INTRODUCTION
The Bay County Board of County Commissioners (County) seeks bids from qualified contractors to provide all necessary labor, supervision, equipment, and supplies to resurface/rehabilitate approximately 0.925 miles of Bay County roads.
The project will consist of milling and removal of existing pavement structure, replacement of base material, paving, striping and pavement marking, and stabilization of all disturbed areas.
MANDATORY PRE-BID MEETING
A MANDATORY Pre-Bid Meeting will be held at 10:00 am (CST) Tuesday, November 10, 2026, in the Public Works Conference Room, 840 W. 11th Street, Suite 2400, at 840 W. 11th Street, Second Floor Suite 2500, Panama City, Florida 32401.
Note: Respondents shall attend the pre-bid meeting. Any respondent who fails to attend will be deemed non-responsive and automatically disqualified from further consideration. The purpose of this meeting is to familiarize respondents with the project and answer questions. All respondents must be present and signed in prior to the start of the Mandatory Pre-Bid Meeting. The convener of the meeting will collect the sign in sheet(s) and the meeting will “Officially” start. Anyone not signed in at the “Official” start of the meeting will be considered late and will not be allowed to propose on the project. Please allow 10 to 15 minutes to sign in prior to the start of the Mandatory Pre-Bid Meeting.
In the event that any discussions or questions at the pre-bid meeting or afterward require additional clarification the COUNTY will issue a written summary of questions and answers as an addendum to this Invitation to Bid.
BID DEADLINE/DELIVERY
ELECTRONIC OR SEALED PAPER BIDS for ITB NO: 27-04 FY27 Annual Resurfacing Phase 1 (Local Roads) will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (CST) Wednesday, December 2, 2026. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.
Bids for this solicitation may be submitted either electronically via OPENGOV PROCUREMENT or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11th Street, Suite 2500, Panama City, Florida 32401.
Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time.
Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity.
Special Accommodation: Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Pre Bid Conference or Bid opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice).
BID DOCUMENTS
Electronic versions of the solicitation documents are available via OpenGov Procurement https://procurement.opengov.com/portal/baycountyfl
Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, purchasing@baycountyfl.gov, 840 West 11th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.
For those projects with separate plans, blueprints, or other materials that cannot be accessed through OpenGov, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered on OpenGov as receiving a bid package) receive the documents.
Publication Information: Bay County Public Notice Website 10/27 and 11/3, 2026
Submittal Information: One Original Bid Package
Bid Opening Information: 12/2/2026 @ 2:00 pm
Pre-bid Meeting: 11/10/2026 @ 10:00 am
Business Hours: 8 am to 5 pm Monday - Friday
Qualifications: QUALIFICATIONSThe Prime Contractor shall be qualified in, under Rule Chapter 14-22, Florida Administrative Code, the following major classes of work: 1) Flexible Paving. Additionally, the Prime Contractor or Subcontractor shall be qualified in 2) Hot Plant-Mixed Bituminous Courses, 3) Drainage, 4) Grading, and 5) Pavement Marking.
Related links:
The project consists of milling and removal of existing pavement structure, replacement of base material, paving, striping and pavement marking, and stabilization of all disturbed areas.
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Most Florida work asks for the two below, and the solicitation documents are where it’s stated. Apply straight through for it — or prequalify once and skip the application on both.
A surety’s written statement that it expects to bond you up to a stated amount, subject to final underwriting. It’s what a GC or agency asks to see before they take your bid seriously.
Source: Town or county website (bid baycountyfl.gov-622), retrieved via the Bid Postings page on the town or county's own website. View the official posting, and always confirm requirements and deadlines with the issuing agency.
