarred, Suspended, or Disqualified Contractors
• Proposer Certification of Qualification and Credentials
• Proposer Signature Form/Acknowledgement of Receipt of Changes (must be signed) *
• Political Contribution Disclosure Form (if included in packet)
• Disclosure of Investment Activities in Iran
• References
• Certification Prohibited Activities in Russia/Belarus
• Proposal Form
• Proposal Checklist (must be signed)
NOTE: FAILURE TO COMPLY WITH THE PRESCRIBED RFP PROCEDURES, INCLUDING
COMPLETION AND SUBMITTAL OF ALL THE ABOVE DOCUMENTS IN THE FORM
PROVIDED, WILL RESULT IN A REJECTION OF YOUR PROPOSAL.
[*] Failure to submit these documents at the time of the bid opening is a mandatory cause for the bid to
be rejected.
By placing my initials in the boxes provided above, I acknowledge that I have read, fully
understood, and fulfilled all the requirements and obligations outlined in each of the
referenced documents.
PROPOSER (SIGNATURE):
DATED:
PROPOSER (PRINT NAME):
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DOC–4
TOWNSHIP OF WILLINGBORO
INSURANCE CERTIFICATES
Name of Bidder: ____________________________________________________________________
Address: ______________________________________________________________________
The Bidder is required to submit actual Certificate(s) of Insurance establishing
Insurance coverage of the type and amount required in accordance with the
procedure set forth by the Contract Documents. (Documents to be submitted
prior to the resolution of award)
Vendors must submit certificates of insurance with the following minimum coverage:
- Workers' Compensation (per NJ State Law)
- General Liability: $1,000,000 per occurrence, $2,000,000 aggregate
- Professional Liability (Errors & Omissions): $1,000,000 minimum
- Automotive Liability (if applicable): $1,000,000 combined single limit
- The Township must be named as an additional insured
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DOC–1
TOWNSHIP OF WILLINGBORO
BUSINESS REGISTRATION CERTIFICATE
Reforms to the Business Registration Certificate Filing: permits filing prior to award of contracts if not
filed with bid. Effective with bids received and contracts awarded after January 18, 2010, this law removes
the requirement of the Local Public Contracts Law (N.J.S.A. 40A:11-23.2) that required a bid to be
rejected if the bidder failed to include a BRC with the bid, even though it may have been the otherwise
lowest responsible bid. The law now allows the BRC to be filed any time prior to award of the contract and
the bidder had to have obtained the BRC prior to receipt of bids. This permits the BRC to be required with
a bid, or submitted subsequently. If a BRC is required in a bid, but not submitted with the bid, it would an
immaterial defect; curable by being filed prior to award of the contract. A BRC is obtained from the New
Jersey Division of Revenue. Information on obtaining a BRC is available on the internet at
www.nj.gov/njbgs or by phone at (609) 292-1730.
N.J.S.A. 52:32-44 imposes the following requirements on contractors and all subcontractors that knowingly
provide goods or perform services for a contractor fulfilling this contract:
1) The contractor shall provide written notice to its subcontractors and suppliers to submit proof of
business registration to the contractor;
2) Subcontractors through all tiers of a project must provide written notice to their subcontractors and
suppliers to submit proof of business registration and subcontractors shall collect such proofs of
business registration and maintain them on file;
3) Prior to receipt of final payment from a contracting agency, a contractor must submit to the contacting
agency an accurate list of all subcontractors or attest that none was used;
4) During the term of this contract, the contractor and its affiliates shall collect and remit, and shall notify
all subcontractors and their affiliates that they must collect and remit to the Director, New Jersey
Division of Taxation, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.)
on all sales of tangible personal property delivered into this State.
A contractor, subcontractor or supplier who fails to provide proof of business registration or provides false
business registration information shall be liable to a penalty of $25 for each day of violation, not to exceed
$50,000 for each business registration not properly provided or maintained under a contract with a contracting
agency. Information on the law and its requirements is available by calling (609) 292-1730.
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DOC–6 TOWNSHIP OF WILLINGBORO
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EXHIBIT 1
N.J.S.A. 10:5-31 and N.J.A.C. 17:27
MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
Goods, Professional Services, and General Service Contracts (Mandatory Affirmative Action Language)
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any employee or
applicant for employment because of age, race, creed, color, national origin, ancestry, marital status,
affectional or sexual orientation, or sex. Except concerning affectional or sexual orientation, the
contractor will take affirmative action to ensure that such applicants are recruited and employed and
that employees are treated during employment, without regard to their age, race, creed, color,
national origin, ancestry, marital status, affectional or sexual orientation or sex. Such action shall
include, but not be limited to the following: employment, upgrading, demotion, or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The contractor agrees to post
in conspicuous places, available to employees and applicants for employment, notices to be
provided by the Public Agency Compliance Officer setting for the provisions of this
nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to age, race, creed, color, national origin, ancestry,
marital status, affectional or sexual orientation or sex.
The contractor or subcontractor, where applicable, will send to each labor union or
representative or workers with which it has a collective bargaining agreement or other
contract or understanding, a notice, to be provided by the agency contracting officer,
advising the labor union or workers' representative of the contractor's commitments under
this act and shall post copies of the notice in conspicuous places available to employees and
applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations
promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented
from time to time and the Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to employ minority and women
workers consistent with the applicable county employment goals established in accordance with
N.J.A.C. 17:27-5.2 or a binding determination of the applicable Township employment goals
determined by the Division, pursuant to N.J.A.C. 17:27-5.2.
The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies
including, but not limited to, employment agencies, placement bureaus, colleges, universities, and
labor unions, that it does not discriminate based on age, creed, color, national origin, ancestry, marital
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status, affectional or sexual orientation or sex, and that it will discontinue the use of any recruitment
agency which engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure
that all personnel testing conforms with the principles of job-related testing, as established by the
statutes and court decisions of the State of New Jersey, and as established by applicable Federal law
and applicable Federal courtdecisions.
In conforming with the applicable employment goals, the contractor or subcontractor agrees to
review all procedures relating to transfer, upgrading, downgrading, and layoff to ensure that all
such actions are taken without regard to age, creed, color, national origin, ancestry, marital status,
affectional or sexual orientation or sex, consistent with the statutes and court decisions of the State
of New Jersey, and applicable Federal law and applicable Federal court decisions.
**The contractor shall submit to the public agency, after notification of award but before
execution of a goods and services contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval
Certificate of Employee Information Report
Employee Information Report Form AA302**
The contractor and its subcontractors shall furnish such reports or other documents to the
Division of Contract Compliance and EEO as may be requested by the Division from time to time
in order to carry out the purposes of these regulations, and public agencies shall furnish such
information as may be requested by the Division of Contract Compliance & EEO for conducting a
compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.
Company ________________________________________
Name __________________________________________
Signature ____________________________________
Title ________________________________________
Date _______________________________________
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DOC–3
TOWNSHIP OF WILLINGBORO
APPENDIX A
AMERICANS WITH DISABILITIES ACT OF 1990
Equal Opportunity for Individuals with Disability
The contractor and the Township of WILLINGBORO, (hereafter “owner”) do hereby agree that the provisions of Title 11
of the Americans With Disabilities Act of 1990 (the "Act") (42 U.S.C. S121 01 et seq.), which prohibits discrimination on
the basis of disability by public entities in all services, programs, and activities provided or made available by public entities,
and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit,
or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict
compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are
alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action
or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless
the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of
whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own
expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising
from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought
pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner, which is rendered
pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the
owner, or if the owner incurs any expense to cure a violation of the ADA, which has been brought pursuant to its grievance
procedure, the contractor shall satisfy and discharge the same at its own expense.
The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor
along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner
or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor
every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.
It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to
this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and
save harmless the owner pursuant to this paragraph.
It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its
agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement.
Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no
way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from
any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the
Agreement or otherwise at law.
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EXHIBIT A:
TO: Township of Willingboro
DATE:
FROM:
TELEPHONE: E-MAIL: FACSIMILE:
In signing this proposal, we certify that we have not, either directly or indirectly, entered into any agreement or
otherwise colluded in any manner with any other person, or otherwise taken any action that would restrain or
impede open and free competition and competitive bidding for this Project; that no attempt has been made to
induce any other person or Firm to submit, or not to submit, a proposal; that this proposal has been
independently arrived at without Agreement or collusion with any other Proposer, competitor, potential
competitor or another person; and that this proposal has not been knowingly disclosed before the opening of
proposals to any other Proposer, competitor or person not affiliated with Proposer.
We further certify that no requirement or commitment, direct or indirect, was made to any person, or elected
official and that no undisclosed benefit of any kind was promised to anyone connected with this Project.
We further certify that no person or selling agent has been employed or retained to solicit or secure the contract
that is the subject of this RFP upon an agreement or understanding for a commission, percentage, brokerage,
or contingent fee.
We certify that the foregoing statements are true and accurate under penalty of perjury.
The undersigned, by submitting this proposal, hereby agrees with all the terms, conditions, and specifications
required by the Township in this Request for Proposal and declares that the attached proposal and pricing
conform therewith.
SIGNATURE: DATE: _________________
TYPE OR PRINT NAME: TITLE: __________________
FEIN or TAX ID NUMBER:
ADDENDA ACKNOWLEDGED:
DATE:
NON-COLLUSION AFFIDAVIT
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OWNERSHIP DISCLOSURE FORM
STATE OF NEW JERSEY
DEPARTMENT OF THE TREASURY - DIVISION OF PURCHASE AND
PROPERTY 33 WEST STATE STREET, P.O. BOX 230 TRENTON, NEW
JERSEY 08625-0230
VENDOR NAME: _________________________________________
PURSUANT TO N.J.S.A. 52:25-24.2, ALL PARTIES ENTERING INTO A CONTRACT WITH THE STATE ARE REQUIRED TO PROVIDE A STATEMENT OF
OWNERSHIP.
Please answer all questions and complete the information requested.
YES NO
1. The vendor is a Non-Profit Entity; and therefore, no disclosure is necessary.
2. The vendor is a Sole Proprietor; and therefore, no other disclosure is necessary.
A Sole Proprietor is a person who owns an unincorporated business by himself or herself.
A limited liability company with a single member is not a Sole Proprietor.
3. The vendor is a corporation, partnership, or limited liability company with individuals, partners, members, stockholders,
corporations, partnerships, or limited liability companies owning a 10% or greater interest; therefore, disclosure is necessary.
If you answered YES to Question 3, you must disclose the information requested in the space below: *
(a) the names and addresses of all stockholders in the corporation who own 10% or more of its stock, of any class;
(b) all individual partners in the partnership who own a 10% or greater interest therein; or,
(c) all members in the limited liability company who own a 10% or greater interest therein.
YES NO
4. For each of the corporations, partnerships, or limited liability companies identified in response to Question #3 above,
are there any individuals, partners, members, stockholders, corporations, partnerships, or limited liability companies owning a 10%
or greater interest of those listed business entities?
If you answered YES to Question 4, you must disclose the information requested in the space below: *
(a) the names and addresses of all stockholders in the corporation who own 10% or more of its stock, of any class;
(b) all individual partners in the partnership who own a 10% or greater interest therein; or,
(c) all members in the limited liability company who own a 10% or greater interest therein. The disclosure(s) shall be continued until the names
and addresses of every non-corporate stockholder, individual partner, and/or member with a 10% or greater interest have been identified.
5. As an alternative to completing this form, a Vendor with any direct or indirect parent entity which is publicly traded, may submit the name and address of each publicly
traded entity and the name and address of each person that holds a 10% or greater beneficial interest in the publicly traded entity as of the last annual filing with
the federal Securities and Exchange Commission or the foreign equivalent, and, if there is any person that holds a 10% or greater beneficial interest, also shall
submit links to the websites containing the last annual filings with the federal Securities and Exchange Commission or the foreign equivalent and the relevant page
numbers of the filings that contain the information on each person that holds a 10% or greater beneficial interest.*
* Attach additional sheets if necessary DPP Rev. 9.21.2022
NAME
ADDRESS
ADDRESS
CITY STATE ZIP
NAME
ADDRESS
ADDRESS
CITY STATE ZIP
NAME
ADDRESS
ADDRESS
CITY STATE ZIP
NAME
ADDRESS
ADDRESS
CITY STATE ZIP
NAME
ADDRESS
ADDRESS
CITY STATE ZIP
NAME
ADDRESS
ADDRESS
CITY STATE ZIP
NAME
ADDRESS
ADDRESS
CITY STATE ZIP
NAME
ADDRESS
ADDRESS
CITY STATE ZIP
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LISTING OF SUBCONTRACTORS
SUBCONTRACTOR: List Name, Address and Telephone Number (Must state “None” if there are no
subcontractors.)
1. _____________________________________________________
2. _____________________________________________________
3. ______________________________________________________
4. ______________________________________________________
5. ______________________________________________________
6. ______________________________________________________
7. ______________________________________________________
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EXHIBIT C:
INSTRUCTIONS
This Certification is required pursuant to Executive Order 11246, Part II, 203(B), (30 CFR 12319-
25). Each Proposer is required to state in its proposal whether it has participated in any previous
contract or subcontract subject to the equal opportunity clause; and, if so, whether it has filed all
compliance reports due under applicable filing requirements.
PROPOSER'S CERTIFICATE
Proposer's Name:
Address:
1. Proposer has participated in a previous contract or subcontract subject to the equal
opportunity clause. Yes No
2. Compliance reports were required to be filed in connection with such contract or
subcontract. Yes No
If yes, state what reports were filed and with what agency.
3. Proposer has filed all compliance reports due under applicable instructions.
Yes No
3. If the answer to Item 3 is "No", please explain in detail on the reverse side of this
certification.
Certification: The information above is true and complete to the best of my knowledge and belief.
I am aware that if any of the foregoing statements are willfully false, I am subject to punishment.
(17 U.S. Code, Section 1001.)
_________________________________
(Name and Title of Signer - Please Type)
Date:
______________________________
(Signature)
CERTIFICATE OF EQUAL OPPORTUNITY
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SAMPLE CERTIFICATE OF EMPLOYEE INFORMATION REPORT
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EXHIBIT D:
The following question shall be answered by all Proposers.
Do you have a Federal Letter of Affirmative Action Plan Approval from the US
Department of Labor's Office of Federal Contract Compliance Programs (OFCCP)?
YES NO
If yes, please submit a true and complete copy of such approval. This letter cannot be more than
one year old from the date of issuance.
If no, the Proposer may still submit a Proposal for the Project if the question is answered.
_______________
PROPOSER (Signature)
________________
PROPOSER (Print Name)
AFFIRMATIVE ACTION QUESTIONNAIRE
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Sample Federal Letter of Approval Attachment 4
U.S. Department of Labor Office of Federal Control Compliance Programs
New Jersey District Office
200 Sheffield Street, Room 102
Mountainside, NJ 07092
<Date>
[Name of CEO]
[Title of CEO]
[Establishment Name]
[Street Address]
[City, state, Zip code]
Dear (insert name of contractor 's official):
The U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) recently
completed a compliance evaluation of your equal employment opportunity policies and practices at
(insert name and location of the establishment, construction work sites in the economic area under
review or functional unit reviewed).
During the compliance evaluation process, we found no apparent violations of Executive Order 11246,
as amended; Section 503 of the Rehabilitation Act of 1973, as amended; the Vietnam Era Veterans'
Readjustment Assistance Act of 1974, as amended; or Executive Order 13496.
[If applicable, commend the Contractor for meeting EEO goals or using best practices. For example: We
would like to recognize and commend (insert contractor name) for exceeding the hiring benchmark for
protected veterans and disability utilization goal. Please accept the attached listing of local recruitment
sources to utilize as you continue to conduct positive outreach and recruitment.]
The OFCCP appreciates the cooperation of you and your staff during the conduct of the compliance
evaluation.
Sincerely,
(insert name of district director)
District Director cc:
[insert names]
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EXHIBIT E:
STATE OF NEW JERSEY
COUNTY OF
, of full age, being duly sworn according to law, on my oath, deposes and says:
I am of the Firm of,
the Proposer submitting the Proposal for this Project. I affirm that I executed the said proposal on
behalf of the Proposer with full authority to do so; that the Proposer is not at the time of the making
of this RFP included on any List of Debarred, Suspended, or Disqualified Contractors, as
maintained by the Treasurer of the State of New Jersey, or any other State or the Federal
Government.
Name of Proposer:
By:
___________________________
(Signature of Authorized Representative)
Subscribed and sworn to before
me this day of__________,
20__.
(Seal) Notary Public of New
Jersey/ Specify Other State
My Commission Expires 20 _.
THIS FORM SHALL BE COMPLETED, SIGNED, AND NOTARIZED
AFFIDAVIT REGARDING LIST OF DEBARRED, SUSPENDED OR DISQUALIFIED CONTRACTORS
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EXHIBIT F:
STATE OF NEW JERSEY
COUNTY OF
, of full age, being duly sworn according to law, on my oath, deposes and says:
I am of the Firm of the Proposer submitting the proposal for this
Project and have been duly authorized by Proposer to execute this Certification on Proposer's behalf. I hereby
certify that the Proposer possesses the qualifications and credentials to fully and completely perform all
proposed contractual obligations and commitments outlined in the Request for Proposal.
Name of Proposer
By:
(Signature of Authorized Representative)
Subscribed and sworn to before
me this day of, 20.
(Seal) Notary Public of New
Jersey/ Specify Other State
My Commission Expires 20 _.
THIS FORM SHALL BE COMPLETED, SIGNED, AND NOTARIZED
PROPOSER CERTIFICATION OF QUALIFICATIONS AND CREDENTIALS
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EXHIBIT G:
The undersigned duly authorized representative of Proposer, having examined the documents that are a part of this
Request for Proposal, and having full knowledge of the conditions in which the products and services described herein
will be performed, hereby represents that Proposer will fulfill all obligations set forth herein in accordance with the
stated terms, conditions, specifications, and proposal criteria and that Proposer will furnish all required products and
services and payments in strict conformity with these documents for the stated process as payment in full.
ADDENDA FORM:
The undersigned hereby acknowledges receipt of the following applicable addenda:
1. LIST OF ADDENDA AND DATE WHEN RECEIVED BY PROPOSER
2. OTHER
SUBMITTING FIRM:
Company Name
Authorized Signature ____________________________________________________
Company______________________________________________________________
Address ________________________________________________________________
Printed Name______________________________
Title ____________________________________
Telephone_________________________
PROPOSER SIGNATURE FORM/Acknowledgement of Receipt of Changes
Willingboro Township RFP Packet | Page 22
Exhibit H:
DISCLOSURE OF INVESTMENT
ACTIVITIES IN IRAN FORM
STATE OF NEW JERSEY
DEPARTMENT OF THE TREASURY - DIVISION OF
PURCHASE AND PROPERTY 33 WEST STATE
STREET, P.O. BOX 230 TRENTON, NEW JERSEY
08625-0230
RFP SOLICITATION # AND TITLE:
VENDOR NAME:
_______________
Pursuant to N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4) any person or entity that submits a bid or proposal or otherwise proposes
to enter into or renew a contract must certify that neither the person nor entity, nor any of its parents, subsidiaries, or affiliates, is identified on the New
Jersey Department of the Treasury’s Chapter
25 List as a person or entity engaged in investment activities in Iran. The Chapter 25 list is found on the Division’s website at
https://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf. Vendors/Bidders must review this list prior to completing the below certification.
If the Director of the Division of Purchase and Property finds a person or entity to be in violation of the law, s/he shall take action as may be appropriate
and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in
default and seeking debarment or suspension of the party.
CHECK THE APPROPRIATE BOX
I certify, pursuant to N.J.S.A. 52:32-57, et seq. (P.L. 2012, c.25 and P.L. 2021, c.4), that neither the Vendor/Bidder listed above nor any of its parents, subsidiaries,
or affiliates is listed on the New Jersey Department of the Treasury’s Chapter 25 List of entities determined to be engaged in prohibited activities in Iran.
OR
I am unable to certify as above because the Vendor/Bidder and/or one or more of its parents, subsidiaries, or affiliates is listed on the New Jersey Department of
the Treasury’s Chapter 25 List. I will provide a detailed, accurate and precise description of the activities of the Vendor/Bidder, or one of its parents,
subsidiaries or affiliates, has engaged in regarding investment activities in Iran by completing the information requested below.
CERTIFICATION
I, the undersigned, certify that I am authorized to execute this certification on behalf of the Vendor, that the foregoing information and any attachments
hereto, to the best of my knowledge are true and complete. I acknowledge that the State of New Jersey is relying on the information contained herein, and
that the Vendor is under a continuing obligation from the date of this certification through the completion of any contract(s) with the State to notify the State in
writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this
certification. If I do so, I may be subject to criminal prosecution under the law, and it will constitute a material breach of my contract(s) with the State,
permitting the State to declare any contract(s) resulting from this certification void and unenforceable.
Signature Date
Print Name and Title
Entity Engaged in Investment
Activities
Relationship to Vendor/ Bidder
Description of Activities
Duration of Engagement
Anticipated Cessation Date
*Attach Additional Sheets If
Necessary.
Willingboro Township RFP Packet | Page 23
CERTIFICATION OF NON‐INVOLVEMENT IN
PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS
Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity (hereinafter “Vendor1”) that seeks to
enter into or renew a contract with a State agency for the provision of goods or services, or the purchase of
bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified
on the Office of Foreign Assets
Control (OFAC) Specially Designated Nationals and Blocked Persons list, available here:
https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a
certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or
contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring
the party in default and seeking debarment or suspension of the party.
I, the undersigned, certify that I have read the definition of “Vendor” below, and have reviewed the Office of
Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, and having done so
certify: (Check the Appropriate Box)
A. That the Vendor is not identified on the OFAC Specially Designated Nationals and Blocked
Persons list on account of activity related to Russia and/or Belarus.
OR
B. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC
Specially .
Designated Nationals and Blocked Persons list on account of activity related to Russia and/or
Belarus.
OR
C. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC
Specially
Designated Nationals and Blocked Persons list. However, the Vendor is engaged in activity related
to Russia
and/or Belarus consistent with federal law, regulation, license or exemption. A detailed description
of how the Vendor’s activity related to Russia and/or Belarus is consistent with federal law is set
forth below.
(Attach Additional Sheets If Necessary.)
Signature of Vendor’s Authorized Representative Date
Print Name and Title of Vendor’s Authorized Representative Vendor’s FEIN
Vendor’s Name Vendor’s Phone Number
Vendor’s Address (Street Address) Vendor’s Fax Number
Vendor’s Address (City/State/Zip Code) Vendor’s Email Address
NJ Rev. 1.22.2024
Willingboro Township RFP Packet | Page 24
Vendor means: (1) A natural person, corporation, company, limited partnership, limited liability partnership, limited liability
company, business association, sole proprietorship, joint venture, partnership, society, trust, or any other nongovernmental
entity, organization, or group; (2) Any governmental entity or instrumentality of a government, including a multilateral
development institution, as defined in section 1701(c)(3) of the International Financial Institutions Act, 22 U.S.C. 262r(c)(3);
or (3) Any parent, successor, subunit, direct or indirect subsidiary, or any entity under common ownership or control with,
any entity described in paragraph (1) or (2).
Willingboro Township RFP Packet | Page 25
General Bid Requirements
Term
The contract term is for the duration of the period necessary to complete the desired services,
providing the terms and conditions of the contract remain substantially unchanged, and any
increase over the duration of the services rendered does not include a substantial increase
over the initial twelve-month period and remains compliant with the Local Public Contracts
Law.
Pre-Bid Conference
There will be a pre-bid conference held on Wednesday, October 28, 2026 - (10:00 A. M.) –
429 JFK Way, Willingboro, NJ 08046. It is highly recommended that all contractors attend in
order to familiarize themselves with the exact nature of the existing conditions of the work
areas and requirements of the specifications, to fully grasp the extent and quality of the work
to be performed. All bidders will be responsible for understanding all information in the
specification. Contractors will be guaranteed the opportunity to view the location by
attending the site visit on Wednesday, October 28, 2026 - (10:00 A. M.) – 429 JFK Way,
Willingboro, NJ 08046. Note: Prospective bidders can visit the project site whenever it
is convenient for them outside of the pre-bid meeting. Any question
- Email
- gbrown@willingboronj.gov
- Pages
- 34
- Phone
- 609-877-2200
- Excerpt
- 1
WILLINGBORO TOWNSHIP
RFP # 7-2026R
REQUEST FOR PROPOSAL FOR
PROFESSIONAL FITNESS EQUIPMENT, PREVENTIVE MAINTENANCE, AND
REPAIR SERVICES FOR THE
TOWNSHIP OF WILLINGBORO
SUBMISSION DEADLINE
Tuesday, November 24, 2026, at 10:00 A.M.
ADDRESS ALL PROPOSALS TO:
PURCHASING DEPARTMENT
1 Rev. Dr. Martin Luther King Jr. Drive
Willingboro, NJ 08046
Attn:
Mr. George Brown
Qualified Purchasing Agent
2
RFP # 7-2026R
PUBLIC NOTICE
Notice is hereby given that on Tuesday, November 24, 2026, at 10:00 A.M. (Prevailing time), sealed
proposals will be opened and read in (The Willingboro Township Municipal Building (Municipal Court Waiting
Room), 1 Rev. Dr. Martin Luther King Jr. Drive, Willingboro, NJ 08046) at which time and place the sealed
proposals will be opened publicly and read for the following. RFP # 7-2026R RFP Name: Professional Fitness
Equipment, Preventive Maintenance, and Repair Services
Proposals shall be delivered in sealed envelopes and addressed to the Township of Willingboro,
Purchasing Dept., 1 Rev. Dr. Martin Luther King Jr. Drive, Willingboro, NJ 08046. Express and overnight mail
shall be delivered to the Purchasing Dept, 1 Rev. Dr. Martin Luther King Jr. Drive, Willingboro, NJ 08046, no
later than the time of bid opening. Submissions by electronic transmission, including email or facsimile, will not
be accepted.
NOTE: It is the contractor’s responsibility to ensure that the proposal package is delivered by the
bid opening date and time. Any proposal document received after the deadline established by the
Purchasing Dept. will not be accepted, regardless of the method of delivery.
Submission of Proposals: All bids must be submitted on the bid proposal forms approved and provided
for by the bid specifications to be considered.
