- Pcn
- 04G4
- Area
- Belle Fourche
- Plans
- Name
- ElectronicDesignFiles.pdf
- Item No
- 1
- Qa Text
- South Dakota Department of Transportation - Bid Letting Information SDEBS Lettings Regional Lettings Bidding Information NEW Electronic Bidding Contractor Information Bid Letting Staff Error Message An error has occurred on the page you requested. Please contact the bid letting office at 605-773-3275 to report this error. Bid Letting Home Bid Letting Log In
- Pdf Text
- 1
DEPARTMENT OF TRANSPORTATION
NOTICE TO CONTRACTORS,
PROPOSAL, SPECIAL PROVISIONS,
CONTRACT AND CONTRACT BOND
FOR
STRUCTURE (595.5 STEEL GIRDER) & APPROACH GRADING
FEDERAL PROJECT NO. EM 0085(104)56
(PCN 04G4)
US HIGHWAY 85
IN BUTTE COUNTYNovember 18, 2026
DEPARTMENT OF
TRANSPORTATION
NOTICE TO ALL BIDDERS
TO REPORT BID RIGGING ACTIVITIES, CALL: 1-800-424-9071
THE U.S. DEPARTMENT OF TRANSPORTATION (DOT) OPERATES THE ABOVE TOLL-
FREE “HOTLINE” MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M., EASTERN TIME.
ANYONE WITH KNOWLEDGE OF POSSIBLE BID RIGGING, BIDDER COLLUSION, OR
OTHER FRAUDULENT ACTIVITIES SHOULD USE THE “HOTLINE” TO REPORT SUCH
ACTIVITIES.
THE “HOTLINE” IS PART OF THE DOT’S CONTINUING EFFORT TO IDENTIFY AND
INVESTIGATE HIGHWAY CONSTRUCTION CONTRACT FRAUD AND ABUSE AND IS
OPERATED UNDER THE DIRECTION OF THE DOT INSPECTOR GENERAL.
ALL INFORMATION WILL BE TREATED CONFIDENTIALLY, AND CALLER ANONYMITY
WILL BE RESPECTED.
* * * *
PLANS, PROPOSALS AND ADDENDA
AFTER AWARD OF CONTRACT, THE LOW BIDDER WILL RECEIVE TEN (10)
COMPLIMENTARY SETS OF PLANS, PROPOSALS, PROJECT Q & A FORUM, AND
ADDENDA FOR FIELD AND OFFICE USE. AN ELECTRONIC COPY WILL ALSO BE
PROVIDED. ANY ADDITIONAL COPIES REQUIRED WILL BE THE RESPONSIBILITY OF THE
CONTRACTOR.
* * * *
Project Number: EM 0085(104)56 Revised 10/8/25
PCN 04G4
NOTICE TO CONTRACTORS
Bid proposals for this project will be prepared, transmitted, and received electronically by the
South Dakota Department of Transportation (SDDOT) via the South Dakota Electronic Bid
System until 10 A.M. Central time, on November 18, 2026, at which time the SDDOT will open
bids. All bids will be checked for qualifications with results posted on the SDDOT website. The
South Dakota Transportation Commission will consider all bids at a scheduled Commission
meeting.
The work for which proposals are hereby requested is to be completed within the following
requirement(s):
SUBSTANTIAL COMPLETION: NOVEMBER 22, 2028
FIELD WORK COMPLETION: APRIL 27, 2029
The project category is Category II
The project type is Structural
The geographic zone is Zone 2
THE DBE GOAL FOR THIS PROJECT IS: N/A
WORK TYPE FOR THIS PROJECT IS: WORK TYPE 7
Bidding package for the work may be obtained at:
http://apps.sd.gov/hc65bidletting/ebslettings1.aspx#no-back-button
The South Dakota Standard Specifications for Roads and Bridges, 10-7-26 Version, may be
obtained at https://dot.sd.gov/doing-business/contractors/standard-specifications/ .
The electronic bid proposal must be submitted by a valid bidder as designated by their
company’s https://apps.sd.gov/HC65C2C/EBS/BidAdminAuthorizationForm.pdf. A bidding
administrator will have privileges in the SDEBS to prepare bids, submit bids, and authorize
additional company employees to prepare and submit bids. Additionally, a bidding
administrator will be responsible for maintaining the list of authorized bidders for the company
and will have the ability to add employees, remove employees, and set-up bidder
identifications and passwords within the SDEBS. Bidding Administrator authorization will
remain in full force and effect until written notice of termination of this authorization is sent by
an Officer of the company and received by the Department.
A bidder identification and password, coupled with a company identification previously
assigned by the Department, will serve as authentication that an individual is a valid bidder for
the company.
Contact information to schedule a preconstruction meeting prior to commencing with the work
on this project.
John Matthesen
W Hwy 34 PO Box 786
Belle Fourche, SD 57717-0786
Phone: 605/892-2872
PROPOSAL Revised 8/10/11
SOUTH DAKOTA DEPARTMENT OF TRANSPORTATION, STATE OF SOUTH DAKOTA:
Ladies / Gentlemen:
The following proposal is made on behalf of the undersigned and no others. It is in all respects
fair and is made without collusion on the part of any other person, firm or corporation not
appearing in the signature to this proposal.
The undersigned certifies that she / he has carefully examined the plans listed herein, the
Specifications hereinbefore referred to, the Special Provisions and the form of contract, both of
which are attached hereto. The undersigned further certifies that she / he has personally
inspected the actual location of the work, together with the local sources of supply and that she /
he understands the conditions under which the work is to be performed, or, that if she / he has
not so inspected the actual location of the work, that she / he waives all right to plea any
misunderstanding regarding the location of the work or the conditions peculiar to the same.
On the basis of the plans, Specifications, Special Provisions and form of contract proposed for
use, the undersigned proposes to furnish all necessary machinery, tools, apparatus and other
means of construction, to do all the work and furnish all the materials in the manner specified, to
finish the entire project within the contract time specified and to accept as full compensation
therefore the amount of the summation of the products of the actual quantities, as finally
determined, multiplied by the unit prices bid.
The undersigned understands that the quantities as shown in the Bid Schedule are subject to
increase or decrease, and hereby proposes to perform all quantities of work, as increased or
decreased, in accordance with the provisions of the specifications, and subject to any applicable
special provisions, and at the unit prices bid.
The undersigned understands that the "Total or Gross Amount Bid" as immediately hereinbefore
set forth is not the final amount which will be paid if this proposal is accepted and the work done,
but that such amount is computed for the purpose of comparison of the bids submitted and the
determination of the amount of the performance bond.
The undersigned further proposes to perform all extra work that may be required on the basis
provided in the specifications, and to give such work personal attention in order to see that it is
economically performed.
The undersigned further proposes to both execute the contract agreement and to furnish a
satisfactory performance bond, in accordance with the terms of the specifications, within twenty
(20) calendar days after the date of Notice of Award from the South Dakota Department of
Transportation that this proposal has been accepted.
CERTIFICATION REGARDING LOBBYING
I certify, to the best of my knowledge and belief, that: No Federal appropriated funds have
been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, an
officer or employee of Congress, or an employee of a member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative
agreement. If any funds other than Federal appropriated funds have been paid or will be paid
to any of the above mentioned parties, the undersigned shall complete and submit Standard
Form LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly. This certification is a material representation of fact upon which reliance
was placed when this transaction was made or entered into. Submission of this certification is
a prerequisite for making or entering into this transaction imposed by section 1352, title 31,
U.S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty or not less than $10,000 and not more than $100,000 for each such failure.
REV 9/1/26
INDEX OF SPECIAL PROVISIONS
PROJECT NUMBER(S): EM 0085(104)56 PCN: 04G4
TYPE OF WORK: STRUCTURE (595.5 STEEL GIRDER) & APPROACH GRADING
COUNTY: BUTTE
The following clauses have been prepared subsequent to the Standard Specifications for Roads
and Bridges and refer only to the above described improvement, for which the following
Proposal is made.
The Contractor’s attention is directed to the need for securing from the Department of
Environment & Natural Resources, Foss Building, Pierre, South Dakota, permission to remove
water from public sources (lakes, rivers, streams, etc.). The Contractor should make his request
as early as possible after receiving his contract, and insofar as possible at least 30 days prior to
the date that the water is to be used.
Jonathan England is the official in charge of the Spearfish Career Center for Butte County.
THE FOLLOWING ITEMS ARE INCLUDED IN THIS PROPOSAL FORM:
Special Provision for Contract Time, dated 9/8/26.
Special Provision Regarding Restricted Work at Drainage Crossings or Wetlands,
dated 9/15/26.
Special Provision for On-The-Job Training Program, dated 3/10/16.
Special Provision for Contractor Staking with Machine Control Grading Option,
dated 2/18/26.
List of Utilities.
Special Provision for Acknowledgment and Certification Regarding Article 3, Section 12 of the
South Dakota Constitution, dated 8/24/23.
Fuel Adjustment Affidavit, DOT form 208 dated 11/25.
Standard Title VI Assurance, dated 3/1/16
Special Provision for Equal Employment Opportunity Requirements for Highway Construction
Contracts, dated 10/7/26.
Special Provision for Contract Provisions for Federal-Aid Construction Contracts, Form
FHWA 1273 (Rev. June 25, 2026), dated 10/7/26.
Contract Provisions for Federal-Aid Construction Contracts, Form FHWA 1273 (Rev. 6/25/26).
Special Provision Regarding Minimum Wage on Federal-Aid Projects, dated 10/24/19.
Wage and Hour Division US Department of Labor Washington DC. - US Dept. of Labor Decision
Number SD20260001, dated 1/30/26.
Special Provision Regarding Stormwater Discharges to Waters of the State, dated 11/5/25.
General Permit Authorizing Stormwater Discharges Associated with Construction
Activities, dated 11/1/23.
https://danr.sd.gov/OfficeOfWater/SurfaceWaterQuality/stormwater/StormWater
Construction.aspx
STATE OF SOUTH DAKOTA
DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISION
FOR
CONTRACT TIME
PROJECT EM 0085(104)56, PCN 04G4
BUTTE COUNTY
SEPTEMBER 8, 2026
Substantial Completion
The Contractor will substantially complete the project by the November 22, 2028
substantial completion date.
The Department will consider the work substantially complete in accordance with Section
8.7 A.1.
The Engineer will determine when the project is substantially complete.
The Contractor will substantially complete the project prior to the substantial completion
requirement. If the Contractor does not complete the work by the substantial completion
requirement, the Department will assess liquidated damages in accordance with Section
8.9 Table A. The Department will assess liquidated damages for each working day the
work (project) is late until the Contractor substantially completes the work.
In the event the Contractor does not substantially complete the work on time, the
Department will count working days in accordance with Section 8.7 C.
Field Work Completion
The Contractor will complete the project by the April 27, 2029 field work completion date.
The Contractor will complete all work on the project prior to the field work completion
requirement. If the Contractor does not complete all work by the field work completion
requirement, the Department will assess liquidated damages in accordance with Section
8.9. The Department will assess liquidated damages for each working day the work
(project) is late until the Contractor completes all field work.
In the event the Contractor does not complete all field work on time, the Department will
count working days in accordance with Section 8.7 B.
* * * * *
STATE OF SOUTH DAKOTA
DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISION
REGARDING RESTRICTED WORK AT DRAINAGE CROSSINGS OR
WETLANDS
Project # EM 0085(104)56, Butte County, PCN 04G4
US85 - 0.4 S of US212 Over the Belle Fourche River
Replace Str Bridge, Approach Grading
September 15, 2026
This project includes pending approval of a permit application filed with US Army Corps of Engineers
(USACE) SD Regulatory Office. The USACE issues nationwide permits to authorize construction
activities within waters of the United States as regulated by Section 404 of the Clean Water Act and
USACE Permit Regulations 33 CFR 320-332.
Work will be prohibited at the drainage crossings or wetlands shown below until the Department notifies
the contractor that a permit has been authorized and that work may proceed in the areas designated below.
At the time of notification, the Department will include the general conditions and, if necessary, special
conditions that must be complied with to in order for the authorization to be valid.
Drainage Crossing(s) Permanent:
Station Stream Name
71+00 – 75+00 Belle Fourche River
The Section 404 permit verification by the USACE is tied to the Section 408 authorization, which is
required because the project crosses intersects with a levee constructed by the USACE. Review and
issuance of both the Section 404 permit and Section 408 authorization are pending. Due to the structure of
the Section 408 Program, an estimated date of issuance is unavailable. If the lack of permit causes a delay
or impact to the contractor’s schedule, the contractor shall notify the Engineer immediately so contract
time can be recorded and charged in accordance with the specifications and provisions set forth in this
contract.
Page 1
STATE OF SOUTH DAKOTA
DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISION FOR
ON-THE-JOB TRAINING PROGRAM
MARCH 10, 2016
This Training Special Provision supersedes Part II, Nondiscrimination, Section 6,
Training and Promotion, paragraph “b” on Page 2 of the Required Contract Provisions
Federal-Aid Construction Contracts (FHWA 1273 – Rev. 5/1/2012).
PURPOSE
The purpose of the On-the-Job (OJT) Program is to provide training in the highway
construction industry for minority, female, and economically disadvantaged individuals,
hereafter known as the target group. Pursuant to 23 Code of Federal Regulations Part
230, Subpart A, Appendix B – Training Special Provisions, this program provides for on-
the-job training aimed at developing full journeyworkers in the type of trade or job
classification involved.
INTRODUCTION
A signature from a bidder on the proposal sheet indicates that the bidder agrees to take
part in the OJT Program and to follow the OJT Program Special Provision. Contractors
that fail to follow the special provision will be subject to sanctions up to and including
revocation of bidding privileges.
In order for the OJT Program to be successful, contractors must follow basic and
uniform procedures in training such as, keeping monthly records of trainee progress
towards journeyworker status and reporting trainee’s successful completion/termination
from the OJT Program.
SELECTION OF TRAINING PROGRAM
A. The minimum length and type of training for each classification will be as
established in the training program selected by the Contractor and approved by
the South Dakota Department of Transportation (Department or SDDOT) and the
Federal Highway Administration (FHWA).
B. The Department and FHWA have currently approved one OJT program for use in
South Dakota and that is the OJT program designed and implemented by the
Page 2
department. Any trainee who has begun training in the previously approved OJT
program will be allowed to transfer to the current approved OJT program.
C. There may be other training programs which some Contractors might wish to
utilize. If the Contractor intends to use such a program to meet the OJT
requirements on a federal-aid contract with training requirements, approval or
acceptance of such program shall be obtained from the Department and FHWA
prior to beginning training on any classification covered by that program.
It is the intention of these provisions that training is to be provided in the construction
crafts rather than administrative support type positions or lower level management
positions. Training for any job classification not listed in the current OJT program
manual may be permitted provided that significant and meaningful training is provided
and prior approval is obtained by the Department Civil Rights Office and the FHWA
Division office.
RECRUITMENT AND SELECTION PROCEDURES
A. Prerequisite for Trainees
1. To be qualified for enrollment in the OJT Program, a trainee applicant
should be a member of one of the targeted groups (unless an alternate
selection is authorized by the Department), must possess basic physical
ability for the work to be performed, should have demonstrated qualities of
dependability, willingness to learn, ability to understand and follow
instructions and an aptitude to maintain a safe work environment.
2. No person shall be employed as a trainee in any classification in which
that person has successfully completed a training course leading to
journeyworker status or in which the individual has been employed as a
journeyworker. The Contractor should satisfy this requirement by
including appropriate questions in the employee application or by other
suitable means. Regardless of the method used, the Contractor’s records
should document the findings in each case.
B. Licenses
Truck driver trainees must possess appropriate driver permits or licenses for the
operation of Class A, B, and C trucks. When an instructional permit is used in lieu of a
license, the trainee must be accompanied by an operator who:
1. Holds a license corresponding to the vehicle being operated;
2. Has had at least one year of driving experience; and
3. Is occupying the seat next to the driver trainee.
Page 3
C. Recruitment
1. Notices and posters setting forth the Contractor’s Equal Employment
Opportunity Policy and the availability of training programs will be placed
in areas readily accessible to employees, applicants for employment and
potential employees.
2. Training and upgrading of minorities, women, and socially and
economically disadvantaged persons toward journeyworker status is the
primary objective of this Special Provision. Accordingly, the Contractor
shall make every effort to enroll minority trainees, women and
disadvantaged persons by conducting systematic and direct recruitment
through public and private sources likely to yield minority and female
applicants to the extent that such persons are available within a
reasonable area of recruitment.
3. Full consideration will be given to upgrading current minority and female
employees.
D. Selection
1. The selection and employment of an eligible person by a participating
Contractor, in accord with the above Parts A, B, and C, shall qualify the
person of the OJT Program.
2. Employment of trainees will be in accordance with the work force
requirements of the Contractor. Each Contractor will hire and train the
trainees for use in his own organization.
3. Contractors must follow the registration procedures as set out for the
South Dakota Department of Transportation. An original registration form
must be sent to the Department Civil Rights Office for review and
approval. In the event that the Department OJT Registration Form(s) are
not received by the Civil Rights Office within two weeks of the date the
contractor begins significant work on the project, progress payments may
be suspended. This suspension will be lifted upon receipt and approval of
the form(s).
4. To be acceptable as an economically disadvantaged trainee, the applicant
must meet current disadvantaged guidelines (relative to employment and
income) as set out by the United States Department of Labor. These
guidelines are available from South Dakota Department of Labor offices
and contractors must maintain the necessary documentation on file for
review by the department.
5. The Department expects that Contractors will employ minority, female,
and disadvantaged persons for all trainee positions assigned through this
OJT Special Provision unless such persons are not available within a
Page 4
reasonable area of recruitment. The Civil Rights office may withhold
approval of any trainee who is not a member of one of the targeted groups
unless the Contractor can demonstrate a good faith effort to recruit and
select a minority, female, or economically disadvantaged person and was
unsuccessful in recruiting from the target group.
DEPARTMENT RESPONSIBILITES
The Department (Civil Rights office):
A. Will monitor Contractor payrolls and OJT reports for payment of correct wage
rates and for evidence of providing a continuing instructional process. The Civil
Rights office will maintain records of Contractor participation in the program;
names, and training classifications of trainees and other information necessary to
assess program participation and results.
B. Will assist contractors with trainee recruitment, will encourage minority/female
recruitment sources to refer suitable applicants, and will monitor Contractor
instructional efforts and record keeping.
C. Reserves the right to do EEO (Equal Employment Opportunity) or OJT reviews
on the contractor, at any time without prior notice, to ensure that trainees are
getting the proper instruction from their trainer/supervisor.
CONTRACTOR RESPONSIBILITIES
The Contractor:
A. Will furnish the trainee a copy of the training program to be followed in providing the
training and will provide each trainee graduate with a certificate showing the type of
training satisfactorily completed.
B. Will identify all trainees on the registration forms, training reports and project payroll
by proper classification title, (see SDDOT Training program booklet) e.g. heavy duty
mechanic, form builder, etc. Do not use coding letters/numbers from the wage
scale. On payrolls, contractors must include the designation “trainee” following the
job classification title.
C. Will provide a monthly training report to the Department Civil Rights office within
thirty (30) days of the last full pay period of the month on the form supplied by the
Department and will use this same form to promptly notify the Department (within
thirty days) whenever a trainee leaves the OJT program (voluntarily or involuntarily)
or when a trainee completes the program.
Page 5
D. Will pay not less than the minimum wage rates as set forth in the specific
requirements of the applicable training program and as noted on the copy of the
registration form returned to the contractor.
E. Assign the trainee to a skilled craftsman, foreman, supervisor or mentor who will be
responsible for the day-to-day training and mentoring of the trainee and who will
share the appropriate skills associated with the classification for which the trainee is
enrolled. The contractor attests to providing verification, if requested, that the trainee
is being trained and is gaining knowledge to achieve full journeyman status by a
supervisor/trainer.
F. Shall only count, for credit; hours spent training within the classification for which the
trainee is enrolled. If such classification is not necessary for a period of time or a
particular project, the contractor should attempt to continue to employ the trainee by
assigning him/her other duties. A percentage of hours worked on other pieces of
equipment are required to be counted in the total hours worked. Approximately 25%
of other duties can be counted towards graduation.
G. Shall count all hours worked in a training program regardless of whether the work
was in South Dakota or outside the state. For trainees in required training slots, the
contractor will only be reimbursed for eligible hours for work performed in South
Dakota.
H. Will provide a program orientation to the training foreman, superintendent, and OJT
trainee. This orientation shall include at a minimum, a review of individual
responsibilities during the training program and copies of the training syllabus for the
job classification.
I. Will instruct the trainee in safe and healthful work practices and shall ensure that the
trainee is trained in facilities and other environments that are in compliance with all
applicable safety and health laws and regulations of the United States and the State
of South Dakota.
J. Provide the trainee a copy of the training program to be used. The contractor must
also designate the employee as a “trainee” on weekly certified payrolls. The
contractor is responsible for ensuring that proper training is taking place on the job
by meeting with the supervisor/foreman of the project that the trainee is working.
K. In the event that a contractor may be unable to fill the required trainee slot during the
current construction season, the Civil Rights Compliance Officer must be notified
and contacted by December 1 of the current construction season. Proper
documentation must be provided as to why the trainee position was not filled, such
as project carry-over until next year.
L. Certify the trainee hours and be able to show that the trainee is receiving the proper
training for their classification. Failure to do so may result in project sanction.
Page 6
M. Is expected to begin training trainees on a project as soon as feasible after the start
of work utilizing the job classification involved. After training has started the
contractor should strive to provide monitoring efforts to retain and successfully train
employees.
ADDITIONAL APPLICABLE PROVISIONS
A. The minimum number of hours of training to be provided on this project is as
specified in the bid documents. The Contractor shall select whatever training
classification specified in the current training program that best meet his
employment needs and training hours and minimum wage shall be in accord with
that classification.
B. For the purposes of bidding required trainee slots each trainee is assigned a bid
quantity of 500 hours. For example if there is 1000 hours in the bidding
documents, that is requiring 2 trainees. The contractor has the option to register
multiple trainees to fulfill the training requirement. For example if there is a 1000
hour bid quantity, which equals 2 required trainees, the contractor could have
three or more trainees registered in the program as long as there enough work
for additional trainees to successfully complete the curriculum and not exceed
the allowable ratio of trainees to journeyworkers (generally considered to fall
between 1:10 or 1:4)
C. Please note that 500 hours for each training slot is for bidding purposes only. If a
contractor does not achieve the bid quantity on a project, there is no penalty as
long as a good faith effort was made to fulfill the training requirement. Also the
contractor is not limited to just the bid quantity for reimbursement. If the total
hours achieved on a project is higher than the bid quantity, the contractor will be
reimbursed for all hours worked. For example if the bid quantity is 1000 hours
and the total hours of the trainees are 1450 hours, the contractor will receive
reimbursement for 1450 hours.
D. Registration and reporting requirements shall be as set forth in the program
documents; printed instructions and this provision.
E. Contractors using the current training program may meet the training obligations
by either 1) enrolling a new trainee in one of the classifications, or 2) using a
trainee currently enrolled in one of the current training program classifications,
provided that person has sufficient training hours remaining to meet the minimum
project requirements as specified in bid documents. In either case, prospective
trainees must meet the program requirements as set forth in “Recruitment and
Selection Procedures” above.
F. The department is responsible for long term maintenance of records regarding
trainee registration in various training classifications and for total trainee hours as
provided by one or more contractors.
Page 7
WAGE RATES
A. Minimum wage rates shall be in accord with program requirements for each
classification and trainee placement within the training hours requirement. In no
case shall the minimum wage be less than the common laborer classification of
the applicable wage rate information contained in the bid documents. Where
applicable, trainees shall be paid full fringe benefit amounts.
B. At the completion of the OJT program, the trainee shall receive the wages of a
skilled journeyworker for that specific classification.
C. For the purpose of the OJT program, a quarter of the program is twenty-five
percent (25%) of the training hours credited to the trainee for a particular
classification and does not represent three months of the year. Other wage
benchmarks are calculated in a similar manner.
BASIS OF PAYMENT
A. All program reimbursements will be made directly to the Contractor at the project
conclusion. The Contractor will be paid, as reimbursement for the extra cost
involved in providing the training, the amount per training hour bid for the item
“Training” for each hour of training provided and reported.
B. All hours of onsite and approved offsite training provided in accordance with the
approved program and this provision and as shown in trainee reports and on
project payrolls will be credited as trainee hours for purpose of contract payment.
C. No payment will be made to the Contractor if either the failure to provide the
required training, or the failure to hire the trainee as a journeyworker, is caused
by the Contractor and evidences a lack of good faith on the part of the Contractor
in meeting the requirements of this Special Provision.
D. Liquidated damages will be assessed the contractor for failure to make a good
faith effort to enroll the number of trainees necessary to meet the training
requirements of this Special Provision. For each trainee slot left unfilled,
damages will be assessed at the rate of 100% of the bid amount for the training
item times the minimum number of hours specified in the item quantity. For each
trainee for whom contractor training is determined to be inadequate and which
evidences a lack of good faith to fulfill the training requirements, damages will be
assessed at the rate of 100% of the bid amount for the training item times the
minimum number of hours specified in the item quantity.
E. Failure to furnish required documents and reports in the manner and time
specified may result in forfeiture of all or a portion of the amounts due the
Contractor for reimbursement for training.
*****
04G4_Staking(MCGoption).docx Page 1
STATE OF SOUTH DAKOTA
DEPARTMENT OF TRANSPORTATION
SPECIAL PROVISION
FOR
CONTRACTOR STAKING
WITH MACHINE CONTROL GRADING OPTION
PROJECT EM 0085(104)56, PCN 04G4
BUTTE COUNTY
FEBRUARY 18, 2026
Delete Section 5.8 of the specifications and insert the following:
SECTION 5.8
CONSTRUCTION STAKES, LINES AND GRADES
CONTRACTOR GRADE STAKING
A. DESCRIPTION
The Contractor will perform all construction staking. The Contractor may elect to
use grading equipment with an automated machine control system for Machine
Control Grading (MCG) provided the equipment and methods used provide the
same results in the finished work as conventional construction staking. The
Engineer may require the Contractor to revert to conventional staking methods for
all or part of the work at any point during construction if, in the Engineer’s own
opinion, the MCG produces unacceptable results.
The Department will not allow the Contractor to use MCG as a substitute for
conventional construction staking for slope staking and slope stake referencing,
paving hub staking, structure staking, miscellaneous staking, or final cross section
surveying.
The staking work includes, but is not limited to, establishing or re-establishing the
project centerline; establishing control points and benchmarks as needed; setting
additional benchmarks as needed; perform measurement and volume calculations
of all Contractor secured borrow sources, State designated borrow sources, and
topsoil stockpiles; perform measurement and volume calculations for earthwork
quantities; and staking right-of-way, easements, and fence. The Contractor will
perform measurement and volume computations by the average end area method
at the slope stake stations and plus stations, surface-to-surface method, or
alternate measurement and computation method approved by the Engineer.
04G4_Staking(MCGoption).docx Page 2
The Contractor will perform all construction layout and reference staking necessary
for the accurate control and completion of all structures, grading, paving, drainage,
median crossovers, signing, pavement marking, permanent benchmarks, detours,
fence, and all other appurtenances required for the complete construction and
acceptance of the work. The layout will include, but is not limited to, staking
clearing line, slope staking and slope stake referencing, grade staking (blue tops),
paving hub staking, structure staking, and performing the miscellaneous staking
as described in the plans and in this specification.
The Department has established horizontal and vertical control as shown on the
plans. Each horizontal and vertical control point will be preserved or reset out of
the work limits and available during and after construction is complete. Prior to the
Department’s final acceptance of the project, the Contractor will replace or reset
any control that is disturbed during the construction of the project. The Contractor
will provide the Department a list of the in-place control points, including
coordinates and elevations relevant to the project control, at the end of the project.
The Department will provide a MCG packet to all prospective bidders consisting of
a XML file containing the original surface Digital Terrain Model (DTM) and 4 design
files for each new alignment on the project. The electronic design files will include,
a XML file containing mainline alignment data, a XML file containing mainline
design surface DTM, a DGN file containing triangles for mainline surface, and a
DWG file containing triangles for mainline surface. The MCG packet will be
available on the Department’s electronic bid letting website when the project is
advertised for bid letting.
The Contractor will convert the electronic information provided by the Department
into the format required by the Contractor’s MCG system. The Department makes
no guarantee the information provided is directly compatible with the Contractor’s
MCG system.
The information shown in the plans will govern over the provided electronic
information. The Contractor assumes the risk of error if the information is used for
any purpose for which the information was not intended. The Contractor assumes
all risk of any assumptions made regarding the electronic information.
The Contractor bears all costs, including but not limited to the cost of actual
reconstruction of work, that may be incurred due to errors in application of MCG
techniques. Grade elevation errors, rework resulting from errors or failures of the
MCG system, and associated quantity adjustments resulting from the Contractor’s
activities are at no cost to the Department. Delays due to late submittals or satellite
reception of signals to operate the MCG system will not result in adjustment to any
contract unit prices or be justification for granting contract extensions.
The electronic information is not to be considered a representation of actual
conditions to be encountered during construction. Providing the Contractor this
04G4_Staking(MCGoption).docx Page 3
information does not relieve the Contractor from the responsibility of making an
investigation of conditions to be encountered, including but not limited to, site visits
and basing the bid on information obtained from these investigations and the
Contractor’s professional interpretations and judgment. The Contractor assumes
the risk of error if the information is used for any purposes for which the information
was not intended. Any assumptions the Contractor makes from this electronic
information or manipulation of the electronic information is at the Contractor’s own
risk.
The Contractor will perform the staking work in accordance with the Department’s
Survey Manual, except as modified by this specification.
If the Contractor elects to use MCG, the Contractor will submit a comprehensive
written MCG work plan to the Engineer for review prior to scheduling the
preconstruction meeting. The Department will review the plan to determine if the
plan conforms to the requirements of the contract.
The Contractor will include in the MCG work plan how MCG will be incorporated
into other technologies used on the project. The Contractor’s MCG work plan will
include, but is not limited to, the following:
1. A designation of which portions of the subgrade will be completed using
MCG and which portions, if any, will be completed using conventional
subgrade staking methods.
2. A description of the manufacturer, model, and software version of all MCG
equipment.
3. Information on the qualifications of the Contractor’s staff including, but not
limited to, formal training and field experience.
4. A designation of a single person as the primary contact for MCG technology
issues.
5. A description of site calibration procedures.
6. A description of site calibration and checking frequency and procedures for
documenting site calibration and checking.
7. A description of the Contractor’s quality control procedures including
procedures for checking, mechanical calibration, and maintenance of
equipment.
8. A description of the frequency and types of checks the Contractor will
perform to ensure the constructed subgrade conforms to the contract
requirements.
B. MATERIALS
The Contractor will furnish all staking materials of adequate quality for the purpose
intended including all stakes, stake chasers, paint, field note books, and all other
materials and equipment necessary to perform the required work.
04G4_Staking(MCGoption).docx Page 4
C. CONSTRUCTION REQUIREMENTS
1. General: The Department will set control points. The Contractor is responsible
for the preservation of ties and references to all control points necessary for the
accurate re-establishment of all base lines and centerlines shown in the plans,
whether established by the Contractor or found on or adjacent to the project.
The Department will also establish benchmark elevations. It is the responsibility
of the Contractor to verify the accuracy of the benchmark elevations prior to
use on the project.
The Engineer may check the accuracy and control of the Contractor's survey,
staking work, and MCG at any time. The checks performed by the Engineer will
not relieve the Contractor of the responsibility for the accuracy of the survey
layout or the construction work. If the random checks show the grade is out of
tolerance, the Engineer may require the Contractor to set additional stakes, and
paving hub stakes at the discretion of the Engineer, at no additional cost to the
Department. If the Engineer orders additional stakes, the Contractor will
perform the additional staking until the Contractor can show the staking
operations achieve the specified grade tolerances.
Prior to any project staking, the Contractor will run a level circuit to check the
plan benchmarks the full length of the project. At structure sites, the circuit will
include two benchmarks, one on each end of the structure.
The Contractor will perform all staking and MCG work under the supervision of
a qualified surveyor or engineer who is experienced and competent in road and
bridge construction surveying, staking, and MCG procedures. The surveyor or
engineer will be available to review work, resolve problems, and make
decisions in a timely m
- Enriched
- Yes
- Pdf Pages
- 76
- Work Desc
- Rep Str Bridge, App Grading, Lighting
- Work Type
- Work Type 7
- Addendums
- 0
- Project No
- EM 0085(104)56
- Questions
- 0
- List Url Hint
- hc65bidletting/ebslettings1.aspx
- Letting Label
- November 18, 2026
- Categorized By
- llm
South Dakota Department of TransportationIssuing agency·South Dakota·via a public procurement portal