Department of StateIssuing agency·Minnesota·via the SAM.gov Get Opportunities APIDear Prospective Quoter:
Subject: Request for Quotations number 19DJ1026Q0020
Enclosed is a Request for Quotations (RFQ) for Pool Cleaning and Maintenance for the Chief of Mission Residence (CMR). If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a site visit and pre-quotation conference will held on September 03, 2026, at 10.30 a.m. Prospective offerors/quoters should contact djiboutiprocbids@state.gov and copy to kayadse@state.gov with the names of their attendees no later than September 01, 2026, at 14.00 p.m. to arrange entry to the building.
Quotations submittals are due by September 14, 2026, at 16:30 p.m. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to djiboutiprocbids@state.gov and copy to kayadse@state.gov.It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Request For Information deadline is on September 06, 2026, at 14.00 p.m. and submitted to djiboutiprocbids@state.gov and copy to kayadse@state.gov.
In order for a quotation to be considered, you must also complete and submit the following:
SF-1449
Section I, Pricing
Section 5 Representations and Certifications
Additional information as required in Section 3
Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
David J. Hammond
Contracting Officer
The contractor shall collect debris, vacuum the pool, clean tile and walls, backwash and service/replace the filter, perform water testing and add chemicals as needed, clean coping and decking, check the pool recirculation system, deliver a written monthly report to the COR, inspect sand and sand filters, and change sand once during the contract. The contractor must also protect building assets, safely handle chemicals, and comply with all safety requirements. The embassy will provide cleaning accessories and chemicals. The work is to be performed at the Chief Mission Residence (CMR), Heron, Ave Lyoutey, with weekly visits (5 per week, 2 hours per visit, 1 technician).
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"US""20520""WASHINGTON""DC""USA""DEPARTMENT OF STATE, 2201 C ST NW""19DJ1026Q0020 Pool Cleaning and Maintenance for Chief of Mission Residence(CMR).pdf"754135"file"".pdf""1""2026-08-20T11:06:32.34+00:00""c12285acd2ad49d887b84def771355dc""public""0""public""9935c663b7e24907bfdd2b415f89fcfa""0"1"0"Most Minnesota work asks for the two below, and the solicitation documents are where it’s stated. Here’s what each costs through Light RFP if you need one.
Source: SAM.gov (notice 6cbf5ca1a3d8404bb7717a37ec87901e), retrieved via the SAM.gov Get Opportunities API. View the official posting, and always confirm requirements and deadlines with the issuing agency.