- Title
- Onsite Workplace Medical Monitoring & Testing
- Pdf Text
- Department of Buildings and General Services Agency of Administration
Office of Purchasing & Contracting
133 State Street, 5th Floor | Montpelier VT 05633-8000
802-828-2211 phone |802-828-2222 fax
http://bgs.vermont.gov/purchasing
SEALED BID
REQUEST FOR PROPOSAL
ONSITE WORKPLACE MEDICAL MONITORING &
TESTING
ISSUE DATE September 2, 2026
QUESTIONS DUE September 10, 2026 – 3:00 PM (EST)
RFP RESPONSES DUE BY September 17, 2026 – 4:30 PM (EST)
PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED
WITH THIS SOLICITATION WILL BE POSTED AT:
http://www.bgs.state.vt.us/pca/bids/bids.php
THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED
INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE
ABOVE WEB PAGE FOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS
ASSOCIATED WITH THIS SOLICITATION.
STATE CONTACT: Deb LaRose, State Purchasing Agent II
E-MAIL: Deborah.larose@vermont.gov
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1. OVERVIEW:
1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Office of Purchasing &
Contracting (hereinafter the “State”) is seeking to establish contracts with one or more companies that
can provide Onsite Workplace Medical Monitoring & Testing.
1.1.1.We are working to comply with the Health Conservation Standard, OSHA’s 29 CFR 1910.95 and
1926.52 in addition to MSHA’s CRF 62 and must meet OSHA Respiratory Protection standard 29
CFR 1910.134.
1.1.2.Past Pricing: Past contract at https://bgs.vermont.gov/sites/bgs/files/files/purchasing-
contracting/contracts/42874%205-5.pdf
1.2. CONTRACT PERIOD: Any contract(s) arising from this solicitation will be for a period of 24 MONTHS
with an option to renew for up to three additional twelve-month periods. The State anticipates the start
date for such contract(s) will be November 1, 2026.
1.3. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in
writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with
any other individual from the State concerning this solicitation is strictly prohibited and may result in
disqualification.
1.4. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation
or wishing to comment on any requirement of the solicitation must submit specific questions in writing no
later than the deadline for question indicated on the first page of this solicitation. Questions may be e-
mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in
writing on or before the last day of the question period are thereafter waived. At the close of the question
period a copy of all questions or comments and the State's responses will be posted on the State’s web
site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as
possible after the question period ends, contingent on the number and complexity of the questions. All
information provided by vendors during this process will be public and bidders shall not provide
confidential information, except as described in 5.1 below.
1.5. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the
State through the issuance of an Addendum to this solicitation and posted online at
http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be
considered.
1.6. CONTRACT QUANTITY: Any quantities stated in the detailed requirements of this solicitation are
estimates only based on prior usage, and are annual quantities, unless otherwise stated. Actual
purchases may be higher or lower depending on the State’s needs.
2. DETAILED REQUIREMENTS:
2.1. OnSite Hearing Testing:
2.1.1.All test shall be administered by Council Accreditation in Occupational Hearing Conservation
(CAOHC) Certified professional.
2.1.2.There is to be one dedicated technician for hearing testing per site/per visit. Contractor’s education
shall include all components mandated by OSHA & MSHA.
2.1.3.Contractor’s psychoacoustic test chamber shall have 4-inch composite walls engineered to OSHA,
MSHA and ANSI requirements.
2.1.4.Contractor’s equipment shall be calibration verified on a daily basis.
2.1.5.Contractors shall have a climate-controlled test chamber for year-around comfort.
2.1.6.Contractor shall have a management summary for program tracking.
2.1.7.Contractor shall flag problem audiograms for appropriate follow-up (standard threshold shifts,
confidentially to comply with 29CFR 1910.1020 per 1019.95m.
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2.1.8.Contractor shall perform baseline audiograms.
2.1.9. Locations and date of site visits: Contractor shall be required to provide full day site visits to ten
locations from the VT Agency of Transportation (AOT), other locations may be added for other
departments throughout the State of Vermont. Contractors shall provide half-day follow-up visits any
location upon request from the Department or Agency having the testing done.
2.1.10. On-site Testing Accommodations: Contractor shall provide the means for testing at various points
with the State of Vermont. Testing staff must be fully trained. This means for testing utilized must
accommodate reasonable needs for heat, lights and air conditioning or can be plugged into an
electrical system on-site.
2.1.11. Contractor shall submit reports to the Safety Officer of the Department or Agency having the testing
done.
2.1.12. Contractor shall supply each employee with a same-day copy of their test results.
2.1.13. Contractor to assist in the development of a “Hearing Conversation Policy/Best Practice”.
2.1.14. Evaluation of present and suggested hearing conservation “Personal Protective Equipment
(“PPE”).
2.1.15. Research on best possible location with regard to parking, noise, power hook-up etc. being
discussed. No location will exceed 8 hr./128-person full day capacity.
2.2 Fit Respirator Testing
2.2.1 All tests administered by ANSI/AIH Z88.10-2010 Standard.
2.2.2 There is to be one dedicated technician for respiratory/fit testing per site/per visit.
2.2.3 Contractor education to include all components mandated by OSHA & ANSI/AIHA.
2.2.4 Contractor’s equipment calibration verified on a daily basis.
2.2.5 Medical Clearance – to receive medical clearance for respirator use, each employee is
required to complete OSHA Respirator Medical Evaluation Questionnaire, either electronic
or paper, provided by vendor. Contractor’s medical technician shall review each
questionnaire with each employee to ensure the employee understands the question, to
ensure the completeness of the questionnaire and to obtain pertinent information for the
reviewing physician. Although not required by OSHA, Contractor shall conduct a
spirometry test (Pulmonary Function Test (PFT) on each employee. Contractor’s medical
director shall review each questionnaire and determine in the employee is cleared for
respiratory use or if he/she requires further examination by means of a physical exam.
2.2.6 Most employees requiring fit testing have received medical clearance, however we asked
you to put in a separate line quote for medical clearance in case it is needed for a new
employ or employees being fit tested for the first time.
2.2.7 Contractors shall have a climate-controlled test-environment for year-around comfort.
2.2.8 Contractor shall have a management summary for program tracking.
2.2.9 Respirator Fit Testing is an annual requirement under OSHA Respiratory Standard.
Qualitative fit testing shall be conducted for half-masks, utilizing the Hood Method with
Bitex. Quantitative fit testing (must comply with 29CFR1910.34) shall be recorded on a Fit
Test Record Form or on a Medical Clearance form if the medical evaluation is also being
conducted.
2.2.10 Approximately 6 styles of respirators are used (full face and ½ mask). Employees that
require a respirator have a personal respirator (style vary by employee). List can be
provided to the awarded contractor.
2.2.11 Contractor shall flag invalid fit test for appropriate follow-up (standard threshold shifts,
ANSI/AIHA Z88. 10-2001 recordable, referrals, etc.)
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2.2.12 Contractor shall maintain fit testing history on each employee. Recordkeeping and
employee confidentially to comply with 29CFR1910.1020 per 1910.134m.
2.2.13 Locations and Dates of Site Visits: Contractor shall be required to provide a full day site
visits to ten locations from the VT Agency of Transportation (AOT), other locations may be
added for other departments throughout the State of Vermont. Contractor shall provide
half-day follow-up visits to any location upon request of the department.
2.2.14 Contractor evaluation of present and suggested PPE.
2.2.15 Research on best possible location with regard to parking, noise, power hook-up etc. being
discussed. No location will exceed the 8 hr/128 person fill day capacity.
2.3 Respirator & Silica Medical Clearance Service
2.3.1 Service shall be provided on-site for multi-function testing including X-Ray. Are to test a
minimum of 30 employees in an 8 Hour period, subject to efficient scheduling and
employee prices must be in accordance with all applicable OSHA/VOSHA requirements
2.4 Health Questionnaire
2.4.1 Paper or electronic questionnaires shall be sent to the client in advance of the scheduled
test date to be completed by employees.
2.4.2 Employees must submit completed questionnaires to the unit for the testing appointment.
2.4.3 The contractor’s medical review staff shall comprehensively review the questionnaires in
accordance with OSHA requirements.
2.5 Height, Weight and Vitals
2.5.1 Contractor’s Field Technicians shall collect screening data specifically in the areas of blood
pressure, pulse, height and weight measurements required by established testing
protocols.
2.5.2 Contractor’s Medical Review staff shall review data.
2.5.3 Data shall be noted in each employee’s record.
2.5.4 Contractor’s screens are conducted at the request of the employer and are not designed to
replace employees’ personal Physician.
2.5.5 Employees that exhibit abnormally high or low blood pressures shall be advised that they
should follow up with their Primary Care Physician to confirm test results and discuss
additional medical follow-up if needed.
2.6 Pulmonary Function Test (PFT)
2.6.1 Contractor’s Technicians shall be CFPT or NIOSH-certified to perform Pulmonary Function
Testing (PFT).
2.6.2 Contractor shall test and analyze employees’ Forced Expiratory Volume and Forced Vital
Capacity.
2.7 Chest X-Ray with B-Reading
2.7.1 Contractors shall use modern X-ray processing methods to produce diagnostic images with
high resolution quality for readable images.
2.7.2 Pursuant to the OSHA Silica Standard (CFR1926.1153). The PLHCP will be versed in the
Contractor-specific protocols and testing procures required by the Contractor’s Medical
Director. All PLHCPs utilized by the Contractor shall be licensed in the State of Vermont.
2.8 Physical Exam
2.8.1 Contractors shall provide a physician or other licensed health care professional herein,
both referred to as (PLHCP)to review the Vitals, PFT and completed respiratory
questionnaire prior to conducting a physical.
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2.8.2 Examination specific to OSHA’s Silica Stand (CFR 1926.1153). The PLHCP will be versed
in the Contractor – specific protocols and testing procedures required by the Contractor’s
Medical Director. All PLHCPs utilized by the Contractor shall be licensed in the State of
Vermont.
2.9 TB Screening
2.9.1 A skin test shall be used as a screening technique to determine if a participant has a TB
infection. The PLHCP shall administer TB Screening with an initial test material injection
on the participant’s forearm. Within 72 hours, the participant shall be able to see if there
has been a reaction to the test.
2.9.2 The Contractor shall provide a form to the participant to document the reaction.
Instructions are left with the client on how to gather all the results post initial injection and
how to provide them to the Contractor for review.
2.10 Recordkeeping
2.10.1 Contractors shall maintain fit test history on each employee. Recordkeeping and employee
confidentially shall comply with 29CFR10910.1020 per 1910.134m and Silica related
record keeping outlined in 29CFR1926.1153.
2.11 Hepatitis B Shot Administration
2.11.1 Per the Center for Disease Control, the Advisory Committee on Immunization Practices
(ACIP) recommends that the following employees should receive hepatitis B vaccination:
Staff of facilities for people with developmental disabilities, correctional facility staff and
health care and public safety personnel with reasonably anticipated risk for exposure to
blood or blood-contaminated body fluids
2.11.2 The vaccination schedule most often used for adults is three intramuscular injections, the
second and third doses administered at 1 and 6 months, respectively, after the first dose.
2.11.3 Contractor shall provide State employees with Hepatitis B (HBV) postvaccination titer per
29 CFR 1910.1030(f)(1)(ii)(D) which takes into consideration the changing nature of
medical treatment relating to hepatitis B. OSHA requires use of the U.S. Public Health
Service (USPHS) guidelines current at the time of the evaluation or procedure. The
hepatitis B vaccination must be given in the standard dose and through the standard route
of administration, as recommended in the guidelines.
2.11.4 Employees must make an appointment and secure written authorization from employer for
vaccination to be administered.
2.11.5 Contractors must make appointments for employees to receive the series of three
vaccinations and any necessary follow up appointments.
2.11.6 Employees who have ongoing contact with patients or blood and are at ongoing risk for
percutaneous injuries must be tested for antibody to hepatitis B surface antigen, one to two
months after the completion of the three-dose vaccination series. Employees who do not
respond to the primary vaccination series must be revaccinated with a second three-dose
vaccine series and retested. Non-responders to the second series must be medically
evaluated.
2.11.7 Locations and date of site visits: Contractor shall be required to provide full day site visits
to locations at the Vermont Psychiatric Hospital and Correctional Facilities in order to
provide vaccinations. Other locations may be added for other departments throughout the
State of Vermont. Contractor shall provide half-day follow-up visits to any location upon
request from the Department or Agency to have the vaccinations done.
2.11.8 Employees may have vaccinations administered at contractor’s medical facility.
2.11.9 The contractor shall provide an information sheet to the employee on the vaccination.
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2.11.10 The contractor shall provide a form to the employee to document the reaction to the
vaccination. Instructions are left with the employee on how to gather all results post initial
injection and how to provide them to the Contractor for review.
2.1.16. State of Vermont Cybersecurity Standard Update: Contractor confirms that all products and
services provided to or for the use of the State under this Agreement shall be in compliance with
State of Vermont Cybersecurity Standard Update in effect at the time of this Agreement. The State of
Vermont Cybersecurity Standard Update prohibits the use of certain branded products in State
information systems or any vendor system, and a copy is available at:
https://digitalservices.vermont.gov/cybersecurity/cybersecurity-standards-and-directives
3. GENERAL REQUIREMENTS:
3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that
Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment
pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be
honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless
otherwise requested by the State. No charge for packing, shipping, or for any other purpose will be
allowed over and above the price quoted.
3.1.1.Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted by
Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum of
materials and/or services required.
3.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive
bidding process with another state and/or cooperative are welcome to submit the pricing in response
to this solicitation.
3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the
Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals
and performance requirements outlined in this solicitation. The State of Vermont reserves the right to
obtain clarification or additional information necessary to properly evaluate a proposal. Failure of
bidder to respond to a request for additional information or clarification could result in rejection of that
bidder's proposal. To secure a project that is deemed to be in the best interest of the State, the State
reserves the right to accept or reject any and all bids, in whole or in part, with or without cause, and to
waive technicalities in submissions. The State also reserves the right to make purchases outside of
the awarded contracts where it is deemed in the best interest of the State.
3.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final
selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a
BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum
qualification requirements and/or have not been eliminated from consideration during the evaluation
process.
3.2.2.Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it
will help the State’s evaluation process. The State will factor information presented during
presentations into the evaluation. Bidders will be responsible for all costs associated with providing
the presentation.
3.3. CONFLICTS OF INTEREST:
3.3.1.Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business entity has
interests (for example, customers, partners, contracts) that could undermine, or reasonably be
perceived to undermine, its faithful and unbiased performance of a contract with the State that may
result from this solicitation.
3.3.2.Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual, agent or
employee of a bidder could undermine, or reasonably be perceived to undermine, its faithful and
unbiased performance of a contract with the State that may result from this solicitation.
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3.3.3.Requirements: The State does not seek to contract with any individual or business entity having a
conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure the State’s
awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders shall:
a) Prior to submitting a proposal, conduct an internal review of its current affiliations and activities and
identify actual, potential, or reasonably perceived PCOIs or OCOIs relative to a contract with the
State that may result from this solicitation.
b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any facts that
may cause a reasonably prudent person to perceive a PCOI or OCOI with respect to a contract
with the State that may result from this solicitation. Disclose, also, any actions proposed to mitigate
the PCOI or OCOI.
The State shall have sole discretion to determine whether a PCOI or OCOI can be mitigated to the State’s
satisfaction and may discuss the conflict with the bidder if and to the extent the State deems discussion
necessary to its determination. The State reserves the right to (a) reject from further consideration any
proposal having a PCOI or OCIO that cannot be mitigated to the State’s full satisfaction and (b) terminate
a contract upon discovery that a contractor failed to disclose facts pertaining to a PCOI or OCOI in its
proposal, or otherwise misrepresented relevant information to the State.
3.4. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE PROCUREMENTS:
For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change
Considerations in State Procurements Certification, which is included in the Certificate of Compliance for
this solicitation.
After consideration of all relevant factors, a bidder that demonstrates business practices that promote
clean energy and address climate change as identified in the Certification, shall be given favorable
consideration in the competitive bidding process. Such favorable consideration shall be consistent with
and not supersede any preference given to resident bidders of the State and/or products raised or
manufactured in the State, as explained in the Method of Award section. But such favorable consideration
shall not be employed if prohibited by law or other relevant authority or agreement.
3.5. METHOD OF AWARD: Awards will be made under the provisions of 29 V.S.A. § 903. The State may
award one or more contracts and reserves the right to make additional awards to other compliant
bidders at any time if such award is deemed to be in the best interest of the State. All other
considerations being equal, preference will be given to the following as identified in the applicable
Certificate of Compliance.
3.5.1.resident bidders of the state and/or products raised or manufactured in the state;
3.5.2.purchase of goods, products, or materials produced in the United States (including but not limited to
iron, aluminum, steel, cement, and other manufactured products) when the award involves the use of
applicable federal funds under 2 C.F.R. § 200.322)
3.5.3.bidders who have practices that promote clean energy and address climate change.
3.6. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select one or
more bidders with which to negotiate a contract, based on the evaluation findings and other criteria
deemed relevant for ensuring that the decision made is in the best interest of the State. In the event State
is not successful in negotiating a contract with a selected bidder, the State reserves the option of
negotiating with another bidder, or to end the proposal process entirely.
3.7. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the preparation
of a response to this solicitation and shall be responsible for all expenses associated with any
presentations or demonstrations associated with this request and/or any proposals made.
3.8. CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State, including
the Standard Contract Form and Attachment C as attached to this solicitation for reference.
3.8.1.Business Registration. To be awarded a contract by the State of Vermont a bidder (except an
individual doing business in his/her own name) must be registered with the Vermont Secretary of
State’s office https://sos.vermont.gov/business-services/business-filings/ and must obtain a
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Contractor’s Business Account Number issued by the Vermont Department of Taxes
http://tax.vermont.gov/ .
3.8.2.The contract will obligate the bidder to provide the services and/or products identified in its bid, at the
prices listed.
3.8.3.Payment Terms. Percentage discounts may be offered for prompt payments of invoices; however,
such discounts must be in effect for a period of 30 days or more in order to be considered in making
awards.
3.8.4.Quality. If applicable, all products provided under a contract with the State will be new and unused,
unless otherwise stated. Factory seconds or remanufactured products will not be accepted unless
specifically requested by the purchasing agency. All products provided by the contractor must meet
all federal, state, and local standards for quality and safety requirements. Products not meeting these
standards will be deemed unacceptable and returned to the contractor for credit at no charge to the
State.
3.9. SUBSTITUTION: Bidders may offer, in their bids, substitutes for items identified by a manufacturer’s
number or brand. When offering a substitution, bidder must describe any differences and provide
technical information that will assist in the State’s evaluation.
3.10. ENVIRONMENTAL INFORMATION: Bidders are requested to complete the Environmental
Information Form which is included in the Certificate of Compliance for this solicitation identifying the
following for each product being quoted:
a. Percent (%) of recycled content and post-consumer content; and
b. Mercury content certification.
3.11. SAMPLES:
3.11.1. Bidder Supplied Samples: The Commissioner reserves the right to request from the
Bidder/Contractor a representative sample(s) of the Product offered at any time prior to or after the
award of a contract. Unless otherwise instructed, samples shall be furnished within the time
specified in the request. Untimely submission of a sample may constitute grounds for rejection of
Bid or cancellation of the Contract. Samples must be submitted free of charge and be accompanied
by the Bidder’s name and address, any descriptive literature relating to the Product and a statement
indicating how and where the sample is to be returned. Where applicable, samples must be
properly labeled with the appropriate Bid or Contract reference.
A sample may be held by the Commissioner during the entire term of the Contract and for a
reasonable period thereafter for comparison with deliveries. At the conclusion of the holding period
the sample, where feasible, will be returned as instructed by the bidder, at the bidder’s expense and
risk. Where the bidder has failed to fully instruct the Commissioner as to the return of the sample
(i.e., mode and place of return, etc.) or refuses to bear the cost of its return, the sample shall
become the sole property of the receiving entity at the conclusion of the holding period.
3.11.2. Enhanced Samples: When an approved sample exceeds the minimum specifications, all Product
delivered must be of the same enhanced quality and identity as the sample. Thereafter, in the event
of a Contractor’s default, the Commissioner may procure a Product substantially equal to the
enhanced sample from other sources, charging the Contractor for any additional costs incurred.
3.11.3. Conformance with Sample(s): Submission of a sample (whether or not such sample is tested by,
or for, the Commissioner) and approval thereof shall not relieve the Contractor from full compliance
with the requirements specified in this solicitation. If in the judgment of the Commissioner the
sample or product submitted is not in accordance with the specifications or testing requirements
prescribed in the Bid Specifications, the Commissioner may reject the Bid. If an award has been
made, the Commissioner may cancel the Contract at the expense of the Contractor.
3.11.4. Testing: All samples are subject to tests in the manner and place designated by the Commissioner,
either prior to or after Contract award. Unless otherwise stated elsewhere in this solicitation, bidder
samples consumed or rendered useless by testing will not be returned to the bidder. Testing costs
for samples that fails to meet Contract requirements may be at the expense of the Contractor.
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4. ENVIRONMENTAL REQUIREMENTS:
Environmentally Preferable Purchasing (EPP) means the purchase of products and services that have a
lesser or reduced effect on human health and the environment when compared with competing products or
services that serve the same purpose. This comparison may consider raw material acquisition, production,
manufacturing, packaging, distribution, re-use, operation, maintenance, or disposal of the product or service).
The State of Vermont has established specific goals and objectives aimed at providing sound environmental
stewardship, protecting human health, reducing state operating expenses associated with the use and control
of regulated hazardous materials, and reducing potential liability attributable to environmental impact.
Therefore, where applicable, the following environmental criteria shall be considered for all State purchasing
and contracts.
4.1. Paper: The State desires to reduce the use of chlorine in the products it purchases to protect the
environment from pollution. Processed Chlorine Free (PCF) paper means paper in which the recycled
content is processed unbleached or is bleached without the use of chlorine or chlorine derivatives AND any
virgin material contained therein is totally chlorine free (TCF).
4.1.1. Copier Paper: The State requires PCF copier paper which contains a minimum of 50% post-
consumer recycled material (any virgin material must be TCF).
4.1.2. Printing and Writing Paper: The State requires at least 30% post-consumer recycled content for
non-coated paper and at least 10% post-consumer recycled content for coated paper. Preference
will be given to chlorine free options when suitable choices are available.
4.2. Recycled Content: The Commissioner of Buildings and General Services may, at his/her discretion, spend
up to 10% more for comparable products that are made of recycled materials. If products made of recycled
materials are to cost more than 10% more than comparable products, the Commissioner shall receive
consent of State entities that are to use the product before completing the order in question.
4.3. Sustainable Products: Bidders are encouraged to provide alternative price quotations on wood or paper
products that are derived from sustainably managed forestlands. Sustainably managed forest lands shall
be defined as those lands enrolled and/or licensed under one of the following third-party certification
programs: Sustainable Forestry Initiative Program, the American Tree Farm System, the Canadian
Standards Association's Sustainable Forest Management System Standards, the Finnish Standard, Forest
Stewardship Council, Pan-European Forest Certification, Swedish Standard, the United Kingdom
Woodland Assurance Scheme or other such credible programs as may be developed and implemented.
Bidders must provide satisfactory documentation of certification with their bid.
4.4. Life-Cycle Cost Evaluation: Life cycle cost analysis shall extend beyond the cost of purchasing, to include
installation, operation, maintenance, durability, and disposal of a particular product.
4.5. Energy Efficiency (Energy Star): Bidders shall provide products that earn the ENERGY STAR and meet
the ENERGY STAR specifications for energy efficiency when applicable. The bidder is encouraged to
visit energystar.gov for complete product specifications and updated lists of qualifying products.
4.6. Alternative Fuels: Evaluations for vehicles and other fuel-consuming equipment shall consider not only
fuel efficiency, but also the source and type of fuel, to reduce emissions of greenhouse gases and
pollutants.
4.7. Vehicles: The State will purchase vehicles that have the highest fuel efficiency available in each
respective vehicle class (e.g., passenger cars, light duty trucks, etc.) pursuant to performance
specifications recommended by the state Technical Advisory Group established under Executive Order
12-17 section I (D). These performance standards should include consideration of vehicles that not only
meet high fuel economy standards but that also provide lower total emissions of greenhouse gases,
criteria pollutants, and hazardous air contaminants.
5. CONTENT AND FORMAT OF RESPONSES: The content and format requirements listed below are the
minimum requirements for State evaluation. These requirements are not intended to limit the content of a
Bidder’s proposal. Bidders may include additional information or offer alternative solutions for the State’s
consideration. However, the State discourages overly lengthy and costly proposals, and Bidders are advised to
include only such information in their response as may be relevant to the requirements of this solicitation.
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5.1. Unsolicited Bidder-Confidential Information Prohibited. Bidders are hereby expressly directed not to
include any confidential information in their proposal submissions, except as specifically permitted below.
By submitting a proposal in response to this RFP, vendors acknowledge and agree to abide by the terms
and conditions outlined in this document, including the prohibition on submitting confidential information.
This prohibition reduces the burden on the State while preventing vendor-confidential information from
entering the public record.
5.1.1.Disclosure under Public Records Act. All information received by the State in response to this
solicitation will become part of the contract file and subject to public disclosure in accordance with the
State’s Public Records Act, 1 V.S.A. § 315 et seq. The State may also choose to publicly post
responses to this solicitation and the resulting agreement(s), following conclusion of this procurement
process.
5.1.2.Unsolicited Confidential Materials. This RFP does not solicit confidential information, and bidders
are expressly prohibited from providing confidential information in response to this RFP. All materials
furnished by bidders in response to this RFP, including those marked as confidential by bidders, are
subject to disclosure if requested under the Public Records Act, or public posting.
5.1.3.State Not Responsible for Disclosure of Unmarked Bidder-Confidential Information. It is the
sole responsibility of the bidder to ensure that, other than where specifically directed or permitted by
this RFP and accordingly marked as described below, no information that should not be publicly
disclosed is included in their proposal materials, including any 1) trade secrets or intellectual property,
2) proprietary financial or business information, 3) personal information, or 4) any other information
that should not be disclosed to the public. For example, bidders should avoid including specific
details of their proprietary technologies or methodologies that they consider confidential, and any
references to previous client engagements should be presented in a manner that does not disclose
the client's confidential information.
5.2. The bid should include a Cover Letter and Technical Response and Price Schedule.
5.3. COVER LETTER:
5.3.1.Exceptions to Contract Terms and Conditions. The State will not consider exceptions to contract
terms and conditions included with this RFP.
5.4. TECHNICAL RESPONSE. In response to this solicitation, a bidder shall:
5.4.1.Provide details concerning your form of business organization, company size and resources.
5.4.2.Describe your capabilities and particular experience relevant to the solicitation requirements.
5.4.3.If you have experience working with the State of Vermont, identify all current or past State projects.
Provide the name of the Vermont department or agency and the project title or a brief description of
the work. Do not include references or statements from State of Vermont agencies or employees.
5.4.4.Identify the names of all subcontractors you intend to use, the portions of the work the subcontractors
will perform, and address the background and experience of the subcontractor(s), as per section
5.4.2 above.
5.5. REFERENCES. Provide the names, addresses, and phone numbers of at least three companies with
whom you have transacted similar business in the last 12 months. You must include contact names
who can talk knowledgeably about performance. Do not list a State of Vermont agency or employee as
a reference.
5.6. REPORTING REQUIREMENTS: Provide a sample of any reporting documentation that may be
applicable to the Detailed Requirements of this solicitation.
5.7. PRICE SCHEDULE: Bidders shall submit their pricing information in the Price Schedule attached to this
solicitation.
5.8. CERTIFICATE OF COMPLIANCE: This form must be completed and submitted as part of the response for
the proposal to be considered valid.
Revised February 13, 2026
Page 11 of 22
6. SUBMISSION INSTRUCTIONS:
6.1. CLOSING DATE: Bids must be received by the State by the due date specified on the front page of
this solicitation. Late bids will not be considered.
6.1.1.The State may, for cause, issue an addendum to change the date and/or time when bids are due. If a
change is made, the State will inform all bidders by posting at the webpage indicated on the front
page of this RFP.
6.1.2.There will not be a public bid opening. However, the State will record the name, city and state for any
and all bids received by the due date. This information will be posted as promptly as possible
following the due date online at: https://bgs.vermont.gov/content/opc-bid-tabulation-sheets-0 .
Bidders are hereby notified to review the information posted after the bid opening deadline to confirm
receipt of bid by the State. Any bidder that submitted a bid, and is not listed on the bid tabulation
sheet, shall promptly notify the State Contact listed on the front page of this solicitation. Should a
bidder fail to notify the State Contact listed on the front page of this solicitation within two weeks of
posting the bid tabulation sheet, the State shall not be required to consider the bid.
6.2. ELECTRONIC BIDS ONLY: All bids under this RFP can be submitted in one of two ways and must be
submitted electronically in accordance with the submission requirements herein.
6.2.1.Electronic email bids will be accepted via email submission to SOV.ThePathForward@vermont.gov.
If submitting by email: The subject line of the email submission must reference the Project Title as
indicated on the front page of this RFP.
6.2.1.1. Bids must consist of a single email with a single, digitally searchable PDF attachment
containing all components of the bid. Multiple emails and/or multiple attachments will not be
accepted.
6.2.1.2. There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to compress the
PDF file containing its bid if necessary, in order to meet this size limitation. It is also the
Bidder's responsibility to ensure that their own email system can send and receive messages
up to this size.
7. BID SUBMISSION CHECKLIST:
Cover Letter
Technical Response
Redacted Technical Response, if applicable
References
Price Schedule
Signed Certificate of Compliance
8. ATTACHMENTS:
8.1. Certificate of Compliance
8.2. Price Schedule
8.3. Sample Standard Contract Form for Commodities including but not limited to, Attachment C: Standard
State Provisions for Contracts and Grants (February 13, 2026)
Revised February 13, 2026
Page 12 of 22
RFP: Onsite Workplace Medical Monitoring & Testing
DATE: September 2, 2026
Page 1 of 4
CERTIFICATE OF COMPLIANCE
For your bid to be considered valid, this form must be completed in its entirety, executed by a duly authorized
representative of the bidder, and submitted as part of the response to the proposal.
A. NON-COLLUSION: Bidder hereby certifies that the prices quoted have been arrived at without collusion and that
no prior information concerning these prices has been received from or given to a competitive company. If there
is sufficient evidence to warrant investigation of the bid/contract process by the Office of the Attorney General,
bidder understands that this paragraph might be used as a basis for litigati
- Issue Date
- Sep 2, 2026
- Due Date Raw
- 09/17/2026 04:30PM
- Categorized By
- llm-nc
- Detail Fetched
- Yes
- Questions Due Raw
- 09/10/2026 03:00PM
Vermont Buildings & General ServicesIssuing agency·Vermont·via the Vermont BGS purchasing bid board