501 - Dry Ice Base +4

Introduction:
This requirement is for delivery of 600 pounds of dry ice pellets every week for a total of 52 deliveries per year (31,200 pounds per year) for a five-year period.
The Government intends to solicit quotations directly from SDVOSB suppliers without discussions with offerors. Therefore, the offeror s initial offer should contain the offeror s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.
The anticipated award date for this requirement is 12/01/2026.

Background:
The Cooperative Studies Program Clinical Research Pharmacy Coordinating Center s Biorepository in Albuquerque, New Mexico requires dry ice pellets for use when shipping biological samples.

Required Services:
A. Vendor will every week, on a Monday (unless Federal Holiday then vendor will deliver next day), deliver 600 lbs. of 5/8-inch dry ice pellets in a storage container. The storage container must keep sublimation to minimum possible level to maintain maximum useable quantity of dry ice. Acceptable performance standard is the weekly delivery of 600 pounds of dry ice pellets every week for a total of 52 deliveries per year and conformance standards are met.
B. Vendor will pick up previously delivered container when delivering new container.

Conformance Standards:
Contract service shall ensure delivery containers meet applicable safety guidelines related to storage of dry ice.
Storage container should be insulated with a hinged lid on casers designed for storage of dry ice pellets. This container is to be left at facility until the following delivery period. Container must be in good condition, fully operational casters, and lid. Container must also be free of damage or punctured insulation walls. Insulation walls of container will need to be a minimum of 2 1/2 inch thickness. Containers must have capability to hold a minimum of 700lbs of dry ice pellets. Lid must have a mechanism for holding the lid closed and in place. Containers must have a minimum of four casters, two that swivel, to support total weight of at least 700lbs of dry ice and allow for mobility across flat level surfaces.
Loss due to sublimination should be less than eight percent (8%) of total mass every 24 hours. Common rule is 3-8% of total mass every 24 hours. Greater loss would be a result of inadequate or damaged containers.

Hours of Coverage:

Normal delivery hours are Monday through Friday from 7:30 am to 3:00 pm Mountain time. Deliveries must occur during normal delivery hours.

Federal Holidays observed by NMVAHCS are:

New Years' Day Labor Day
Martin Luther King Day Columbus Day
Presidents' Day Veterans' Day
Memorial Day Thanksgiving Day
Juneteenth Christmas Day
Independence Day

Other Pertinent Information or Special Considerations:
Delivery Address/Point of Contact:

Department of Veterans Affairs
Cooperative Studies Program
Clinical Research Pharmacy Coordinating Center
2401 Centre Ave SE
Albuquerque, NM 87106

Points of Contact and Delivery Verification
Steven Micklos, steven.micklos@va.gov, 505-265-1711 x6344
Paul Hicks, paul.hicks@va.gov, (505) 248-3206

We have our own free-standing facility detached from VA Hospital with loading/receiving dock.

There is not a max radius location from vendor to delivery location as long as the integrity of the dry ice supply is not compromised in transit.

Delivery Hours:

8:00am-3:30pm (MT)

Delayed Orders:

Delayed orders are not acceptable. Analyzing and testing biospecimens cannot be conducted as there would be no means to transport biospecimens while remaining viable for testing.

Period of Performance:
The period of performance shall be for one base year PLUS up to four (4) option years. The Government may extend the term of the awarded base/option year by written notice to the Contractor within 30 days of annual expiration date, provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary (>60 day) notice does not commit the Government to an extension

BASE YEAR
CLIN
Description
QTY
Unit
0001
Dry Ice Pellets
31,200
LB

NOTE: CLIN is delivered in 52 separate deliveries (600 LB per delivery every week)

OPTION YEAR 1
CLIN
Description
QTY
Unit
1001
Dry Ice Pellets
31,200
LB

OPTION YEAR 2
CLIN
Description
QTY
Unit
2001
Dry Ice Pellets
31,200
LB

OPTION YEAR 3
CLIN
Description
QTY
Unit
3001
Dry Ice Pellets
31,200
LB

OPTION YEAR 4
CLIN
Description
QTY
Unit
4001
Dry Ice Pellets
31,200
LB