- Id
- IV128581
- App
- IV
- Doccd
- IFB
- Agency
- A501VDOT
- Detail
- Fields
- Buyer
- Steven Ferguson
- Issued
- 9/28/26 9:44 AM
- Status
- Open
- Closing
- 10/20/26 10:00 AM
- Summary
- VDOT is soliciting bids from qualified firms to provide a conference facilities package including conference facilities, overnight lodging, parking and meals for approximately seven hundred and fifty (750) local government leaders, consultant engineers, contractors, and VDOT staff from across Virginia to discuss delivery of Local Transportation Programs and Projects.
- Category
- Non-professional Services - Non-Technology
- Issued By
- Virginia Department of Transportation
- Time Left
- 21 days
- Work Location
- Fredericksburg, Stafford, Richmond, Norfolk, or Virginia Beach
- Open Responses
- See solicitation documents Public Opening information.
- Opportunity Type
- Invitation for Bids (IFB)
- Pre Bid Conference
- See solicitation documents for optional prebid/proposal conference/site visit.
- Converted Solicitation Reference #
- IFB-A501-0000161235-1
- Summary
- VDOT is soliciting bids from qualified firms to provide a conference facilities package including conference facilities, overnight lodging, parking and meals for approximately seven hundred and fifty (750) local government leaders, consultant engineers, contractors, and VDOT staff from across Virginia to discuss delivery of Local Transportation Programs and Projects.
- Attachments
- Attachment Details
- Url
["https://procure.cgieva.com/page.aspx/en/fil/download_public/0CC9E39A-6417-4D15-8404-AE2314150F64"]- Link
["<a href=\"\"https://procure.cgieva.com/page.aspx/en/fil/download_public/0CC9E39A-6417-4D15-8404-AE2314150F64\"\">161235 IFB.pdf</a>"]- File Guid
["0CC9E39A-6417-4D15-8404-AE2314150F64"]- File Name
["161235 IFB.pdf"]- File Size
["1714473"]- Ctn Created
["9/28/26"]- Ctn Title En
["161235 IFB"]- Content Label
["RFx Document"]
- Contact Name
- Steven Ferguson
- Contact Email
- steven2.ferguson@vdot.virginia.gov
- Contact Phone
- 703-259-2493
- Status
- Open
- Doctype
- SO
- Pubdate
- Oct 9, 2026
- Version
- 2
- Workloc
- Fredericksburg, Stafford, Richmond, Norfolk, or Virginia Beach
- Category
- Non-professional Services - Non-Technology
- Commcode
- 9184, 9184, 9184, 8808, 8808, 8808, 8808, 7344, 7344, 7344, 9032, 9032, 9032, 9032, 7344
- Commdesc
- Hotel/Motel Accommodations (Incl. Lodges, Resorts, Bed/Breakfast Inns, etc.) Rental or Lease, Hotel/Motel Accommodations (Incl. Lodges, Resorts, Bed/Breakfast Inns, etc.) Rental or Lease, Hotel/Motel Accommodations (Incl. Lodges, Resorts, Bed/Breakfast Inns, etc.) Rental or Lease, Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions), Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions), Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions), Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions), Audio Visual Equipment and Supplies (Not Otherwise Classified), Audio Visual Equipment and Supplies (Not Otherwise Classified), Audio Visual Equipment and Supplies (Not Otherwise Classified), Copying Services (Reproduction), Copying Services (Reproduction), Copying Services (Reproduction), Copying Services (Reproduction), Audio Visual Equipment and Supplies (Not Otherwise Classified)
- Longdesc
- VDOT is soliciting bids from qualified firms to provide a conference facilities package including conference facilities, overnight lodging, parking and meals for approximately seven hundred and fifty (750) local government leaders, consultant engineers, contractors, and VDOT staff from across Virginia to discuss delivery of Local Transportation Programs and Projects.
- Version
- 1878592322312077300
- Buyername
- Steven Ferguson
- Closedate
- Oct 20, 2026
- Doccddesc
- Invitation for Bids (IFB)
- Docdeptcd
- A501VDOT
- Shortdesc
- 161235 2027 Local Programs Workshop
- Agencyname
- Virginia Department of Transportation
- Externalid
- 128581
- Internalid
- 128581
- Commlinedesc
- Hotel Accommodations - Day 1 Local Assistance, Local Programs Workshop 2027 (Night before Day 1). Request is to cover lodging (per diem rate set by GSA) for 20 employees, Hotel Accommodations - Day 2 Local Assistance, Local Programs Workshop 2027 (Day 1). Request is to cover lodging (per diem rate set by GSA) for 300 employees, Hotel Accommodations - Day 3 Local Assistance, Local Programs Workshop 2027 (Day 2). Request is to cover lodging (per diem rate set by GSA) for 300 employees, Hotel Catering and Beverage Service - Day 2 Local Assistance, Local Programs Workshop 2027 (Day 2). Request is to cover breakfast catering and beverage service for daytime events, 750 attendee, Hotel Catering and Beverage Service - Day 2 Local Assistance, Local Programs Workshop 2027 (Day 2). Request is to cover lunch catering and beverage service for afternoon events, 750 attendees,, Hotel Catering and Beverage Service - Day 3 Local Assistance, Local Programs Workshop 2027 (Day 3). Request is to cover breakfast catering and beverage service for morning events, 750 attendee, Hotel Catering and Beverage Service - Day 3 Local Assistance, Local Programs Workshop 2027 (Day 3). Request is to cover lunch catering and beverage service for afternoon events, 750 attendees,, Hotel Meeting & Conference Rooms - Day 1 A/V equipment ? (for main room and break out rooms) large screen, podium, microphone, projector, computer cable/HDMI, speakers and Wi-Fi / high speed i, Hotel Meeting & Conference Rooms - Day 2 A/V equipment ? (for main room and break out rooms) large screen, podium, microphone, projector, computer cable/HDMI, speakers and Wi-Fi / high speed i, Hotel Meeting & Conference Rooms - Day 3 A/V equipment ? (for main room and break out rooms) large screen, podium, microphone, projector, computer cable/HDMI, speakers and Wi-Fi / high speed i, Ancillary Hotel Charges Ancillary hotel charges and service fees to include (but are not limited to): Parking passes for conference attendees not staying at the host hotel, parking fees for ho, Ancillary Hotel Charges Ancillary hotel charges and service fees to include (but are not limited to): Parking passes for conference attendees not staying at the host hotel, parking fees for ho, Ancillary Hotel Charges Ancillary hotel charges and service fees to include (but are not limited to): Parking passes for conference attendees not staying at the host hotel, parking fees for ho, Ancillary Hotel Charges Ancillary hotel charges and service fees to include (but are not limited to): Parking passes for conference attendees not staying at the host hotel, parking fees for ho, Hotel Reception & Party Space - Day 1 Rental of space within hotel to accommodate welcome reception which will occur from 5:30pm - 8:30pm and after party which will occur from 9:00pm - 11:00pm
- Buyerdeptname
-
- Categorized By
- llm
- Detail Fetched
- Yes
- Lastupdatedate
- Oct 9, 2026
- Categoryshortdesc
- Non-Prof Serv
Virginia Department of TransportationIssuing agency·Or, VA·via Virginia's eVA statewide eProcurement marketplace