Animal Care Services (ACS) Crematorium Replacement

The City of San Antonio is soliciting bids for the turnkey fabrication, purchase, delivery, installation, startup and staff training for one (1) commercial grade cremation unit used for animal remains at a large municipal shelter. The scope includes providing all equipment, materials, permits, testing, commissioning and labor necessary to complete the installation of a new crematorium, removal and proper disposal of existing incinerator located in an outdoor covered area and requires FAA approval for crane usage. This solicitation has insurance and bonding requirements.

Type of work: Construction

Engineer's estimate: 200,000.00

Pre-bid meeting: October 12, 2026 at 1:30 PM (Chicago) — WEBEX — You can access WebEx by phone at 1-415-655-0001 or https://sanantonio.webex.com/sanantonio/j.php?MTID=m82b944e8f336f6ac8b34bd2be17e2781 with Access Code: 2334 651 3115 Password: MyZSAEU5h87

Bid opening: November 3, 2026 at 2:00 PM (Chicago) — WEBEX — Bid Results will be read aloud utilizing WebEx. You can access WebEx by phone at 1-415-655-0001 or https://sanantonio.webex.com/sanantonio/j.php?MTID=mc7e4d1be209b5a788596e6963fa96dc7 with Access Code:177 023 1452, Password: 3HrMPWvWr58

Questions due: October 20, 2026 at 4:00 PM (Chicago)

A non-mandatory Site Visit is scheduled on Tuesday, October 13, 2026, at 8:30 A.M. CT. at the Animal Care Services located 4710 State Highway 151, San Antonio, TX 78227. Parking is available at the front lot. HARD COPIES OR EMAIL COPIES WILL NOT BE ACCEPTED FOR THIS SOLICITATION

The requirements on this solicitation are to: Provide a turnkey removal and proper disposal of the existing incinerator, including all proper paperwork submittals for any crane usage. Fabricate, deliver, install and commission one (1) commercial-grade cremation unit. This unit is to have dual burners, natural gas, single chamber crematorium with a single load capacity of 500 lbs. Unit must be able to burn at the rate of 125 lbs/hour. 3-phase, 480V electrical configuration with digital chart recorder. - Provide a turnkey design, fabrication, delivery, installation, commissioning, supervised cure, emissions testing (if required), setup and staff training for a new unit with a comprehensive operations and maintenance manual, will Require Air quality permitting, Two (2) pet loading cart specially built for this machine, and clean out tool to be included. The company must retrofit the current openings in the roof for the unit and secure any crane permits as the facility is in a military fly zone, providing a 2 year warranty, and quote for the specifics and frequency of a recommended preventive maintenance schedule.

Bid documents (download requires a free CivCast account):

• 020 Contract Signature Page.pdf (Bid Docs) — 3 pp.
• 040 Standard Instructions to Respondents.pdf (Bid Docs) — 11 pp.
• 041 Certificate of Interested Parties.pdf (Bid Docs) — 1 pp.
• 075 Performance Bond Form.pdf (Bid Docs) — 2 pp.
• 076 Payment Bond Form.pdf (Bid Docs) — 1 pp.
• 081 General Conditions + Special Conditions_9.22.2023.pdf (Bid Docs) — 119 pp.
• LPP Identification Form.pdf (Bid Docs) — 4 pp.
• VOSB Program Tracking Form.pdf (Bid Docs) — 3 pp.
• Building Wage Decision TX20260231.pdf (Bid Docs) — 6 pp.
• Insurance Language.pdf (Bid Docs) — 5 pp.
• Heat Illness Prevention Ordinance Acknowledgement.pdf (Bid Docs) — 1 pp.
• 024 Unit Pricing Form for Change Orders.xlsx (Bid Docs)
• Current Incinerator Photo.pdf (Photos) — 1 pp.
• 010 Invitation For Bids.pdf (Invitation To Bid) — 2 pp.