City of ClevelandIssuing agency·Cleveland, OH·via the City of Cleveland OpenGov procurement portalPost Information
Posted At:
Wed, Oct 21, 2026 3:00 PM
Sealed Bid Process:
No
Private Bid:
No
City of Cleveland
Department of Parks and Recreation
Cleveland, Ohio
Request for Proposal (RFP)
Chemical Controller Purchase
RFP Year: 2026
The City of Cleveland Department of Parks and Recreation is soliciting written proposals from authorized vendors of Santa Barbara Control Systems, doing business under the brand name Chemtrol, for the purchase of Twelve (12) chemical controllers
One (1) Chemtrol Model PC 2100 with communication option and a Chemtrol CO2 PH Control System will not need to be installed but will be delivered to The City of Cleveland Parks and Recreation to function as a backup unit.
The remaining eleven (11) Chemtrol Model PC 2100 with communication option and the Chemtrol CO2 PH Control Systems (See Project Specifications) are to be installed at eight (8) of our recreation centers with indoor pools. with the following number of units at each location: Three (3) units at the Frederick Douglas Recreation Center, two (2) units will be installed at Collinwood Recreation Center, and one (1) Controller unit will be installed at each of the following Recreations Center pools: Cudell, Estabrook, Fairfax, Michael Zone, Stella Walsh, and Thurgood Marshall.
Only vendors authorized to sell Chemtrol equipment are eligible to respond. Eleven of the Chemtrol controllers will be installed in the following locations:
Interested vendors shall submit a written proposal that includes, at a minimum, the following:
A detailed price quotation for all required equipment
Installation proposal and costs for each of the eight (8) different locations
Vendor background information and relevant experience
References for similar projects or installations
Description and specifications of all equipment being provided
A completed and fully executed Bid Form
A completed W-9 Form
Each of the Twelve (12) chemical controller units must be manufactured by Santa Barbara Control Systems and branded as Chemtrol. No substitutions will be accepted. Each proposal shall include the following items for each of the Twelve (12) units:
A. Chemical Controller
One (1) Chemtrol Model PC 2100
Includes:
pH sensor
ORP sensor
Temperature sensor
Flow cell assembly
Flow switch
B. Communication Option
One (1) PCx-ETHCOM Ethernet Remote Communication Option included with each PC 2100 unit
C. CO₂ pH Control System
One (1) Chemtrol CO₂ pH control system
Includes:
Victor SR 311 pressure regulator, factory set to 80 PSI outlet pressure
Flowmeter range: 0–100 SCFH
Approximate dimensions: 7.5" x 9.5" x 5"
Proposals may be submitted either:
In hard copy, enclosed in a sealed envelope clearly labeled:
“Chemical Controller Proposal”
Electronically via email
Submission Deadline:
4:00 p.m., October 15, 2026
Submission Address / Contact:
City of Cleveland
Department of Parks and Recreation
601 Lakeside Avenue, Room 8
Cleveland, OH 44114
Email Submissions:
jclark3@clevelandohio.gov
Questions or Clarifications:
jclark3@clevelandohio.gov
The City of Cleveland reserves the right to award a contract to the bidder whose proposal is determined to be in the best interest of the City, after full consideration of cost, delivery schedule, vendor qualifications, and overall value. The City further reserves the right to reject any or all proposals, in whole or in part, and to waive informalities or irregularities in any proposal received
The City of Cleveland Department of Parks and Recreation is soliciting written proposals from authorized vendors of Santa Barbara Control Systems, doing business under the brand name Chemtrol, for the purchase of Twelve (12) chemical controllers
One (1) Chemtrol Model PC 2100 with communication option and a Chemtrol CO2 PH Control System will not need to be installed but will be delivered to The City of Cleveland Parks and Recreation to function as a backup unit.
The remaining eleven (11) Chemtrol Model PC 2100 with communication option and the Chemtrol CO2 PH Control Systems (See Project Specifications) are to be installed at eight (8) of our recreation centers with indoor pools. with the following number of units at each location: Three (3) units at the Frederick Douglas Recreation Center, two (2) units will be installed at Collinwood Recreation Center, and one (1) Controller unit will be installed at each of the following Recreations Center pools: Cudell, Estabrook, Fairfax, Michael Zone, Stella Walsh, and Thurgood Marshall.
Only vendors authorized to sell Chemtrol equipment are eligible to respond.
1.2. Contact Information
Project Contact:
James Clark
Deputy Commissioner of Aquatics
601 Lakeside Ave. Room 8
Cleveland, OH 44114
Email: jclark3@clevelandohio.gov
Phone: (216) 664-3018
Procurement Contact:
Alexandria Nichols
Parks and Recreation Director
601 Lakeside Ave. Room 8
Cleveland, OH 44114
Email: anichols2@clevelandohio.gov
Phone: (216) 664-7378
Department:
Parks and Recreation
Department Head:
Alexandria Nichols
Director
1.3. Timeline
Release Project Date:
October 21, 2026
Pre-Proposal Meeting (Non-Mandatory):
October 28, 2026, 2:00pm
City of Cleveland Parks and Recreation
601 Lakeside Ave. Room 8
Cleveland, OH. 44114
Question Submission Deadline:
November 4, 2026, 4:00pm
Question Response Deadline:
November 9, 2026, 4:00pm
Proposal Submission Deadline:
November 27, 2026, 4:00pm
2. Program & Scope of Work
2.1. Chemical Controller Purchase
The City of Cleveland Department of Parks and Recreation is soliciting written proposals from authorized vendors of Santa Barbara Control Systems, doing business under the brand name Chemtrol, for the purchase of Twelve (12) chemical controllers
2.2. Overview of Scope of Work
The City of Cleveland Department of Parks and Recreation is soliciting written proposals from authorized vendors of Santa Barbara Control Systems, doing business under the brand name Chemtrol, for the purchase of Twelve (12) chemical controllers
One (1) Chemtrol Model PC 2100 with communication option and a Chemtrol CO2 PH Control System will not need to be installed but will be delivered to The City of Cleveland Parks and Recreation to function as a backup unit.
The remaining eleven (11) Chemtrol Model PC 2100 with communication option and the Chemtrol CO2 PH Control Systems (See Project Specifications) are to be installed at eight (8) of our recreation centers with indoor pools. with the following number of units at each location: Three (3) units at the Frederick Douglas Recreation Center, two (2) units will be installed at Collinwood Recreation Center, and one (1) Controller unit will be installed at each of the following Recreations Center pools: Cudell, Estabrook, Fairfax, Michael Zone, Stella Walsh, and Thurgood Marshall.
Only vendors authorized to sell Chemtrol equipment are eligible to respond.
2.3. Design Scope Specification
Interested vendors shall submit a written proposal that includes, at a minimum, the following:
A detailed price quotation for all required equipment
Installation proposal and costs for each of the eight (8) different locations
Vendor background information and relevant experience
References for similar projects or installations
Description and specifications of all equipment being provided
A completed and fully executed Bid Form
A completed W-9 Form
Each of the Twelve (12) chemical controller units must be manufactured by Santa Barbara Control Systems and branded as Chemtrol. No substitutions will be accepted. Each proposal shall include the following items for each of the Twelve (12) units:
A. Chemical Controller
One (1) Chemtrol Model PC 2100
Includes:
pH sensor
ORP sensor
Temperature sensor
Flow cell assembly
Flow switch
B. Communication Option
One (1) PCx-ETHCOM Ethernet Remote Communication Option included with each PC 2100 unit
C. CO₂ pH Control System
One (1) Chemtrol CO₂ pH control system
Includes:
Victor SR 311 pressure regulator, factory set to 80 PSI outlet pressure
Flowmeter range: 0–100 SCFH
Approximate dimensions: 7.5" x 9.5" x 5"
3. Process Brief
MOCAP and the Owner’s Representative Team have compiled Criteria Documents which capture the owner’s intended scope of work. This information will serve as a basis for the overall project intent. The project will be delivered via Design-Build.
The Scope of Design-Build Services for this project will be organized into the following components:
Design Services:
Phase A – Evaluation of Owner’s Criteria
Phase B: Design Documents
Phase C: Construction Administration
Environmental Assessment
Construction Services:
Design-Builder's Fee
Pre-Construction Serrvices
Construction Base Cost (GMP)
Descriptions of each component of the work are below, along with allowances, contingencies, and alternates.
The City reserves the right to contract for the performance of Stage I services only, and delay or terminate future Phases pending the outcome of the design and cost estimation work. Furthermore, the City reserves the right to award a contract for all Phases of the project, yet terminate the project at any time, upon written notice to the Design-Builder and making payment for all satisfactory services rendered to date of termination. All deliverables shall become the sole property of the City for use or distribution as it sees fit without limitations from the Design-Builder, other than usual disclaimers for reliance of accuracy of use of another person’s work product.
Based on any opportunity identified by the Director of the Mayor’s Office of Capital Projects, the Design-Builder shall be responsible to evaluate the advantages and disadvantages of the need for separate bid packages that best serve the economic interests of the City, and to provide all Design-Build Services if there is more than one bid package. The Design-Builder shall include in its Design-Build Fee Proposal any additional costs that may be incurred in the event that the City desires to issue up to N.A. bid packages to accomplish the work.
The Design-Builder shall consult in detail with the Director of the Mayor’s Office of Capital Projects (MOCAP) and/or his designee and carefully analyze any information furnished by the Owner concerning the specific requirements of the Project, including but not limited to, design, construction, scheduling, budgetary, or operational requirements, limitations, and objectives. The Division of Architecture and Site Development (DASD) will coordinate the project and will work closely with the Design-Builder in all phases of the development. The Design-Builder shall comply with all standards and directives established and issued by the Division of Architecture and Site Development. The City of Cleveland may retain an Owner’s Representative Team to perform functions of DASD as needed.
This facility is located within the corporate limits of Cleveland, Ohio and all work shall comply with all local, state and/or federal standards and ordinances and revised codes, including but not limited to Ohio Revised Code (O.R.C.) Chapter 153, as applicable to the scope of work. Compliance with these standards is mandatory by the Design-Builder and any resources needed to gain design compliance shall be borne by the Design-Builder.
The deadline for any and all questions, including if this RFP should contain any discrepancies or omissions, or if the intended meaning of any part of this RFP is unclear or in doubt, shall be Wednesday, November 4, 2026 at 4:00 pm Local Time. Questions should be directed/addressed via City's OpenGov e-Procurement Portal Question & Answer feature.
7.2. Deadline
Proposals must be received no later than Friday, November 27, 2026 at 4:00 pm Local Time. No proposals will be accepted after that time unless the City has extended the deadline by a written addendum. The City reserves the right to refuse any submission not delivered by the deadline.
PROPOSALS OR UNSOLICITED AMENDMENTS TO PROPOSALS ARRIVING AFTER THE CLOSING WILL NOT BE ACCEPTED
All proposals shall be submitted electronically via City's OpenGov e-Procurement Portal
Proposal documents shall in in PDF format and submitted via City's OpenGov e-Procurement Portal
Submit the Services Proposal and Fee Proposal as described in the “Proposal Submission Requirements” section of this RFP. Fee Proposals shall be a separate pdf file from the Services Proposal. File names must clearly identify the firm’s name which file is the Services Proposal and which is the Fee Proposal.
All deliverables for all Components shall be submitted in native software formats (e.g.: “.pdf” AND “.dwg” AutoCAD® for Drawing files; “.pdf” AND Microsoft Project® for Project Schedules; “.pdf” AND “.xls” for cost estimates) via electronic download at the end of each Component as Record Deliverables. Files may be compressed in a “.zip” file format.
8.2. Meeting Minutes
Throughout Stage I and II the Design-Builder shall record and issue meeting minutes for all meetings, conferences, and conference calls attended by the Design-Builder to all attendees within three (3) business days of the event’s conclusion.
8.3. Project Schedule
Design-Builder shall submit within ten (10) calendar days after the award and/or execution of the Contract a Project Schedule which shall include:
Proposed duration of each Stage and Phase.
Milestone dates including review submittals.
Allowance for reasonable time required for all reviews/approvals by all authorities.
The Design-Builder shall produce, maintain, update biweekly, and submit the Project Schedule at each Stage and Phase of the project, or as requested by the City or the Owner’s Representative Team.
8.4. Management of the Budget
The Design-Builder shall be responsible for managing the Project Budget, and shall, during each Stage per the Scope of Design-Build Services described in this RFP:
Provide Cost Estimates which break down cost by work area and/or system, and then organize in CSI format appropriate to the level of project completion in Microsoft Excel, formatted for 8-1/2” x 11 paper.
Review the Project Scope and Budget with the City and/or the Owner’s Representative Team and provide back-up documentation.
Adjust the Project Scope and modify documents as necessary to ensure alignment of Project Scope with the Project Budget.
The City shall not consider any Stage or Phase of the Design-Build Services as complete, nor authorize the continuation of the Design-Builder’s Services, until satisfied that the Project Scope as defined in the Contract Documents can be achieved within the Project Budget.
8.5. Design-Build Services Payments
Payments for Design-Build Services shall be made in accordance with the Design-Builder’s Proposed Design-Build Fee Proposal (See Proposal Submission Requirements). Design-Builder shall be responsible for management of the Design-Build Services Fee as follows:
Requests for Payment, to include (provide sample for City approval):
Design-Build Fee Proposal Breakdown by Stage per Proposal.
Percent Complete, Amount Earned, Previous Billing, and Current Billing by Stage.
Reimbursable Expenses by Phase, broken down by Current, Prior, and Billed-to-Date.
Staff logs/hours expended and reimbursable receipts for each Request for Payment. Requests for Payment shall be submitted on a monthly basis not to exceed the amounts stipulated in the Design-Build Fee Proposal, including reimbursable expenses, for each
Attached documents:
• Chemical_Controller_Purchase.pdf
The City of Cleveland Department of Parks and Recreation is soliciting written proposals from authorized vendors of Santa Barbara Control Systems, doing business under the brand name Chemtrol, for the purchase of Twelve (12) chemical controllers. One (1) Chemtrol Model PC 2100 with communication option and a Chemtrol CO2 PH Control System will not need to be installed but will be delivered to The City of Cleveland Parks and Recreation to function as a backup unit. The remaining eleven (11) Chemtrol Model PC 2100 with communication option and the Chemtrol CO2 PH Control Systems are to be installed at eight (8) of our recreation centers with indoor pools: Three (3) units at the Frederick Douglas Recreation Center, two (2) units at Collinwood Recreation Center, and one (1) unit at each of Cudell, Estabrook, Fairfax, Michael Zone, Stella Walsh, and Thurgood Marshall recreation centers. Each unit includes a Chemtrol Model PC 2100 with pH sensor, ORP sensor, temperature sensor, flow cell assembly, flow switch, a PCx-ETHCOM Ethernet Remote Communication Option, and a Chemtrol CO₂ pH control system with Victor SR 311 pressure regulator and flowmeter.
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Source: City of Cleveland, retrieved via the City of Cleveland OpenGov procurement portal. View the official posting, and always confirm requirements and deadlines with the issuing agency.
