- Org
- ASU
- Type
- RFP
- Title
- Athletic Venue LED Display Solutions
- Number
- RFP 112601
- Source
- ASU
- Status
- Open
- Event Id
- 1455602
- Open Str
- 10/6/2026, 4:00 PM MST
- Pdf Text
- 06 October 2026
Athletic Venue LED Display Solutions
Arizona State University (“ASU”) seeks proposals from qualified LED firms to furnish, install, integrate, and support
LED display and event-production systems at Mountain America Stadium (“MAS").
06 October 2026
Open 10/6/2026, 4:00 PM MST Type Request for Proposal
Close 11/3/2026, 4:00 PM MST Number RFP 112601
Currency US Dollar
Sealed Until 11/3/2026, 4:00 PM MST
06 October 2026
Contacts
Kyle Kennedy
kjkenn10@asu.edu
06 October 2026
Commodity Codes
Commodity Code Description
39-01 Electrical Systems and Lighting and Components and Accessories and Supplies
43-01 Information Technology
81-01 Engineering and Research and Technology Based Services
82-01 Broadcasting/Communications
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Description
Arizona State University (“ASU”) seeks proposals from qualified LED display manufacturers,
distributors, and authorized suppliers to furnish, install, integrate, and support outdoor LED display and
event-production systems at Mountain America Stadium (“MAS”). This RFP also includes separately
priced scopes for four additional Sun Devil Athletics (“SDA”) venues: Phoenix Municipal Stadium,
Alberta B. Farrington Softball Stadium, Mona Plummer Aquatic Complex, and Sun Devil Soccer
Lacrosse Stadium. MAS is the focus of this RFP and the only venue currently scheduled for an LED
upgrade. ASU anticipates upgrading existing LED systems at the other venues in the future and has
included those scopes to convey the potential value of the broader opportunity and obtain preliminary
pricing for planning and budgeting. Their inclusion does not commit ASU to proceed with or award any
future venue work.
ASU intends to procure complete, operational systems, including removal of existing LED equipment;
new displays; associated processing, content-management and production equipment; scoring and timing
interfaces; captioning integration; signal transport; programming; testing; commissioning; training;
documentation; warranty service; and event support as required by this RFP. Each awarded scope must
include the components and services needed for its intended operation. ASU seeks systems that provide
high image quality, reliable event presentation, independent display control, maintainability, and long-
term performance in the Phoenix outdoor environment.
The Awardee shall be responsible for the design and design support of its LED display and content-
management systems, including all new or modified primary structures, supports, attachments, access
systems, and related interfaces required for the MAS South End Zone displays. ASU will separately
procure structural construction through its Job Order Contracting program. ASU’s Capital Programs
Management Group (“CPMG”) will coordinate and oversee that construction, while the Awardee retains
the design responsibilities assigned to it under this RFP. ASU and CPMG will provide site power and
pathways to the designated handoff points.
The Awardee shall coordinate with ASU, CPMG, and the selected Job Order Contractor on design
reviews, removal of existing LED equipment, equipment delivery, site interfaces, construction
sequencing, installation, integration, testing, and commissioning. Proposals will be evaluated under the
criteria stated in this RFP. ASU reserves the right to award one or more contracts in the University’s best
interest.
Required to View Event
Prerequisites Required to Enter Bid
06 October 2026
1. Proposers must download the attached "Single Point of Contact" document, complete the information, and
upload the completed document in this section.
2. Review the Instructions to Proposers
3. Review the Intent, Background and Term of the RFP
4. Review the Pre-Proposal Conference information
5. Review the Evaluation Criteria instructions
6. Review the Subcontractor Supplier Business Inclusion Information.
7. Review the Cooperative Agreements Information
8. Review Sustainability Requirements
9. Complete the attached Mandatory Certifications and upload in this section
10. Review the Proprietary/Confidential Statement instructions.
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Buyer Attachments
1. MAS LED RFP Exhibit A_B.pdf
2. 059A3660 Stadium Elevations.pdf
3. 059A3661 Elevations E and W.pdf
4. 059T3415 index of drawings.pdf
5. 059T3416 Indax of drawings.pdf
6. RFP Draft 112601 Athletic Venue LED Display Solutions (Full Solicitation).pdf
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Questions Required Questions
Group 1.1: Scope of Work
Instructions:
1.1.1
Proposer acknowledges they have have reviewed, accept, and will adhere to the
attached scope of work, bidder responsibilities, and specifications outlined in this RFP.
Any and all exceptions, deviations, or assumptions to the attached scope of work must
be uploaded in a separate file after selecting "No" on this question.
1.1.2
List every exception, deviation, substitution, assumption, exclusion, qualification,
recurring fee, owner dependency, and scope gap in one consolidated exceptions
schedule. Silence constitutes full compliance. Information elsewhere in a proposal does
not modify the Contract Documents unless specifically accepted by ASU in writing.
Group 2.1: Proposer Qualifications
Instructions:
2.1.1
Describe your organization’s experience delivering large outdoor LED display systems
for NCAA Division I athletic venues, professional sports venues, or comparable
facilities. Provide at least five (5) projects completed within the last seven (7) years that
are comparable in scale, complexity, outdoor exposure, structural coordination,
live-event operations, redundant content management systems (CMS) and LED
control, and multi-display integration. Include at least two (2) desert or similarly severe
hot-weather installations, where available. For each project, identify the owner, venue,
location, completion date, project value, contract scope, display quantity and sizes,
pixel pitches, CMS and control platform, thermal-management approach, your
organization’s role, key personnel, and project outcome. Provide an owner contact for
each project. ASU may contact references to verify performance.
2.1.2
State whether your organization is the original equipment manufacturer (OEM), an
authorized distributor, reseller, systems integrator, or other business entity. If the
Proposer is not the OEM, identify the manufacturer(s) whose products are being
proposed and provide documentation demonstrating authorization to represent, sell,
and install the proposed products.
2.1.3
Identify where the proposed LED equipment and major components will be
manufactured, including country of origin. Identify all subcontractors, distributors,
installation partners, or other third parties with a material role in fulfilling this RFP and
describe their responsibilities.
2.1.4
Describe your organization’s quality management program and manufacturing
quality-control processes, including applicable ISO certifications or equivalent
standards. Describe factory inspection and testing procedures for LED modules,
cabinets, controllers, power supplies, and other critical components before shipment.
2.1.5 Disclose any recalls, major product failures, systemic defects, or other significant
product-quality issues affecting the proposed product line within the past seven (7)
years. Describe each issue, the corrective action taken, and its current status.
2.1.6
Describe your manufacturing and fulfillment approach, including anticipated lead times,
production schedule, shipping methodology, delivery process, and procedures for
protecting equipment during transit. Identify any existing commitments or other
conditions that could affect your ability to meet ASU’s required project schedule.
2.1.7
Describe your supply-chain risk management and contingency planning for component
shortages, manufacturing delays, transportation disruptions, or other events that could
affect delivery. Identify mitigation strategies, alternative sourcing capabilities, inventory
practices, and procedures for communicating schedule impacts.
2.1.8 Identify the proposed Project Manager and summarize their experience on comparable
projects. Describe how your organization will manage the project schedule, milestones,
risks, deliverables, documentation, and progress reporting.
2.1.9
Identify the proposed lead engineer, structural engineer, programmer, installation
supervisor, commissioning lead, and local service team. State each person’s employer,
role, relevant qualifications, and experience on comparable projects. Explain any
anticipated changes to this team during the project.
2.1.10
Describe your approach to coordinating with ASU, Capital Programs Management
Group (CPMG), the University’s JOC contractor, consultants, and other stakeholders
throughout design, engineering, manufacturing, construction coordination, delivery,
installation, integration, testing, commissioning, and final acceptance. Include your
approach to communication, issue resolution, technical coordination, schedule
coordination, and management of project interfaces.
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2.1.11
Describe your warranty, post-installation service, and technical support program,
including warranty claim procedures, the location of the nearest qualified service
resources, remote and on-site support capabilities, escalation procedures, and
standard or guaranteed response times. Describe your spare-parts and long-term
product support strategy, including recommended owner inventory and anticipated
availability of critical replacement components.
2.1.12
Identify any third-party environmental certifications, ecolabels, Environmental Product
Declarations (EPDs), environmental performance reports, or environmental
management certifications applicable to the proposed LED equipment or manufacturing
facilities. For each, identify the applicable product or facility, certification body, standard
or criteria, and current status.
2.1.13
Describe sustainable material sourcing and lifecycle practices associated with the
proposed LED display systems, including, where applicable, recycled content,
recovered or lower-carbon materials, responsible mineral sourcing, and programs for
reuse, refurbishment, take-back, recycling, or responsible end-of-life disposal of system
components.
2.1.14
What optional funding, sponsorship, trade-in, rebate, financing, donation, or in-kind
opportunities do you propose? For each, identify the provider, value, key terms, and
any effect on schedule, warranty, support, or ownership. Confirm that the opportunity is
separate from and does not condition your compliant Base Bid.
Group 2.2: Financial Statements
Instructions:
2.2.1 Option A. Proposers who have audited financial statements are to provide the following: Audited
financial statements for the two (2) most recent available years.
2.2.2
Option B. Proposers who might not have audited financial statements are to provide the following:
It is preferred that audited financial statements for the two (2) most recent available years be
submitted. However, if not available, provide a copy of firm’s two (2) most recent tax returns or
compiled financial statements by an independent CPA.
Group 3.1: Pricing Schedule
Instructions:
3.1.1 Proposers shall review the financial proposal instructions and submit the completed
template with itemized pricing for all work required under this RFP.
3.1.2 Proposers must submit a separate document detailing all pricing assumptions, notes,
and proposed scope changes.
Group 4.1: Value-Added Services
Instructions:
4.1.1
Proposer should provide a brief summary of any other value-added services or
programs which may contribute to the overall value of your proposal, including but not
limited to: Training, Industry Partnerships, Support of ASU’s Charter and Goals,
Support of sustainable development, veterans’ affairs, initiatives in support of women,
wellness, and our changing regional demographics, Support and enhancement of
ASU’s reputation as an innovative foundational model for the New American University,
Comment to provide significant financial and non-financial support for the University
and its signature program. If providing Value Add, please choose "yes". Otherwise
choose "No".
4.1.2 Please upload your response for Value Add in this section.
Group 5.1: Sustainability Questionnaire Acknowledgement
Instructions:
5.1.1 Arizona State University integrates sustainability into procurement practices to advance
our commitment to sustainability. Please review the attached practices and
acknowledge you have reviewed the options.
Group 5.2: Supplier Sustainability Questions
Instructions:
5.2.1 Sustainability is embedded in our organization's overall purpose, vision, mission and
strategic goals.
5.2.2 Our organization uses annual metrics to determine sustainability goals and projects.
5.2.3 Annually measures: Water Usage
5.2.4 Annually measures: Energy
5.2.5 Annually measures: Greenhouse gas emissions (GHG)
5.2.6 Annually measures: Waste
5.2.7 Annually measures: Sustainable Purchasing
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5.2.8 Based on metrics, we have a staged plan to expand upon sustainability programs
within our operations.
5.2.9 We can show how we have publicly advocated for sustainability as a market force for
progress in our industry, in the past year.
5.2.10 Provide a summary of programs related to inclusion.
5.2.11
Please provide a summary of any value added sustainability programs, including but
not limited to: (A) Support of ASU’s Sustainability Goals
(https://cfo.asu.edu/sustainability-goals-and-vision); (B) Sustainability focused
position(s); (C) Sustainability product and service reporting capabilities
Group 5.3: Sourcing Sustainability
Instructions: Current sustainability scope for products and services: We actively address these product and
service sustainability issues in the sourcing and supplying of our services/products. (Check all that
apply.)
5.3.1 Environmental impact issues
5.3.2 Employee impact issues
5.3.3 Community/ethical issues
Group 5.4: Leadership in Sustainability
Instructions:
5.4.1 An executive is responsible for sponsoring and overseeing the integration of
sustainability into all organization processes.
5.4.2 Sustainability goals are championed by roles dedicated to sustainability.
5.4.3 Sustainability goals are championed and supported by staff through sustainability
engagement teams, training, courses, and organization events.
5.4.4 We share our best practices, guidance, tools, etc. with others in the sustainability
focused community.
Group 6.1: ASU's Terms and Conditions
Instructions:
6.1.1
I have read and agree to ASU's Terms and Conditions located at
https://www.asu.edu/purchasing/pdf/Stand_TsCs_Provisions.pdf. If "NO", you will be
required to submit exceptions with justification and alternate language. Proposals that
are contingent upon any changes to these mandatory terms and conditions may be
deemed non-responsive and may be rejected.
6.1.2 All exceptions must be submitted with justification and alternate language, and MUST
be submitted with the submittal. In no event is a proposer to submit its own standard
contract terms and conditions as a response to this Request for Proposal.
Group 7.1: Insurance Requirements
Instructions:
7.1.1 I have read the attached ASU insurance requirements and all requirements will be met.
7.1.2 All exceptions to insurance must be submitted with justification and alternate language,
and MUST be submitted with the proposal.
Group 8.1: Proprietary/Confidential Statement
Instructions:
8.1.1
Per pre-requisite instructions, If you are submitting any information you consider to be
proprietary or confidential, you must create a password protected zip file and upload
the document along with a justification in the appropriate area within this RFP. In an
email outside of the RFP, send the password directly to the Buyer referencing the RFP
number (kjkenn10@asu.edu). If the Deputy CPO concurs, this information will not be
considered public information. The Deputy CPO of Procurement is the final authority as
to the extent of material, which is considered proprietary or confidential. Pricing
information cannot be considered proprietary or confidential. Proprietary or confidential
information must be submitted per the Instructions to Proposers, item 7. Any
watermarks, footnotes, copyright or reference to proprietary or confidential throughout
the submitted proposal will be disregarded as boilerplate markings. I have read and
understand.
8.1.2
If you have proprietary or confidential information, upload the password protected zip file here and
email the Buyer with the password.
For each individual document you've included in your zip file, with the exception of Financial
Statements properly submitted via the instructions provided (if applicable), you MUST provide a
justification explaining for why this is considered proprietary and confidential to your business.
Please provide this information via the file attached. If no justification supporting your submitted
Proprietary and Confidential information is enclosed, the request will be disregarded.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
There are no Items added to this event.
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- Close Str
- 11/3/2026, 4:00 PM MST
- Contact Name
- Kyle Kennedy
- Description
- Arizona State University (“ASU”) seeks proposals from qualified LED firms to furnish, install, integrate, and support LED display and event-production systems at Mountain America Stadium (“MAS").
- Contact Email
- kjkenn10@asu.edu
- Sci Docs Fetched
- Yes
Arizona State UniversityIssuing agency·Tempe, AZ·via a public procurement portal