Federal · SAM.gov · Upton, NY

479928 - Modular Autonomous Thin Film Laboratory

Department of EnergyIssuing agency·Upton, NY·via the SAM.gov Get Opportunities API

14days left

Due Sep 25, 2026·Posted Aug 27, 2026

Buy bond

AI takeaways

Brookhaven National Laboratory (BNL) is soliciting quotes for a Modular Autonomous Thin Film Laboratory (MATL), a robotic system integrating multiple instruments to autonomously prepare and characterize thin films, to be performed in Upton, NY.
The solicitation number is RFQ_479928, issued as a Combined Synopsis/Solicitation by the Department of Energy via Brookhaven Science Associates.
Quotes are due by 25 September 2026, and questions are due by 9 September 2026.
The contract type is Firm-Fixed Price, with delivery terms of FOB Destination or Delivered at Place.
The system must include a primary robotic process table and one ancillary table, with at least two robots for sample handling and transfer, fitting within a 2.5m x 1.5m footprint.
Key deliverables include equipment footprint requirements (4 weeks after award), installation work plan (8 weeks), delivery of the instrument (18 weeks), and site acceptance test/commissioning report (22 weeks).
The contractor must provide a robotic system capable of spin coating, blade coating, thermal annealing, and automated solution preparation, with a Python-based API.
The successful offeror will be required to register in SAM and complete various forms including Vendor ACH Authorization, W-9 or W-8, and AMS-Form-050 if not already on file.
Requirement: The contractor must provide a full warranty covering the system and peripheral equipment for 1 year or more.
Requirement: The contractor shall provide proof that the instruments are listed by a Nationally Recognized Testing Laboratory (NRTL) or arrange for a third-party NRTL Field Evaluation.
Requirement: The contractor must provide at least two references confirming past performance of similar instruments, preferably within DOE national laboratories.
Requirement: The contractor shall provide training no shorter than 1 day to no fewer than two CFN staff members.
Requirement: The contractor must guarantee availability of consumables and replacement parts necessary for continued operation from the date of installation and acceptance.

Method: Combined Synopsis/Solicitati…
Documents: 10 files

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

Contact the buyer

Crystal Lopez

clopez1@bnl.govEmail 631.344.6121Phone

Location:

Upton, NY

Open in Maps ↗

Notice

fabd1c83517b42c7ae5113cef1fb851a

RFQ_479928

Method

Combined Synopsis/Solicitation

What this bid is asking for

AI-generated

Design, manufacture, deliver, install, and commission a robotic system that autonomously prepares and characterizes thin films on rigid substrates.
Provide a primary robotic process table and one ancillary table with robots for sample handling and transfer, fitting within a 2.5m x 1.5m footprint.
Deliver equipment footprint requirements within 4 weeks, installation work plan within 8 weeks, the instrument within 18 weeks, and a site acceptance test/commissioning report within 22 weeks of award.
Provide a full warranty for at least one year, training for at least two staff members, and documentation including operation and maintenance manuals.
Ensure the system is NRTL-listed or arrange for a third-party field evaluation, and provide at least two references for similar instruments.

Posted Scope of Work

Modular Autonomous Thin Film Laboratory

See RFQ Letter

Scope, read from the documentsAI-generated

The contractor shall furnish all labor, services, materials, and equipment to engineer, manufacture, assemble, deliver, install, test, and commission a robotic system integrating multiple instruments. The system must autonomously prepare and characterize libraries of solution-deposited thin films (10-100000 nm thick) on rigid substrate coupon samples with systematically varied material and process parameters. It must include a primary robotic process table and one ancillary table, with at least two robots for sample handling and transfer, fitting within a 2.5m x 1.5m footprint. The system must support spin coating, blade coating, thermal annealing, automated solution preparation, and be programmable via a Python-based API. The contractor must provide a design review, acceptance test procedure, installation work plan, training, and documentation including operation and maintenance manuals.

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Documents

Download zip

RFQ Letter 479928.pdfPDF

Preview Download

Enclosure A. Draft Contract.pdfPDF

Preview Download

Attachment (A) SOW.pdfPDF

Preview Download

Attachment (B) Technical Specifications.pdfPDF

Preview Download

Attachment (C) BNL QA-101.pdfPDF

Preview Download

Enclosure B. AMS Form 050 Reps and Certs.pdfPDF

Preview Download

Enclosure C - Quotation Pricing Sheet.pdfPDF

Preview Download

Enclosure D. Vendor ACH Authorization Form.pdfPDF

Preview Download

Enclosure E. W-9 Form (Domestic Vendors).pdfPDF

Preview Download

Enclosure F. W-8 Form (Foreign Vendors).pdfPDF

Preview Download

Questions & answers

AI-generated

What is the due date for quotes?

The quote due date is 25 September 2026.

Who is the contact for this solicitation?

The contract specialist is Crystal Lopez, reachable at 631.344.6121 or clopez1@bnl.gov.

What is the place of performance?

The place of performance is Upton, NY.

What type of contract is being awarded?

The contract type is Firm-Fixed Price.

Are there any bonding requirements?

The source does not state any bonding requirements.

Full source recordEvery field SAM.gov published, untouched

Hit

fabd1c83517b42c7ae5113cef1fb851a

Type

Code: k
Value: Combined Synopsis/Solicitation

Type

opportunity

Award

Awardee

Title

479928 - Modular Autonomous Thin Film Laboratory

R Score

Is Active

Yes

Is Canceled

Publish Date

Aug 27, 2026

Descriptions

Content: Modular Autonomous Thin Film Laboratory  See RFQ Letter
Last Modified Date: Aug 27, 2026

Modified Date

Aug 27, 2026

Response Date

Sep 25, 2026

Modifications

Count: 0

Response Time Zone

America/New_York

Response Date Actual

Sep 25, 2026

Solicitation Number

RFQ_479928

Organization Hierarchy

Code

8900

Name

ENERGY, DEPARTMENT OF

Type

DEPARTMENT

Level

Status

active

Address

City: "Richland"
State: "WA"
Country: "US"
Street Address: "2345 Stevens Drive"

Organization Id

100011980

Code

8900

Name

ENERGY, DEPARTMENT OF

Type

AGENCY

Level

Status

active

Address

Organization Id

100011981

Code

899033

Name

BROOKHAVEN NATL LAB -DOE CONTRACTOR

Type

OFFICE

Level

Status

active

Address

Zip: "11973"
City: "Upton"
State: "NY"
Country: "USA"
Street Address: "P.O. Box 5000"

Organization Id

500047666

Type

Combined Synopsis/Solicitation

Title

479928 - Modular Autonomous Thin Film Laboratory

Active

Yes

Detail

Type

Naics

Code: 334516
Type: primary

Title

479928 - Modular Autonomous Thin Film Laboratory

Archive

Date: Oct 10, 2026
Type: auto15

Version

Permissions

IVL

Read: Yes
Create: Yes
Delete: Yes
Update: Yes

Solicitation

Set Aside

NONE

Deadlines

Response: Sep 25, 2026
Response Tz: America/New_York

Organization Id

500047666

Point Of Contact

Type: primary
Email: clopez1@bnl.gov
Full Name: Crystal Lopez

Classification Code

6640

Place Of Performance

City

Code: 76441
Name: Upton

State

Code: NY
Name: New York

Country

Code: USA
Name: UNITED STATES

Solicitation Number

RFQ_479928

Additional Reporting

none

Ui Link

https://sam.gov/opp/fabd1c83517b42c7ae5113cef1fb851a/view

History

Links

Self

Href: https://86samdotgovopportunitiesmodern.prod.apps-internal.prod-iae.bsp.gsa.gov/opps/v2/opportunities/fabd1c83517b42c7ae5113cef1fb851a/history{?postedFrom}
Templated: Yes

History

Index: 1
Title: 479928 - Modular Autonomous Thin Film Laboratory
Latest: 1
Deleted: 0
Action Date: 2026-08-27T03:46:37.852+00
Action Type: publish
Posted Date: 2026-08-27T03:46:37.846+00
Request Type: submit
Cancel Notice: 0
Archive Notice: 0
Opportunity Id: fabd1c83517b42c7ae5113cef1fb851a
Procurement Type: k
Solicitation Number: RFQ_479928

Base Type

Combined Synopsis/Solicitation

Notice Id

fabd1c83517b42c7ae5113cef1fb851a

Naics Code

334516

Resources

Attachments

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Opportunity Id

fabd1c83517b42c7ae5113cef1fb851a

Department

DEPARTMENT OF ENERGY

Posted Date

Aug 27, 2026

Detail Fetched

Yes

Resource Links

History Fetched

Yes

Point Of Contact

Type: primary
Email: clopez1@bnl.gov
Full Name: Crystal Lopez

Description Text

Modular Autonomous Thin Film Laboratory See RFQ Letter

Resources Fetched

Yes

Response Dead Line

Sep 25, 2026

Full Parent Path Name

DEPARTMENT OF ENERGY.DEPARTMENT OF ENERGY.BROOKHAVEN NATL LAB -DOE CONTRACTOR

Place Of Performance

City

Code: 76441
Name: Upton

State

Code: NY
Name: New York

Country

Code: USA
Name: UNITED STATES

Solicitation Number

RFQ_479928

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Source: SAM.gov (notice fabd1c83517b42c7ae5113cef1fb851a), retrieved via the SAM.gov Get Opportunities API. View the official posting, and always confirm requirements and deadlines with the issuing agency.

Federal · SAM.gov · Upton, NY

479928 - Modular Autonomous Thin Film Laboratory

Department of EnergyIssuing agency·Upton, NY·via the SAM.gov Get Opportunities API

14days left

Due Sep 25, 2026·Posted Aug 27, 2026

Buy bond

AI takeaways

Brookhaven National Laboratory (BNL) is soliciting quotes for a Modular Autonomous Thin Film Laboratory (MATL), a robotic system integrating multiple instruments to autonomously prepare and characterize thin films, to be performed in Upton, NY.
The solicitation number is RFQ_479928, issued as a Combined Synopsis/Solicitation by the Department of Energy via Brookhaven Science Associates.
Quotes are due by 25 September 2026, and questions are due by 9 September 2026.
The contract type is Firm-Fixed Price, with delivery terms of FOB Destination or Delivered at Place.
The system must include a primary robotic process table and one ancillary table, with at least two robots for sample handling and transfer, fitting within a 2.5m x 1.5m footprint.
Key deliverables include equipment footprint requirements (4 weeks after award), installation work plan (8 weeks), delivery of the instrument (18 weeks), and site acceptance test/commissioning report (22 weeks).
The contractor must provide a robotic system capable of spin coating, blade coating, thermal annealing, and automated solution preparation, with a Python-based API.
The successful offeror will be required to register in SAM and complete various forms including Vendor ACH Authorization, W-9 or W-8, and AMS-Form-050 if not already on file.
Requirement: The contractor must provide a full warranty covering the system and peripheral equipment for 1 year or more.
Requirement: The contractor shall provide proof that the instruments are listed by a Nationally Recognized Testing Laboratory (NRTL) or arrange for a third-party NRTL Field Evaluation.
Requirement: The contractor must provide at least two references confirming past performance of similar instruments, preferably within DOE national laboratories.
Requirement: The contractor shall provide training no shorter than 1 day to no fewer than two CFN staff members.
Requirement: The contractor must guarantee availability of consumables and replacement parts necessary for continued operation from the date of installation and acceptance.

Method: Combined Synopsis/Solicitati…
Documents: 10 files

These takeaways are AI-generated and may be incomplete or wrong. Always verify every detail against the official documents before you bid.

Contact the buyer

Crystal Lopez

clopez1@bnl.govEmail 631.344.6121Phone

Location:

Upton, NY

Open in Maps ↗

Notice

fabd1c83517b42c7ae5113cef1fb851a

RFQ_479928

Method

Combined Synopsis/Solicitation

What this bid is asking for

AI-generated

Design, manufacture, deliver, install, and commission a robotic system that autonomously prepares and characterizes thin films on rigid substrates.
Provide a primary robotic process table and one ancillary table with robots for sample handling and transfer, fitting within a 2.5m x 1.5m footprint.
Deliver equipment footprint requirements within 4 weeks, installation work plan within 8 weeks, the instrument within 18 weeks, and a site acceptance test/commissioning report within 22 weeks of award.
Provide a full warranty for at least one year, training for at least two staff members, and documentation including operation and maintenance manuals.
Ensure the system is NRTL-listed or arrange for a third-party field evaluation, and provide at least two references for similar instruments.

Posted Scope of Work

Modular Autonomous Thin Film Laboratory

See RFQ Letter

Scope, read from the documentsAI-generated

More goods & materials bids in New York, weekly.

We post new goods & materials opportunities in New York as agencies publish them. Get them in one email — free, and unsubscribe whenever.

Documents

Download zip

RFQ Letter 479928.pdfPDF

Preview Download

Enclosure A. Draft Contract.pdfPDF

Preview Download

Attachment (A) SOW.pdfPDF

Preview Download

Attachment (B) Technical Specifications.pdfPDF

Preview Download

Attachment (C) BNL QA-101.pdfPDF

Preview Download

Enclosure B. AMS Form 050 Reps and Certs.pdfPDF

Preview Download

Enclosure C - Quotation Pricing Sheet.pdfPDF

Preview Download

Enclosure D. Vendor ACH Authorization Form.pdfPDF

Preview Download

Enclosure E. W-9 Form (Domestic Vendors).pdfPDF

Preview Download

Enclosure F. W-8 Form (Foreign Vendors).pdfPDF

Preview Download

Questions & answers

AI-generated

What is the due date for quotes?

The quote due date is 25 September 2026.

Who is the contact for this solicitation?

The contract specialist is Crystal Lopez, reachable at 631.344.6121 or clopez1@bnl.gov.

What is the place of performance?

The place of performance is Upton, NY.

What type of contract is being awarded?

The contract type is Firm-Fixed Price.

Are there any bonding requirements?

The source does not state any bonding requirements.

Full source recordEvery field SAM.gov published, untouched

Hit

fabd1c83517b42c7ae5113cef1fb851a

Type

Code: k
Value: Combined Synopsis/Solicitation

Type

opportunity

Award

Awardee

Title

479928 - Modular Autonomous Thin Film Laboratory

R Score

Is Active

Yes

Is Canceled

Publish Date

Aug 27, 2026

Descriptions

Content: Modular Autonomous Thin Film Laboratory  See RFQ Letter
Last Modified Date: Aug 27, 2026

Modified Date

Aug 27, 2026

Response Date

Sep 25, 2026

Modifications

Count: 0

Response Time Zone

America/New_York

Response Date Actual

Sep 25, 2026

Solicitation Number

RFQ_479928

Organization Hierarchy

Code

8900

Name

ENERGY, DEPARTMENT OF

Type

DEPARTMENT

Level

Status

active

Address

City: "Richland"
State: "WA"
Country: "US"
Street Address: "2345 Stevens Drive"

Organization Id

100011980

Code

8900

Name

ENERGY, DEPARTMENT OF

Type

AGENCY

Level

Status

active

Address

Organization Id

100011981

Code

899033

Name

BROOKHAVEN NATL LAB -DOE CONTRACTOR

Type

OFFICE

Level

Status

active

Address

Zip: "11973"
City: "Upton"
State: "NY"
Country: "USA"
Street Address: "P.O. Box 5000"

Organization Id

500047666

Type

Combined Synopsis/Solicitation

Title

479928 - Modular Autonomous Thin Film Laboratory

Active

Yes

Detail

Type

Naics

Code: 334516
Type: primary

Title

479928 - Modular Autonomous Thin Film Laboratory

Need a bond for this one? The bid bond is free.

Most New York work asks for the two below, and the solicitation documents are where it’s stated. Here’s what each costs through Light RFP if you need one.

Bid BondUsually 5–10% of your bid

Due with your bid

FreeGet this one →

Performance & Payment BondUsually 100% of the contract

Due after award

Flat 3%Get this one →

$0, forever48-hr responseA-ratedSoft pull

Bonding Directory Get a free bid bond

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479928 - Modular Autonomous Thin Film Laboratory

What this bid is asking for

Posted Scope of Work

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Documents

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Questions & answers

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479928 - Modular Autonomous Thin Film Laboratory

What this bid is asking for

Posted Scope of Work

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Documents

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Questions & answers

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